Page 1

BOARD OF TRUSTEES MEETING May 21, 2019


Stark County District Library Board of Trustees Agenda May 21, 2019 Main Library-James M. Conley Board Room Canton, Ohio 5:00 p.m. I.

Public Comments

II.

Board President Comments

III.

Staff Reports A. Mary Ellen Icaza, CEO/Executive Director B. Chris Butler, Fiscal Officer C. Kathy Kibler, Jackson Branch Manager D. Stephanie Cargill, Communications Director

IV.

Consent Calendar A. Minutes of April 8, 2019 Meeting B. April Financial Report C. April Gift Report D. Monthly Human Resources Report

1 5 13 14

Building and Grounds Committee Report A. Jackson Update B. Resolution Authorizing Revised Agreement with HBM Architects C. Resolution to Issue Request for Proposal for Re|Imagine

15 16

V.

VI.

Human Resources Committee Report

VII.

Finance and Audit Committee Report A. Resolution to Rescind November 6, 2012 (1.7 mil) Levy B. Resolution to Establish Imagination Library Fund 230 C. Transfer and Appropriate funds for Imagination Library Fund 230

VIII.

Executive Session to Discuss Real Estate

IX.

Adjournment Next Meeting: June 18, 2019

17 18 19


Stark County District Library Board of Trustees Meeting Minutes April 8, 2019 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, March 19, 2019 at the Main Library. In attendance were Board members Steven Pittman, Susan Rodgers, Sally Efremoff, Robert Belden, Robin Mingo-Miles and Edmond Mack. Also in attendance were CEO/Executive Director Mary Ellen Icaza and Fiscal Officer Chris Butler. The meeting was called to order at 9:00 a.m. by President Steven Pittman. Edmond Mack arrived at 9:01 PUBLIC COMMENTS  None BOARD PRESIDENT COMMENTS  Board President Steven Pittman said that everyone that attended last Friday’s Library Foundation fundraiser had a great time and he hopes it was financially successful. CEO/EXECUTIVE DIRECTOR REPORT  CEO/Executive Director Mary Ellen Icaza shared that this week is Library Week and the Staff Appreciation Committee will be handing out treats to staff.  Ms. Icaza reported that last week’s Speaking of Books event with Mike Massimino had over 1,000 people attend, including a lot of children and families.  Ms. Icaza said that tomorrow is Library Legislative Day and she will be going to Columbus with three other Library staff members to talk to representatives. Governor DeWine will also be addressing attendees.  Ms. Icaza shared that this Saturday is the Jackson Groundbreaking at 2:00 and hopes everyone can attend.  Ms. Icaza said that mailers for the levy campaign will be going out this week. FISCAL OFFICER’S REPORT  Fiscal Officer Chris Butler said that March was a quiet month, financially, and we are on course. NORTH BRANCH SPOTLIGHT  North Branch Manager, Luellen Wilson, shared some highlights about the North branch library. Board Minutes – April 8, 2019  Page 1 of 4   

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 

 

Ms. Wilson said the community sees a wide range of diverse patrons in age, economic status, and religion. Ms. Wilson shared that the branch has many long standing loyal community members that visit the library, expecting staff to know their names. In addition to these loyal patrons, the branch also gets a lot of traffic from people that come off of Route 62 and are looking for the nearest library. Ms. Wilson said one of the main reasons patrons visit the branch is to use their computers. Ms. Wilson shared that the North branch has a strong canine patronage. A long standing staff member brought in some dog treats to give out and now patrons bring in treats to share, as well. Lots of community members will stop by the drive-up window to get a treat for their pet while they’re out for a walk in the park. Ms. Wilson invited everyone to stop by and visit the North branch.

