Page 1

STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING JULY 19, 2011

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda July 19, 2011 Main Library - James M. Conley Board Room Canton, Ohio 5:00 pm. I.

Public Comments

II.

Board President Comments

III.

Main Library Friends of the Library Comments

IV.

Staff Reports A. Kent Oliver, Executive Director B. Russ Humerickhouse, Fiscal Officer C. Bryan Harris, Information Technology Manager

V.

Consent Calendar A. Minutes of the June 21, 2011 Regular Meeting B. June Financial Report C. June Gift Report D. Monthly Training Report E. Monthly Human Resources Report

VI.

Building and Grounds Committee Report A. Facilities Update B. Jackson Capital Campaign Update

VII.

Human Resources Committee Report A. Health Insurance Update

VIII.

Finance and Audit Committee Report A. Appropriation Resolution for Fund 450 B. 2011 Budget Update C. County Funding Formula Update

IX.

Old Business A. Strategic Planning Update - Karen Miller

X.

New Business A. Customer Code of Conduct Guidelines

XI.

Adjournment Next Meeting September 20, 2011 at Madge Youtz Branch

Page

5 12 19 21 22 23

24


Statistical Overview ‐ June 2011 Stark County District Library, Ohio

Circulation 400000

Year to Date 1,873,507 2010 1,745,548 2011

June

350000 300000

314,319 2010 280,219 2011

250000

‐10.85%

200000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Computer Use 40000

Year to Date 186,994 2010 176,295 2011

June

35000

28,812  2010 27,933  2011

30000

‐3.05 %

25000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Library Visits Y Year to Date D 694,007 2010 648,387 2011

140000

J June

120000

114,460 2010 116,823  2011

100000

2.06 %

80000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

New Cardholders 1500

Year to Date

1300

June

4,975 2010 5,049 2011

1100 900

1,177 2010 1,092  2011

700

‐7.22 %

500 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

24 Month Trend Graph

July 2009 ‐ June 2010      July 2010 ‐ June 2011 1


Statistical Overview ‐ June 2011 Stark County District Library, Ohio

Programs Year to Date 4,590 2010 4,275 2011

June

1100

436 2010 479 2011

600

9.86 %

100 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Program Attendance Year to Date 102,213 2010 108,216 2011

32000

June 22000

11,938 2010 22,355 2011

12000

87.26 %

2000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Website Visits ‐ Total 45000

Year to Date 216,461 2010 238,789  2011

40000

June

35000

35,966  2010 39,587 2011

30000

10.07 %

25000 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

24 Month Trend Graph

July 2009 ‐ June  2010      July 2010 ‐ June  2011 2


Statistical Summary ‐ June 2011 Stark County District Library, Ohio Month

Circulation Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC Online Renewals Downloads SCDL Total

Library Visits Main Library DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley SCDL Total

Self Check Use Main Library Jackson Township Lake Community Perry Sippo Plain Community

Year to Date

June 2011 Circulation 52,959 42,397 5,527 7,103 27,758 28,410 7,162 29,116 25,840 13,127 11,541 580 27,011 1,688 280,219

June 2011 June 2010 % Change June 2011 June 2010 % Change % of Total Circulation 2011‐2010 Year to Date Year to Date 2011‐2010 18.90% 61,376 ‐13.71% 344,692 384,052 ‐10.25% 15.13% 42,794 ‐0.93% 322,638 324,685 ‐0.63% 1.97% 5,303 4.22% 32,569 29,893 8.95% 2.53% 8,443 ‐15.87% 42,798 50,336 ‐14.98% 9.91% 32,349 ‐14.19% 153,397 169,565 ‐9.53% 10.14% 34,182 ‐16.89% 161,286 186,581 ‐13.56% 2.56% 7,760 ‐7.71% 44,862 42,313 6.02% 10.39% 33,908 ‐14.13% 165,216 192,408 ‐14.13% 9.22% 29,670 ‐12.91% 138,711 158,006 ‐12.21% 4.68% 17,023 ‐22.89% 81,138 92,705 ‐12.48% 4.12% 14,272 ‐19.14% 76,597 85,611 ‐10.53% 0.21% 931 ‐37.70% 5,160 5,370 ‐3.91% 9.64% 25,285 6.83% 168,029 147,017 14.29% 0.60% 1,023 65.00% 8,455 4,965 70.29% 100.00% 314,319 ‐10.85% 1,745,548 1,873,507 ‐6.83%

June 2011 Visits 33,647 4,931 4,222 14,592 14,505 5,394 13,480 13,712 8,905 3,438 116,823

June 2010 % Change June 2011 June 2010 Visits 2011‐2010 Circ per visit Circ per visit 28,497 18.07% 1.57 2.15 4,520 9.08% 1.12 1.17 4,742 ‐10.97% 1.68 1.78 14,877 ‐1.92% 1.90 2.17 14,294 1.48% 1.96 2.39 5,948 ‐9.32% 1.33 1.30 13,132 2.65% 2.16 2.58 14,485 ‐5.33% 1.88 2.05 9,105 ‐2.20% 1.47 1.87 4,862 ‐29.30% 3.36 2.94 114,460 2.06% 2.40 2.75

Assisted Circulation           45,550           19,559           24,191           18,644             8,090

Self‐check Circulation            4,578             7,356             2,120             6,270             4,298

