Page 1

STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING MARCH 15, 2011

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda March 15, 2011 Plain Community Branch Library Canton, Ohio 5:00 p.m. I.

Public Comments

II.

Board President Comments

III.

Main Library Friends Comments

IV.

Staff Reports A. Executive Director Kent Oliver B. Fiscal Officer Russ Humerickhouse

V.

Consent Calendar A. Minutes of February 15, 2011 Meeting B. February Financial Report C. February Gift Report D. Monthly Training Report E. Monthly Human Resources Report

5 9 16 18 19

Building and Grounds Committee Report A. Facilities Update

20

VI.

VII.

Human Resources Committee Report

VIII.

Finance and Audit Committee Report A. 2011 Permanent Budget Resolution

IX.

New Business A. Linda Dahl - Marketing Plan

X.

Executive Session

XI.

Adjournment Next Meeting April 19, 2011 at Perry-Sippo Branch Library

Page

22


Statistical Overview ‐ February 2011 Stark County District Library, Ohio

Circulation 400000

Year to Date 630,617 2010 578,610 2011

February

350000 300000

313,563 2010 277,738 2011

250000

‐11.43%

200000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

Computer Use 40000

Year to Date 62,585 2010 55,579 2011

February

35000

30,556  2010 25,936 2011

30000

‐15.12 %

25000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

Library Visits Y Year to Date D 210,961 2010 197,057 2011

140000

F b February

120000

109,159 2010 89,984 2011

100000

‐17.57 %

80000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

New Cardholders 1500

Year to Date

1300

February

1,493 2010 1,537 2011

1100 900

673  2010 731  2011

700

8.62%

500 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

24 Month Trend Graph

March 2009 ‐ February 2010      March 2010 ‐ February 2011


Statistical Overview ‐ February 2011 Stark County District Library, Ohio

Programs Year to Date 1,233 2010 1,412 2011

February

1100

679 2010 685 2011

600

0.88 %

100 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

Program Attendance Year to Date 26,076 2010 28,351 2011

32000

February 22000

13,767 2010 13,974 2011

12000

1.50 %

2000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

Website Visits ‐ Total 45000

Year to Date 71,833 2010 79,272 2011

40000

February

35000

35,433  2010 38,044 2011

30000

7.37 %

25000 Mar Apr May Jun

Jul Aug Sep Oct Nov Dec Jan Feb

24 Month Trend Graph

March 2009 ‐ February  2010      March 2010 ‐ February  2011


Stark County District Library Board of Trustees Minutes February 15, 2011 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, February 15, 2011, at the Main Library. In attendance were board members Shawn O’Brien, Steven Pittman, Bert Nero, Wanda Young, Robin Austin and John Mroczkowski. Also in attendance were library employees Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Board member Susan Rodgers was absent. The meeting was called to order at 5:00 p.m. by President, Shawn O’Brien. Guests included Sally Whiston of the Main Friends of the Library and six library employees. PUBLIC COMMENTS • None BOARD PRESIDENT COMMENTS • It was noted that discussion of the Marketing Plan will be deferred until March due to Linda Dahl’s illness. MAIN FRIENDS OF THE LIBRARY COMMENTS • Sally Whiston reported that the FOL hosted Valentines Day cookies for the library staff. • The FOL book store will feature books by African-American authors for Black History month. EXECUTIVE DIRECTOR’S REPORT • Executive Director Kent Oliver reported that the Stark Community Foundation has tabled the library consolidation study for now. • The Community Foundation’s Capital Campaign Committee will be meeting in March, and Mr. Oliver will discuss the Jackson project with them. • Meetings have been held with county and state level elected officials. • New hours are in place for Main Library and larger branches. • Shelver positions are being filled. • Statistics regarding downloadables were shared. • The New York Times bestseller list also includes eBooks. • Overdrive now offers an app for iPads to download eBooks.

February 15, 2011 - Board Minutes Page 1 of 4


FISCAL OFFICER’S REPORT • Fiscal Officer Russell Hummerickhouse discussed details of his report. ADMINISTRATIVE PROJECTS MANAGER JEAN MCFARREN • Administrative Projects Manager Jean McFarren reported that grants are being sought to supplement the budget without competing with the capital campaign. • The Foundation Board met and made plans for their activities for the year. • New meeting room software will make reserving meeting space more efficient for customers. • Some staff members in Reference will be able to provide notary service soon, to supplement the existing Administrative and Circulation staff. CONSENT CALENDAR Resolution 2011-14 January Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Patrons $66.50 Restricted: Genealogy Department Penny Gembarosky

25.00

Restricted: Main Library

Dottie Hockenberry

20.00

Restricted: Perry Sippo Branch - Memory of Ruth Shallenburger

Monthly Total Year To Date Total

$111.50 $111.50

MONTHLY TRAINING REPORT Name: Conference: Total Name: Conference: Total Name: Conference:

Tammy Long (season pass) & Russ Humerickhouse PUCO & You: What the new rules mean for your Business $16.00 Megan Johnson Promoting Your Library in the Community $50.00 Jean McFarren The New Norm: What drives funder decision-making in today's economy?

