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STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING MARCH 19, 2013

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda March 19, 2013 Madge Youtz Branch Library Canton, Ohio 5:00 p.m. I.

Public Comments

II.

Madge Youtz Friends of the Library Comments

III.

Board President Comments

IV.

Staff Reports A. Tena Wilson, Executive Director B. Russ Humerickhouse, Fiscal Officer C. Kathy Clay, Branch Manager

V.

Consent Calendar A. Minutes of February 19, 2013 Meeting B. February Financial Report C. February Gift Report D. Monthly Training Report E. Monthly Human Resources Report

5 10 18 19 20

VI.

Building and Grounds Committee Report

21

VII.

Human Resources Committee Report

VIII.

Finance and Audit Committee Report A. 2013 Permanent Budget Resolution-Roll Call Vote B. 2013 Exploration Gateway Budget Resolution

22 27

IX.

New Business A. ArtsinStark 20/20 Vision Meeting Resolution B. SCDL Foundation FRIENDraiser Resolution

31 33

X.

Executive Session to Discuss Human Resources Issue and Real Estate Transaction-Roll Call Vote

XI.

Adjournment Next Meeting April 16, 2013 at Plain Community Branch Library Reminder: Board Photos Will Be Taken


Statistical Summary - February 2013 Stark County District Library, Ohio Month

Year to Date

Circulation

Feb 2013 Feb 2013 Feb 2012 % Change Feb 2013 Feb 2012 % Change Circulation % of Total Circulation 2013-2012 Year to Date Year to Date 2013-2012 Main Library 58,194 20.07% 58,137 0.10% 120,739 119,010 1.45% Mobile Services 61,967 21.38% 62,438 -0.75% 131,404 125,477 4.72% DeHoff Memorial 5,080 1.75% 5,161 -1.57% 10,864 10,526 3.21% East Canton 6,785 2.34% 7,401 -8.32% 14,574 14,816 -1.63% Jackson Township 21,648 7.47% 23,200 -6.69% 47,063 47,063 0.00% Lake Community 23,980 8.27% 26,329 -8.92% 51,145 54,126 -5.51% Madge Youtz 6,764 2.33% 7,512 -9.96% 14,367 15,213 -5.56% North 23,775 8.20% 29,481 -19.35% 51,578 57,101 -9.67% Perry Sippo 17,870 6.16% 21,425 -16.59% 39,712 43,655 -9.03% Plain Community 11,998 4.14% 14,578 -17.70% 26,804 29,048 -7.73% Sandy Valley 10,760 3.71% 13,706 -21.49% 23,015 27,916 -17.56% ECRC 851 0.29% 956 -10.98% 2,012 2,104 -4.37% Online Renewals 25,457 8.78% 26,267 -3.08% 52,406 52,224 0.35% Ebook Downloads 9,249 3.19% 5,442 69.96% 19,219 10,736 79.01% Zinio Magazine Downloads 5,515 1.90% 5,515 SCDL Total 289,893 100.00% 302,033 -4.02% 610,417 609,015 0.23%

Library Visits Main Library DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley SCDL Total

Self Check Use Main Library Jackson Township Lake Community North Perry Sippo Plain Community

Feb 2013 Visits 27,395 4,594 5,489 10,622 9,300 4,797 10,911 9,686 12,101 4,519 99,412

Feb 2012 Visits 34,956 3,922 5,110 9,689 11,092 4,973 12,469 11,019 12,622 4,833 110,684

Assisted Self-check Circulation Circulation 43,692 6,634 13,862 5,340 17,449 1,893 20,318 1,165 12,852 3,549 7,104 2,810

% Change Feb 2013 Feb 2012 % Change 2013-2012 Circ per visit Circ per visit 2013-2012 -21.63% 2.12 1.66 27.73% 17.13% 1.11 1.32 -15.97% 7.42% 1.24 1.45 -14.65% 9.64% 2.04 2.39 -14.89% -16.15% 2.58 2.37 8.62% -3.55% 1.41 1.51 -6.64% -12.49% 2.18 2.36 -7.84% -12.10% 1.84 1.94 -5.11% -4.13% 0.99 1.15 -14.15% -6.51% 2.38 2.84 -16.03% -10.18% 2.92 2.73 6.86% % Self-check 13.18% 27.81% 9.79% 5.42% 21.64% 28.34%

Cardholders Total Cardholders Added this month

164,625 1,022

1


Statistical Summary - February 2013 Stark County District Library, Ohio

Hours Open Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC SCDL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Misc. Total Computer Use SearchOhio Borrowed SearchOhio Loaned

2013 2012 2013 2012 % Change Hours Open Hours Open Circ per hour Circ per hour 2013-2012 260 271 224 215 4.33% 480 504 129 124 4.21% 204 196 25 26 -5.43% 204 196 33 38 -11.92% 260 255 83 91 -8.48% 244 255 98 103 -4.82% 204 196 33 38 -13.49% 244 255 97 116 -15.72% 260 271 69 79 -13.06% 290 302.5 41 48 -14.15% 204 212 53 65 -18.42% 188 200.5 5 5 -5.06% 3,042 3,114 95 97 -1.75%

Month 2013

2012

Year-to-Date

80 59 720 859

87 186 663 936

% of Change -8.05% -68.28% 8.60% -8.23%

1,300 966 13,856 16,122

1,657 5,476 14,136 21,269

-21.54% -82.36% -1.98% -24.20%

2013 164 107 1,337 1,608

170 319 1,228 1,717

% of Change -3.53% -66.46% 8.88% -6.35%

2,726 1,774 25,750 30,250

3,205 7,975 26,547 37,727

-14.95% -77.76% -3.00% -19.82%

Month 2013 22,095 2,604 3,624

Year-to-Date

2012 % of Change 24,304 -9.09% 2,402 3,368

2012

2013 46,730

2012 % of Change 49,232 -5.08%

8.41% 7.60%

5,627 7,860

4,652 7,079

20.96% 11.03%

ILL Borrowed ILL Loaned

129 569

153 804

-15.69% -29.23%

268 1,332

308 1,559

-12.99% -14.56%

Volunteer hours

189

117.75

60.51%

373

223.3

67.08%

2


Statistical Overview - February 2013 Stark County District Library, Ohio

Circulation 400000

Year to Date 609,015 2012 610,417 2013

February

350000 300000

302,033 2012 289,893 2013

250000

-4.02 %

200000 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Computer Use 35000.0

Year to Date 49,232 2012 46,730 2013

30000.0

February

25000.0

24,304 2012 22,095 2013

20000.0

-9.09 %

15000.0 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Library Visits Year to Date 216,436 2012 205,414 2013

130000

February

110000

110,684 2012 99,412 2013

90000

-10.18 %

70000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

New Cardholders Year to Date 2,307 2012 2,052 2013

1500

February

1000

1,067 2012 1,022 2013

-4.22 %

500

Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

24 Month Trend Graph

March 2011 - February 2012 March 2012 - February 2013 3


Statistical Overview - February 2013 Stark County District Library, Ohio

Programs Year to Date

1000

February

1,717 2012 1,608 2013

700

936 2012 859 2013

400

-8.23 %

100 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

Program Attendance Year to Date 37,737 2012 30,250 2013

22000

February

17000 12000

21,269 2012 16,122 2013

7000

-24.20 %

2000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

Website Visits - Total 50000

Year to Date 89,651 2012 83,445 2013

45000

February

40000

43,252 2012 42,840 2013

35000

-0.95 %

30000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

24 Month Trend Graph

March 2011 - February 2012 March 2012 - February 2013 4


Stark County District Library Board of Trustees Minutes February 19, 2013 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, February 19, 2013, at the Main Library. In attendance were board members Steven Pittman, John Mroczkowski, Edmond Mack, Beth Borda and Shawn O’Brien. Also in attendance were library employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse. The meeting was called to order at 5:00 p.m. by Board President Steven Pittman. Susan Rodgers joined the meeting at 5:10 p.m.; Bert Nero was absent. Guests included several library employees. PUBLIC COMMENT  None BOARD PRESIDENT COMMENTS  None CONSENT CALENDAR  Minutes of the January 29, 2013, Annual Meeting were presented.  Financial Report for January 2013 was presented. Resolution 2013-13 January 2013 Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR Genealogy Customers