% Self‐check 9.13% 27.33% 8.06% 25.17% 34.69%

% Change 2011‐2010 ‐26.92% ‐4.45% ‐5.51% ‐12.52% ‐18.10% 1.78% ‐16.35% ‐8.00% ‐21.15% 14.37% ‐12.65%

Cardholders Total Cardholders Added this month

148,507         1,092

3


Statistical Summary ‐ June 2011 Stark County District Library, Ohio

Hours Open Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC SCDL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Misc. Total Computer Use SearchOhio Borrowed SearchOhio Loaned ILL Borrowed ILL Loaned Volunteer hours

2011 2010 2011 2010 Hours Open Hours Open Circ per hour Circ per hour 266 240 199 256 528 528 80 81 204 204 27 26 204 204 35 41 266 240 104 135 261.75 240 109 142 204 204 35 38 266 240 109 141 266 240 97 124 299 295 44 58 220 222 52 64 209.5 213 3 4 3,194.3 3,070.0 88 102

Month 2011

2010

Year‐to‐Date

93 56 330 479

57 65 314 436

% of Change 63.16% ‐13.85% 5.10% 9.86%

6,373 2,155 13,827 22,355

1,347 1,045 9,546 11,938

373.13% 106.22% 44.85% 87.26%

2011

2010

399 594 3,282 4,275 13,031 18,019 77,166 108,216

Month 2011 27,933

% of Change 364 9.62% 687 ‐13.54% 3,539 ‐7.26% 4,590 ‐6.86%

8,001 17,346 76,866 102,213

62.87% 3.88% 0.39% 5.87%

Year‐to‐Date

2010 % of Change 28,812 ‐3.05%

           2,228             1,726             3,902             3,613

% Change 2011‐2010 ‐22.15% ‐0.93% 4.22% ‐15.87% ‐22.58% ‐23.79% ‐7.71% ‐22.53% ‐21.42% ‐23.92% ‐18.40% ‐36.66% ‐14.32%

2011 176,295

2010 186,994

% of Change ‐5.72%

29.08% 8.00%

12,036 24,535

10,469 21,630

14.97% 13.43%

221 865

232 820

‐4.74% 5.49%

1,344 4,688

1,224 5,334

9.80% ‐12.11%

143.50

309

‐53.56%

990

1,527

‐35.20%

4


Stark County District Library Board of Trustees Minutes June 21, 2011 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, June 21, 2011 at the Lake Community Branch Library. In attendance were board members, Susan Rodgers, John Mroczkowski, and Bert Nero. Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Absent were Steve Pittman and Robin Austin. The meeting was called to order at 5:05 p.m. by Susan Rodgers, after which Beth Borda and Shawn O’Brien were in attendance. Guests included eight library employees. PUBLIC COMMENTS • None BOARD PRESIDENT COMMENTS • None LAKE FRIENDS OF THE LIBRARY COMMENTS • Jen Welsh reported the Lake Friends of the Library held their book sale last week, and it was very successful. Some of the projects they have completed include restoring the front walkway and purchasing a low vision CCTV for the vision impaired. They also do computer tutoring, maintain a library for the migrant workers, read at an eldercare facility, and maintain the outside alphabet garden. EXECUTIVE DIRECTOR’S REPORT • Executive Director Kent Oliver informed the board of the status of Overdrive providing solutions for libraries to meet the explosive demand for eBooks. He also mentioned that later this year, Overdrive will have an app to allow Kindle to download library eBooks. • Mr. Oliver commended the Lake Friends of the Library for being very active and supportive, especially during the building construction. • He informed the board that he will be attending the American Library Association’s Annual Conference June 22 - 28, 2001 in New Orleans. He will be on vacation June 30 July 6, 2011.

Board Minutes – June 21, 2011 Page 1 of 7 5


FISCAL OFFICER’S REPORT • Fiscal Officer Russell Humerickhouse reported that an audit exit conference was completed on May 24, 2011 with the Board and Finance Committee. The audit is available for review on the Auditor of State’s website. LAKE COMMUNITY BRANCH MANAGER JEN WELSH • Lake Community Branch Manager Jen Welsh welcomed everyone. She explained about the road construction project causing detours to the library and stated that she was informed that it should be complete before the school year begins. • She said the Lake Board of Education met the previous evening, and announced that a bond issue would be placed on the November ballot. There are plans to ease some overcrowding in the school system by moving the elementary and middle school. Some objectives in their strategic plan are providing energy plans, partnerships for wellness programs, and an outdoor pavilion space the library can access. CONSENT CALENDAR • The minutes of the May 17, 2011 meeting were presented to the Board. • The May financial report was presented to the Board. Resolution 2011-24 May Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR

AMOUNT

DESIGNATION

State Library Board

$2,600.00

Restricted: BMGF Opportunity Online Hardware - Purchase 5 Computers for DeHoff Memorial Branch

Linda Crabs

20.00

Restricted: Perry Sippo Branch - Memory of Mary Morey

Dollar General Literacy

3,000.00

Restricted: Summer Reading Program

Perry Friends of Library

250.00

Restricted: For Staff In-Service Day

Board Minutes – June 21, 2011 Page 2 of 7 6


Helen Pickering

20.00

Restricted: Perry Sippo Branch - Memory of Mary Morey

Genealogy Patrons

143.76

Restricted: Genealogy Department

MONTHLY TOTAL

$6,033.76

YEAR TO DATE TOTAL $27,558.36 MONTHLY HUMAN RESOURCES REPORT APPOINTMENTS 05/27/11 06/13/11 06/14/11

Christina Nadeau, Substitute, Administration, hours as worked. Kathryn Kibler, Branch Manager, Jackson Township Branch, full time. Donald Reith, Skilled Maintenance, Maintenance-Main, full time. DEPARTMENT/AGENCY/STATUS CHANGES

