Page 1

STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING MAY 21, 2013

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda May 21, 2013 Sandy Valley Branch Library Magnolia, Ohio 5:00 p.m. I.

Public Comments

II.

A. Sandy Valley Branch Friends of the Library Comments

III.

Board President Comments

IV.

Staff Reports A. Tena Wilson, Executive Director B. Russ Humerickhouse, Fiscal Officer C. Jeff Kreger, Sandy Valley Branch Manager

V.

Consent Calendar A. Minutes of April 16, 2013 Meeting B. April Financial Report C. April Gift Report D. Monthly Conference Report E. Monthly Human Resources Report

VI.

Building and Grounds Committee Report A. Facilities Update

VII.

Human Resources Committee Report

VIII.

Finance and Audit Committee Report A. Resolution for Appropriation of funds received for Special Revenue Fund 216 - Stark Community Foundation

IX.

New Business

X.

Executive Session to Discuss Real Estate Transaction

XI.

Adjournment Next Meeting June 18, 2013 at the East Canton Branch Library

5 11 19 20 23 24

25


Statistical Summary - April 2013 Stark County District Library, Ohio Month

Year to Date

Circulation

Apr 2013 Apr 2013 Apr 2012 % Change Apr 2013 Apr 2012 % Change Circulation % of Total Circulation 2013-2012 Year to Date Year to Date 2013-2012 Main Library 60,550 20.19% 58,186 4.06% 241,522 238,505 1.26% Mobile Services 63,123 21.05% 59,821 5.52% 261,747 251,970 3.88% DeHoff Memorial 5,606 1.87% 5,406 3.70% 22,045 21,686 1.66% East Canton 6,230 2.08% 6,794 -8.30% 27,631 28,952 -4.56% Jackson Township 22,969 7.66% 23,665 -2.94% 94,745 95,735 -1.03% Lake Community 24,074 8.03% 24,911 -3.36% 101,557 106,077 -4.26% Madge Youtz 7,279 2.43% 6,751 7.82% 29,029 28,495 1.87% North 26,533 8.85% 27,599 -3.86% 105,670 113,911 -7.23% Perry Sippo 20,334 6.78% 21,475 -5.31% 81,622 88,306 -7.57% Plain Community 12,247 4.08% 12,704 -3.60% 52,494 56,503 -7.10% Sandy Valley 12,650 4.22% 14,111 -10.35% 47,833 55,851 -14.36% ECRC 989 0.33% 755 30.99% 3,501 4,039 -13.32% Online Renewals 26,990 9.00% 27,579 -2.14% 108,227 107,023 1.12% Ebook Downloads 8,410 2.80% 5,296 58.80% 36,907 21,537 71.37% Zinio Magazine Downloads 1,853 0.62% 10,100 SCDL Total 299,837 100.00% 295,053 1.62% 1,224,630 1,218,590 0.50%

Library Visits Main Library DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley SCDL Total

Self Check Use Main Library Jackson Township Lake Community North Perry Sippo Plain Community

Apr 2013 Visits 29,719 4,961 5,688 11,175 9,958 5,457 11,687 11,123 11,668 4,565 105,999

Apr 2012 Visits 25,262 5,554 7,054 12,201 10,887 4,880 11,784 11,804 11,167 4,746 105,338

Assisted Self-check Circulation Circulation 45,835 7,858 14,838 5,572 17,975 1,923 22,029 1,736 15,202 3,767 6,961 2,839

% Change Apr 2013 Apr 2012 % Change 2013-2012 Circ per visit Circ per visit 2013-2012 17.65% 2.04 2.30 -11.55% -10.69% 1.13 0.97 16.11% -19.36% 1.10 0.96 13.72% -8.41% 2.06 1.94 5.97% -8.53% 2.42 2.29 5.66% 11.81% 1.33 1.38 -3.57% -0.83% 2.27 2.34 -3.06% -5.77% 1.83 1.82 0.48% 4.49% 1.05 1.14 -7.74% -3.82% 2.77 2.97 -6.79% 0.63% 2.83 2.80 0.99% % Self-check 14.64% 27.30% 9.66% 7.30% 19.86% 28.97%

Cardholders Total Cardholders Added this month

165,761 831

1


Statistical Summary - April 2013 Stark County District Library, Ohio

Hours Open Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC SCDL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Misc. Total Computer Use SearchOhio Borrowed SearchOhio Loaned ILL Borrowed ILL Loaned Volunteer hours

2013 2012 2013 2012 % Change Hours Open Hours Open Circ per hour Circ per hour 2013-2012 282 271 215 215 0.00% 528 504 120 119 0.72% 224 214 25 25 -0.93% 224 214 28 32 -12.40% 282 271 81 87 -6.73% 266 255 91 98 -7.36% 224 214 32 32 3.01% 266 255 100 108 -7.84% 282 271 72 79 -9.01% 315 302.5 39 42 -7.42% 224 214 56 66 -14.36% 209.5 197 5 4 23.18% 3,326.5 3,182.5 90 93 -2.78%