AMOUNT $58.00

DESIGNATION Restricted: Genealogy Department

Ruth Wilkin

25.00

Restricted: Book for Sandy Valley Branch

Linda Shaull

25.00

Restricted: Perry Sippo Branch – Memory of Joe Jabrocki

Jackson Customers Board Minutes-February 19, 2013 Page 1 of 5

454.00

Restricted: Jackson Branch- Book Sale Fund

5


MONTHLY TOTAL

$562.00

YEAR TO DATE TOTAL

$562.00

MONTHLY TRAINING REPORT

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name:

Marcia Mann, Katherine Ferrero, Megan Johnson & Valerie Kline The Impact of Words: Words to Use vs Words to Lose $160.00 Tena Wilson ALA Midwinter $170.00 Jodie Hawkins Ohio Adult Summer Reading Mini-Workshop $10.00 Linda Wilkins Appreciative Inquiry: The Discovery and Design of Positive Institutions $0.00 Linda Wilkins & Patty Marsh Self-Directed Achievement: Prototype for Staff Development $0.00 Suzette Burlingame Introduction to Spatial Literacy and Online Mapping $175.00 Jean McFarren Logan Smalley & the TED-Ed Team $0.00 Bill Muzzy Ohio Pesticide Commercial Applicator Recertification 2013 Conference $107.92 Deb Cooper, Linda Smik, Dani Gustavich, Kelli Cozzoli, Joan Green, Julie Hoffman, & Kathy Schaefer How Libraries can Meet the Evolving Needs of Patrons in the Digital Age $0.00 Linda Bartlett Safety Council Luncheon Topic: Employers: Just Say "Yes" to the Drug Free Safety Program Season Pass Linda Smik & Linda Wilkins, Presenter

1/17/13 Webinar NEO-RLS 1/25-28/13 Seattle, WA ALA 1/30/13 Webinar NEO-RLS 2/6/13 Webinar Weatherhead School of Mgt/Case Western Reserve University 2/7/13 Webinar WebJunction 2/11-3/3/2013 Online Training RUSA division of ALA 2/12/13 Canton, OH Walsh University ICF Institute 2/13/13 Akron, OH Ohio State University 2/13/13 Webinar WebJunction 2/14/13 Canton, OH Stark County Safety Council 2/14/13

Board Minutes-February 19, 2013 Page 2 of 5

6


Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total

New Supervisors' Academy I: The Entire Series Session 1-It All Starts with Attitude: Knowing Yourself and Your Team $0.00 Kathleen Brand & Kelli Cozzoli Emotions at Work: Examining Emotional Labor in Librarianship $0.00 Joan Green Models for Future Library Services $40.00 Beth Bouchard Ohio Adult Summer Reading Mini-Workshop III $10.00 Kelli Cozzoli The Future of Online Learning: A Changing Landscape $0.00

February

Canton, OH Perry Sippo Branch & Online NEO-RLS 2/19/13 Webinar OhioNet 2/26/13 Webinar NEO-RLS 2/27/13 Webinar NEO-RLS 2/27/13 Webinar WebJunction

$672.92

MONTHLY HUMAN RESOURCES REPORT APPOINTMENTS 02/18/13 Tony Vickers, IT Technician, Information Technology – Main, full time, 80 hours biweekly. 02/25/13 Bethany Porter, Library Assistant, DeHoff Memorial Branch, part time, 32 hours biweekly. DEPARTMENT/AGENCY/STATUS CHANGES 02/11/13 Eileen Cox, Library Assistant, Perry Sippo Branch, from part time to full time, from 48 hours biweekly to 80 hours biweekly. 02/11/13 Megan Dillon, from Library Assistant to Executive Administrative Assistant, from Plain Community Branch to Administration Main, full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS None Board Minutes-February 19, 2013 Page 3 of 5

7


Motion by John Mroczkowski to approve the consent calendar; Shawn O’Brien seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT  None HUMAN RESOURCES COMMITTEE REPORT  None FINANCE AND AUDIT COMMITTEE REPORT  Bryan Harris introduced the Voice and Data Connectivity Resolution. Resolution 2013-14 Voice and Data Connectivity BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director or her designee be authorized to enter into a five (5) year contract for voice and data connectivity services with AT&T at the yearly cost of $99,317.52. Motion by Shawn O’Brien to enter into the agreement with AT&T for a yearly cost of $99,317.52, Beth Borda seconded the motion; all voting yes. NEW BUSINESS  Ms. Wilson introduced Megan Dillon who was hired to as the Executive Administrative Assistant to the Executive Director. Megan has been with the library for 8 years in other capacities. EXECUTIVE SESSION Motion by Beth Borda to enter into executive session at 5:10 p.m. to discuss Human Resource issues regarding the Executive Director’s Performance Evaluation and discussion of Real Estate Transaction, John Mroczkowski seconded the motion, and the vote was as follows: Steven Pittman – yes Edmond Mack – yes

Shawn O’Brien – yes Beth Borda – yes

John Mroczkowski - yes Susan Rodgers yes

Motion by John Mroczkowski to enter back into regular session at 6:18 p.m., Susan Rodgers seconded the motion, and the vote was as follows: Steven Pittman – yes Edmond Mack – yes

Shawn O’Brien – yes Beth Borda – yes

John Mroczkowski - yes Susan Rodgers yes

Board Minutes-February 19, 2013 Page 4 of 5

8


Motion by Steven Pittman to prepare the initial Memorandum of Understanding for Sandy Valley, Shawn O’Brien seconded the motion, all voting yes. FINAL COMMENTS BY BOARD PRESIDENT  None ADJOURNMENT Motion by John Mroczkowski to adjourn the meeting at 6:20 p.m., Susan Rodgers seconded the motion; all voting yes. NEXT BOARD MEETING  The next regular board meeting is scheduled for Tuesday, March 19, 2013, at the Madge Youtz Branch Library.