05/09/11 05/16/11 06/20/11

Amy Baltzly, Library Assistant, DeHoff Memorial Branch, from part time, 40 hours biweekly to full time, 80 hours biweekly. Shannon Lee, Library Associate, Youth Services - Main, return from leave of absence, part time, 48 hours biweekly. Kathleen Clay from part time 48 hours biweekly Senior Librarian to full time 80 hours biweekly Branch Manager, Madge Youtz Branch. RESIGNATIONS/RETIREMENTS/TERMINATIONS

06/04/11

Lydia Carmany, Shelver, Circulation Services - Main, part time.

MONTHLY TRAINING REPORT Name: Conference: Total Name: Conference: Total

Linda Miday, Presenter OLC Northwest Chapter Conference $174.12 Russell Humerickhouse & Michele Monnette Annual Certification Fee for Fiscal Officer for CPIM Academy Courses in 2011 $200.00

4/15/11 Toledo, OH Ohio Library Council 5/6/11 Canton, OH County Treasurer's Educational Fund

Board Minutes – June 21, 2011 Page 3 of 7 7


Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference:

Michele Monnette CMI Spring Roadshow $33.67 Russell Humerickhouse OLFOA Spring Meeting $138.97 Jean McFarren Building Endowments 101 $0.00 Delores Rondinella Project Compass $0.00 Kathy Lamantia RDA @ Your Library: An online conference about RDA (15 sessions at 1 hour increments available for 90 days) $140.00 Kathy Brand, Joan Green, Kathy Schaefer, Linda Bender, Brett Neff, Rebecca Hartmann, Jennifer Welsh, Kent Oliver & Jean McFarren Ethical Decision-Making for Librarians and Information Professionals $685.28 Marianna DiGiacomo Early Childhood Advisory Council - Family Support Committee $122.35 Mike Barni Safety Council Luncheon topic: "Important OSHA Enforcement Update" Season Pass Marianna DiGiacomo Project Compass: Libraries Lead the Workforce for the 21st Century $18.13

Total Name: Conference:

Kathy Lamantia, Linda Bender & Vicki Muzzy NOTSL Spring Meeting: Patron-Driven Acquistions $211.08

Total Name: Conference:

Linda Dahl Legislative Breakfast $25.00

Total Name: Conference:

Mike Barni Safety Council Luncheon Season Pass $160.00

Total Name: Conference:

Linda Dahl Social Media Marketing Conference

Total

$245.68

5/11/11 Twinsburg, OH CMI 5/20/11 Columbus, OH Ohio Library Fiscal Officers' Assoc. 5/19/11 Canton, OH Arts in Stark 6/1/11 Webinar Web Junction 6/1/11-9/1/11 Canton, OH Amigos Library Services

6/2/11 Canton, OH OLC 6/2/11 Columbus, OH ECAC 6/9/11 Canton, OH Stark County Safety Council 6/9/11 Stow, OH Stow-Munroe Falls Public Library 6/17/11 Parma, OH NOTSL 6/17/11 Canton, OH Canton Regional Chamber of Commerce 7/2011 to 6/2012 Canton, OH Stark County Safety Council 7/12/11 Akron, OH Skill Path Training

Board Minutes – June 21, 2011 Page 4 of 7 8


June

$2,154.28

Motion by John Mroczkowski to approve the consent calendar, Susan Rodgers seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT • Patty Marsh said progress continues to be made on the Technology Learning Environment. • A surplus sale was held on June 2, 2011and the total receipts were $565.90. • The Jackson Campaign Committee met on May 2, 2011. Bob and Linda DeHoff agreed to be the honorary chairs for the committee. • North Branch had an exterior gas leak, and Dominion and the HVAC Contractors are working to remedy the situation. • Mr. Oliver introduced the Education Center Lease resolution.

Resolution 2011-25 Education Center Lease with Arts In Stark Resolution NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the library’s Executive Director is authorized to negotiate and enter into a six month building lease with ArtsinStark for use of the Education Center at a rate not to exceed $600 per month and renew that lease after six months if the partnership proves beneficial for the library. Motion by Beth Borda to approve the Education Center Lease with ArtsinStark Resolution, John Mroczkowski seconded the motion; all voting yes. HUMAN RESOURCES COMMITTEE REPORT • Human Resource Director Mike Barni reported on the hiring of branch managers at Jackson and East Canton. The branch manager from Madge Youtz has resigned, and the position has been filled with an internal candidate. FINANCE AND AUDIT COMMITTEE REPORT • Mr. Humerickhouse updated the board on the status of the State Budget. The deadline is July 1, 2011. • Mr. Humerickhouse introduced the Commercial Insurance Policy Resolution in which he accepted quotes. Board Minutes – June 21, 2011 Page 5 of 7 9


Resolution 2011-26 Stark County District Library Commercial Insurance Policy WHEREAS, the Stark County District Library Board of Trustees has the duty to provide insurance coverage for library buildings, library building contents, library vehicles, and library staff and patrons, and WHEREAS, Leonard Insurance Services has quoted the lowest and most responsible quote for the coverage period July 1, 2011 to July 1, 2012. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer contract with Leonard Insurance Services for an annual premium of $32,581.00 for the Commercial Insurance Policy for the period of one year from July 1, 2011 to July 1, 2012. Motion by Susan Rodgers to approve the resolution to contract with Leonard Insurance Services for Commercial Insurance Policy for one year, John Mroczkowski seconded the motion; all voting yes. •

Mr. Oliver updated the Board on the effort to revise the County Funding Formula with Stark County library directors. A third meeting is scheduled in July to continue to discuss the formula. Mr. Oliver discussed with the Board the need to place the Operating Levy on the ballot in 2012.