Month 2013 113 50 771 934 2,704 1,087 17,896 21,687

2012

Year-to-Date

96 59 602 757

% of Change 17.71% -15.25% 28.07% 23.38%

1,833 787 13,411 16,031

47.52% 38.12% 33.44% 35.28%

2013 373 217 2,721 3,311

361 474 2,510 3,345

% of Change 3.32% -54.22% 8.41% -1.02%

7,502 4,421 56,901 68,824

7,154 10,412 54,333 71,899

4.86% -57.54% 4.73% -4.28%

Month 2013 25,251 2,478 3,899

Year-to-Date

2012 % of Change 23,763 6.26% 2,596 3,295

2012

2013 95,096

2012 % of Change 97,953 -2.92%

-4.55% 18.33%

10,558 15,790

9,678 13,702

9.09% 15.24%

127 832

160 733

-20.63% 13.51%

569 2,941

662 3,153

-14.05% -6.72%

241.25

122

97.75%

916

489.4

87.22%

2


Statistical Overview - April 2013 Stark County District Library, Ohio

Circulation 400000

Year to Date 1,218,590 2012 1,224,630 2013

April

350000 300000

295,053 2012 299,837 2013

250000

1.62 %

200000 May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Computer Use 35000.0

Year to Date 97,953 2012 95,096 2013

30000.0

April

25000.0

23,763 2012 25,251 2013

20000.0

6.26 %

15000.0 May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Library Visits Year to Date 439,013 2012 417,714 2013

130000

April

110000

105,338 2012 105,999 2013

90000

0.63 %

70000 May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

New Cardholders Year to Date 4,429 2012 3,900 2013

1500

April

1000

1,037 2012 831 2013

-19.86 %

500

May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

24 Month Trend Graph

May 2011 - April 2012 May 2012 - April 2013 3


Statistical Overview - April 2013 Stark County District Library, Ohio

Programs Year to Date 3,345 2012 3,311 2013

1000

April

700

757 2012 934 2013

400

23.38 %

100 May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Program Attendance Year to Date 71,899 2012 68,824 2013

22000

April

17000 12000

16,031 2012 21.687 2013

7000

35.28 %

2000 May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

Website Visits - Total 50000

Year to Date 177,833 2012 173,953 2013

45000

April

40000

43,114 2012 43,310 2013

35000

0.45%

30000 May Jun

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

24 Month Trend Graph

May 2011 - April 2012 May 2012 - April 2013 4


Stark County District Library Board of Trustees Minutes April 16, 2013 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, April 16, 2013, at the Plain Community Branch Library. In attendance were board members Steven Pittman, Bert Nero, Susan Rodgers, Shawn O’Brien, John Mroczkowski, and Beth Borda. Also in attendance were library employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse. The meeting was called to order at 5:05 p.m. by Board President Steven Pittman. Absent was Edmond Mack. Guests included several library employees. PUBLIC COMMENTS • There were no public comments. BOARD PRESIDENT COMMENTS • There were no Board President comments. PLAIN LIBRARY FRIENDS COMMENTS • Melissa Zucker spoke on behalf of the Plain Friends of the Library. • This new group is working to get their 501 (C) (3) tax exempt status. • They are also working on programming and book sales. • Currently they have a good group of attendees and are able to have students helping with some of their projects. MAIN LIBRARY FRIENDS COMMENTS • Staff appreciation luncheon is planned for April 25, 2013. • Bus trip to Cleveland to hear Eric Larson is planned for April 30, 2013. • The FOL is co-hosting a FRIENDraiser event with the Library Foundation on May 3, 2013, 6:30-8:00 p.m. in the Innovation Center at the Main Library. • Janet Creighton will be speaking at the Friend’s Perk on May 14, 2013. • Book sales and gift shop are ongoing fundraising efforts.

Board Minutes-April 16, 2013 Page 1 of 6 5


EXECUTIVE DIRECTOR REPORT • Executive Director Tena Wilson had Patty Marsh introduce Becky Baldwin and Jeff Kreger who will be managing the East Canton and Sandy Valley Branch Libraries, respectively. • The facilities study is complete and will be presented to the Board next month. FISCAL OFFICER’S REPORT • Fiscal Officer Russ Humerickhouse shared that the commercial insurance is coming due soon. He will be sending out inquiries for quotes. PLAIN COMMUNITY BRANCH MANAGER REPORT • Plain Community Branch Manager Megan Johnson welcomed the Board to the branch. • She talked a bit about how the staff and library interact with the students and teachers from GlenOak High School. • The staff can support the curriculum of the school and the students can take advantage of the many resources at the library. • It is still a challenge to get the public to understand that the library branch is open when the school is not open. • There are many eReader and other technology information needs at Plain. • The staff is working to get the word out about the library and its programming. CONSENT CALENDAR • Minutes of the March 19, 2013, Regular Meeting was presented. • Financial Report for March, 2013 was presented. Resolution 2013-18 March 2013, Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR Genealogy Customers