Board Minutes-February 19, 2013 Page 5 of 5

9


PAGE 1

STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR FEBRUARY 2013 FEBRUARY REVENUES DESCRIPTION

PUBLIC LIBRARY FUND R.E.TAXES (LEVY) TAXES (REIMB. T.P.P.) GRANTS/E-RATE PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 209

FUND 216

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 801

FUND 803

GENERAL

PNC

STARK COMMUNITY

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

YOUTZ

WISE

FOUNDATION

FOUNDATION

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

TRUST

TRUST

$626,611.54 1,090,110.00 0.00 0.00 20,962.60 192.39 57.52 613.00 0.00 2,234.29 1,740,781.34 0.00 $1,740,781.34

20.00 307.40

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

20.00 0.00 $20.00

307.40 0.00 $307.40

0.00 0.00 $0.00

0.00 0.00 $0.00

TOTAL

$626,611.54 1,090,110.00 0.00 0.00 20,962.60 212.39 57.52 920.40 0.00 2,234.29 1,741,108.74 0.00 $1,741,108.74

FEBRUARY EXPENSES DESCRIPTION

FUND 101

FUND 209

FUND 216

FUND 219

FUND 224

FUND 229

FUND 450

FUND 801

FUND 802

FUND 803

GENERAL

PNC

STARK COMMUNITY

IRELAND, MY

PERRY BRANCH

SCDL

PERMANENT

YOUTZ

MCDONALD

WISE

FOUNDATION

FOUNDATION

IRELAND

RECOVERY

FOUNDATION

IMPROVEMENT

TRUST

TRUST

TRUST

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

$676,916.32 16,353.76 108,262.77 91,786.70 1,065.06 10,943.53 $905,328.14

ENCUMBRANCES

$505,313.24

TOTAL

$773.13

$0.00

$0.00

$4,917.02

$0.00

$0.00

$880.57

$0.00

$217.55

$676,916.32 17,126.89 108,262.77 97,801.84 1,065.06 10,943.53 $912,116.41

$1,219.66

$0.00

$0.00

$1,966.37

$6,214.00

$0.00

$218.77

$0.00

$129.77

$515,061.81

773.13 4,917.02

880.57

217.55

DISTRIBUTED TO BOARD OF TRUSTEES ON 3/19/13

REVEXPM13.XLS

10


Page 2

STARK COUNTY DISTRICT LIBRARY MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/13 THRU 12/31/13 REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Public Library Fund (PLF) R. E. Taxes (Levy) Taxes (Reimb. T.P.P.) Grants/E-Rate Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

2013 REVENUE PER JANUARY $535,811.89 0.00 0.00 3,720.38 21,647.67 121.41 18,134.98 562.00 4,026.65 2,405.73 $586,430.71

FEBRUARY $626,611.54 1,090,110.00 0.00 0.00 20,962.60 212.39 57.52 920.40 0.00 2,234.29 $1,741,108.74

MARCH

JANUARY $953,730.37 20,002.21 111,749.16 26,564.15 16,250.16 6,193.59 $1,134,489.64

FEBRUARY $676,916.32 17,126.89 108,262.77 97,801.84 1,065.06 10,943.53 $912,116.41

MARCH

$0.00

$0.00

APRIL

$0.00 APRIL

$0.00

MAY

JUNE

$0.00 MAY

$0.00 JUNE

$0.00

PRIOR YEAR ENCUMBRANCES PAID IN 2013

$0.00

JULY

$0.00 JULY

$0.00

YTD TOTAL $1,162,423.43 1,090,110.00 0.00 3,720.38 42,610.27 333.80 18,192.50 1,482.40 4,026.65 4,640.02 $2,327,539.45

AMENDED OFFICIAL YTD % OF CERTIFICATE ESTIMATED $6,415,587.09 18.12% 7,341,217.00 14.85% 176,453.00 0.00% 128,000.00 2.91% 234,000.00 18.21% 5,750.00 5.81% 55,500.00 32.78% 25,500.00 5.81% 30,000.00 13.42% 45,000.00 10.31% $14,457,007.09 16.10%

YTD TOTAL $1,630,646.69 37,129.10 220,011.93 124,365.99 17,315.22 17,137.12 2,046,606.05 (268,785.80)

TOTAL CURRENT Y-T-D EXPENSES FOR 2013

$1,777,820.25

DISTRIBUTED TO THE BOARD OF TRUSTEES 3/19/13

REVEXP2013.XLS

11


STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 2/28/13 EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

2013 YTD

YEAR 2012

EXPENSES

ENCUMBRANCES

ALL FUNDS

PAID IN 2013

2013 YTD

2013

CAPITAL,

CURRENT YEAR

TEMPORARY

EXPENSES

BUDGET

ENCUMBRANCES TRUSTS & OTHER AT 2/28/2013

FUND EXPENSES

Payroll/Benefits Supplies

37,129.10

13,545.90

8,763.14

780.34

22,802.86

65,500.00

3000

Purch.Services

220,011.93

66,751.60

22,653.77

0.00

153,260.33

492,500.00

4000

Library Materials

124,365.99

65,232.33

59,132.46

59,133.66

300,000.00

5000

Capital Outlay

17,315.22

16,986.79

2.46

0.00

7-8000

Other Expenses

17,137.12

5,869.03

130.97

0.00

013BDGTG.XLS

$268,785.80

$125,978.00

$216,660.80

$0.00

GENERAL FUND GENERAL FUND

2000

$2,046,606.05

$100,400.15

2013 YTD

1000

TOTAL

$1,630,646.69

YEAR 2012

0.00

$780.34

$1,530,246.54

328.43 11,268.09 $1,777,039.91

$2,240,500.00

140,000.00 16,150.00 $3,254,650.00

DISTRIBUTED TO BOARD OF TRUSTEES 3/19/13

12


Page 4

STARK COUNTY DISTRICT LIBRARY CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS FINANCIAL STATEMENT AT 2/28/13

BAL. AT JAN.1, 2013

2013 REVENUE:

401

450

209

212

216

217

219

222

223

224

228

229

801

802

803

CAPITAL

PERMANENT

PNC

BLDG. &

STARK

EARLY CHILD

IRELAND,

LONGABERGER

NAN

PERRY

SISTERS

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

FDN.

RENOV.

COMM. FDN.

RES. CENTER

MY IRELAND

FOUNDATION

JOHNSTON

RECOVERY

OF CHTY.

FDN.

TRUST

TRUST

TRUST

TOTAL

$16,235.86

$12,128.79

$1,381,722.05

$16,160.00

39.84

761.40

0.00

0.00

BAL. AT FEB. 28, 2013

$1,381,761.89

$16,921.40

ENCUMBR. AT 2/28/13

$0.00

$0.00

$15,750.65

0.00

$500.00

0.00

$0.00

0.00

$211.82

0.00

$283.14

0.00

$4,000.00

0.00

$2,190.36

0.00

$51,104.70

0.00

$210.77

0.00

0.00

0.00

$4,420.76

0.00

$2,130.82

$1,507,049.72

0.00

801.24

(217.55)

(7,693.83)

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 13-

2013 EXPENDITURES:

(780.34)

0.00

0.00

0.00

0.00

0.00

0.00

$14,970.31

$500.00

$0.00

$211.82

$283.14

$4,000.00

$2,190.36

$1,219.66

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

(5,333.95)

0.00

0.00

(1,361.99)

0.00

$45,770.75

$210.77

$16,235.86

$10,766.80

$4,420.76

$1,913.27

$1,500,157.13

$1,966.37

$0.00

$6,214.00

$218.77

$0.00

$129.77

$9,748.57

2013 BOARD OF TRUSTEES APPROPRIATION 13-

CAPTRST13.XLS

DISTRIBUTED TO BOARD OF TRUSTEES ON 3/19/13

13


Page 5

STARK COUNTY DISTRICT LIBRARY CASH STATEMENT AT FEBRUARY 28, 2013 BALANCE @ 1/31/13

BALANCE @ 2/28/13

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$347,670.62 7,646.15

$466,720.80 13,541.53

$119,050.18 5,895.38

350,391.45 500,490.32 423,785.22 600,013.15

350,411.45 500,574.70 1,140,512.85 600,115.07

20.00 84.38 716,727.63 101.92

75.00 895.00 2,230,966.91 (302,966.03) $1,928,000.88

75.00 895.00 3,072,846.40 (315,853.19) $2,756,993.21

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .08% @ 2/28/13 ) STAR PLUS-INVESTMENT ACCOUNT (.22% @ 2/28/13) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .010% @ 2/28/13 ) HUNTINGTON BANK-MMAX (.20% @ 2/28/13) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

CSHALL13.XLS

0.00 0.00 841,879.49 (12,887.16) $828,992.33

DISTRIBUTED TO BOARD OF TRUSTEES 3/19/13

14


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2013 DATE REAL ESTATE County/Township TAXES

Page 6 REAL ESTATE TAXES MANF. HOME

ROLLBACK/ PAYMENT STATE OF IN LIEU/TIF TAX/ OHIO ABATEMENT

PER. PROP. UTILITY/ OTHER

GENERAL AUDITOR & ORC 5722 PERSONAL/ TREASURER & 5723 HB 66 REIMB. FEES

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES

AMOUNT OF DEPOSIT $0.00 0.00 0.00 0.00

Portage

Stark

2/8/13 2/15/13 2/22/13

395,120.00 260,050.00 434,940.00

395,120.00 260,050.00 434,940.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Carroll/Brown Twp.