CONSENT CALENDAR  Minutes of March 19, 2019 Meeting  March Financial Report  March Gift Report  Monthly Human Resources Report Resolution 2019-18 March 2019 Consent Calendar NOW, THEREFOR, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the consent calendar. Motion by Sally Efremoff to approve the consent calendar, motion seconded by Robert Belden; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT  Robert Belden shared that construction on the Jackson project is going smoothly. Special Projects Director Derek Gordon has bi-weekly construction meetings and is also on site once a week. FINANCE AND AUDIT COMMITTEE REPORT  None

Board Minutes – April 8, 2019  Page 2 of 4   

2


EXECUTIVE SESSION Resolution 2019-19 Executive Session Motion by Robert Belden to enter into executive session at 9:07 a.m. to discuss personnel matters, motion seconded by Sally Efremoff; roll call vote as follows: Susan Rodgers – yes Robin Mingo-Miles – yes

Robert Belden – yes Edmond Mack – yes

Sally Efremoff – yes Steven Pittman – yes

Motion by Susan Rodgers to enter back into regular session at 9:15 a.m., motion seconded by Sally Efremoff; all voting yes. HUMAN RESOURCES COMMITTEE REPORT  Ratification of Bargaining Agreement Resolution  Wage Increase for Non-Bargaining Unit Employees and Substitutes Resolution 2019-20 Ratification of Bargaining Agreement NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to ratify the agreement between the Stark County District Library Board of Trustees and Service Employees International Union, District 1199, WV/KY/OH, the Healthcare and Social Service Union for the period of April 1, 2019 to March 31, 2022. Motion by Robert Belden to ratify the agreement between the Stark County District Library Board of Trustees and Service Employees International Union, District 1199, WV/KY/OH for the period of April 1, 2019 to March 31, 2022, motion seconded by Robin Mingo-Miles; roll call vote as follows: Susan Rodgers – yes Robin Mingo-Miles – yes

Robert Belden – yes Edmond Mack – yes

Sally Efremoff – yes Steven Pittman – yes

Resolution 2019-21 Wage Increase for Non-Bargaining Unit Employees and Substitutes NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that non-bargaining unit employees and substitutes receive a 2% wage increase effective to April 1, 2019 for all eligible employees; eligible employees must be Board Minutes – April 8, 2019  Page 3 of 4   

3


employed as of January 1, 2019, not currently be on a performance management plan or other disciplinary action, and no employee’s pay rate may exceed the maximum rate of pay for his/her level on the current wage band scale for non-bargaining unit employees. Additionally, the CEO/Executive Director, Fiscal Officer, and Sr. Director of Operations and HR are exempt from this increase Motion by Sally Efremoff to approve the wage increase for eligible employees, motion seconded by Robert Belden; roll call vote as follows: Susan Rodgers – yes Robin Mingo-Miles – yes

Robert Belden – yes Edmond Mack – yes

Sally Efremoff – yes Steven Pittman – yes

NEW BUSINESS  None. ADJOURNMENT Motion by Sally Efremoff to adjourn the meeting at 9:18 a.m., motion seconded by Robin Mingo-Miles; all voting yes. NEXT BOARD MEETING  The next Board Meeting is scheduled for Tuesday, May 21, 2019 at 5:00 p.m. at the Main Library.

Board Minutes – April 8, 2019  Page 4 of 4   

4


PAGE 1

STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR APRIL 2019 REVENUES DESCRIPTION

FUND 101

FUND 225

FUND 229

FUND 303

FUND 401

FUND 450

FUND 455

FUND 461

FUND 801

FUND 803

GENERAL

R HUMERICKHOUSE

SCDL

DEBT SERVICE

CAPITAL

PERMANENT

CAPITAL

CAPITAL FUND

YOUTZ

WISE

JACKSON

PROJECTS

IMPROVEMENT

SPORTS FUND

FOUNDATION

PUBLIC LIBRARY FUND $ R.E.TAXES (LEVY) GRANTS/E-RATE PATRON FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. SUB-TOTAL $ TRANSFERS

431,602.89 $ 1,797,818.08 30,249.93 4,809.46 8,710.00 1,907.28 2,275,097.64 $ -

-

TOTAL

2,275,097.64 $

-

$

$

-

$ $

-

$

$ $

CAMPAIGN FUND

25,589.31 $ 25,589.31 $ -

$ 1,862.84 1,862.84 $ -

-

$

25,589.31 $

1,862.84

-

$

$

$

JACKSON

-

$

-

$

$

TRUST

-

$

-

$

$

TOTAL

TRUST

-

$

-

$

$

-

$

-

$

$

457,192.20 1,797,818.08 30,249.93 6,672.30 8,710.00 1,907.28 2,302,549.79 2,302,549.79