Total

February 15, 2011 - Board Minutes Page 2 of 4

$42.03

2/10/11 Canton, OH Stark County Safety Council 2/16/11 Online Training NEO-RLS 2/23/11 Cuyahoga Falls, OH Association of Fundraising Professionals


Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference:

Aiesha Collins, Beth Bouchard, Kathy Wetmore, Lisa Barcich & Carol Ann Shearer Statewide Teen Summer Reading Program $286.39 Renee Sheridan Communication Skills for Women $144.43 Bill Muzzy Ohio Pesticide Recertification Conference $100.40 Joyce Swad & Beth Queen Summer Reading Program $116.30 Deborah Cooper Virginia Hamilton Conference

Total

$154.17

February

$909.72

2/25/11 Wooster, OH NEO-RLS 2/28/11 Akron, OH Career Track aka Fred Pryor Seminars 3/2/11 Akron, OH Ohio State University & Ohio Dept Agriculture 3/4/11 Cleveland Heights, OH NEO-RLS 4/8/11 Kent, OH KSU & Akron-Summit Co Pub. Library

MONTHLY HUMAN RESOURCES REPORT

01/31/11 02/07/11 02/09/11 02/09/11 02/14/11 02/14/11 02/17/11

APPOINTMENTS Lindsay Hill, Shelver, Jackson Township Branch, part time, 40 hours biweekly Carrie Milkanin, Shelver, Circulation Services - Main, part time, 30 hours biweekly Emily Cavalier, Shelver, North Branch, part time, 32 hours biweekly Tyler Muckley, Skilled Maintenance, Maintenance - Main, full time, 80 hours biweekly Eileen Cox, Shelver, Perry Sippo Branch, part time, 40 hours biweekly Amanda Cameron, Shelver, Perry Sippo Branch, part time, 40 hours biweekly Lydia Carmany, Shelver, Circulation Services - Main, part time, 30 hours biweekly DEPARTMENT/AGENCY/STATUS CHANGES

None RESIGNATIONS/RETIREMENTS/TERMINATIONS/LAY OFF TERMINATIONS 01/31/11 Janet Bailey, Library Assistant, Perry Sippo Branch, full time. 01/31/11 Byrun Reed, Library Assistant, Plain Community Branch, full time. 02/07/11 Amanda Wrataric, Librarian, Jackson Township Branch, full time. February 15, 2011 - Board Minutes Page 3 of 4


NUMBER OF EMPLOYEES STILL ON LAY OFF 1 full time exempt employee Grade E1 1 part time bargaining unit employee Grade 1 Motion by John Mroczkowski to approve the consent calendar, Wanda Young seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT • Patty Marsh reported that estimates have been received for the Technology Learning Environment. Plans now entail moving the periodical section to make the best use of space in Main Library. • The Jackson Branch Fundraising Committee met last month, and they plan to meet every two weeks. • Ms. Marsh updated the Board on the progress of the North Branch HVAC system. Trane has replaced both gas valves on the burner, and they will follow up with revised pricing for a new control panel. No sensor alarms have been received since the change was made. HUMAN RESOURCES COMMITTEE REPORT • Human Resource Manager Mike Barni pointed out the possibility of state legislation that could affect public employee bargaining units. • Three employees who were on layoff have separated from service. • Human Resources committee meeting scheduled for Monday, February 28, 2011. FINANCE AND AUDIT COMMITTEE REPORT • Finance and Audit committee meeting is scheduled for March 7, 2011. • Kent Oliver updated the Board on the State Budget. Linda Murray of the Ohio Library Council provided information on state legislation that may have an impact on public libraries. • Mr. Oliver asked the board to contact federal lawmakers regarding the IMLS funding. • The board did not object to Mr. Oliver proceeding with taking a draft of changes to the County PLF distribution formula to the County Budget Commission. ADJOURNMENT Motion to adjourn the meeting at 5:35 p.m. by Wanda Young, Steven Pittman seconded the motion; all voting yes. NEXT BOARD MEETING • The next board meeting is scheduled for Tuesday, March 15, 2011 at the Plain Community Branch. February 15, 2011 - Board Minutes Page 4 of 4


STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR FEBRUARY 2011

PAGE 1

FEBRUARY REVENUES DESCRIPTION

TAXES (PLF) TAXES PROP. (LEVY) TAXES (REIMB. P.P.) GRANTS PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 216

FUND 217

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

EARLY CHILD.

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

YOUTZ

WISE

FOUNDATION

RESOUCE CTN.

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

TRUST

TRUST

$672,511.85 0.00 0.00 0.00 19,234.89 108.03 3,984.33 250.00 2,364.72 3,310.11 701,763.93 0.00 $701,763.93

73.67

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

73.67 0.00 $73.67

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

TOTAL

$672,511.85 0.00 0.00 0.00 19,234.89 181.70 3,984.33 250.00 2,364.72 3,310.11 701,837.60 0.00 $701,837.60

FEBRUARY EXPENSES DESCRIPTION

FUND 101

FUND 219

FUND 224

FUND 228

FUND 229

FUND 401

FUND 460

FUND 801

FUND 802

FUND 803

GENERAL

IRELAND, MY

PERRY BRANCH

SISTERS OF

SCDL

CAPITAL

CAPITAL FUND-

YOUTZ

MCDONALD

WISE

IRELAND

RECOVERY

CHARITY FDN.