Summit

Y-T-D at 2/28/13

$1,090,110.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Levy Taxes Received 2013 Collection and Election Expenses 2013 Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

$5,403,147.00 ($106,986.56) $5,296,160.44

Collected (Net) 1/1/13 thru 12/31/13

Levy Taxes Received 2010 Collection and Election Expenses 2010

$5,204,591.18 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10

$5,133,454.45

Levy Taxes Received 2011 Collection and Election Expenses 2011 Collected (Net) 1/1/11 thru 12/31/11 RETAXBO13.XLS

Levy Taxes Received 2012 Collection and Election Expenses 2012 Collected (Net) 1/1/12 thru 12/31/12

0.00 0.00 0.00 0.00 $1,090,110.00 $1,090,110.00 $0.00 $1,090,110.00

$5,032,898.30 ($77,293.85) $4,955,604.45

$5,064,445.50 ($74,670.84) $4,989,774.66

Distributed to Board of Trustees 3/19/13

15


Page 7

STARK COUNTY DISTRICT LIBRARY SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 2/28/13 SPECIAL GENERAL BALANCE AT JANUARY 1, 2013

2012

REVENUE

CAPITAL

PERMANENT

PERMANENT

FUND

FUNDS

PROJECTS

IMPROVEMENT

FUNDS

$969,010.09

$90,487.30

$1,381,722.05

$16,160.00

YEAR-TO-DATE TOTAL

$18,680.37

YEAR-TO-DATE TOTAL

$2,476,059.81

$3,061,770.88

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

1,162,423.43 1,090,110.00 0.00

2000 Grants 3000 Patron Fines & Fees

3,720.38

3,720.38

0.00

42,610.27

41,043.41

333.80

207.27

293.96

39.84

18,192.50

6000 Donations

721.00

8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

1,167,733.38 1,700,948.29 0.00

42,610.27

4000 Investment Income 5000 Service Fees

1,162,423.43 1,090,110.00 0.00

761.40

4,026.65 4,640.02 2,326,738.21

0.00

39.84

761.40

0.00

18,192.50

66.72

1,482.40

962.10

4,026.65 4,640.02

2,024.99 8,825.51

2,327,539.45

2,921,811.67

1,630,646.69

1,336,982.54

EXPENDITURES 1000 Payroll/Benefits 2000 Supplies

1,630,646.69 36,348.76

3000 Purch.Services

220,011.93

4000 Library Materials

117,452.50

5000 Capital Outlay 7-8000 Other Expenses

17,315.22 17,137.12

TOTAL EXPENDITURES Y-T-D

2,038,912.22

TRANSFERS (NET)

0.00

780.34 5,333.95

6,114.29 0.00

37,129.10

26,545.20

220,011.93

254,593.70

124,365.99

140,987.89

17,315.22 17,137.12

12,863.42 4,693.33

1,579.54

2,046,606.05

1,776,666.08

0.00

0.00

1,579.54

0.00

0.00

0.00

0.00

FISCAL OFFICER BALANCE AT FEBRUARY 28, 2013 OUTSTANDING CHECKS

$1,256,836.08 315,853.19

$84,373.01

$1,381,761.89

$16,921.40

$17,100.83

$2,756,993.21 315,853.19

TOTAL ACCOUNTED FOR AT 2/28/13

$1,572,689.27

$84,373.01

$1,381,761.89

$16,921.40

$17,100.83

$3,072,846.40

PETTY CASH AND CHANGE FUNDS

$970.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

466,720.80

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

13,541.53

STAR OHIO-INVESTMENT ACCOUNT

350,411.45

STAR PLUS-INVESTMENT ACCOUNT

500,574.70

HUNTINGTON BANK-MMAX HUNTINGTON BANK-MONEY MARKET ACCOUNT

600,115.07 1,140,512.85

TOTAL ACCOUNTED FOR AT 2/28/13 BOTCTRE13.XLS

$4,206,916.47

$3,072,846.40 DISTRIBUTED TO BOARD OF TRUSTEES 3/19/13 16


REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 MONTH AMT. RECEIVED PERCENTAGE 11 January $576,215.48 8.98% 11 February $672,511.85 10.48% 11 March $392,483.22 6.12% 11 April $515,540.12 8.04% 11 May $838,938.80 13.08% 11 June $589,070.17 9.18% 11 July $704,018.28 10.97% 11 August $435,358.04 6.79% 11 September $453,067.04 7.06% 11 October $541,200.78 8.44% 11 November $499,728.19 7.79% 11 December $460,422.40 7.18%

$6,678,554.46 YEAR-TO-DATE $576,215.48 $1,248,727.33 $1,641,210.55 $2,156,750.67 $2,995,689.47 $3,584,759.64 $4,288,777.92 $4,724,135.96 $5,177,203.00 $5,718,403.78 $6,218,131.97 $6,678,554.37

Y-T-D % 8.98% 19.46% 25.58% 33.62% 46.69% 55.88% 66.85% 73.64% 80.70% 89.13% 96.92% 104.10%

COUNTY CERTIFIED ESTIMATED FOR 2012 MONTH AMT. RECEIVED PERCENTAGE 12 January $538,205.88 8.39% 12 February $629,527.50 9.81% 12 March $363,965.39 5.67% 12 April $480,665.07 7.49% 12 May $787,356.68 12.27% 12 June $550,396.48 8.58% 12 July $549,260.13 8.56% 12 August $434,414.59 6.77% 12 September $452,057.30 7.05% 12 October $539,861.12 8.41% 12 November $498,543.78 7.77% 12 December $459,385.13 7.16%

$6,283,639.00 YEAR-TO-DATE $538,205.88 $1,167,733.38 $1,531,698.77 $2,012,363.84 $2,799,720.52 $3,350,117.00 $3,899,377.13 $4,333,791.72 $4,785,849.02 $5,325,710.14 $5,824,253.92 $6,283,639.05

Y-T-D % 8.39% 18.20% 23.87% 31.37% 43.64% 52.22% 60.78% 67.55% 74.60% 83.01% 90.78% 97.94%

COUNTY CERTIFIED ESTIMATED FOR 2013 MONTH AMT. RECEIVED PERCENTAGE 13 January $535,811.89 8.35% 13 February $626,611.54 9.77% 13 March 0.00% 13 April 0.00% 13 May 0.00% 13 June 0.00% 13 July 0.00% 13 August 0.00% 13 September 0.00% 13 October 0.00% 13 November 0.00% 13 December 0.00%

$6,415,587.09 YEAR-TO-DATE $535,811.89 $1,162,423.43 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Y-T-D % 8.35% 18.12% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

PLF2013.XLS

17


FEBRUARY GIFT REPORT RESOLUTION 2013BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR Genealogy Customers