AMOUNT $12.00

DESIGNATION Restricted: Genealogy Department

Gayle & Thelma Bowers

25.00

Restricted: Lake Community Branch – Memory of Barbara Spellman

Annabelle Fearon

20.00

Restricted: Lake Community Branch Memory of Barbara Spellman

Board Minutes-April 16, 2013 Page 2 of 6 6


Kevin Reisinger Jackson Customers

20.00 463.00

Restricted: In-Service Day Lunch Restricted: Jackson Branch – Capital Fund

Dara Parsons & Dena Davis

25.00

Restricted: Lake Community Branch – Memory of Barbara Spellman

Thomas & Jane King

50.00

Restricted: Lake Community Branch – Memory of Barbara Spellman

100.00

Restricted: Main Library – Memory of Edra Litman

50.00

Restricted: North Branch – For Use of Meeting Room

Sally Marchand

Canton Chapter 341 NARFE

Jenny L. Miller MONTHLY TOTAL YEAR TO DATE TOTAL

100.00

Restricted: East Canton Branch

$865.00 $2,347.40

MONTHLY TRAINING REPORT

Name: Conference: Total

Name: Conference: Total Name: Conference: Total Name: Conference: Total

Jean McFarren, Katie Ferrero, Kathy Lewis, Kathy Kibler, Lynne Herstine, Dee Rondinella, Norma Storms, Kelli Cozzoli, Angela Koehler, & Shelia Mawdsley Lessons from the Learning Labs Initiative $0.00 Kathy Kibler, Beth Queen, Carol Ann Shearer, Kathy Adams, Rebecca Baldwin, Beth Bouchard, Howard Hollingsworth, Anne Martin, Teri Bendekgey, Linda Dahl (speaker) & Renee Sheridan OLC NE Chapter Conference $767.86 Tena Wilson OLC NE Chapter Trustee Dinner $35.00 Linda Smik New Supervisors' Academy I: Session 2- If It's Broke, Fix it: Handling Leftover Challenges Effectively $0.00

3/21/13 Webinar Urban Libraries Council

3/27/13 Kent, OH OLC 3/27/13 Kent, OH OLC 3/28/13 Webinar NEO-RLS

Board Minutes-April 16, 2013 Page 3 of 6 7


Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total

Linda Dahl (speaker) OLC SouthWest Chapter Conference $0.00 Linda Bartlett Safety Council Luncheon Topic: Where’s My Cell Phone? Who is texting me now?… Distracted Driving Season Pass Penelope Vick, Deb Cooper, Corrine Brown & Tena Wilson Virginia Hamilton Conference $547.86 Stephanie Houck Getting to Know Your Ancestor: Sources and Methods for Biography $189.49 Renee Sheridan 8th Annual Literacy Celebration $60.00 Patty Marsh Possibilities of Libraries in Civic Engagement $60.00 Patti Rante Early Literacy Programming in the Digital Age $35.00

April

4/3/13 OLC Wilmington, OH 4/4/13 Canton, OH Stark Cty Safety Council 4/5/13 Kent, OH Kent State University 4/6/13 Columbus, OH Ohio Chapter Palatines to American Germany Genealogy 4/6/13 Canton, OH Malone University 4/16/13 Akron, Oh NEO-RLS 4/17/13 Webinar ALA

$1,695.21

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS None DEPARTMENT/AGENCY/STATUS CHANGES 03/25/13 03/25/13 03/25/13

Rose Marie Green, from Librarian, Youth Services – Main, to Interim Youth Services Manager, Youth Services- Main, full time, 80 hours biweekly. Julia Shaheen, from Library Specialist, Youth Services - Main, to Interim Literacy Coordinator, full time, 80 hours biweekly. Ann Wetmore, from Youth Services Coordinator, Youth Services – Main, to Interim Programming Coordinator, full time, 80 hours biweekly.

Board Minutes-April 16, 2013 Page 4 of 6 8


04/22/13 05/06/13

Rebecca Baldwin, from Librarian, Plain Community Branch, to Branch Manager, East Canton Branch, full time, 80 hours biweekly. Jeffrey Kreger II, from Emerging Technologies Coordinator, Information Technology – Main, to Branch Manager, Sandy Valley Branch, full time, 80 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 03/28/13 04/06/13 04/30/13

David Schumacher, Skilled Maintenance – Main, full time, resignation. Theresa Gottl, Library Assistant, Circulation Services – Main, part time, resignation. Gretchen Holland, Branch Manager, Sandy Valley Branch, full time, retirement.

Motion by John Mroczkowski to approve the consent calendar, Beth Borda seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT • No report. HUMAN RESOURCES COMMITTEE REPORT • No report. FINANCE AND AUDIT COMMITTEE REPORT • Committee has not met and does not plan to meet next month. NEW BUSINESS • Plain Community Branch Change of Hours Resolution Resolution 2013 – 19 Amended Service Hours Plain Community Branch Resolution NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that effective April 16, 2013, the Plain Community Branch of Stark County District Library will open at 7:30 a.m., Monday through Friday starting with the first day of the GlenOak High School schedule and keep that opening time until the end of the GlenOak school year. Motion by Beth Borda to amend the service hours for Plain Community Branch, Susan Rodgers seconded the motion; all voting yes. Board Minutes-April 16, 2013 Page 5 of 6 9


Resolution 2013-20 Executive Session Motion by John Mroczkowski to enter into executive session at 5:24 p.m., to discuss Real Estate matters, Bert Nero seconded the motion; the roll call vote was as follows: John Mroczkowski - yes Bert Nero - yes

Beth Borda - yes Susan Rodgers - yes

Shawn O’Brien - yes Steven Pittman - yes

Motion by John Mroczkowski to enter back into regular session at 6:15 p.m., Beth Borda seconded the motion; the roll call vote was as follows: John Mroczkowski - yes Susan Rodgers - yes

Beth Borda - yes Steven Pittman – yes

Shawn O’Brien - yes Bert Nero - yes

ADJOURNMENT Motion by Bert Nero to adjourn the meeting at 6:16 p.m., Susan Rodgers seconded the motion; all voting yes. NEXT BOARD MEETING • The next regular board meeting is scheduled for Tuesday, May 21, 2013, at the Sandy Valley Branch