FOUNDATION

PROJECTS

PERRY SIPPO

TRUST

TRUST

TRUST

TOTAL

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

$671,481.07 22,426.14 87,985.43 56,730.87 0.00 267.36 $838,890.87

$0.00

$14.52

$0.00

$217.36

$0.00

$0.00

$0.00

$0.00

$64.24

$671,481.07 22,643.50 87,985.43 56,809.63 0.00 267.36 $839,186.99

ENCUMBRANCES

$440,384.61

$0.00

$138.37

$5,000.00

$282.64

$3,501.36

$2,301.04

$49.61

$0.00

$0.00

$451,657.63

217.36 14.52

64.24

DISTRIBUTED TO BOARD OF TRUSTEES ON 3/15/11

REVEXPM11.XLS


STARK COUNTY DISTRICT LIBRARY

Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Taxes (PLF) Taxes Property (Levy) Taxes (Reimb. Per. Prop.) Grants Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

2011 REVENUE PER JANUARY $576,215.48 0.00 0.00 0.00 18,280.64 259.52 8.50 111.50 1,805.77 3,326.95 $600,008.36

FEBRUARY $672,511.85 0.00 0.00 0.00 19,234.89 181.70 3,984.33 250.00 2,364.72 3,310.11 $701,837.60

MARCH

JANUARY $636,898.47 12,133.59 90,478.77 60,088.41 20,397.02 1,580.25 $821,576.51

FEBRUARY $671,481.07 22,643.50 87,985.43 56,809.63 0.00 267.36 $839,186.99

MARCH

$0.00

$0.00

APRIL

$0.00 APRIL

$0.00

MAY

JUNE

$0.00 MAY

JUNE

$0.00

$0.00

YTD TOTAL $1,308,379.54 34,777.09 178,464.20 116,898.04 20,397.02 1,847.61 1,660,763.50 (333,821.59)

PRIOR YEAR ENCUMBRANCES PAID IN 2011 TOTAL CURRENT Y-T-D EXPENSES FOR 2011

$1,326,941.91

DISTRIBUTED TO THE BOARD OF TRUSTEES 3/15/11

REVEXP2011.XLS

$0.00

YTD TOTAL $1,248,727.33 0.00 0.00 0.00 37,515.53 441.22 3,992.83 361.50 4,170.49 6,637.06 $1,301,845.96

AMENDED OFFICIAL CERTIFICATE $7,022,281.00 4,730,932.00 427,439.00 142,000.00 226,000.00 5,776.00 47,500.00 18,000.00 25,000.00 25,000.00 $12,669,928.00

YTD % OF ESTIMATED 17.78% 0.00% 0.00% 0.00% 16.60% 7.64% 8.41% 2.01% 16.68% 26.55% 10.28%


STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 2/28/11 EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

2011 YTD

YEAR 2010

EXPENSES

ENCUMBRANCES

ALL FUNDS

PAID IN 2011

2011 YTD

2011

CAPITAL,

CURRENT YEAR

GENERAL FUND

EXPENSES

TEMPORARY

ENCUMBRANCES TRUSTS & OTHER AT 2/28/2011

FUND EXPENSES

Payroll/Benefits Supplies

34,777.09

9,935.59

11,956.17

217.36

24,624.14

40,500.00

3000

Purch.Services

178,464.20

52,486.91

36,896.15

0.00

125,977.29

400,000.00

4000

Library Materials

116,898.04

69,325.53

67,835.06

47,142.60

196,750.00

5000

Capital Outlay

20,397.02

20,325.64

6,752.07

0.00

7-8000

Other Expenses

1,847.61

150.00

0.00

0.00

011BDGTG.XLS

$333,821.59

$21,692.77

$145,132.22

DISTRIBUTED TO BOARD OF TRUSTEES 3/15/11

$0.00

GENERAL FUND APPROPRIATIONS

1000

$1,660,763.50

$181,597.92

2011 YTD

2000

TOTAL

$1,308,379.54

YEAR 2010

429.91

$647.27

$1,126,781.62

71.38 1,697.61 $1,326,294.64

$2,169,000.00

80,000.00 14,100.00 $2,900,350.00


STARK COUNTY DISTRICT LIBRARY

Page 4

CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS FINANCIAL STATEMENT AT 2/28/11

BAL. AT JAN.1, 2011

2011 REVENUE:

401

450

460

212

217

219

221

222

223

224

228

229

801

802

803

CAPITAL

PERMANENT

PERRY

BLDG. &

EARLY CHILD

IRELAND,

PRAXAIR

LONGABERGER

NAN

PERRY

SISTERS

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

CAPITAL

RENOV.

RES. CENTER

MY IRELAND

FOUNDATION

FOUNDATION

JOHNSTON

RECOVERY

OF CHTY.

FDN.

TRUST

TRUST

TRUST

TOTAL

$20,108.22

$11,311.23

$948,288.31

153.79

$1,000.00

0.00

$2,301.04

0.00

$500.00

0.00

$211.82

0.00

$358.09

0.00

$0.00

0.00

$4,000.00

0.00

$2,190.36

0.00

$76,513.37

0.00

$5,130.77

0.00

0.00

0.00

$5,920.75

0.00

$1,525.09

0.00

$1,079,359.05

153.79

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 11-

0.00

2011 EXPENDITURES: 0.00

0.00

0.00

0.00

0.00

(74.95)

0.00

0.00

0.00

(89.03)

0.00

(217.36)

(89.45)

0.00

(395.36)

(866.15)