AMOUNT $48.00

DESIGNATION Restricted: Genealogy Department

Library Patron

40.00

Restricted: Plain Community - Anonymous Gift

College Club of Canton

25.00

Restricted: North Branch – Honorarium for Shelia Mawdsley Program

Various Library Staff

425.00

Restricted: Memory of Marcia Moorhead, Retired Library Employee

Jackson Customers

307.40

Restricted: Jackson Branch – Capital Fund

Lee and Lavetta Bowers

25.00

Restricted: Lake Community Branch – Memory of Barbara Spellman

Mr. and Mrs. Melvin Oyster

25.00

Restricted: Lake Community Branch – Memory of Barbara Spellman

William and Karen Rowley

25.00

Restricted: Lake Community Branch – Memory of Barbara Spellman

MONTHLY TOTAL YEAR TO DATE TOTAL

$920.40 $1,482.40

18


Stark County District Library

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total March

Staff Training Report

Linda Wilkins Monthly Meeting: A Primer on Conflict and Conflict Resolution $70.00 Karen Miller, Debra Pfendler, & Kathy Schaefer Violent Intruder Response Strategies $263.33 Shelia Mawdsley, Kathy Cancelliere, Beth Queen, & Delores Rondinella Common Core: Tools for Public Libraries in NoveList K-8 Plus $0.00 Jean McFarren Creative Fundraising Ideas for Nonprofits of ALL Sizes $44.38 Linda Smik CLSP Beneath the Surface $0.00 Linda Wilkins The Blunt Truth about Marijuana in Your Workplace $83.20 Dani Gustavich, Debbie Russo, Marianna DiGiacomo, Kathy Lewis, Kelli Cozzoli, Marcia Mann, Kathy Schaefer, Katie Ferrero, Julie Hoffman, & Brett Neff Common Core: Tools for Public Libraries in NoveList K-8 Plus $0.00 Jen Welsh, Tammy Long, Karen Miller, Linda Dahl, & Suzette Burlingame OLC Legislative Day $100.00 Linda Wilkins 2013 Northern Ohio Human Resource Conference $266.38 Tena Wilson & Linda Dahl Safety Council CEO Breakfast topic: Crisis Communications: Manage the Media and Control the Message $40.00 Stephanie Houck What's so Special about Special Collections? $15.00 Beth Bouchard Booklist Webinar - Panel Discussion: New Graphic Novels for Libraries and Classrooms $0.00 Linda Bartlett Safety Council Luncheon Topic: Ohio BWC's Destination: Excellence Programs Season Pass Linda Wilkins, Tena Wilson, Suzette Burlingame, Patty Marsh, Linda Dahl, & Vicki Muzzy Celebrating Women in History $210.00 Jennifer Welsh OLC Membership Committee Meeting $0.00 $1,092.29

March 19, 2013

2/19/13 Canton, OH Stark County HR Association 2/21/13 Akron, OH NEO-RLS 2/26/13 Webinar NoveList 2/28/13 Akron, OH Association of Fundraising Professionals 2/28/13 Webinar Collaborative Summer Learning Program 3/1/13 Independence, OH Community Awareness & Prevention Association

3/6/13 Webinar NoveList 3/6/13 Columbus, OH OLC 3/8/13 Cleveland, OH SHRM 3/8/13 Canton, OH Stark County Safety Council 3/8/13 Webinar OLC 3/12/13 Webinar ALA 3/14/13 Canton, OH Stark County Safety Council 3/14/13 Canton, OH J R Coleman Center 3/14/13 Columbus, OH OLC

19


Stark County District Library Monthly H R Report Distributed to the Board of Trustees March 19, 2013 APPOINTMENTS 02/22/13 02/22/13 02/27/13 03/11/13 03/14/13 03/14/13

Dayna DiMarco, Substitute Librarian, Lake Community Branch, part time, hours as worked. Doris Edwards, Substitute, DeHoff Memorial Branch, part time, hours as worked. Matthew Kurtz, Substitute, Maintenance – Main, part time, hours as worked. Jesse Williams, Jr. Substitute, Maintenance – Main, part time, hours as worked. Terri Greenwald, Substitute, Plain Community Branch, part time, hours as worked. Joshua Zutavern, Substitute Driver, Mobile Services – Main, part time, hours as worked. DEPARTMENT/AGENCY/STATUS CHANGES

03/11/13 03/14/13 03/25/13

Lynne Herstine, Library Associate, Sandy Valley Branch, from part time, 40 hours biweekly, to full time, 80 hours biweekly. Patricia Marsh, from Associate Director of Public Services to Interim Public Services Director, full time, 80 hours biweekly. Rebecca Baldwin, Librarian – Teen, Plain Community Branch, from part time, 48 hours biweekly, to full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

02/19/13 03/13/13 03/15/13

Rebekah Bosler, Shelver, Circulation Services – Main, part time. Karen Miller, Associate Director of Main Library Services, full time. Marianna DiGiacomo, Literacy & Events Coordinator, full time.

20


STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE March 19, 2013

SYSTEMWIDE Bill Muzzy continues to meet with Michael Covert of Welty Building Company to provide information needed for the Facilities Assessment Plan. Mr. Covert continues to work around our buildings to inspect equipment. Bill Muzzy has been gathering estimates for snow removal and landscaping. He has obtained prices from four companies. We are working to take advantage of the lighting rebates. These will be expiring in May so we need to complete the work by then if we want to take advantage of this opportunity. We hope to move forward with North soon and have told Foltz Center so they can take advantage of the rebate too. Lake Schools are also making lighting changes. MAIN LIBRARY The windows at Main Library that were broken due to vandalism have been replaced. JACKSON Bill Muzzy has been meeting contractors to get accurate and current quotes for the necessary work at Jackson. NORTH We had a roof leak at North last month which has been repaired.

21


Stark County District Library Board of Trustees March 19, 2013 RESOLUTION TITLE: PERMANENT BUDGET FOR YEAR 2013 STATUTORY REFERENCE: ORC 5705 HISTORY/BACKGROUND/DISCUSSION: The Board of Trustees of the Stark County District Library adopts the permanent operating budget, as well as permanent budgets for all other library funds, annually before March 31. The Finance and Audit Committee has reviewed and approved the permanent budget for 2013. The Stark County District Library has been operating on a temporary budget that was approved at the December 18, 2012, Board of Trustees meeting.

RECOMMENDATION: The Board of Trustees of the Stark County District Library approves by roll call vote the permanent budget for the fiscal year ending December 31, 2013.