EXPENSES DESCRIPTION

FUND 101

FUND 225

FUND 229

FUND 303

FUND 401

FUND 450

FUND 455

FUND 461

FUND 801

FUND 803

GENERAL

R HUMERICKHOUSE

SCDL

DEBT SERVICE

CAPITAL

PERMANENT

CAPITAL

CAPITAL FUND

YOUTZ

WISE

SPORTS FUND

FOUNDATION

JACKSON

PROJECTS

IMPROVEMENT

CAMPAIGN FUND

JACKSON

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES

$

630,364.43 $ 14,717.78 267,197.53 199,809.67 16,939.48 2,700.33

-

$

320.02 -

$

-

$

-

$

-

$

42,739.42 -

TOTAL

$

1,131,729.22 $

-

$

320.02

$

-

$

-

$

-

$

42,739.42 $

ENCUMBRANCES

$

2,931,339.92 $

980.00

$

1,468.73

$

-

$

320,220.09 $

-

$

99,008.42 $

REVEXPM18.XLS

$

30,520.56 -

TRUST

TOTAL

TRUST

$

-

$

-

$

630,364.43 15,037.80 340,457.51 199,809.67 16,939.48 2,700.33

30,520.56 $

-

$

-

$

1,205,309.22

-

$

-

$

7,076,768.53

3,723,751.37

$

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/21/19

5


Page 2

STARK COUNTY DISTRICT LIBRARY MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/19 THRU 12/31/19 REVENUE 1000 1200 2000 3000 4000 6000 8100-8700 TOTAL

DESCRIPTION Public Library Fund (PLF) R. E. Taxes (Levy) Grants/E-Rate Patron Fees Investment Income Donations Misc. Rev. & Reimb.

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

JANUARY $572,251.89 $0.00 $0.00 $26,066.08 $6,907.62 $2,765.00 $2,533.71 $610,524.30

FEBRUARY $687,990.34 $2,017,970.00 $0.00 $27,538.09 $6,517.75 $383.89 $2,056.93 $2,742,457.00

MARCH $495,263.52 $0.00 $0.00 $31,070.36 $6,909.55 $282.04 $2,028.21 $535,553.68

APRIL $457,192.20 $1,797,818.08 $0.00 $30,249.93 $6,672.30 $8,710.00 $1,907.28 $2,302,549.79

MAY

JANUARY $699,375.10 $10,051.84 $155,925.48 $232,854.60 $29,456.49 $5,333.74 $1,132,997.25

FEBRUARY $812,844.29 $36,351.71 $334,588.78 $286,892.31 $4,416.14 $1,793.20 $1,476,886.43

MARCH $696,517.80 $36,256.09 $276,454.88 $231,190.91 $7,065.79 $5,801.84 $1,253,287.31

APRIL $630,364.43 $15,037.80 $340,457.51 $199,809.67 $16,939.48 $2,700.33 $1,205,309.22

MAY

JUNE

$0.00

$0.00 JUNE

$0.00

$0.00

JULY

$0.00 JULY

$0.00

AUGUST

$0.00 AUGUST

$0.00

SEPTEMBER

$0.00 SEPTEMBER

$0.00

OCTOBER

$0.00 OCTOBER

$0.00

NOVEMBER

$0.00 NOVEMBER

$0.00

DECEMBER

$0.00 DECEMBER

$0.00

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/21/19

6

YTD TOTAL $2,212,697.95 $3,815,788.08 $0.00 $114,924.46 $27,007.22 $12,140.93 $8,526.13 $6,191,084.77 YTD TOTAL $2,839,101.62 $97,697.44 $1,107,426.65 $950,747.49 $57,877.90 $15,629.11 $5,068,480.21


PAGE 3

STARK COUNTY DISTRICT LIBRARY CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT APRIL 30, 2019