OLD BUSINESS • Jean Duncan McFarren, Administrative Projects Manager, discussed with the Board the need to expand and meet the needs of the community with the Technology Learning Environment which is being planned for Main Library. She explained a grant application that is being submitted to the State Library of Ohio for furniture and technology. This space will be used for patrons, staff, and other training needs. NEW BUSINESS • Ann Wetmore, Youth Services Coordinator, updated the Board on the Summer Reading Program. • Linda Dahl, Public Information Manager, introduced the SCDL Library Food for Fines Amnesty Week Resolution. Board Minutes – June 21, 2011 Page 6 of 7 10


Resolution 2011-27 Stark County District Library Food for Fines Amnesty Week Resolution WHEREAS, the Stark County District Library Board of Trustees is seeking to support the community of Stark County by helping to fill its food pantries, and WHEREAS, a Food for Fines Amnesty Week has produced measurable results in both returned materials and donated food items, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that a Food for Fines Amnesty Week be held July 18 through 23, 2011. Motion by Beth Borda to approve the resolution for the Food for Fines Amnesty Week, Bert Nero seconded the motion; all voting yes. •

Mr. Oliver introduced The Stark County District Library Foundation “Thank You” Picnic Resolution.

Resolution 2011-28 Stark County District Library Foundation Picnic Resolution NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Stark County District Library Foundation be allowed to use the Perry Sippo Branch at the Exploration Gateway for the donor “thank you” picnic July 17, 2011 and to provide wine and beer to guests. Motion by Susan Rodgers to approve the resolution for the Stark County District Library Foundation Picnic, John Mroczkowski seconded the motion; all voting yes. ADJOURNMENT Motion by Bert Nero to adjourn the meeting at 5:50 p.m., Beth Borda seconded the motion; all voting yes. NEXT BOARD MEETING • The next board meeting is scheduled for Tuesday, July 19, 2011 at the Main Library.

Board Minutes – June 21, 2011 Page 7 of 7 11


PAGE 1

STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JUNE 2011 JUNE REVENUES DESCRIPTION

TAXES (PLF) TAXES PROP. (LEVY) TAXES (REIMB. P.P.) GRANTS PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 216

FUND 217

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

EARLY CHILD.

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

YOUTZ

WISE

FOUNDATION

RESOUCE CTN.

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

TRUST

TRUST

$589,070.17 2,617.75 71,113.93 0.00 19,737.02 221.10 40.84 826.15 626.02 6,099.59 690,352.57 0.00 $690,352.57

25.86

419.91

259.33

419.91 0.00 $419.91

259.33 0.00 $259.33

60.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

25.86 0.00 $25.86

60.00 0.00 $60.00

TOTAL

$589,070.17 2,617.75 71,113.93 0.00 19,737.02 926.20 40.84 886.15 626.02 6,099.59 691,117.67 0.00 $691,117.67

JUNE EXPENSES DESCRIPTION

FUND 101

FUND 224

FUND 228

FUND 229

FUND 401

FUND 450

FUND 460

FUND 801

FUND 802

FUND 803

GENERAL

PERRY BRANCH

SISTERS OF

SCDL

CAPITAL

PERMANENT

CAPITAL FUND-

YOUTZ

MCDONALD

WISE

RECOVERY

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

PERRY SIPPO

TRUST

TRUST

TRUST

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

$623,649.53 16,344.76 170,411.31 113,622.61 3,617.06 12,215.58 $939,860.85

ENCUMBRANCES

$954,304.68

TOTAL

$0.00

$0.00

$197.68

$0.00

$950.00

$2,301.04

$0.00

$0.00

$0.00

$623,649.53 16,542.44 171,361.31 113,622.61 5,918.10 12,215.58 $943,309.57

$123.53

$80.00

$1,913.47

$3,501.36

$1,200.00

$0.00

$28.45

$0.00

$0.00

$961,151.49

197.68 950.00 2,301.04

DISTRIBUTED TO BOARD OF TRUSTEES ON 7/19/11

REVEXPM11.XLS

12


Page 2

STARK COUNTY DISTRICT LIBRARY MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11

2011 REVENUE PER

REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Taxes (PLF) Taxes Property (Levy) Taxes (Reimb. Per. Prop.) Grants Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

JANUARY $576,215.48 0.00 0.00 0.00 18,280.64 259.52 8.50 111.50 1,805.77 3,326.95 $600,008.36

FEBRUARY MARCH $672,511.85 $392,483.22 0.00 1,360,168.01 0.00 0.00 0.00 0.00 19,234.89 23,940.86 181.70 922.60 3,984.33 2,550.66 250.00 20,258.00 2,364.72 1,525.79 3,310.11 3,704.55 $701,837.60 $1,805,553.69