DRAFTOR(S): Russ Humerickhouse, Fiscal Officer, Tena Wilson, Executive Director, Stark County District Library Finance and Audit Committee. PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Tena Wilson, Executive Director, Russ Humerickhouse, Fiscal Officer and Michele Monnette, Deputy Fiscal Officer

22


2013 Annual Appropriation Resolution-Permanent 13BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to provide for the current expenses and other expenditures of said Board of Trustees, during the fiscal year, ending December 31, 2013, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz:

GENERAL FUND 101 1000 SALARIES AND BENEFITS SALARIES AND LEAVE BENEFITS RETIREMENT BENEFITS INSURANCE BENEFITS OTHER EMPLOYEE BENEFITS TOTAL SALARIES AND BENEFITS % OF TOTAL GENERAL FUND 101

2012 Final Permanent Budget

2012 Actual Expenses & Encumbrances

2013 Permanent Budget

% CHANGE 2013 Permanent/ 2012 Actual

$6,159,175.00 935,771.00 1,623,424.00 16,500.00 8,734,870.00 68.89%

$6,041,758.43 931,417.57 1,558,039.75 15,257.98 8,546,473.73 69.51%

$6,113,450.00 919,500.00 1,678,300.00 19,500.00 8,730,750.00 58.43%

1.19% -1.28% 7.72% 27.80% 2.16%

146,180.00 52,250.00 36,800.00 12,400.00 0.00 247,630.00 1.95%

142,384.00 50,792.04 31,703.20 8,670.30 0.00 233,549.54 1.90%

184,838.00 49,150.00 35,450.00 6,225.00 0.00 275,663.00 1.84%

29.82% -3.23% 11.82% -28.20% n/a 18.03%

3000 PURCHASED AND CONTRACTED SVS. TRAVEL & MEETING EXPENSES COMMUNICATIONS, PRINTING & PUBLICITY PROPERTY MAINT., REPAIR & SECURITY SVS. INSURANCE RENTS / LEASES UTILITIES PROFESSIONAL SERVICES LIBRARY MATERIALS CONTROL SVS. OTHER CONTRACTS & PURCHASED SVS. TOTAL PURCHASED AND CONTRACTED SVS. % OF TOTAL GENERAL FUND 101

47,485.00 332,487.00 803,175.00 44,700.00 91,490.00 275,000.00 190,000.00 59,320.00 11,125.00 1,854,782.00 14.63%

28,686.74 238,178.46 775,238.47 57,465.00 78,273.91 239,632.77 337,708.24 29,320.00 9,608.00 1,794,111.59 14.59%

47,575.00 255,275.00 1,270,226.00 67,150.00 92,335.00 274,025.00 429,375.00 67,900.00 15,700.00 2,519,561.00 16.86%

65.84% 7.18% 63.85% 16.85% 17.96% 14.35% 27.14% 131.58% 63.41% 40.44%

4000 LIBRARY MATLS. AND INFORMATION BOOKS & PAMPHLETS PERIODICALS AUDIOVISUAL MATERIALS COMPUTER SVS. & INFORMATION INTER-LIBRARY LOAN FEES LIBRARY MATERIAL REPAIRS/RESTORATION LIBRARY MATERIALS-ALL OTHER TOTAL LIBRARY MATLS. AND INFORMATION % OF TOTAL GENERAL FUND 101

747,462.60 116,000.00 480,237.40 98,000.00 300.00 1,500.00 6,500.00 1,450,000.00 11.44%

743,138.66 116,000.00 479,651.84 102,421.21 0.00 1,500.00 6,378.19 1,449,089.90 11.79%

864,463.00 166,000.00 578,237.00 135,000.00 50.00 250.00 6,000.00 1,750,000.00 11.71%

16.33% 43.10% 20.55% 31.81% n/a -83.33% -5.93% 20.77%

0.00 0.00 6,000.00 0.00 237,776.00 0.00 243,776.00 1.92%

0.00 0.00 4,781.40 0.00 231,527.03 0.00 236,308.43 1.92%

0.00 0.00 790,297.68 0.00 396,396.00 24,000.00 1,210,693.68 8.10%

n/a n/a 16428.58% n/a 71.21% n/a 412.34%

41,529.00 900.00 0.00 6,000.00 100.00 48,529.00 0.38%

28,949.14 0.00 0.00 6,806.22 0.00 35,755.36 0.29%

46,160.00 850.00 0.00 8,000.00 100.00 55,110.00 0.37%

59.45% n/a n/a 17.54% n/a 54.13%

100,000.00 100,000.00 0.79%

0.00 0.00 0.00%

400,000.00 400,000.00 2.68%

n/a n/a

2000 SUPPLIES GENERAL ADMINISTRATIVE SUPPLIES PROP. MAINT./REPAIRS, SUPPLIES & PARTS MOTOR VEHICLE FUEL,SUPPLIES & PARTS SUPPLIES PURCHASED FOR RESALE OTHER SUPPLIES TOTAL SUPPLIES % OF TOTAL GENERAL FUND 101

5000 CAPITAL OUTLAY LAND LAND IMPROVEMENTS BLDG. IMPROVEMENTS BUILDINGS FURNITURE AND EQUIPMENT MOTOR VEHICLES TOTAL CAPITAL OUTLAY % OF TOTAL GENERAL FUND 101 7000 OTHER OBJECTS DUES AND MEMBERSHIPS TAXES AND ASSESSMENTS JUDGEMENTS & FINDINGS REFUNDS AND REIMBURSEMENTS OTHER MISC.EXPENSES TOTAL OTHER OBJECTS % OF TOTAL GENERAL FUND 101 8000 CONTINGENCY CONTINGENCY TOTAL CONTINGENCY % OF TOTAL GENERAL FUND 101 TOTAL GENERAL FUND 101

$12,679,587.00

$12,295,288.55

$14,941,777.68

21.52%

generalfundpermbudget2013

23


SPECIAL REVENUE FUNDS 2000 SUPPLIES GENERAL ADMINISTRATIVE SUPPLIES-FUND 209 GENERAL ADMINISTRATIVE SUPPLIES-FUND 216 GENERAL ADMINISTRATIVE SUPPLIES-FUND 217 GENERAL ADMINISTRATIVE SUPPLIES-FUND 229 TOTAL SUPPLIES 3000 PURCHASED & CONTRACTED SERVICES PROP. MAINT., REPAIR, SECURITY SVCS-FUND 212 LIBRARY MATERIALS CONTROL SVS-FUND 217 TOTAL PURCHASED & CONTRACTED SERVICES

2012 Final Permanent Budget

$27,577.00 1,944.00 30.00 5,230.86 34,781.86

2012 Actual Expenses & Encumbrances

PAGE 2 2013 Permanent Budget

$11,826.35 1,944.00 0.00 5,230.00 19,000.35

$15,750.65 0.00 30.00 9,020.86 24,801.51

500.00 0.00 500.00

0.00 0.00 0.00

500.00 0.00 500.00

4000 LIBRARY MATLS. AND INFORMATION BOOKS & PAMPHLETS-FUND 217 BOOKS & PAMPHLETS-FUND 222 BOOKS & PAMPHLETS-FUND 223 BOOKS & PAMPHLETS-FUND 224 BOOKS & PAMPHLETS-FUND 228 BOOKS & PAMPHLETS-FUND 229 AUDIOVISUAL MATERIALS-FUND 219 AUDIOVISUAL MATERIALS-FUND 224 LIBRARY MATERIALS-ALL OTHER-FUND 228 LIBRARY MATERIALS-ALL OTHER-FUND 229 TOTAL LIBRARY MATLS. AND INFORMATION

181.82 4,000.00 1,690.36 33,500.00 0.00 0.00 0.00 11,500.00 210.77 0.00 51,082.95

0.00 0.00 0.00 12,763.91 0.00 0.00 0.00 1,663.63 0.00 0.00 14,427.54

181.82 4,000.00 1,690.36 25,289.68 0.00 3,000.00 75.00 5,500.00 210.77 0.00 39,947.63

5000 CAPITAL OUTLAY BUILDING IMPROVEMENTS-FUND 224 FURNITURE AND EQUIPMENT-FUND 224 FURNITURE AND EQUIPMENT-FUND 229 TOTAL CAPITAL OUTLAY

20,781.42 1,400.21 13,188.00 35,369.63

7,564.20 1,400.21 13,148.00 22,112.41

10,500.00 2,500.00 8,001.00 21,001.00

TOTAL SPECIAL REVENUE FUNDS

$121,734.44

$55,540.30

$86,250.14

PERMANENT FUNDS 801, 802 AND 803 4000 LIBRARY MATLS. AND INFORMATION BOOKS & PAMPHLETS-FUND 801 BOOKS & PAMPHLETS-FUND 803 PERIODICALS-FUND 801 AUDIOVISUAL MATERIALS-FUND 801 AUDIOVISUAL MATERIALS-FUND 802 TOTAL LIBRARY MATLS. AND INFORMATION

$9,500.00 2,900.00 0.00 4,500.00 4,420.76 21,320.76

$2,369.13 777.70 0.00 780.95 0.00 3,927.78

$10,248.03 2,833.50 0.00 2,000.00 0.00 15,081.53

5000 CAPITAL OUTLAY FURNITURE AND EQUIPMENT-FUND 802 TOTAL CAPITAL OUTLAY

$1,499.99 1,499.99

$1,499.99 1,499.99

$4,420.76 4,420.76

TOTAL PERMANENT FUNDS 801, 802 AND 803

$22,820.75

BOND RETIREMENT FUND 301 3000 PURCHASED AND CONTRACTED SVS. PROFESSIONAL SERVICES TOTAL PURCHASED AND CONTRACTED SVS.