EXPENSE

ACCOUNT

2019 YTD

YEAR 2018

ACCOUNT #

DESCRIPTION

EXPENSES

ENCUMBRANCES

ALL FUNDS

PAID IN 2019

1000

Payroll/Benefits

2000

Supplies

3000

Purch.Services

4000 5000 7-8000 TOTAL

$

2,838,022.62

$

1,079.00

YEAR 2018

2019 YTD

2019 YTD

2019

CAPITAL,

CURRENT YEAR

GENERAL FUND

EXPENSES

PERMANENT

ENCUMBRANCES TRUSTS & OTHER BALANCE $

-

FUND EXPENSES

GENERAL FUND APPROPRIATIONS

$

$

-

2,838,022.62

$

9,850,000.00

YTD % OF BUDGET USED IN 2019 28.81%

71,433.52

26,263.92

20,194.29

320.02

71,113.50

472,050.00

15.06%

1,046,631.57

60,795.08

285,456.71

253,659.19

792,972.38

3,239,195.00

24.48%

Library Materials

611,129.74

339,617.75

34,972.08

-

611,129.74

2,675,000.00

22.85%

Capital Outlay

23,804.90

34,073.00

3,689,073.50

-

23,804.90

277,400.00

8.58%

Other Expenses

15,479.11

150.00

-

15,479.11

60,222.95

25.70%

16,573,867.95

26.26%

$

4,606,501.46

$

461,978.75

$

4,029,696.58

$

253,979.21

$

4,352,522.25

$

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/21/19

7


Page 4

STARK COUNTY DISTRICT LIBRARY ALL FUNDS FINANCIAL STATEMENT AT APRIL 30, 2019 303

401

450

455

460

461

217

219

223

225

229

801

803

DEBT SERVICE

CAPITAL

PERMANENT

CAPITAL

CAPITAL FUND

CAPITAL FUND

EARLY CHILD

IRELAND,

NAN

RH

SCDL

YOUTZ

WISE

Y-T-D

FUND

JACKSON

PROJECTS

IMPROV.

CAMPAIGN

SANDY VALLEY

JACKSON

RES. CENTER

MY IRELAND

JOHNSTON

SPORTS FUND

FDN.

TRUST

TRUST

TOTAL

25,589.26

$ 2,926,223.67

$ 44,125.11

$ 1,068,956.28

2019 REVENUE: 2019 EXPENDITURES:

6,077,400.89 4,783,027.38

102,484.92 -

7,403.01 20,433.62

1,500.00 -

152,991.58

CASH BALANCE AT 4/30/19 ENCUMBR. AT 4/30/19

5,182,963.56 2,931,339.92

128,074.18 -

2,913,193.06 320,220.09

45,625.11 -

915,964.70 99,008.42

128,074.18

$ 2,592,972.97

$ 45,625.11

BAL. AT JAN.1, 2019

UNENC BAL. AT 4/30/19

$

101 GENERAL

$

3,888,590.05

2,251,623.64

$

$

$

816,956.28

$

2,867.49

$

-

2,867.49

$

111,707.61

2,867.49 $

4,414,032.38

4,302,324.77 3,723,751.37 $

578,573.40

$

211.82

$

180.65

-

-

211.82 -

180.65 -

211.82

$

180.65

$

1,953.52

$

1,953.52 $

1,953.52

$

980.00

2,084.81

$ 16,726.94

7,824.29

$ 12,400,346.27

-

1,000.00 320.02

783.75 -

512.20 -

5,068,480.21

980.00 980.00

2,764.79 1,468.73

17,510.69 -

8,336.49 -

13,522,950.83 7,076,768.53

1,296.06

$ 17,510.69

-

$

$

$

$

8,336.49

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/21/19

8

6,191,084.77

$

6,446,182.30


PAGE 5

STARK COUNTY DISTRICT LIBRARY CASH STATEMENT AT APRIL 30, 2019 BALANCE @ 3/31/19

BALANCE @ 4/30/19

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$ $

831,007.51 281,462.68

$ $

1,610,344.82 289,680.51

$ $

779,337.31 8,217.83

$ $ $

890,296.49 8,093,188.19 2,595,394.40

$ $ $

892,159.33 8,257,198.88 2,600,134.14

$ $ $

1,862.84 164,010.69 4,739.74

$ $ $ $ $

75.00 915.00 12,692,339.27 (253,187.85) 12,439,151.42

$ $ $ $ $

75.00 915.00 13,650,507.68 (114,357.80) 13,536,149.88

$ $ $ $ $

958,168.41 138,830.05 1,096,998.46

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT HUNTINGTON BANK-MONEY MARKET ACCOUNT HUNTINGTON BANK-MMAX PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

