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STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING January 28, 2014

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda Annual Meeting January 28, 2014 Main Library - James M. Conley Board Room Canton, Ohio 5:15 p.m. I.

Public Comments

II.

Main Library Friends of the Library Comments

III.

Board President Comments

IV. A. B. V.

Staff Reports Tena Wilson, Executive Director Russ Humerickhouse, Fiscal Officer

K.

Consent Calendar Minutes of December 17, 2013 Regular Meeting December Financial Report December Gift Report Monthly Training Report Monthly Human Resources Report Election of Fiscal Officer Bond and Oath of Office for Fiscal Officer Appointment of Deputy Fiscal Officer Bond and Oath of Office for the Deputy Fiscal Officer Disposal of Library Furniture, Equipment, and Materials Resolution Cooperative Purchasing Resolution

A. B.

Building and Grounds Committee Report Facilities Update Mahoning Road Corridor Project Update

A.

Human Resources Committee Report Retirement Incentive

A. B. C. D. E. F. G. H. I. J.

VI.

VII.

VIII. A.

Finance and Audit Committee Report Innis Maggiore Marketing and Communications Services Contract Resolution

5 13 22 23 24

25 27 29

31

32


IX. A. B. C.

By-Laws and Nominating Committee Report Election of Board Officers Resolution Oath of Office of Board Members Stark County District Library Board Committees 2014

A. B.

New Business SLIC Contract Renewal Resolution Smoke Free Environment Policy Revision Resolution

X.

XI.

Executive Session to Discuss Personnel Issues

XII.

Adjournment Next Meeting February 18, 2014 at Main Library 2014 Board Meeting Schedule January 28, 2014 - Main February 18, 2014 - Main March 18, 2014 – Main April 15, 2014 - Main May 20, 2014 - Main June 17, 2014 – Main July 15, 2014 - Main September 16, 2014 – Main October 21, 2014 – Main November 18, 2014 - Main December 16, 2014 - Main

34

36 38


Statistical Summary - December 2013 Stark County District Library, Ohio Month

Year to Date

Circulation

Dec 2013 Dec 2013 Dec 2012 % Change Dec 2013 Dec 2012 Circulation % of Total Circulation 2013-2012 Year to Date Year to Date Main Library 52,132 19.38% 49,308 5.73% 697,860 701,335 Mobile Services 61,158 22.74% 55,300 10.59% 678,380 655,590 DeHoff Memorial 5,306 1.97% 5,226 1.53% 63,836 69,622 East Canton 6,503 2.42% 6,585 -1.25% 82,854 88,693 Jackson Township 18,348 6.82% 18,130 1.20% 280,338 287,906 Lake Community 21,618 8.04% 20,126 7.41% 301,770 315,126 Madge Youtz 6,269 2.33% 6,839 -8.33% 84,904 91,565 North 22,430 8.34% 20,119 11.49% 317,626 317,879 Perry Sippo 15,981 5.94% 15,726 1.62% 246,325 259,106 Plain Community 8,741 3.25% 9,837 -11.14% 139,190 154,705 Sandy Valley 9,353 3.48% 10,606 -11.81% 130,649 153,874 ECRC 308 0.11% 907 -66.04% 8,935 9,168 Online Renewals 28,192 10.48% 27,337 3.13% 334,441 330,280 Ebook Downloads 10,346 3.85% 7,312 41.49% 114,608 74,011 Hoopla Downloads 1,110 0.41% 3,335 Zinio Magazine Downloads 1,177 0.44% 21,083 3,508,860 SCDL Total 268,972 100.00% 253,358 6.16% 3,506,134

Library Visits Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley SCDL Total

Self Check Use Main Library Jackson Township Lake Community North Perry Sippo Plain Community

% Change 2013-2012 -0.50% 3.48% -8.31% -6.58% -2.63% -4.24% -7.27% -0.08% -4.93% -10.03% -15.09% -2.54% 1.26% 54.85% -0.08%

Dec 2013 Dec 2012 % Change Dec 2013 Dec 2012 % Change Visits Visits 2013-2012 Circ per visit Circ per visit 2013-2012 24,426 25,079 -2.60% 2.13 1.97 8.55% 17,724 3.45 4,445 7,335 -39.40% 1.19 0.71 67.54% 4,494 4,341 3.52% 1.45 1.52 -4.61% 9,014 8,059 11.86% 2.04 2.25 -9.53% 7,416 7,395 0.28% 2.92 2.72 7.12% 4,145 5,571 -25.60% 1.51 1.23 23.20% 8,947 9,224 -3.00% 2.51 2.18 14.94% 8,118 7,415 9.48% 1.97 2.12 -7.18% 6,528 6,285 3.86% 1.34 1.57 -14.44% 3,694 3,389 9.02% 2.53 3.13 -19.11% 98,949 84,091 17.67% 2.72 3.01 -9.78% Assisted Self-check Circulation Circulation 38,614 7,294 11,597 4,950 16,004 1,658 19,130 1,436 11,910 2,648 5,794 1,473

% Self-check 15.89% 29.91% 9.39% 6.98% 18.19% 20.27%

Cardholders Total Cardholders Added this month

166,546 702

1


Statistical Summary - December 2013 Stark County District Library, Ohio

Hours Open Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC SCDL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Misc. Total Computer Use SearchOhio Borrowed SearchOhio Loaned ILL Borrowed ILL Loaned Volunteer hours