$0.00 0.00

TOTAL BOND RETIREMENT FUND 301

$0.00

DEBT SERVICE FUND 302 6000 DEBT SERVICE REDEMPTION OF PRINCIPAL INTEREST EXPENSE TOTAL DEBT SERVICE

$0.00 0.00 0.00

TOTAL DEBT SERVICE FUND 302

$0.00

CAPITAL FUND 401

2012 Final Permanent Budget

$5,427.77

$19,502.29

$0.00 0.00

$0.00 0.00

$0.00

$0.00

$0.00 0.00 0.00

$0.00 0.00 0.00

$0.00

2012 Actual Expenses & Encumbrances

$0.00 PAGE 3 2013 Permanent Budget 24


5000 CAPITAL OUTLAY LAND IMPROVEMENTS BLDG. IMPROVEMENTS BUILDINGS FURNITURE AND EQUIPMENT MOTOR VEHICLES TOTAL CAPITAL OUTLAY TOTAL CAPITAL FUND 401

$10,000.00 725,000.00 460,264.47 250,000.00 0.00 1,445,264.47

$0.00 64,037.00 0.00 0.00 0.00 64,037.00

$10,000.00 725,000.00 460,264.47 186,957.58 0.00 1,382,222.05

$1,445,264.47

$64,037.00

$1,382,222.05

PERRY/SIPPO FUND 460 5000 CAPITAL OUTLAY BLDG. IMPROVEMENTS BUILDINGS FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY

$0.00 0.00 0.00 0.00

$0.00 0.00 0.00 0.00

$0.00 0.00 0.00 0.00

TOTAL PERRY/SIPPO FUND 460

$0.00

$0.00

$0.00

$20,000.00 20,000.00

$0.00 0.00

$7,500.00 7,500.00

29,210.00 0.00 29,210.00

0.00 0.00 0.00

9,660.00 0.00 9,660.00

$49,210.00

$0.00

$17,160.00

$14,318,616.66

$12,420,293.62

$16,446,912.16

PERMANENT IMPROVEMENT FUND 450 3000 PURCHASED AND CONTRACTED SVS. PROFESSIONAL SERVICES TOTAL PURCHASED AND CONTRACTED SVS. 5000 CAPITAL OUTLAY BLDG. IMPROVEMENTS FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY TOTAL PERMANENT IMPROVEMENT FUND 450 GRAND TOTAL ALL FUNDS allfundspermbudget2013

25


STARK COUNTY DISTRICT LIBRARY ESTIMATED REVENUE BY FUND FISCAL YEAR 2013 ACCOUNT NUMBER/ SOURCE OF REVENUE 1000 TAXES (PLF) 1200 TAXES PROPERTY (LEVY) 1000 TAXES (REIMB. PER. PROP.) 2000 GOVT. GRANTS (E-RATE) 3000 PATRON FINES & FEES 4000 INVESTMENT INCOME 5000 SERVICE FEES 6000 DONATIONS 8000 MISCELLANEOUS TOTAL EST. 2013 REVENUE 2012 CARRYOVER ESTIMATED TRANSFERS IN/OUT ESTIMATED 2013 FUNDS

101 GENERAL FUND

209-229 SPECIAL REVENUE FUNDS

401 & 450 CAPITAL PROJECTS FUNDS

801-803 PERMANENT FUNDS

TOTAL ALL FUNDS

$6,415,587.09 7,341,217.00 176,453.00 128,000.00 234,000.00 2,500.00 55,500.00 14,500.00 75,000.00 14,442,757.09

$0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,000.00 0.00 10,000.00

$0.00 0.00 0.00 0.00 0.00 500.00 0.00 1,000.00 0.00 1,500.00

$0.00 0.00 0.00 0.00 0.00 2,750.00 0.00 0.00 0.00 2,750.00

$6,415,587.09 7,341,217.00 176,453.00 128,000.00 234,000.00 5,750.00 55,500.00 25,500.00 75,000.00 14,457,007.09

499,020.59

76,958.28

1,397,882.05

16,752.29

1,990,613.21

0.00

0.00

0.00

0.00

0.00

$14,941,777.68

$86,958.28

$1,399,382.05

$19,502.29

$16,447,620.30

26


Stark County District Library Board of Trustees March 19, 2013

Resolution Title: 2013 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library History/Background/Discussion: The Library and Stark Parks entered into a Cooperative Agreement on March 30, 2004. Section 5.1. Annual Project Budget requires the proposed Operating Budget for the Exploration Gateway building be submitted to the Park Board and the Library Board for approval. The proposed operating budget shall be in such detail and contain such supporting information as will be sufficient to allow the Park Board and Library Board to analyze the anticipated Operating Costs and Common Capital Improvements and Replacements for the Project. The Park Board and Library Board shall each act to approve the proposed Operating Budget. The Library Finance and Audit committee has reviewed the 2013 Exploration Gateway Proposed Operating Budget and all questions have been answered. Recommendation: The Library Finance and Audit committee and library staff recommends approval of the 2013 Exploration Gateway Proposed Operating BudgetPerry Sippo Branch Library. Draftor(s):

Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Tena Wilson, Executive Director Russ Humerickhouse, Fiscal Officer

27


RESOLUTION 20132013 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library WHEREAS, the Perry Sippo Branch Library is part of the Exploration Gateway building which is managed by the Stark County park District, and WHEREAS, the agreement between the Stark County Park District Board of Commissioners and the Board of Trustees of the Stark County District Library specifies the library’s responsibility to pay 43.5% of the annual operating costs of the Exploration Gateway building; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the 2013 Exploration Gateway Proposed Operating Budget be approved.