APRIL $515,540.12 750,659.70 0.00 0.00 20,976.73 272.41 40.64 905.10 2,225.28 5,443.18 $1,296,063.16

MAY $838,938.80 291,651.14 0.00 0.00 19,424.18 272.25 81.29 6,033.76 0.00 3,583.27 $1,159,984.69

JUNE $589,070.17 2,617.75 71,113.93 0.00 19,737.02 926.20 40.84 886.15 626.02 6,099.59 $691,117.67

YTD TOTAL $3,584,759.64 2,405,096.60 71,113.93 0.00 121,594.32 2,834.68 6,706.26 28,444.51 8,547.58 25,467.65 $6,254,565.17

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

JANUARY $636,898.47 12,133.59 90,478.77 60,088.41 20,397.02 1,580.25 $821,576.51

FEBRUARY MARCH $671,481.07 $869,423.48 22,643.50 30,832.49 87,985.43 153,166.13 56,809.63 99,428.56 0.00 0.00 267.36 4,344.91 $839,186.99 $1,157,195.57

APRIL $669,222.64 10,457.86 97,092.35 51,718.58 0.00 204.37 $828,695.80

MAY $646,888.43 20,410.49 96,225.62 153,691.14 753.10 2,567.87 $920,536.65

JUNE $623,649.53 16,542.44 171,361.31 113,622.61 5,918.10 12,215.58 $943,309.57

YTD TOTAL $4,117,563.62 113,020.37 696,309.61 535,358.93 27,068.22 21,180.34 5,510,501.09

AMENDED OFFICIAL CERTIFICATE $7,022,281.00 4,730,932.00 427,439.00 142,000.00 226,000.00 5,776.00 47,500.00 18,000.00 25,000.00 25,000.00 $12,669,928.00

YTD % OF ESTIMATED 51.05% 50.84% 16.64% 0.00% 53.80% 49.08% 14.12% 158.03% 34.19% 101.87% 49.37%

(415,357.68)

PRIOR YEAR ENCUMBRANCES PAID IN 2011 TOTAL CURRENT Y-T-D EXPENSES FOR 2011

$5,095,143.41

DISTRIBUTED TO THE BOARD OF TRUSTEES 7/19/11

REVEXP2011.XLS

13


PAGE 3

STARK COUNTY DISTRICT LIBRARY CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 6/30/11 EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

2011 YTD

2011 YTD

2011

YTD % OF

2011 YTD

YEAR 2010

YEAR 2010

CAPITAL,

CURRENT YEAR

GENERAL FUND

2011 GENERAL

EXPENSES

ENCUMBRANCES

ENCUMBRANCES

TRUSTS & OTHER

EXPENSES

APPROPRIATIONS

FUND BUDGET

ALL FUNDS

PAID IN 2011

AT 6/30/2011

FUND EXPENSES

GENERAL FUND

AND TRANSFERS

USED IN 2011

$0.00

$3,925,701.64

$8,575,140.00

1000

Payroll/Benefits

2000

Supplies

113,020.37

15,597.82

6,293.94

586.53

96,836.02

249,000.00

38.89%

3000

Purch.Services

696,309.61

81,372.12

8,010.94

1,900.00

613,037.49

1,866,000.00

32.85%

4000

Library Materials

535,358.93

103,749.08

33,411.51

425,269.92

1,291,500.00

32.93%

5000

Capital Outlay

27,068.22

22,626.68

4,451.03

0.00

4,441.54

587,403.00

0.76%

7-8000

Other Expenses

21,180.34

150.00

0.00

0.00

21,030.34

345,000.00

6.10%

TOTAL

011BDGTG.XLS

$4,117,563.62

$5,510,501.09

$191,861.98

$415,357.68

$11,428.71

$63,596.13

6,339.93

$8,826.46

$5,086,316.95

$12,914,043.00

45.78%

39.39%

DISTRIBUTED TO BOARD OF TRUSTEES 7/19/11

14


Page 4

STARK COUNTY DISTRICT LIBRARY CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS FINANCIAL STATEMENT AT 6/30/11

BAL. AT JAN.1, 2011

2011 REVENUE:

401

450

460

212

217

219

221

222

223

224

228

229

801

802

803

CAPITAL

PERMANENT

PERRY

BLDG. &

EARLY CHILD

IRELAND,

PRAXAIR

LONGABERGER

NAN

PERRY

SISTERS

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

CAPITAL

RENOV.

RES. CENTER

MY IRELAND

FOUNDATION

FOUNDATION

JOHNSTON

RECOVERY

OF CHTY.

FDN.