2011 BOARD OF TRUSTEES APPROPRIATION 11-

0.00

BAL. AT FEB. 28, 2011

$948,442.10

$1,000.00

$2,301.04

$500.00

$211.82

$283.14

$0.00

$4,000.00

$2,190.36

$76,424.34

$5,130.77

$19,890.86

$11,221.78

$5,920.75

$1,129.73

$1,078,646.69

ENCUMBR. AT 2/28/11

$3,501.36

$0.00

$2,301.04

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$138.37

$5,000.00

$282.64

$49.61

$0.00

$0.00

$11,273.02

CAPTRST11.XLS

DISTRIBUTED TO BOARD OF TRUSTEES ON 3/15/11


STARK COUNTY DISTRICT LIBRARY

Page 5

CASH STATEMENT AT FEBRUARY 28, 2011 BALANCE @ 1/31/11

BALANCE @ 2/28/11

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT

$193,969.43 21,107.64

$186,690.35 25,017.79

($7,279.08) 3,910.15

849,479.99 1,483,135.49

849,553.66 1,320,753.61

73.67 (162,381.88)

75.00 620.00 2,548,387.55 (249,153.90) $2,299,233.65

75.00 620.00 2,382,710.41 (220,826.15) $2,161,884.26

0.00 0.00 (165,677.14) 28,327.75 ($137,349.39)

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .11% @ 2/28/11 ) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .12% @ 2/28/11 ) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

CSHALL11.XLS

DISTRIBUTED TO BOARD OF TRUSTEES 3/15/11


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2011 DATE REAL ESTATE TAXES

Page 6 REAL ESTATE TAXES MANF. HOME

ROLLBACK/ PAYMENT STATE OF IN LIEU/TIF TAX/ OHIO ABATEMENT

PER. PROP. UTILITY/ OTHER

GENERAL AUDITOR & ORC 5722 PERSONAL/ TREASURER & 5723 HB 66 REIMB. FEES

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES

Portage

Stark

Carroll/Brown Twp.

Summit

Y-T-D at 2/28/11

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Levy Taxes Received 2011 Collection and Election Expenses 2011 Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

$5,403,147.00 ($106,986.56) $5,296,160.44

Levy Taxes Received 2010 Collection and Election Expenses 2010 Collected (Net) 1/1/10 thru 12/31/10

RETAXBO11.XLS

Collected (Net) 1/1/11 thru 12/31/11

$5,204,591.18 ($71,136.73) $5,133,454.45

Distributed to Board of Trustees 3/15/11

AMOUNT OF DEPOSIT $0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 $0.00 $0.00


STARK COUNTY DISTRICT LIBRARY PERSONAL PROPERTY TAXES/BOND RETIREMENT FOR 2009 DATE REAL ESTATE ROLLBACK/ TAXES STATE OF OHIO Portage

Page 6 PAYMENT IN LIEU OF TAX

PER. PROP. UTILITY/ OTHER

GENERAL PERSONAL TAX

AUDITOR & TREASURER FEES

ORC 5722 & 5723

ELECTION EXPENSE

ADVERTISING DELINQUENCY

Stark

Carroll/Brown Twp. Summit Y-T-D at 4/30/09 2008 CARRYOVER TRANSFERRED TO GENERAL FUND 101 BALANCE AT 4/30/09

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

R.E. Taxes(Net) Payoff Notes Transferred to General Fund 101 in 2002 Transferred to General Fund 101 in 2004 Transferred to General Fund 101 in 2005 Transferred to General Fund 101 in 2006 Tax Receipt in October 2007 (Net) Tax Receipt in October 2008 (Net) Transferred to General Fund 101 in 2009 Book Bal. @ 4/30/09

RETAXBO9.WKS

Distributed to Board of Trustees 5/19/09

AMOUNT OF DEPOSIT $0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 566.35 (566.35) $0.00

$11,490,831.99 (10,931,686.66) (517,137.78) (40,244.16) (579.21) (926.75) 205.95 102.97 (566.35) ($0.00)


STARK COUNTY DISTRICT LIBRARY

Page 7

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 2/28/11 SPECIAL GENERAL FUND BALANCE AT JANUARY 1, 2011

$1,441,442.75

PERRY

2010

REVENUE

CAPITAL

PERMANENT

CAPITAL

PERMANENT

FUNDS

PROJECTS

IMPROVEMENT

FUND

FUNDS

$109,012.63

$948,288.31

$1,000.00

$2,301.04

YEAR-TO-DATE TOTAL

$18,757.07

YEAR-TO-DATE TOTAL

$2,520,801.80

$2,207,335.62

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

1,248,727.33 0.00 0.00

2000 Grants 3000 Patron Fines & Fees

1,139,505.50 4,607.76 0.00

0.00

0.00

0.00

37,515.53

37,515.53

40,318.75

441.22

358.54

4000 Investment Income

287.43

5000 Service Fees 6000 Donations 8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

1,248,727.33 0.00 0.00

153.79

3,992.83

3,992.83

192.92

361.50

361.50

25,406.15

4,170.49 6,637.06

4,170.49 6,637.06

12,786.65 6,418.08

1,301,845.96

1,229,594.35

1,308,379.54

1,351,283.74

1,301,692.17

0.00

153.79

0.00

0.00

0.00

EXPENDITURES 1000 Payroll/Benefits 2000 Supplies

1,308,379.54 34,559.73

3000 Purch.Services

178,464.20

4000 Library Materials

116,249.25

5000 Capital Outlay 7-8000 Other Expenses

20,397.02 1,847.61

TOTAL EXPENDITURES Y-T-D

217.36 163.98

1,659,897.35

381.34

0.00

0.00

TRANSFERS (NET)