Board Minutes-April 16, 2013 Page 6 of 6 10


REVEXPM13.XLS

$1,489,192.40

ENCUMBRANCES

$11,894.27

$347.92 $0.00

$0.00

FOUNDATION

347.92

FOUNDATION

PNC

$699,733.89 31,129.10 203,261.70 134,717.84 10,164.19 1,393.44 $1,080,400.16

STARK COMMUNITY

FUND 209

GENERAL

FUND 216

0.00 0.00 $0.00

FUND 101

0.00 0.00 $0.00

MY IRELAND

FOUNDATION

$478,599.97 351,938.80 0.00 0.00 20,953.15 248.81 48.93 264.00 24.70 3,081.21 855,159.57 0.00 $855,159.57

IRELAND,

GENERAL

FUND 219

FUND 216 STARK COMMUNITY

FUND 101

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

DESCRIPTION

APRIL EXPENSES

PUBLIC LIBRARY FUND R.E.TAXES (LEVY) TAXES (REIMB. T.P.P.) GRANTS/E-RATE PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

DESCRIPTION

APRIL REVENUES

STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR APRIL 2013

FUND 228

$765.51

$265.50

265.50

RECOVERY

PERRY BRANCH

FUND 224

0.00 0.00 $0.00

FOUNDATION

SCDL

FUND 229

$6,252.50

$0.00

FOUNDATION

SCDL

FUND 229

15.33 0.00 $15.33

15.33

PROJECTS

CAPITAL

FUND 401

FUND 450

$0.00

$0.00

IMPROVEMENT

PERMANENT

FUND 450

472.00 0.00 $472.00

472.00

IMPROVEMENT

PERMANENT

DISTRIBUTED TO BOARD OF TRUSTEES ON 5/21/13

$0.00

$14.99

14.99

IRELAND

IRELAND, MY

FUND 219

0.00 0.00 $0.00

CHARITY FDN.

SISTERS OF

FUND 460

19.45

$0.00

$19.45

TRUST

YOUTZ

FUND 801

2,607.24 0.00 $2,607.24

2,607.24

SANDY VALLEY

CAPITAL FUND

$0.00

$0.00

TRUST

MCDONALD

FUND 802

0.00 0.00 $0.00

TRUST

YOUTZ

FUND 801

$0.12

$41.48

41.48

TRUST

WISE

FUND 803

0.00 0.00 $0.00

TRUST

WISE

FUND 803

11

$1,508,104.80

$699,733.89 31,477.02 203,261.70 135,059.26 10,164.19 1,393.44 $1,081,089.50

TOTAL

$478,599.97 351,938.80 0.00 0.00 20,953.15 264.14 48.93 3,343.24 24.70 3,081.21 858,254.14 0.00 $858,254.14

TOTAL

PAGE 1


MAY

JUNE

JULY

YTD TOTAL $2,003,590.73 3,207,648.19 0.00 3,720.38 84,688.10 1,459.26 18,242.93 5,690.64 6,338.79 10,002.71 $5,341,381.73

$0.00

MAY

$0.00

JUNE

$0.00

JULY

YTD TOTAL $3,017,115.06 82,933.15 561,300.70 368,062.08 29,432.25 23,973.10 4,082,816.34

REVEXP2013.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES 5/21/13

(311,422.82)

APRIL $699,733.89 31,477.02 203,261.70 135,059.26 10,164.19 1,393.44 $1,081,089.50

$3,771,393.52

MARCH $686,734.48 14,327.03 138,027.07 108,636.83 1,952.84 5,442.54 $955,120.79

$0.00

TOTAL CURRENT Y-T-D EXPENSES FOR 2013

FEBRUARY $676,916.32 17,126.89 108,262.77 97,801.84 1,065.06 10,943.53 $912,116.41

$0.00

PRIOR YEAR ENCUMBRANCES PAID IN 2013

JANUARY $953,730.37 20,002.21 111,749.16 26,564.15 16,250.16 6,193.59 $1,134,489.64

$0.00

12

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

APRIL $478,599.97 351,938.80 0.00 0.00 20,953.15 264.14 48.93 3,343.24 24.70 3,081.21 $858,254.14

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

MARCH $362,567.33 1,765,599.39 0.00 0.00 21,124.68 861.32 1.50 865.00 2,287.44 2,281.48 $2,155,588.14

AMENDED OFFICIAL YTD % OF CERTIFICATE ESTIMATED $6,415,587.09 31.23% 7,341,217.00 43.69% 176,453.00 0.00% 128,000.00 2.91% 234,000.00 36.19% 5,750.00 25.38% 55,500.00 32.87% 25,500.00 22.32% 30,000.00 21.13% 45,000.00 22.23% $14,457,007.09 36.95%

FEBRUARY $626,611.54 1,090,110.00 0.00 0.00 20,962.60 212.39 57.52 920.40 0.00 2,234.29 $1,741,108.74

DESCRIPTION Public Library Fund (PLF) R. E. Taxes (Levy) Taxes (Reimb. T.P.P.) Grants/E-Rate Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