TRUST

TRUST

TRUST

TOTAL

$20,108.22

$11,311.23

$948,288.31

351.05

$1,000.00

20,060.00

$2,301.04

0.00

$500.00

0.00

$211.82

0.00

$358.09

0.00

$0.00

0.00

$4,000.00

0.00

$2,190.36

0.00

$76,513.37

0.00

$5,130.77

0.00

0.00

839.82

$5,920.75

0.00

$1,525.09

518.66

$1,079,359.05

21,769.53

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 11-

0.00

2011 EXPENDITURES: 0.00

(1,900.00)

(2,301.04)

0.00

0.00

(74.95)

0.00

0.00

0.00

(896.65)

(4,920.00)

(586.53)

(303.36)

0.00

(395.36)

(11,377.89)

2011 BOARD OF TRUSTEES APPROPRIATION 11-

BAL. AT JUNE 30, 2011 ENCUMBR. AT 6/30/11

CAPTRST11.XLS

0.00

$948,639.36

$19,160.00

$0.00

$500.00

$211.82

$283.14

$0.00

$4,000.00

$2,190.36

$75,616.72

$210.77

$19,521.69

$11,847.69

$5,920.75

$1,648.39

$1,089,750.69

$3,501.36

$1,200.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$123.53

$80.00

$1,913.47

$28.45

$0.00

$0.00

$6,846.81

DISTRIBUTED TO BOARD OF TRUSTEES ON 7/19/11

15


Page 5

STARK COUNTY DISTRICT LIBRARY CASH STATEMENT AT JUNE 30, 2011 BALANCE @ 5/31/11

BALANCE @ 6/30/11

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT

$157,219.58 36,825.45

$241,890.56 40,498.39

$84,670.98 3,672.94

849,725.06 2,796,359.78

849,750.92 2,429,061.81

25.86 (367,297.97)

75.00 620.00 3,840,824.87 (323,767.09) $3,517,057.78

75.00 620.00 3,561,896.68 (297,030.80) $3,264,865.88

0.00 0.00 (278,928.19) 26,736.29 ($252,191.90)

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .04% @ 6/30/11 ) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 6/30/11 ) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

CSHALL11.XLS

DISTRIBUTED TO BOARD OF TRUSTEES 7/19/11

16


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2011 DATE REAL ESTATE TAXES Portage

3/18/11 5/4/11

Stark

3/11/11 4/7/11 5/25/11 5/20/11 6/15/11 6/30/11

1,359,750.00 742,191.79

Carroll/Brown Twp.

4/15/11 5/13/11

58.22

Summit

4/8/11 5/18/11

0.98

Y-T-D at 6/30/11

Page 6 REAL ESTATE TAXES MANF. HOME

$411.32

ROLLBACK/ PAYMENT STATE OF IN LIEU/TIF TAX/ OHIO ABATEMENT 45.70

PER. PROP. UTILITY/ OTHER $6.69

GENERAL AUDITOR & ORC 5722 PERSONAL/ TREASURER & 5723 HB 66 REIMB. FEES ($6.14)

(35,139.86)

2,511.28

289,090.42

71,113.93

2,617.75

$2,102,412.31

3.63

0.11

$2,617.75

$289,139.86

$2,511.28

(1,908.00)

(317.75)

(2.95)

(1.28)

8,357.98

(143.37)

(3.85)

($37,389.42)

($5.13)

$71,113.93

(68.92)

(1,779.35)

50.73

$8,415.40

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES

(1.48)

($1,908.00)

($70.40)

Levy Taxes Received 2011 Collection and Election Expenses 2011 Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

$5,403,147.00 ($106,986.56) $5,296,160.44

Levy Taxes Received 2010 Collection and Election Expenses 2010 Collected (Net) 1/1/10 thru 12/31/10

RETAXBO11.XLS

Collected (Net) 1/1/11 thru 12/31/11

AMOUNT OF DEPOSIT $411.87 45.70 0.00 0.00 0.00 1,359,750.00 705,075.01 2,511.28 287,311.07 71,113.93 2,300.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104.72 3.63 0.00 0.00 0.00 8,210.26 0.11 0.00 0.00 0.00 0.00 $2,436,837.58 $2,476,210.53 ($39,372.95) $2,436,837.58

$5,204,591.18 ($71,136.73) $5,133,454.45

Distributed to Board of Trustees 7/19/11

17


Page 7

STARK COUNTY DISTRICT LIBRARY SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 6/30/11 SPECIAL GENERAL FUND BALANCE AT JANUARY 1, 2011

$1,441,442.75

PERRY

2010

REVENUE

CAPITAL

PERMANENT

CAPITAL

PERMANENT

FUNDS

PROJECTS

IMPROVEMENT

FUND

FUNDS

$109,012.63

$948,288.31

$1,000.00

$2,301.04

YEAR-TO-DATE TOTAL

$18,757.07

YEAR-TO-DATE TOTAL

$2,520,801.80

$2,207,335.62

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

3,584,759.64 2,405,096.60 71,113.93

2000 Grants 3000 Patron Fines & Fees

0.00

0.00

0.00

121,594.32

122,354.90

2,834.68

2,807.07

4000 Investment Income

1,125.15 6,706.26

6000 Donations

8,384.51

TOTAL REVENUE Y-T-D

3,214,125.17 2,390,460.11 70,181.08

121,594.32

5000 Service Fees 8100-8700 Misc. Rev. & Reimb. 8900 Other

3,584,759.64 2,405,096.60 71,113.93

351.05

1,358.48 20,060.00

8,547.58 25,467.65 6,232,795.64

0.00

351.05

20,060.00

0.00

1,358.48

6,706.26

4,092.66

28,444.51

37,123.15

8,547.58 25,467.65

17,925.80 28,751.09

6,254,565.17

5,887,821.03

4,117,563.62

4,347,290.00

EXPENDITURES 1000 Payroll/Benefits

4,117,563.62

2000 Supplies

112,433.84

3000 Purch.Services

694,409.61

4000 Library Materials

528,768.61

5000 Capital Outlay 7-8000 Other Expenses

24,767.18 21,180.34

TOTAL EXPENDITURES Y-T-D

586.53 1,900.00 5,891.60

5,499,123.20

6,478.13

0.00

0.00

TRANSFERS (NET)