9


Page 6

STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2019 DATE County/Township

REAL ESTATE TAXES

REAL ESTATE TAXES MANF. HOME

ROLLBACK/ STATE OF OHIO/COUNTY

PAYMENT IN LIEU/TIF TAX/ ABATEMENT

PER. PROP./ UTILITY/ OTHER

GENERAL PERSONAL

AUDITOR & TREASURER FEES $ (85.88)

LAND BANK FEES/ OTHER

Portage

4/4/2019 $

1,178.69

Carroll

4/22/2019 $

186.72

$

(5.05)

Summit

4/19/2019 $

10,630.86

$

(144.85)

$

(72,583.26)

$

(72,819.04) $

ELECTION EXPENSE

ADVERTISING DELINQUENCY

Stark 2/8/2019 2/15/2019 2/22/2019 4/9/2019 4/19/2019

Y-T-D

$ $ $ $

458,940.00 367,250.00 1,191,780.00 1,780,402.44

$

3,810,368.71

$

5,419.37

$

5,419.37

$

-

$

-

$

YEAR 2009 Levy Taxes Received Collection and Election Expenses Collected (Net)

$ $ $

5,403,147.00 $ (106,986.56) $ 5,296,160.44 $

-

$

YEAR 2010

-

YEAR 2011

5,204,591.18 $ (71,136.73) $ 5,133,454.45 $

YEAR 2012

5,064,445.50 $ (74,670.84) $ 4,989,774.66 $ YEAR 2014

Levy Taxes Received Collection and Election Expenses Collected (Net)

-

$

(17,717.52) $

$

(17,717.52) $

$ $ $ $ $

1,092.81 -

$ $ $ $ $ $ $ $ $ $ $ $ $ (116.50) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ (116.50) $

181.67 10,486.01 458,940.00 367,250.00 1,191,780.00 1,689,985.16 5,419.37 3,725,135.02

Levy Taxes Received 2019 Collection Expenses 2019

$ $

3,815,788.08 (90,653.06)

Collected (Net) 1/1/19 thru 12/31/19

$

3,725,135.02

YEAR 2013

5,032,898.30 $ (77,293.85) $ 4,955,604.45 $ YEAR 2015

7,401,799.45 (142,701.83) 7,259,097.62 YEAR 2016

YEAR 2017

YEAR 2018

$ $

7,554,482.63 $ (123,388.34) $

7,568,644.81 $ (124,653.07) $

7,741,842.61 $ (127,924.49) $

7,873,974.86 $ 7,972,143.99 (124,430.91) $ 16,390.91

$

7,431,094.29

7,443,991.74

7,613,918.12

7,749,543.95

$

$

AMOUNT OF DEPOSIT

$

$ 7,955,753.08

Distributed to the Board of Trustees on 5/21/19

10


PAGE 7

STARK COUNTY DISTRICT LIBRARY SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT APRIL 30, 2019 SPECIAL

BALANCE AT JANUARY 1, 2019

$

GENERAL

DEBT SERVICE

REVENUE

CAPITAL

CAPITAL

CAPITAL FUND

OTHER CAPITAL

PERMANENT

FUND

FUNDS

FUNDS

PROJECTS

CAMPAIGN

JACKSON

FUNDS

FUNDS

3,919,703.13

$

25,589.26

$

5,410.80

$

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy)