484.81

0.00

0.00

0.00

0.00

34,777.09

30,125.22

178,464.20

200,279.04

116,898.04

167,545.18

20,397.02 1,847.61

120,340.13 4,793.86 1,874,367.17

0.00

484.81

1,660,763.50

0.00

0.00

0.00

FISCAL OFFICER BALANCE AT FEBRUARY 28, 2011 OUTSTANDING CHECKS

$1,083,237.57 220,826.15

$108,631.29

$948,442.10

$1,000.00

$2,301.04

$18,272.26

$2,161,884.26 220,826.15

TOTAL ACCOUNTED FOR AT 2/28/11

$1,304,063.72

$108,631.29

$948,442.10

$1,000.00

$2,301.04

$18,272.26

$2,382,710.41

PETTY CASH AND CHANGE FUNDS

$695.00

HUNTINGTON BANK-CHECKING ACCOUNT

186,690.35

KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT

25,017.79

STAR OHIO-INVESTMENT ACCOUNT HUNTINGTON BANK-MONEY MARKET ACCOUNT

849,553.66 1,320,753.61

TOTAL ACCOUNTED FOR AT 2/28/11 BOTCTRE11.XLS

$2,382,710.41 DISTRIBUTED TO BOARD OF TRUSTEES 3/15/11

$1,562,562.80


FEBRUARY GIFT REPORT RESOLUTION 11BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

AMOUNT

Genealogy Patrons

$225.00

Stephanie Rosselli

25.00

MONTHLY TOTAL

$250.00

YEAR TO DATE TOTAL

$361.50

DESIGNATION

Restricted: Genealogy Department Restricted: Main Library - Education


COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 MONTH AMT. RECEIVED PERCENTAGE 09 January $652,111.85 10.37% 09 February $777,269.11 12.36% 09 March $437,272.53 6.95% 09 April $504,374.97 8.02% 09 May $799,628.46 12.71% 09 June $609,982.54 9.70% 09 July $620,253.77 9.86% 09 August $444,369.34 7.07% 09 September $456,639.01 7.26% 09 October $537,874.01 8.55% 09 November $510,249.35 8.11% 09 December $446,299.40 7.10%

$6,785,305.85 YEAR-TO-DATE $652,111.85 $1,429,380.96 $1,866,653.49 $2,371,028.46 $3,170,656.92 $3,780,639.46 $4,400,893.23 $4,845,262.57 $5,301,901.58 $5,839,775.59 $6,350,024.94 $6,796,324.34

Y-T-D % 10.37% 22.73% 29.68% 37.70% 50.41% 60.11% 69.97% 77.04% 84.30% 92.85% 100.97% 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 MONTH AMT. RECEIVED PERCENTAGE 10 January $545,451.13 7.77% 10 February $594,054.37 8.46% 10 March $369,543.05 5.26% 10 April $450,514.20 6.42% 10 May $727,260.47 10.36% 10 June $527,301.95 7.51% 10 July $585,107.11 8.33% 10 August $464,426.35 6.61% 10 September $482,965.48 6.88% 10 October $575,230.54 8.19% 10 November $531,813.90 7.57% 10 December $490,665.62 6.99%

$6,289,251.30 YEAR-TO-DATE $545,451.13 $1,139,505.50 $1,509,048.55 $1,959,562.75 $2,686,823.22 $3,214,125.17 $3,799,232.28 $4,263,658.63 $4,746,624.11 $5,321,854.65 $5,853,668.55 $6,344,334.17

Y-T-D % 7.77% 16.23% 21.49% 27.90% 38.26% 45.77% 54.10% 60.72% 67.59% 75.79% 83.36% 90.35%

COUNTY CERTIFIED ESTIMATED FOR 2011 MONTH AMT. RECEIVED PERCENTAGE 11 January $576,215.48 8.21% 11 February $672,511.85 9.58% 11 March $0.00 0.00% 11 April $0.00 0.00% 11 May $0.00 0.00% 11 June $0.00 0.00% 11 July $0.00 0.00% 11 August $0.00 0.00% 11 September $0.00 0.00% 11 October $0.00 0.00% 11 November $0.00 0.00% 11 December $0.00 0.00%

$7,022,281.23 YEAR-TO-DATE $576,215.48 $1,248,727.33 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Y-T-D % 8.21% 17.78% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

PLF2011.XLS


Stark County District Library

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total March

Staff Training Report

Bryan Harris BICSI Winter Conference & Exhibition $1,647.29 Mike Barni Managing Chaos: True Stories, Sound Solutions $610.40 Kent Oliver Public Library Directors' Symposium $1,595.24 Kent Oliver 97th Annual Dinner: A Night with the Governor $85.00 Jennifer Welsh OLC Membership Committee Meeting $0.00 Rosemary Hayes Summer Reading Program $30.00 Mike Barni Safety Council Luncheon: Energy Drinks + Your Employees Season Pass Russ Humerickhouse Stark County Safety Council Annual CEO/Sr Mgt Breakfast $20.00 Delores Rondinella Online Patron Training: A Project Review $0.00 Jean McFarren Seminar on Planned Giving $30.97 Delores Rondinella Developing Online Patron Tutorials $0.00 Renee Sheridan Literacy Celebration $60.00 Marianna DiGiacomo OLC North Chapter Conference $120.80 Greg Burlingame Overdrive Digitalpalooza 2011 $159.00