698.72 2,301.04 0.00

1,900.00

0.00

0.00

113,020.37

102,921.33

696,309.61

684,266.75

535,358.93

480,194.58

27,068.22 21,180.34

149,057.36 26,896.97 5,790,626.99

2,301.04

698.72

5,510,501.09

0.00

0.00

0.00

FISCAL OFFICER BALANCE AT JUNE 30, 2011 OUTSTANDING CHECKS

$2,175,115.19 297,030.80

$102,534.50

$948,639.36

$19,160.00

$0.00

$19,416.83

$3,264,865.88 297,030.80

TOTAL ACCOUNTED FOR AT 6/30/11

$2,472,145.99

$102,534.50

$948,639.36

$19,160.00

$0.00

$19,416.83

$3,561,896.68

PETTY CASH AND CHANGE FUNDS

$695.00

HUNTINGTON BANK-CHECKING ACCOUNT

241,890.56

KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT

40,498.39

STAR OHIO-INVESTMENT ACCOUNT HUNTINGTON BANK-MONEY MARKET ACCOUNT

849,750.92 2,429,061.81

TOTAL ACCOUNTED FOR AT 6/30/11 BOTCTRE11.XLS

$2,304,529.66

$3,561,896.68 DISTRIBUTED TO BOARD OF TRUSTEES 7/19/11 18


JUNE GIFT REPORT RESOLUTION 11BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

Genealogy Customers

AMOUNT

$54.00

DESIGNATION

Restricted: Genealogy Department

Dr. Audrey Lavin

60.00

Restricted: Capital Fund for Jackson Township Branch

Kathi Schmidt

50.00

Restricted: East Canton Branch – Memory of Thomas Burwell

Kathleen Kennedy

20.00

Restricted: Perry Sippo Branch – Memory of Mary E. Morey

Rotary Club of Jackson

702.15

MONTHLY TOTAL

$886.15

YEAR TO DATE TOTAL

Restricted: For Purchase Gifts for Rotary Speakers

$28,444.51

19


COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 MONTH AMT. RECEIVED PERCENTAGE 09 January $652,111.85 10.37% 09 February $777,269.11 12.36% 09 March $437,272.53 6.95% 09 April $504,374.97 8.02% 09 May $799,628.46 12.71% 09 June $609,982.54 9.70% 09 July $620,253.77 9.86% 09 August $444,369.34 7.07% 09 September $456,639.01 7.26% 09 October $537,874.01 8.55% 09 November $510,249.35 8.11% 09 December $446,299.40 7.10%

$6,785,305.85 YEAR-TO-DATE $652,111.85 $1,429,380.96 $1,866,653.49 $2,371,028.46 $3,170,656.92 $3,780,639.46 $4,400,893.23 $4,845,262.57 $5,301,901.58 $5,839,775.59 $6,350,024.94 $6,796,324.34

Y-T-D % 10.37% 22.73% 29.68% 37.70% 50.41% 60.11% 69.97% 77.04% 84.30% 92.85% 100.97% 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 MONTH AMT. RECEIVED PERCENTAGE 10 January $545,451.13 7.77% 10 February $594,054.37 8.46% 10 March $369,543.05 5.26% 10 April $450,514.20 6.42% 10 May $727,260.47 10.36% 10 June $527,301.95 7.51% 10 July $585,107.11 8.33% 10 August $464,426.35 6.61% 10 September $482,965.48 6.88% 10 October $575,230.54 8.19% 10 November $531,813.90 7.57% 10 December $490,665.62 6.99%

$6,289,251.30 YEAR-TO-DATE $545,451.13 $1,139,505.50 $1,509,048.55 $1,959,562.75 $2,686,823.22 $3,214,125.17 $3,799,232.28 $4,263,658.63 $4,746,624.11 $5,321,854.65 $5,853,668.55 $6,344,334.17

Y-T-D % 7.77% 16.23% 21.49% 27.90% 38.26% 45.77% 54.10% 60.72% 67.59% 75.79% 83.36% 90.35%

COUNTY CERTIFIED ESTIMATED FOR 2011 MONTH AMT. RECEIVED PERCENTAGE 11 January $576,215.48 8.21% 11 February $672,511.85 9.58% 11 March $392,483.22 5.59% 11 April $515,540.12 7.34% 11 May $838,938.80 11.95% 11 June $589,070.17 8.39% 11 July $0.00 0.00% 11 August $0.00 0.00% 11 September $0.00 0.00% 11 October $0.00 0.00% 11 November $0.00 0.00% 11 December $0.00 0.00%

$7,022,281.23 YEAR-TO-DATE $576,215.48 $1,248,727.33 $1,641,210.55 $2,156,750.67 $2,995,689.47 $3,584,759.64 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Y-T-D % 8.21% 17.78% 23.37% 30.71% 42.66% 51.05% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