2,110,340.71 3,815,788.08

-

-

-

4000 Investment Income

18,308.26

-

-

7,403.01

-

-

5000 Service Fees

-

6000 Donations 8000 Misc. Rev. & Reimb.

9,640.93 8,398.45 $

6,077,400.89

127.68 $

102,484.92

1,000.00

$

-

-

7,403.01

1,068,956.28

-

-

1,000.00 $

$

-

-

-

3000 Patron Fees

-

-

114,924.46

2000 Grants/E-Rate

TOTAL REVENUE Y-T-D

102,357.24 -

2,926,223.67

$

$

-

-

-

-

-

-

4,414,032.38

$

-

-

-

-

-

$

$

$

12,431,459.35 2,212,697.95 3,815,788.08

-

-

-

114,924.46

1,295.95

27,007.22

-

1,500.00

-

-

-

-

TOTAL

24,551.23 -

-

1,500.00

$

46,992.60

YEAR-TO-DATE

$

1,295.95

12,140.93 8,526.13 $

6,191,084.77

EXPENDITURES 1000 Payroll/Benefits

2,839,101.62

-

-

-

-

-

-

-

97,377.42

-

320.02

-

-

-

-

-

97,697.44

3000 Purch.Services

842,727.46

-

-

-

-

-

1,107,426.65

4000 Library Materials

950,747.49

-

-

5000 Capital Outlay 7-8000 Other Expenses

37,444.28 15,629.11

-

-

2000 Supplies

TOTAL EXPENDITURES Y-T-D

$

TRANSFERS (NET)

$

4,783,027.38 -

152,991.58

20,433.62 -

$

-

$

320.02

$

$

-

$

-

$

20,433.62 -

$ $

111,707.61

2,839,101.62

-

-

-

-

950,747.49

-

-

-

-

57,877.90 15,629.11

152,991.58 -

$ $

111,707.61 -

$

-

$

-

$

$

-

$

-

$

5,068,480.21 -

FISCAL OFFICER BALANCE AT APRIL 30, 2019

$

OUTSTANDING CHECKS

$

PAYROLL LIABILITY BALANCES TOTAL ACCOUNTED FOR AT 4/30/19

$ $

5,214,076.64

$

128,074.18

$

6,090.78

$

2,913,193.06

$

915,964.70

$

4,302,324.77

$

48,492.60

$

25,847.18

(114,357.80) (34,490.40) 5,065,228.44 $

128,074.18

$

6,090.78

$

2,913,193.06

$

915,964.70

$

4,302,324.77

$

48,492.60

$

25,847.18

$

13,554,063.91

$

114,357.80

$ $

(34,490.40) 13,650,507.68

PETTY CASH AND CHANGE FUNDS

$

990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

$

1,610,344.82

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$

289,680.51

STAR OHIO-INVESTMENT ACCOUNT

$

892,159.33

HUNTINGTON BANK-MMAX HUNTINGTON BANK-MONEY MARKET ACCOUNT

$ $

2,600,134.14 8,257,198.88

TOTAL ACCOUNTED FOR AT 4/30/19

$

13,650,507.68

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 5/21/19

11


COUNTY CERTIFIED ESTIMATED FOR 2017 MONTH AMT. RECEIVED 17 January $ 588,080.45 17 February $ 647,141.48 17 March $ 489,948.23 17 April $ 449,404.39 17 May $ 587,218.00 17 June $ 613,431.86 17 July $ 679,901.97 17 August $ 521,174.43 17 September $ 609,242.61 17 October $ 529,816.25 17 November $ 552,509.72 17 December $ 588,375.33

PERCENTAGE 8.56% 9.42% 7.13% 6.54% 8.55% 8.93% 9.90% 7.59% 8.87% 7.71% 8.04% 8.56%

$ 7,149,369.65 YEAR-TO-DATE $ 588,080.45 $ 1,235,221.93 $ 1,725,170.16 $ 2,174,574.55 $ 2,761,792.55 $ 3,375,224.41 $ 4,055,126.38 $ 4,576,300.81 $ 5,185,543.42 $ 5,715,359.67 $ 6,267,869.39 $ 6,856,244.72

Y-T-D % 8.56% 17.98% 25.11% 31.66% 40.20% 49.13% 59.03% 66.62% 75.49% 83.20% 91.24% 99.81%

COUNTY CERTIFIED ESTIMATED FOR 2018 MONTH AMT. RECEIVED 18 January $ 565,711.35 18 February $ 704,708.31 18 March $ 489,806.68 18 April $ 445,078.72 18 May $ 634,032.74 18 June $ 649,666.03 18 July $ 682,700.04 18 August $ 526,079.11 18 September $ 640,702.73 18 October $ 563,069.76 18 November $ 600,594.81 18 December $ 636,043.94