$4,358.70

March 15, 2011

1/17/1/20/2011 Orlando, FL Bicsi 2/6-2/8-11 Newark, OH OHPELRA 2/16-20/11 San Francisco, CA Public Library Directors 2/22/11 Canton, OH Stark County Chamber of Commerce 2/24/11 Columbus, OH OLC 3/4/11 Cleveland Heights, OH NEO-RLS 3/10/11 Canton, OH Stark County Safety Council 3/15/11 Canton, OH Stark County Safety Council 3/23/11 Webinar Web Junction 3/24/11 Akron, OH Leave a Legacy & Center for Nonprofit Excellence 3/29/11 Webinar Web Junction 4/9/11 Canton, OH Malone University 28-Apr Independence, OH OLC 7/29-31/11 Cleveland, OH Overdrive


Stark County District Library Monthly H R Report Distributed to the Board of Trustees March 15, 2011 APPOINTMENTS

02/28/11 Karen Ball, Substitute, Youth Services- Main, hours as worked. 02/28/11 Dawn Brunkalla, Substitute, Jackson Township Branch, hours as worked. 02/28/11 Mark Villono, Substitute, Circulation Services - Main, hours as worked. DEPARTMENT/AGENCY/STATUS CHANGES

01/31/11 Jesse Peek, Shelver, Youth Services - Main from 30 hours biweekly to 32 hours biweekly. 01/31/11 Seth Thompson, Shelver, Circulation Services - Main, from 22 hours biweekly to 30 hours biweekly. 02/28/11 Marianna DiGiacomo, Youth Services- Main, full time, from Librarian to Literacy & Events Coordinator. RESIGNATIONS/RETIREMENTS/TERMINATIONS

03/04/11 Kathy Lewis, Library Associate, Perry Sippo Branch, part time. 03/05/11 Amanda Hexamer, Shelver, Jackson Township Branch, part time. 03/25/11 Bruce Williamson, Library Technical Assistant, Maintenance, full time. NUMBER OF EMPLOYEES STILL ON LAY OFF

1 full time exempt employee 1 part time bargaining unit employee

Grade E1 Grade 1


STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE February 15, 2011

MAIN LIBRARY Training CenterStatus: Unchanged We have estimates for the work that will need completed in order to put a Training Center on the 2nd floor and to relocate the computers. Due to some changes with the periodicals collection, we are revising the plan of where things will be on the second floor. We are now able to move the periodicals into the section we were planning for computers and place the computers in the area where periodicals have been. This allows better sight lines to the computers, more direct access to customers needing help on the computers, and cost savings since the area does not need soundproofed.

JACKSON BRANCH Status: Unchanged The building project is progressing. The Campaign Committee is meeting every two weeks with the most recent meeting being March 11th.

NORTH BRANCH Status: Staff reports that the building is comfortable. Trane and K Company have been around regularly attempting to resolve the problems. Trane was there when we had a sensor failure alarm. They replaced both gas valves on the burner. After about 10 days alarms again went off. They believe it is a voltage drop that causes the problem. Apparently this does not interrupt the operation of the HVAC but Trane is working on the solution. With the recent thaw and rainfall, there has been flooding in the stairwell again. This is covered by warranty on the work we had done last summer. Pioneer has been in to look at the problem and will be extending the membrane especially around the footer.


STARK COUNTY DISTRICT LIBRARY ESTIMATED REVENUE BY FUND FISCAL YEAR 2011

ACCOUNT NUMBER/ SOURCE OF REVENUE

1000 TAXES (PLF) 1200 TAXES PROPERTY (LEVY) 1000 TAXES (REIMB. PER. PROP.) 2000 GOVT. GRANTS (E-RATE) 3000 PATRON FINES & FEES 4000 INVESTMENT INCOME 5000 SERVICE FEES 6000 DONATIONS 8000 MISCELLANEOUS TOTAL EST. 2011 REVENUE 2010 CARRYOVER ESTIMATED TRANSFERS IN/OUT ESTIMATED 2011 FUNDS

2011BGTREV-Board Packet (2).xlsx

101 GENERAL FUND

212-229 SPECIAL REVENUE FUNDS

401, 450 & 460 801-803 CAPITAL PERMANENT PROJECTS FUNDS FUNDS

TOTAL ALL FUNDS

$7,022,281.00 4,730,932.00 427,439.00 142,000.00 226,000.00 2,000.00 47,500.00 10,500.00 50,000.00 12,658,652.00

$0.00 0.00 0.00 0.00 0.00 1.00 0.00 7,500.00 0.00 7,501.00

$0.00 0.00 0.00 0.00 0.00 1,000.00 0.00 0.00 0.00 1,000.00

$0.00 0.00 0.00 0.00 0.00 2,775.00 0.00 0.00 0.00 2,775.00

$7,022,281.00 4,730,932.00 427,439.00 142,000.00 226,000.00 5,776.00 47,500.00 18,000.00 50,000.00 12,669,928.00

968,724.73

108,718.30

945,786.95

18,618.01

2,041,847.99

0.00

0.00

0.00

0.00

0.00

$13,627,376.73

$116,219.30

$946,786.95

$21,393.01

$14,711,775.99


2011 Annual Appropriation Resolution-Permanent 11BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to provide for the current expenses and other expenditures of said Board of Trustees, during the fiscal year, ending December 31, 2011, the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz:

GENERAL FUND 101 1000 SALARIES AND BENEFITS SALARIES AND LEAVE BENEFITS RETIREMENT BENEFITS INSURANCE BENEFITS OTHER EMPLOYEE BENEFITS TOTAL SALARIES AND BENEFITS % OF TOTAL GENERAL FUND 101