PLF2011.XLS

20


Staff Training Report

Stark County District Library

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total

Michele Monnette C/S FINX & PAYX Training $1,661.39 Kent Oliver ALA Annual Conference $2,041.15 Linda Dahl ALA Annual Conference $1,745.91 Russell Humerickhouse Ohio Metro Libraries Initial Fiscal Officer's Meeting $73.25 Mike Barni Human Resources Symposium $150.00 Kathy Cancelliere Summer Library Symposium $84.17 Vickie Colangelo Serving the Seasoned: Engaging Older Adults $15.00 Kathy Cancelliere, Kimberly Castle, Renee Sheridan & Penelope Vick Star Power: Building Early Literacy into Library Programs & Services $81.46

July 19, 2011

6/16-17/11 Englewood OH CMI Inc 6/22-28/11 New Orleans, LA American Library Association 6/23-27/11 New Orleans, LA American Library Association 6/23/11 Columbus, OH Columbus Metro Library 7/13/11 Canton, OH The Corporate University @ KSU-Stark 7/26/11 Kent, OH NEO-RLS & KSU Library School 7/27/11 Webinar OLC 8/11/11 Akron, OH Ohio Ready to Read & OLC

Name: Conference: Total July

$5,852.33

21


Stark County District Library Monthly H R Report Distributed to the Board of Trustees July 19, 2011 APPOINTMENTS 06/20/11 Taylor Zinsmeister-Teeters, Library Assistant, Circulation Services – Main, part time, 32 hours biweekly. 06/22/11 Theresa Gottl, Library Assistant, Circulation Services – Main, part time, 32 hours biweekly. 06/29/11 Timothy Elder, Substitute Driver, Mobile Services – Main, hours as worked. 06/29/11 Eric Lowery, Substitute, Mobile Services – Main, hours as worked. 06/29/11 Sandra Fehn, Substitute, North Branch, hours as worked. 06/29/11 Judith Robinson, Substitute, North Branch, hours as worked. 07/05/11 Rebekah Bosler, Shelver, Circulation Services – Main, part time, 30 hours biweekly. 07/12/11 Stephen Mullen, Substitute Driver, Mobile Services – Main, hours as worked. 07/12/11 Todd Schuller, Substitute, Youth Services - Main, hours as worked. 07/12/11 Krista Easterly, Substitute, Youth Services - Main, hours as worked. DEPARTMENT/AGENCY/STATUS CHANGES 06/20/11 Mark Villono, from Substitute to Library Assistant, Circulation Services- Main, from hours as worked to full time, 80 hours biweekly. 07/18/11 Patricia Wollenberg, from Library Specialist - Children to Library Specialist - Adult, Madge Youtz, part time, 48 hours biweekly. 08/01/11 Susan Sampson, from Library Specialist to Library Specialist – Children, Madge Youtz, from part time, 32 hours biweekly to full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS 06/24/11 William Gaume, Substitute, Maintenance - Main 08/13/11 Kip Rowlands, Circulation Services - Main

22


STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE July 19, 2011

MAIN LIBRARY Technology Learning EnvironmentStatus: Bill Muzzy is getting estimates to add needed wiring and data to the second floor so we can begin moving the Tech Center computers onto the public floor. Little Theatre TroupeStatus: We met with Robb Hankins and have a draft of a lease from ArtsinStark for the Education Center Building of the Cultural Center. We will be meeting with the Little Theatre Troupe to get their schedule and review usage guidelines.

JACKSON TOWNSHIP BRANCH Status: Unchanged The building project is progressing. The Campaign Committee is meeting as needed with the most recent meeting being May 2. Bob and Linda DeHoff have agreed to be the honorary chairs for the Capital Campaign. Kent Oliver, Susan Rodgers, Linda DeHoff and Bob Fonte presented the project to The Stark Community Foundations’ Capital Committee on May 2, 2011. We have not had a reply to this request as of the time of the compilation of this report. LAKE COMMUNITY BRANCH Status: Road construction continues with the same road closures as were in place during the last Board meeting. Some customers have said they will find another library to use during this time but programs continue to have a good turnout. PERRY SIPPO BRANCH Work is being down on the ground level, rear patio. It has settled so heavy rain is pooling and entering the building.

23


Stark County District Library Board of Trustees July 19, 2011

Resolution Title: Appropriate funds received for Permanent Improvement Fund 450 History/Background/Discussion: On March 8, 2011 the Stark County District Library received a check for $20,000.00 from the Friends of the Library-Jackson Township Branch for the capital campaign to renovate and expand the Jackson Township Branch Library. This donation must be appropriated by a Board of Trustees resolution for the Library to use these funds for expenses in 2011. Recommendation: That the Stark County District Library Board of Trustees adopts the resolution to appropriate the $20,000.00 received from the Friends of the Library-Jackson Township Branch for the Permanent Improvement Fund 450. Draftor(s):

Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Kent Oliver, Executive Director, Michele Monnette, Deputy Fiscal Officer, and Russ Humerickhouse, Fiscal Officer

24


RESOLUTION 2011Appropriate funds received for Permanent Improvement Fund 450

WHEREAS, the Stark County District Library Board of Trustees must approve the appropriation of additional funds received, and WHEREAS, additional funds were received from the Friends of the Library-Jackson Township Branch on March 8, 2011, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that funds received of $20,000.00 for Permanent Improvement Fund 450 be appropriated for expenses to renovate and expand the Jackson Township Branch Library in 2011.

25


26

July 2011 Board Packet  

This is the packet for the July 2011 meeting of the Stark County District Library Board of Trustees

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