JANUARY $535,811.89 0.00 0.00 3,720.38 21,647.67 121.41 18,134.98 562.00 4,026.65 2,405.73 $586,430.71

2013 REVENUE PER

Page 2

01/01/13 THRU 12/31/13

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

STARK COUNTY DISTRICT LIBRARY


29,432.25

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

3000

4000

5000

7-8000

013BDGTG.XLS

TOTAL

368,062.08

Payroll/Benefits

2000

$4,082,816.34

23,973.10

561,300.70

82,933.15

$3,017,115.06

CAPITAL,

$174,023.78

130.97

2.46

24,616.66

9,641.37

13,665.05

$125,967.27

AT 4/30/2013

$3,894.76

0.00

0.00

38.38

0.00

3,856.38

$0.00

FUND EXPENSES

ENCUMBRANCES TRUSTS & OTHER

YEAR 2012

2013 YTD

DISTRIBUTED TO BOARD OF TRUSTEES 5/21/13

$311,422.82

5,869.03

16,986.79

93,534.13

79,764.00

14,857.99

$100,410.88

PAID IN 2013

ALL FUNDS

YEAR 2012 ENCUMBRANCES

1000

2013 YTD EXPENSES

ACCOUNT

DESCRIPTION

EXPENSE

ACCOUNT #

AT 4/30/13

FOR GENERAL FUND ONLY

CURRENT YEAR EXPENSES AND BUDGET COMPARISON

STARK COUNTY DISTRICT LIBRARY

$3,767,498.76

18,104.07

12,445.46

274,489.57

481,536.70

64,218.78

$2,916,704.18

GENERAL FUND

EXPENSES

CURRENT YEAR

2013 YTD

$14,941,777.68

455,110.00

1,210,693.68

1,750,000.00

2,519,561.00

275,663.00

$8,730,750.00

AND TRANSFERS

APPROPRIATIONS

GENERAL FUND

2013

25.21%

3.98%

1.03%

15.69%

19.11%

23.30%

33.41%

USED IN 2013

FUND BUDGET

2013 GENERAL

YTD % OF

PAGE 3

13


CAPTRST13.XLS

ENCUMBR. AT 4/30/13

BAL. AT APRIL 30, 2013

APPROPRIATION 13-

2013 BOARD OF TRUSTEES

2013 EXPENDITURES:

RESOLUTION 13-

BOARD OF TRUSTEES

TRANSFERS FROM GEN. FUND:

2013 REVENUE:

BAL. AT JAN.1, 2013

$0.00

$1,381,794.55

0.00

72.50

$0.00

$17,856.40

0.00

1,696.40

$16,160.00

IMPROV.

PROJECTS

$1,381,722.05

450

PERMANENT

401

CAPITAL

FINANCIAL STATEMENT AT 4/30/13

$0.00

$2,607.24

0.00

2,607.24

$0.00

SANDY VALLEY

CAPITAL FUND

460

212

$0.00

$11,894.27

216

$0.00

$0.00

0.00

0.00

$0.00

COMM. FDN.

STARK

217

$0.00

$211.82

0.00

0.00

$211.82

RES. CENTER

EARLY CHILD

219 IRELAND,

$0.00

$268.15

(14.99)

0.00

$283.14

MY IRELAND

DISTRIBUTED TO BOARD OF TRUSTEES ON 5/21/13

$500.00

0.00

0.00

$500.00

RENOV.

BLDG. &

$11,894.27

(3,856.38)

0.00

$15,750.65

FDN.

PNC

209

CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS

STARK COUNTY DISTRICT LIBRARY

222

$0.00

$4,000.00

0.00

0.00

$4,000.00

FOUNDATION

LONGABERGER

$0.00

$2,190.36

0.00

0.00

$2,190.36

JOHNSTON

NAN

223

224

$765.51

$44,577.49

(6,527.21)

0.00

$51,104.70

RECOVERY

PERRY

228

$0.00

$210.77

0.00

0.00

$210.77

OF CHTY.

SISTERS

229

$6,252.50

$16,235.86

0.00

0.00

$16,235.86

FDN.

SCDL

801

$0.00

$10,991.19

(1,531.51)

393.91

$12,128.79

TRUST

YOUTZ

802

$0.00

$4,420.76

0.00

0.00

$4,420.76

TRUST

MCDONALD

803

$0.12

$2,070.29

(308.12)

247.59

$2,130.82

TRUST

WISE

14

$18,912.40

$1,499,829.15

(12,238.21)

5,017.64

$1,507,049.72

TOTAL

Y-T-D

Page 4


CSHALL13.XLS

CASH BALANCE

OUTSTANDING CHECKS

SUB-TOTAL

CASH DRAWER/CHANGE FUNDS

PETTY CASH FUNDS

HUNTINGTON BANK-MMAX (.20% @ 4/30/13)

HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .009% @ 4/30/13 )

STAR PLUS-INVESTMENT ACCOUNT (.21% @ 4/30/13)

STAR OHIO-INVESTMENT ACCOUNT ( .05% @ 4/30/13 )

INVESTMENT ACCOUNTS

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

OPERATING ACCOUNTS

AT APRIL 30, 2013

CASH STATEMENT

STARK COUNTY DISTRICT LIBRARY

75.00 915.00 4,072,078.72 (337,453.52) $3,734,625.20

75.00 895.00 4,273,743.49 (316,282.93) $3,957,460.56

DISTRIBUTED TO BOARD OF TRUSTEES 5/21/13

350,444.11 500,754.47 611,333.01 2,000,362.79

$584,550.33 23,644.01

BALANCE @ 4/30/13

350,428.78 500,668.14 867,549.75 2,000,207.14

$535,018.59 18,901.09

BALANCE @ 3/31/13

0.00 20.00 (201,664.77) (21,170.59) ($222,835.36)

15.33 86.33 (256,216.74) 155.65

$49,531.74 4,742.92

INCREASE/(DECREASE)

15

Page 5


96.85

1.18

4/12/13

4/12/13

Carroll/Brown Twp.