2010 Final Permanent Budget

2010 Actual Expenses & Encumbrances

2011 Permanent Budget

% CHANGE 2011 Permanent/ 2010 Actual

$6,048,125.00 888,500.00 1,432,500.00 16,500.00 8,385,625.00 68.57%

$6,044,650.00 868,487.00 1,425,693.00 10,814.00 8,349,644.00 72.03%

$6,152,755.00 911,615.00 1,494,270.00 16,500.00 8,575,140.00 66.40%

1.79% 4.97% 4.81% 52.58% 2.70%

148,950.00 51,540.00 23,750.00 12,760.00 0.00 237,000.00 1.94%

143,577.00 51,540.00 23,750.00 10,502.00 0.00 229,369.00 1.98%

153,460.00 52,540.00 30,500.00 12,500.00 0.00 249,000.00 1.93%

6.88% 1.94% 28.42% 19.02% n/a 8.56%

3000 PURCHASED AND CONTRACTED SVS. TRAVEL & MEETING EXPENSES COMMUNICATIONS, PRINTING & PUBLICITY PROPERTY MAINT., REPAIR & SECURITY SVS. INSURANCE RENTS / LEASES UTILITIES PROFESSIONAL SERVICES LIBRARY MATERIALS CONTROL SVS. OTHER CONTRACTS & PURCHASED SVS. TOTAL PURCHASED AND CONTRACTED SVS. % OF TOTAL GENERAL FUND 101

32,185.00 256,185.00 866,717.00 44,400.00 76,383.00 265,535.00 200,850.00 85,000.00 11,245.00 1,838,500.00 15.03%

22,113.00 214,632.00 775,788.00 40,817.00 66,081.00 254,995.00 155,106.00 85,053.00 11,245.00 1,625,830.00 14.03%

35,000.00 235,000.00 904,615.00 45,000.00 75,000.00 265,535.00 200,850.00 85,000.00 20,000.00 1,866,000.00 14.45%

58.28% 9.49% 16.61% 10.25% 13.50% 4.13% 29.49% -0.06% 77.86% 14.77%

4000 LIBRARY MATLS. AND INFORMATION BOOKS & PAMPHLETS PERIODICALS AUDIOVISUAL MATERIALS COMPUTER SVS. & INFORMATION INTER-LIBRARY LOAN FEES LIBRARY MATERIAL REPAIRS/RESTORATION LIBRARY MATERIALS-ALL OTHER TOTAL LIBRARY MATLS. AND INFORMATION % OF TOTAL GENERAL FUND 101

669,955.00 128,701.00 350,497.00 78,373.00 524.00 0.00 1,950.00 1,230,000.00 10.06%

669,953.00 128,701.00 349,261.00 78,373.00 393.00 0.00 1,950.00 1,228,631.00 10.60%

700,697.00 137,000.00 358,053.00 90,000.00 750.00 1,000.00 4,000.00 1,291,500.00 10.00%

4.59% 6.45% 2.52% 14.84% 90.84% #DIV/0! 105.13% 5.12%

0.00 0.00 140,525.00 0.00 252,475.00 0.00 393,000.00 3.21%

0.00 0.00 10,525.00 0.00 105,033.00 0.00 115,558.00 1.00%

0.00 0.00 362,403.00 0.00 225,000.00 0.00 587,403.00 4.55%

n/a n/a 3343.26% n/a 114.22% #DIV/0! 408.32%

41,450.00 1,250.00 0.00 1,750.00 550.00 45,000.00 0.37%

40,487.00 708.00 0.00 1,628.00 0.00 42,823.00 0.37%

41,750.00 900.00 0.00 1,800.00 550.00 45,000.00 0.35%

3.12% 27.12% n/a 10.57% #DIV/0! 5.08%

100,000.00 100,000.00 0.82%

0.00 0.00 0.00%

300,000.00 300,000.00 2.32%

#DIV/0! #DIV/0!

2000 SUPPLIES GENERAL ADMINISTRATIVE SUPPLIES PROP. MAINT./REPAIRS, SUPPLIES & PARTS MOTOR VEHICLE FUEL,SUPPLIES & PARTS SUPPLIES PURCHASED FOR RESALE OTHER SUPPLIES TOTAL SUPPLIES % OF TOTAL GENERAL FUND 101

5000 CAPITAL OUTLAY LAND LAND IMPROVEMENTS BLDG. IMPROVEMENTS BUILDINGS FURNITURE AND EQUIPMENT MOTOR VEHICLES TOTAL CAPITAL OUTLAY % OF TOTAL GENERAL FUND 101 7000 OTHER OBJECTS DUES AND MEMBERSHIPS TAXES AND ASSESSMENTS JUDGEMENTS & FINDINGS REFUNDS AND REIMBURSEMENTS OTHER MISC.EXPENSES TOTAL OTHER OBJECTS % OF TOTAL GENERAL FUND 101 8000 CONTINGENCY CONTINGENCY TOTAL CONTINGENCY % OF TOTAL GENERAL FUND 101 TOTAL GENERAL FUND 101

generalfundpermbudget2011

$12,229,125.00

$11,591,855.00

$12,914,043.00

11.41%


2010 Final Permanent Budget SPECIAL REVENUE FUNDS 2000 SUPPLIES GENERAL ADMINISTRATIVE SUPPLIES-FUND 216 GENERAL ADMINISTRATIVE SUPPLIES-FUND 217 GENERAL ADMINISTRATIVE SUPPLIES-FUND 229 TOTAL SUPPLIES 3000 PURCHASED & CONTRACTED SERVICES PROP. MAINT., REPAIR, SECURITY SVCS-FUND 212 LIBRARY MATERIALS CONTROL SVS-FUND 217 TOTAL PURCHASED & CONTRACTED SERVICES