PERCENTAGE 8.24% 10.26% 7.13% 6.48% 9.23% 9.46% 9.94% 7.66% 9.33% 8.20% 8.74% 9.26%

$ 6,869,566.23 YEAR-TO-DATE $ 565,711.35 $ 1,270,419.66 $ 1,760,226.34 $ 2,205,305.06 $ 2,839,337.80 $ 3,489,003.83 $ 4,171,703.87 $ 4,697,782.98 $ 5,338,485.71 $ 5,901,555.47 $ 6,502,150.28 $ 7,138,194.22

Y-T-D % 8.24% 18.49% 25.62% 32.10% 41.33% 50.79% 60.73% 68.39% 77.71% 85.91% 94.65% 103.91%

COUNTY CERTIFIED ESTIMATED FOR 2019 MONTH AMT. RECEIVED 19 January $ 572,251.89 19 February $ 687,990.34 19 March $ 495,263.52 19 April $ 457,192.20 19 May $ 19 June $ 19 July $ 19 August $ 19 September $ 19 October $ 19 November $ 19 December $ -

PERCENTAGE 8.33% 10.02% 7.21% 6.66% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

$ 7,161,128.20 YEAR-TO-DATE $ 572,251.89 $ 1,260,242.23 $ 1,755,505.75 $ 2,212,697.95 $ $ $ $ $ $ $ $ -

Y-T-D % 7.99% 17.60% 24.51% 30.90% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

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APRIL, 2019 GIFT REPORT RESOLUTION 19BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR

AMOUNT

SCDL Foundation SCDL Foundation Modern Ritual Kim Hammond Richard Bell Canton College Club

8,000.00 350.00 115.00 100.00 100.00 45.00 TOTAL

8,710.00

YEAR TO DATE TOTAL

$ 12,140.93

DESIGNATION

Restricted: Maker's Faire Restricted: Summer Reading Challenge Unrestricted Restricted: Perry Branch Restricted: Geneology Department Unrestricted

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Stark County District Library Monthly H R Report Distributed to the Board of Trustees on May 21, 2019 April 1-30, 2019 APPOINTMENTS 04/01/19 04/01/19 04/01/19 04/08/19 04/29/19

Ashley Lewis, Clerk, Perry Sippo Branch, part time, 40 hours biweekly. Maria Pappas-Rogich, Clerk, North Branch, part time, 40 hours biweekly. Pamela Shaw, Substitute, Adult Services – Main, part time, hours as worked. Margaret Coyne, Shelver, Adult Services – Main, part time, 40 hours biweekly. Dorothy Burr, Substitute, Adult Services – Main, part time, hours as worked. DEPARTMENT/AGENCY/STATUS CHANGES

04/09/19 04/15/19 04/15/19 04/22/19 04/29/19 04/29/19

Sondra Easterly, from Substitute to Shelver, from Adult Services – Main to Mobile Services – Main, part time, from hours as worked to 40 hours biweekly. Katherine Ferrero, Desk Manager, Adult Services – Main, temporary reduction in hours, from full time to part time, from 80 hours to 64 hours biweekly. Michael Switalski, Shelver, North Branch, part time, temporary reduction in hours, from 40 hours biweekly to 32 hours biweekly, from April 15, 2019 to September 28, 2019. Kristen Scott, Shelver, Adult Services – Main, part time, reduction in hours, from 40 hours biweekly to 39 hours biweekly. Linda Bennett, Branch Manager, from DeHoff Memorial Branch to Madge Youtz Branch, full time, 80 hours biweekly. Jhena Smith, from Substitute to Library Specialist, from Adult Services – Main to North Branch, part time, from hours as worked to 48 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

04/05/19 04/12/19 04/30/19

Joshua Harris, Innovation Director, Administration – Main, full time, 80 hours biweekly, resignation. Susan Neading, Bachelor SPARK Parent Partner, Literacy – Sandy Valley Branch, full time, 80 hours biweekly, resignation. Saba Hunter, Substitute, DeHoff Memorial Branch, part time, hours as worked, removal. TRAINING & DEVELOPMENT

External Training & Development

# of Training Events Attended 23

# of Employees Trained 36

Internal Training & Development

5

23

Total for April 2019

28

59

Total Cost for April 2019 (training, food, travel, etc)