Summit

RETAXBO13.XLS

$3,804.61

3,804.61

REAL ESTATE TAXES MANF. HOME

$0.00

$5,204,591.18 ($71,136.73) $5,133,454.45

$15,466.54

15,360.78

92.82

PER. PROP. UTILITY/ OTHER $12.94

$5,064,445.50 ($74,670.84) $4,989,774.66

$0.00

($57,886.82)

(206.01)

(4.92)

(57,199.32) (459.67)

($27,980.09)

(177.24)

(0.74)

(27,746.35)

($116.32)

(13.27)

(103.05)

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES ($55.76)

Levy Taxes Received 2012 Collection Expenses 2012 Collected (Net) 1/1/12 thru 12/31/12

Collected (Net) 1/1/13 thru 12/31/13

Levy Taxes Received 2013 Collection and Election Expenses 2013

($667.76)

(410.54)

(257.22)

GENERAL AUDITOR & ORC 5722 PERSONAL/ TREASURER & 5723 HB 66 REIMB. FEES ($16.90)

Distributed to Board of Trustees 5/21/13

Levy Taxes Received 2011 Collection Expenses 2011 Collected (Net) 1/1/11 thru 12/31/11

Levy Taxes Received 2010 Collection Expenses 2010 Collected (Net) 1/1/10 thru 12/31/10

$5,403,147.00 ($106,986.56) $5,296,160.44

$0.00

ROLLBACK/ PAYMENT STATE OF IN LIEU/TIF TAX/ OHIO ABATEMENT

Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

$3,188,377.04

395,120.00 260,050.00 434,940.00 1,501,340.00 263,100.00 332,582.56

2/8/13 2/15/13 2/22/13 3/1/13 3/8/13 4/5/13 4/15/13

Stark

Y-T-D at 4/30/13

$1,146.45

3/19/13

Portage

STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2013 DATE REAL ESTATE County/Township TAXES

16

$5,032,898.30 ($77,293.85) $4,955,604.45

$3,120,997.20

$3,207,648.19 ($86,650.99)

14,554.90 0.00 0.00 0.00 $3,120,997.20

184.01 0.00 0.00 0.00

395,120.00 260,050.00 434,940.00 1,501,340.00 263,100.00 247,276.62 3,344.94 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

$1,086.73 0.00 0.00 0.00

AMOUNT OF DEPOSIT

Page 6


6000 Donations

5000 Service Fees

4000 Investment Income

3000 Patron Fines & Fees

2000 Grants

1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

29,432.25 23,973.10

5000 Capital Outlay 7-8000 Other Expenses

$2,572,249.57

TOTAL ACCOUNTED FOR AT 4/30/13

$20,463.64

$20,463.64

0.00

0.00

4,303.64

$17,482.24

$17,482.24

0.00

1,839.63

1,839.63

641.50

500,754.47

BOTCTRE13.XLS

TOTAL ACCOUNTED FOR AT 4/30/13

$4,072,078.72

2,000,362.79 611,333.01

STAR PLUS-INVESTMENT ACCOUNT

HUNTINGTON BANK-MMAX HUNTINGTON BANK-MONEY MARKET ACCOUNT

23,644.01

584,550.33

$990.00

$4,072,078.72

$3,734,625.20 337,453.52

0.00

4,082,816.34

29,432.25 23,973.10

368,062.08

561,300.70

82,933.15

3,017,115.06

5,341,381.73

6,338.79 10,002.71

5,690.64

18,242.93

1,459.26

84,688.10

3,720.38

2,003,590.73 3,207,648.19 0.00

$2,476,059.81

TOTAL

YEAR-TO-DATE

350,444.11

DISTRIBUTED TO BOARD OF TRUSTEES 5/21/13

$1,381,794.55

$1,381,794.55

0.00

0.00

72.50

4,303.64

641.50

$18,680.37

FUNDS

PERMANENT

STAR OHIO-INVESTMENT ACCOUNT

$80,088.72

$80,088.72

0.00

10,398.58

6,542.20

3,856.38

0.00

72.50

$16,160.00

IMPROVEMENT

PERMANENT

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

PETTY CASH AND CHANGE FUNDS

$2,234,796.05 337,453.52

0.00

AT APRIL 30, 2013 OUTSTANDING CHECKS

FISCAL OFFICER BALANCE

TRANSFERS (NET)