$1,750.00 23.40 3,000.00 4,773.40

2010 Actual Expenses & Encumbrances

$0.00 23.40 2,891.76 2,915.16

PAGE 2 2011 Permanent Budget

$1,000.00 $30.00 $1,500.00 2,530.00

500.00 0.00 500.00

0.00 0.00 0.00

500.00 0.00 500.00

4000 LIBRARY MATLS. AND INFORMATION BOOKS & PAMPHLETS-FUND 217 BOOKS & PAMPHLETS-FUND 222 BOOKS & PAMPHLETS-FUND 223 BOOKS & PAMPHLETS-FUND 224 BOOKS & PAMPHLETS-FUND 228 BOOKS & PAMPHLETS-FUND 229 AUDIOVISUAL MATERIALS-FUND 219 AUDIOVISUAL MATERIALS-FUND 224 LIBRARY MATERIALS-ALL OTHER-FUND 228 LIBRARY MATERIALS-ALL OTHER-FUND 229 TOTAL LIBRARY MATLS. AND INFORMATION

211.82 4,000.00 1,690.36 48,000.00 0.00 5,500.00 75.00 22,000.00 502.68 500.00 82,479.86

0.00 0.00 0.00 3,374.16 0.00 0.00 74.95 654.68 371.91 0.00 4,475.70

181.82 4,000.00 1,690.36 44,000.00 0.00 0.00 0.00 21,000.00 5,130.77 0.00 76,002.95

5000 CAPITAL OUTLAY FURNITURE AND EQUIPMENT-FUND 221 FURNITURE AND EQUIPMENT-FUND 224 FURNITURE AND EQUIPMENT-FUND 229 TOTAL CAPITAL OUTLAY

35,000.00 5,581.51 3,018.98 43,600.49

35,000.00 0.00 0.00 35,000.00

0.00 11,293.99 18,608.22 29,902.21

TOTAL SPECIAL REVENUE FUNDS PERMANENT FUNDS 801, 802 AND 803 4000 LIBRARY MATLS. AND INFORMATION BOOKS & PAMPHLETS-FUND 801 BOOKS & PAMPHLETS-FUND 803 PERIODICALS-FUND 801 AUDIOVISUAL MATERIALS-FUND 801 AUDIOVISUAL MATERIALS-FUND 802 TOTAL LIBRARY MATLS. AND INFORMATION TOTAL PERMANENT FUNDS 801, 802 AND 803 BOND RETIREMENT FUND 301 3000 PURCHASED AND CONTRACTED SVS. PROFESSIONAL SERVICES TOTAL PURCHASED AND CONTRACTED SVS. 9000 INTERFUND TRANSFERS TRANSFERS OUT TOTAL INTERFUND TRANSFERS

$131,353.75

$10,802.48 3,943.71 0.00 2,800.00 5,920.75 23,466.94 $23,466.94

$42,390.86

$2,170.25 2,818.39 0.00 414.39 0.00 5,403.03 $5,403.03

$108,935.16

$9,172.17 2,550.09 0.00 3,750.00 5,920.75 21,393.01 $21,393.01

$0.00 0.00

$0.00 0.00

$0.00 0.00

0.00 0.00

0.00 0.00

0.00 0.00

TOTAL BOND RETIREMENT FUND 301

$0.00

DEBT SERVICE FUND 302 6000 DEBT SERVICE REDEMPTION OF PRINCIPAL INTEREST EXPENSE TOTAL DEBT SERVICE

$0.00 0.00 0.00

TOTAL DEBT SERVICE FUND 302

$0.00

$0.00

$0.00 0.00 0.00 $0.00

$0.00

$0.00 0.00 0.00 $0.00


2010 Final Permanent Budget CAPITAL FUND 401 5000 CAPITAL OUTLAY LAND IMPROVEMENTS BLDG. IMPROVEMENTS BUILDINGS FURNITURE AND EQUIPMENT MOTOR VEHICLES TOTAL CAPITAL OUTLAY TOTAL CAPITAL FUND 401

$10,000.00 225,000.00 587,004.72 250,000.00 0.00 1,072,004.72

2010 Actual Expenses & Encumbrances

$0.00 125,636.00 0.00 0.00 0.00 125,636.00

PAGE 3 2011 Permanent Budget

$10,000.00 225,000.00 460,786.95 250,000.00 0.00 945,786.95

$1,072,004.72

$125,636.00

$945,786.95

PERRY/SIPPO FUND 460 5000 CAPITAL OUTLAY BLDG. IMPROVEMENTS BUILDINGS FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY

$20,000.00 0.00 0.00 20,000.00

$20,000.00 0.00 0.00 20,000.00

$0.00 0.00 0.00 0.00

TOTAL PERRY/SIPPO FUND 460

$20,000.00

$20,000.00

$0.00

PERMANENT IMPROVEMENT FUND 450 5000 CAPITAL OUTLAY BLDG. IMPROVEMENTS FURNITURE AND EQUIPMENT TOTAL CAPITAL OUTLAY

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$1,000.00 0.00 $1,000.00

TOTAL PERMANENT IMPROVEMENT FUND 450

$0.00

$0.00

$1,000.00

$13,475,950.41

$11,785,284.35

$13,991,158.12

GRAND TOTAL ALL FUNDS allfundspermbudget2011


March 2011 Board Packet  

Board packet for the March 2011 meeting of the Stark County District Library board of trustee's meeting

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