$1,641.23

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RESOLUTION 2019Authorization to Enter into Revised Agreement with HBM Architects for Re|Imagine Project WHEREAS, the Stark County District Library has previously engaged HBM Architects to develop a capital plan for the Library System, and WHEREAS, on August 4, 2017 the Library and HBM reached an agreement to begin developing the Re|Imagine Project as part of the capital plan, this work included design development for the Library’s branch locations, and WHEREAS, during the process of developing the first plans, it was determined that the scope of the project was larger than initially described, and WHEREAS, HBM Architects and Library Administration have worked to develop a revised agreement which better matches the needs of the project, NOW, THEREFORE, BE IT HEREBY RESOLVED that the Stark County District Library Board of Trustees authorizes the Executive Director and Fiscal Officer to sign the revised agreement with HBM Architects, which fully covers the needs of the project.

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RESOLUTION 2019Authorization to Issue Request for Proposals for Construction Manager at Risk for Re|Imagine Project WHEREAS, the Stark County District Library has previously engaged HBM Architects to begin the development of plans to Re|Imagine each branch location, and WHEREAS, at the recommendation of HBM, the Buildings and Grounds Committee, and the Finance and Audit Committee the Library should contract with a Construction Manager at Risk to manage the project, and NOW, THEREFORE, BE IT HEREBY RESOLVED that the Stark County District Library Board of Trustees authorizes Library Administration to issue a request for proposal in order to find a suitable Construction Manager at Risk for the Re|Imagine project.

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Resolution 19‐  Rescission of 1.7mill Levy    WHEREAS, The Stark County District Library put a levy before the voters on May 7, 2019 for 2.0mill, for  current expenses under Ohio Revised Code Section 5705.23; and  WHEREAS, the voters approved the proposed 2.0mill levy for the Stark County District Library on May 7,  2019; and  WHEREAS, the Library has another levy in place for current expenses; a 1.7mill levy passed on  November 6, 2012 for eight (8) years, and  BE IT HEREBY RESOLVED that the Stark County District Library Board of Trustees asks the Stark County  Budget Commission to rescind the Library’s 1.7 mill levy passed on November 6, 2012 for general  expenses, effective tax year 2019.  BE IT FURTHER RESOLVED, that the Stark County District Library Fiscal Officer shall file a certified copy of  the resolution rescinding the levy, said rescission effective tax year 2019, with the Stark County Auditor.                     

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Resolution 19‐  Establishment of Imagination Library Fund ‐ Fund 230    WHEREAS, The Stark County District Library, and other Libraries of Stark County, have entered into a  partnership with the Dolly Parton Imagination Library; and  WHEREAS, the program’s purpose is to supply free books to children from birth until they begin school;  and   WHEREAS, the Library will incur various costs related to the program and will also act as an  administrator for the other participating Stark County Libraries; and  WHEREAS, the Library has been working with various partners to secure alternative funding sources to  help fund the program; and  WHEREAS, the Library will need to provide some internal funding to the program prior to the other  funding sources being received; and  BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees the Fiscal Officer is  authorized to establish the Imagination Library Fund ‐ Fund 230 and is instructed to record any expenses  and revenues related to the Dolly Parton Imagination Library partnership to that fund.   

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Resolution 19‐  Transfer and Appropriations to Imagination Library Fund ‐ Fund 230    WHEREAS, The Stark County District Library, and other Libraries of Stark County, have entered into a  partnership with the Dolly Parton Imagination Library; and  WHEREAS, the program’s purpose is to supply free books to children from birth until they begin school;  and   WHEREAS, the Library will incur various costs related to the program and will also act as an  administrator for the other participating Stark County Libraries; and  WHEREAS, the Library has been working with various partners to secure alternative funding sources to  help fund the program; and  WHEREAS, the Library will need to provide some internal funding to the program prior to the other  funding sources being received; and  WHEREAS, the Board of Trustees has previously established the Imagination Library Fund – Fund 230;  and  BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer is  authorized to transfer $2,500 from the General Fund – Fund 101 to the Imagination Library Fund – Fund  230, for the purpose of funding the program; and   BE IT FURTHER RESOLVED that the following appropriations are made to the Imagination Library Fund –  Fund 230:           

230.0000.52000 – Supplies                                                                  $ 1,000.00  230.0000.53000 – Professional Services        $ 1,000.00  230.0000.54000 – Library Materials & Information    $ 500.00 

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