4,070,578.13

359,680.25

4000 Library Materials

TOTAL EXPENDITURES Y-T-D

561,300.70

79,076.77

3,017,115.06

5,336,364.09

6,338.79 10,002.71

1,387.00

18,242.93

745.26

84,688.10

3,720.38

2,003,590.73 3,207,648.19 0.00

PROJECTS

FUNDS $90,487.30

FUND $969,010.09

$1,381,722.05

CAPITAL

SPECIAL REVENUE

GENERAL

3000 Purch.Services

2000 Supplies

1000 Payroll/Benefits

EXPENDITURES

TOTAL REVENUE Y-T-D

8100-8700 Misc. Rev. & Reimb. 8900 Other

REVENUE

BALANCE AT JANUARY 1, 2013

AT 4/30/13

TO BOARD OF LIBRARY TRUSTEES

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER

STARK COUNTY DISTRICT LIBRARY

17

$3,361,549.81

3,958,691.16

60,971.74 10,913.74

346,541.72

561,765.39

58,851.04

2,919,647.53

4,258,470.09

2,801.18 19,068.32

2,265.70

3,834.58

1,159.10

84,088.81

0.00

2,012,363.84 2,132,888.56 0.00

$3,061,770.88

TOTAL

YEAR-TO-DATE

2012

Page 7


REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 MONTH AMT. RECEIVED PERCENTAGE 11 January $576,215.48 8.98% 11 February $672,511.85 10.48% 11 March $392,483.22 6.12% 11 April $515,540.12 8.04% 11 May $838,938.80 13.08% 11 June $589,070.17 9.18% 11 July $704,018.28 10.97% 11 August $435,358.04 6.79% 11 September $453,067.04 7.06% 11 October $541,200.78 8.44% 11 November $499,728.19 7.79% 11 December $460,422.40 7.18%

$6,678,554.46 YEAR-TO-DATE $576,215.48 $1,248,727.33 $1,641,210.55 $2,156,750.67 $2,995,689.47 $3,584,759.64 $4,288,777.92 $4,724,135.96 $5,177,203.00 $5,718,403.78 $6,218,131.97 $6,678,554.37

Y-T-D % 8.98% 19.46% 25.58% 33.62% 46.69% 55.88% 66.85% 73.64% 80.70% 89.13% 96.92% 104.10%

COUNTY CERTIFIED ESTIMATED FOR 2012 MONTH AMT. RECEIVED PERCENTAGE 12 January $538,205.88 8.39% 12 February $629,527.50 9.81% 12 March $363,965.39 5.67% 12 April $480,665.07 7.49% 12 May $787,356.68 12.27% 12 June $550,396.48 8.58% 12 July $549,260.13 8.56% 12 August $434,414.59 6.77% 12 September $452,057.30 7.05% 12 October $539,861.12 8.41% 12 November $498,543.78 7.77% 12 December $459,385.13 7.16%

$6,283,639.00 YEAR-TO-DATE $538,205.88 $1,167,733.38 $1,531,698.77 $2,012,363.84 $2,799,720.52 $3,350,117.00 $3,899,377.13 $4,333,791.72 $4,785,849.02 $5,325,710.14 $5,824,253.92 $6,283,639.05

Y-T-D % 8.39% 18.20% 23.87% 31.37% 43.64% 52.22% 60.78% 67.55% 74.60% 83.01% 90.78% 97.94%

COUNTY CERTIFIED ESTIMATED FOR 2013 MONTH AMT. RECEIVED PERCENTAGE 13 January $535,811.89 8.35% 13 February $626,611.54 9.77% 13 March $362,567.33 5.65% 13 April $478,599.97 7.46% 13 May 0.00% 13 June 0.00% 13 July 0.00% 13 August 0.00% 13 September 0.00% 13 October 0.00% 13 November 0.00% 13 December 0.00%

$6,415,587.09 YEAR-TO-DATE $535,811.89 $1,162,423.43 $1,524,990.76 $2,003,590.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Y-T-D % 8.35% 18.12% 23.77% 31.23% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

PLF2013.XLS

18


APRIL GIFT REPORT RESOLUTION 13BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

AMOUNT

DESIGNATION

Genealogy Customers

$64.00

Restricted: Genealogy Department

Jackson Customers

472.00

Restricted: Jackson Branch – Capital Fund

Friends of Sandy Valley Library

200.00

Restricted: 2013 Staff In-Service Day

Friends of Sandy Valley Library

2,607.24

MONTHLY TOTAL

$3,343.24

YEAR TO DATE TOTAL

$5,690.64

Restricted: Sandy Valley Capital Fund

19


Staff Training Report

Stark County District Library

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total May

Russell Humerickhouse & Michele Monnette 2013 Fiscal Officer's CPIM Conference $555.78 Suzette Burlingame & Kathy Lamantia NOTSL Spring Meeting - Getting Practical with RDA Authorities & Implementation $70.63 Suzette Burlingame, Tena Wilson & Linda Dahl Edge: Your Road Map for Achieving Community Priorities thru Technology $0.00 Jean McFarren Career Success Institute $75.00 Suzette Burlingame Innovative Users Group Annual Conference $2,010.33 Tara Bulicz & Michele Monnette CMI Spring Roadshow $34.87 Deb Cooper Take Five 2013: An Ohio Youth Services Day of Dialogue $187.20 Linda Smik New Supervisors' Academy I: Session 3 - Time Management: Yours and Theirs $0.00 Jean McFarren, Julia Shaheen, Ann Wetmore, & Linda Dahl Everyday Advocacy - Program $434.92 Linda Wilkins Safety Council Awards Banquet $40.76 Tara Bulicz, Megan Dillon, Kelli Cozzoli, Regina Perrine & John Webnick Anthem Pathways to Health $62.15 Beth Bouchard Worlds of the Imagination: What's New in SF/Fantasy $0.00 Tena Wilson National Library Legislation Day $205.44 Bill Muzzy Safety Council Luncheon Topic: Season Pass Ellen Doucette & Rebecca Baldwin Tweens: Brains, Literature and Programs $338.90 Tena Wilson OLC New Directors' Workshop Series: 1 Essential Knowledge $360.00