28


2/12/2013

Page 1 of 1

2013 Exploration Gateway Budget ACCOUNT NUMBERS

072 28 1157 5 2413

TOTAL

072 072 072 072 072 072 072 072 072 072 072 072

28 28 28 28 28 28 28 28 28 28 28 28

37,245.00 1157 6 4201 1157 6 4202 1157 6 4202 1157 6 4202 1157 6 4203 1157 6 4206 1157 6 4206 1157 6 4306 1157 6 4404 1157 6 4405 1157 6 4406 1157 6 4407

Quarterly

30,000.00

16,950.00

13,050.00

3,262.50

SALARIES & FRINGES, 61000 & 62000 Cleaning & Maintenance Public Safety Reservations

100,000.00 15,000.00 10,000.00

56,500.00 8,475.00 5,650.00

43,500.00 6,525.00 4,350.00

10,875.00 1,631.25 1,087.50

SUPPLIES & MATERIALS, 63000-OPERATING Contingency-Exploration Gateway Contingency-Exploration Gateway

28,000.00 60,000.00

15,820.00 33,900.00

12,180.00 26,100.00

3,045.00 6,525.00

12,000.00 3,000.00 630.00 450.00 1,500.00 4,000.00 1,615.00 500.00 1,050.00 1,500.00 2,000.00 9,000.00

6,780.00 1,695.00 355.95 254.25 847.50 2,260.00 912.48 282.50 593.25 847.50 1,130.00 5,085.00

5,220.00 1,305.00 274.05 195.75 652.50 1,740.00 702.53 217.50 456.75 652.50 870.00 3,915.00

1,305.00 326.25 68.51 48.94 163.13 435.00 175.63 54.38 114.19 163.13 217.50 978.75

2,000.00 1,500.00

1,130.00 847.50

870.00 652.50

217.50 163.13

23,880.86

13,492.69

10,388.17

2,597.04

Facility Rental, Catering, and Vending

Salary & Fringes Salary & Fringes Salary & Fringes

EXPENDITURES

Supplies & Materials: General Supplies & Materials: Electric

Purchased Services: Water/Sewage Purchased Services: Repair/Maintenance Purchased Services: Repair/Maintenance Purchased Services: Repair/Maintenance Purchased Services: Property, Rental Equip/Veh Purchased Services: Repair/Maintenance-Land/Buildings Purchased Services: Repair/Maintenance-Land/Buildings Purchased Services: Licenses and Permits Purchased Services- Advertising Purchased Services - Printing & Binding Purchased Services - Communication Purchased Services: Other Insurance

PURCHASED SERVICES, 64000-OPERATING Contingency-Exploration Gateway Contingency-Exploration Gateway Alarm System Monitoring-Exploration Gateway Elevator Maintenance-Exploration Gateway Contingency-Exploration Gateway Contingency-Exploration Gateway Annual inspection and testing of the fire protection system-Exploration Gateway Contingency-Exploration Gateway Advertising- Exploration Gateway Contingency-Exploration Gateway Contingency-Exploration Gateway Building Insurance-Exploration Gateway

3,500.00 072 28 1157 6 7116 072 28 1157 6 7118

Other Allocations-Reimbursements Other Allocations - Special Projects

OTHER ALLOCATIONS, 67000 Rental Refunds-Exploration Gateway Contingency-Exploration Gateway

23,880.86 072 28 0000 8 2100

Transfers Out

NON-OPERATING, 80000 Capital Replacement-Exploration Gateway

Rent

69,893.21 529 28 0000 6 5000

LIBRARY SHARE

Annual

REVENUE

User Fees-Exploration Gateway

115,000.00

88,000.00 072 28 1157 6 3104 072 28 1157 6 3202

PARK SHARE

Project Fund

TOTAL EXPENDITURES:

4.00 277,629.86

4.00 156,858.61 120,771.25

1.00 30,192.81

TOTAL:

247,629.86

139,910.87 107,718.99

26,929.75

TOTAL:

69,893.21 69,893.21

PERMANENT IMPROVEMENT FUND-529 CAPITAL OUTLAY, 65000-EQUIPMENT Exploration Gateway Capital Replacement

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2/12/2013

EXPLORATION GATEWAY-SHARED PROJECT NAME CATEGORY 1

MATERIALS

MANPOWER/ FRINGES

Outside Chairs Replacement Table and Chairs Adjustable Lighting in Rooms A and B Dance Floor Driveway Improvements Lower Parking Lot Camera Arch for Weddings

3,137.00 5,302.97 3,179.00 11,158.50 12,600.00 5,000.00 492.00

1,050.00 -

33,496.00 1,875.00 1,698.00 2,953.90 -

329.28 164.64 -

CATEGORY 1 TOTAL

TOTAL PARK SHARE

$

3,137.00 5,302.97 4,229.00 11,158.50 12,600.00 5,000.00 492.00

41,919.47

1,772.41 2,996.18 2,389.39 6,304.55 7,119.00 2,825.00 277.98

$ 23,684.50

LIBRARY SHARE

$

1,364.60 2,306.79 1,839.62 4,853.95 5,481.00 2,175.00 214.02

DESCRIPTION Additional outdoor chairs and rack for outdoor events Replace 10% of tables and chairs with cuts and stains Replace ballasts and lamps to existing fixtures dimmable and have wireless controls Dance floor for rental items and help reduce wear on building

18,234.97

CATEGORY 3 Material Lift Kiosk Privacy Panels Umbrellas for Patio Tables Television Antenna System Integrated Building Controls Power Connection to EMA Generator Upper Lobby Improvement Landscaping in Rear

CATEGORY 3 TOTAL

Total:

33,825.28 1,875.00 1,698.00 2,953.90 164.64 -

19,111.28 1,059.38 959.37 1,668.95 93.02 -

14,714.00 815.63 738.63 1,284.95 71.62 -

$

40,516.82

$ 22,892.00

$

17,624.82

$

82,436.29

$ 46,576.50

$

35,859.79

Cantilever material lift and installation costs to move items through building Four (4) sided wooden kiosk floor display outside restrooms Partitions for rental area Umbrellas for back patio area tables to increase use of facility and comfort Installation of television antenna system Better control of utility usage Better use of building Directional signage, safety, rental enticement improvement Rental enticement

30


Stark County District Library Board of Trustees March 19, 2013 Resolution Title: ArtsinStark 20/20 Vision Meeting Resolution

History/Background/Discussion: Executive Director Tena Wilson will host a meeting of the 20/20 Vision committee of ArtsinStark on Wednesday, March 20, 2013, at 5:00 p.m. in the James M. Conley Board Room at the Main Library. The group usually meets at the ArtsinStark office but this month the group is too large for their meeting room. Traditionally, beer and pizza are provided at this meeting. Ms. Wilson would like to permit ArtsinStark to provide the traditional refreshments with the permission of the Library Board of Trustees. Recommendation: The Executive Director recommends that the Board of Trustees approve the resolution.

DRAFTOR(S): Jean Duncan McFarren, Development Manager

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Tena Wilson, Executive Director

31


RESOLUTION 2013ArtsinStark 20/20 Vision Meeting Resolution

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to allow the ArtsinStark 20/20 Vision Committee to meet in the James M. Conley Board Room at the Main Library on Wednesday, March 20, 2013, at 5:00 p.m. and permit ArtsinStark to provide the traditional refreshments of beer and pizza for the committee.

32


Stark County District Library Board of Trustees March 19, 2013 Resolution Title: Stark County District Library Foundation FRIENDraiser Resolution

History/Background/Discussion: The Stark County District Library Foundation would like to host a FRIENDraiser event in the Innovation Center at Main Library on Friday, May 3, 2013, at 6:30 p.m. This event will give invited guests an opportunity to learn about the work of the Library Foundation while enjoying a wine tasting with hors d'oeuvres. The Stark County District Library Foundation is requesting the use of the Main Library after hours and to be permitted to serve beer and wine at the event. The library has previously allowed such activities.

Recommendation: The Executive Director recommends that the Board of Trustees approve the resolution.

DRAFTOR(S): Jean Duncan McFarren, Development Manager

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Tena Wilson, Executive Director

33


RESOLUTION 2013Stark County District Library Foundation FRIENDraiser Resolution

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to allow the Stark County District Library Foundation Board of Directors to host a FRIENDraiser event in the Innovation Center at the Main Library on Friday, May 3, 2013, and to be permitted to serve beer and wine at this event.

34


35


Board Packet March 2013