May 21, 2013

4/4 & 5/13 Lewis Center, OH OLC Accounting Division 4/5/13 Cleveland, OH NOTSL 4/18/13 Webinar Urban Libraries Council 4/19/13 Canton, OH Association of Fundraising Professionals 4/23-27/13 San Francisco, CA IUG 4/24/13 Fairlawn, OH CMI 4/24/13 Lima, OH State Library of Ohio 4/25/13 Webinar NEO-RLS 4/25/13 Worthington, OH OhioNet 4/29/13 Canton, OH Stark Cty Safety Council 5/2/13 Independence, OH Anthem Blue Cross Blue Shield 5/7/13 Webinar Booklist Online 5/7 & 8/13 Washington, DC ALA 5/9/13 Canton, OH Stark Cty Safety Council 5/9/13 Twinsburg, OH NEO-RLS 5/15/13 Columbus, OH OLC

$4,375.98

20


Stark County District Library Monthly Internal Training Report Distributed to the Board of Trustees May 21, 2013 INTERNAL TRAINING April 02, 2013 Presenter: Brett Neff

Zinio

Mary Beth Shine Lynne Herstine Tina McCallum

April 22, 2013 Atomic Training Presenter: Dee Rondinella

Megan Dillon Jean McFarren Debbie Russo Penny Vick

April 25, 2013 Atomic Training Presenter: Dee Rondinella

Jennifer Welsh Cynthia Naylor Dani Gustavich Dolores Brenton

April 25, 2013 Presenter: Bryan Harris

Lisa Szeles Roberta Conrad Patty Wollenberg Lauren Landis Megan Dillon Angela Keating Karen Allen Debbie Russo

Prezi Basics

21


Stark County District Library Monthly H R Report Distributed to the Board of Trustees May 21, 2013 APPOINTMENTS None DEPARTMENT/AGENCY/STATUS CHANGES 04/22/13 David Barillari, Library Assistant, Circulation Services – Main, from full time, 80 hours to part time, 48 hours biweekly. 05/20/13 Corrinne Howell, from Library Associate, Jackson Township Branch to Library Specialist: SPARK Parent Partner, Sandy Valley Branch, from part time, 48 hours to full time, 80 hours biweekly. 5/20/13 Angela Koehler, from Library Assistant to Library Associate, Plain Community Branch, full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS 03/28/13 Keri Shaffer, Library Assistant, Lake Community Branch, part time, resignation. 04/17/13 Donald Miller, Shelver, Perry Sippo Branch, part time, resignation. 05/07/13 Nicole Yoder, Children’s Librarian, Youth Services - Main, full time, resignation.

22


STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE April 16, 2013

SYSTEMWIDE Michael Covert of Welty Building Company met with Executive Director Tena Wilson, Facilities Manager Bill Muzzy and Interim Public Services Director Patty Marsh to discuss the completed Facilities Assessment Plan. Mr. Covert has provided three copies of the facility assessment to library administration for introduction at the board meeting. Bill Muzzy continues to work on budget items approved for 2013.

JACKSON Two decorative arches were removed from the sides of the building. Landscaping has been removed and grass planted in those areas. Bill Muzzy is getting quotes for the sidewalk removal and replacement as well as roofing quotes. Tena Wilson, Russ Humerickhouse, Bill Muzzy, Kathy Kibler, and Patty Marsh met with Dan Meehan to discuss coordination of lighting, paint, carpet and restrooms. The goal is that everything will work together and set a tone for the next 20 years.

MOBILE SERVICES Library Specialist Mike Macris, Facilities Manager Bill Muzzy and Mobile Services Manager Tammy Long are working on getting quotes on a vehicle to replace the Outreach delivery vehicle. The current van has over 110,000 miles on it and is 14 years old. People counters have been installed on each of the book mobiles. Prior to this, counts were done manually.

23


Stark County District Library Board of Trustees May 21, 2013

Resolution Title: Appropriation of funds received for Special Revenue Fund 216-Stark Community Foundation History/Background/Discussion: The Stark County District Library will be receiving a check for $1,000.00 from the Stark Community Foundation for the Summertime Kids Program-SCDL/YMCA Summer Reading Program. The Library did not project revenue for this fund for 2013 and did not appropriate for expenditures in the 2013 Permanent Budget. Therefore, the funds received in the amount of $1,000.00 must be appropriated by resolution by the Board of Trustees. Recommendation: That the Stark County District Library Board of Trustees approves the resolution to appropriate the $1,000.00 received for the Special Revenue Fund 216Stark Community Foundation. Draftor(s):

Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Ann Wetmore, Interim Events Coordinator and Michele Monnette, Deputy Fiscal Officer

24


RESOLUTION 2013 Appropriation of funds received for Special Revenue Fund 216-Stark Community Foundation

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that funds received in the amount of $1,000.00 for Special Revenue Fund 216 be appropriated for Summertime Kids Program-SCDL/YMCA Summer Reading Program for 2013.

25

Board Packet May 2013  

This is the Board packet for the May 2013 meeting of the Stark County District Library Board of Directors.

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