2013 2012 2013 2012 % Change Hours Open Hours Open Circ per hour Circ per hour 2013-2012 253 250 206 197 4.47% 456 432 134 128 4.77% 196 191 27 27 -1.06% 196 191 33 34 -3.76% 253 250 73 73 0.00% 233 230 93 88 6.03% 196 191 32 36 -10.67% 233 230 96 87 10.05% 253 250 63 63 0.42% 281.5 277 31 36 -12.56% 196 191 48 56 -14.06% 172 166.5 2 5 -67.13% 2,918.5 2,849.5 92 89 3.65%

Month 2013

2012

Year-to-Date

75 25 442 542

70 52 489 611

% of Change 7.14% -51.92% -9.61% -11.29%

1,440 720 9,317 11,477

1,480 982 11,229 13,691

-2.70% -26.68% -17.03% -16.17%

2013 1,347 570 6,238 8,155 23,168 13,582 134,927 171,677

Month 2013 20,530 2,245 3,084

20,528 18,271 142,772 181,571

12.86% -25.66% -5.49% -5.45%

Year-to-Date

2012 % of Change 19,654 4.46% 1,945 3,059

2012 % of Change 1,078 24.95% 964 -40.87% 6,395 -2.46% 8,437 -3.34%

2013 285,639

2012 % of Change 285,278 0.13%

15.42% 0.82%

28,690 47,635

28,072 41,085

2.20% 15.94%

125 645

120 606

4.17% 6.44%

1,444 8,052

1,872 7,749

-22.86% 3.91%

156.5

138.5

13.00%

2,544

2,143.0

18.70%

2


Statistical Overview - December 2013 Stark County District Library, Ohio

Circulation 400000

Year to Date 3,508,860 2012 3,506,134 2013

December

350000 300000

253,358 2012 268,972 2013

250000

6.16 %

200000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Computer Use 35000.0

Year to Date

30000.0

285,278 2012 285,639 2013

25000.0

December 19,654 2012 20,530 2013

20000.0

4.46 %

15000.0 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

Library Visits Year to Date

130000

1,285,838 2012 1,341,738 2013

110000

December 84,091 2012 98,949 2013

90000

17.67 %

70000 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

New Cardholders 2000

Year to Date 13,714 2012 13,702 2013

December 609 2012 702 2013

1500 1000

15.27 %

500

Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

24 Month Trend Graph

January 2011 - December 2012 January 2012 - December 2013 3


Statistical Overview - December 2013 Stark County District Library, Ohio

Programs Year to Date

1000

8,437 2012 8,155 2013

700

December 611 2012 542 2013

-11.29 %

400 100 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

Program Attendance Year to Date 181,571 2012 171,677 2013

22000

12000

December 13,691 2012 11,477 2013

7000

-16.17 %

17000

2000 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

Website Visits - Total 50000

Year to Date

45000

517,337 2012 505,904 2013

40000

December 36,446 2012 36,766 2013

0.88 %

35000 30000 Jan Feb Mar Apr May Jun

Jul Aug Sep Oct Nov Dec

24 Month Trend Graph

January 2011 - December 2012 January 2012 - December 2013 4


Stark County District Library Board of Trustees Minutes December 17, 2013 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, December 17, 2013, at the Main Library. In attendance were board members Steven Pittman, Susan Rodgers, Bert Nero, Beth Borda, and Shawn O’Brien. Also in attendance were library employees Executive Director Tena Wilson and Fiscal Officer Russ Humerickhouse. Absent were Edmond Mack and John Mroczkowski. Guests included additional library employees. The meeting was called to order at 5:00 p.m. by Board President Steven Pittman. PUBLIC COMMENTS  None BOARD PRESIDENT COMMENTS  Steven Pittman wished everyone a happy holiday season. EXECUTIVE DIRECTOR REPORT  Executive Director Tena Wilson reminded the board members about the Library Foundation Board development and strategy workshop on Friday, January 10, 2014, from 8:00 a.m. to 2:00 p.m. in the Innovation Center. FISCAL OFFICER’S REPORT  Fiscal Officer Russ Humerickhouse reported that the PLF for December was $37,000 greater than projected.  The balance of the Tangible Personal Property (TPP) reimbursement for 2013, was received December 12, 2013. CONSENT CALENDAR  Minutes of the November 19, 2013, Regular Meeting was presented.  Financial Reports for November, 2013, were presented. Resolution 2013-44 November, 2013 Gift Reports

Board Minutes-December 17, 2014 Page 1 of 8

5


BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

AMOUNT

Jackson Customers

333.25

Thomas Robinson

1.00

Perry Sippo FOL

2,549.00

MONTHLY TOTAL

DESIGNATION

Restricted: Jackson Branch – Capital Fund Restricted: Main Library – Donation Restricted: Perry Children’s AWE Literacy Station

$2,883.25

YEAR TO DATE TOTAL

$16,516.04

MONTHLY TRAINING REPORT Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference:

Renee Williams OPERS Retirement Seminar (did not attend in September) $0.00 Linda Wilkins The Unintentional Workplace Mentor $0.00 Julia Shaheen Finding Bigfoot at Your Library $0.00 Beth Bouchard, Kathy Kibler & Sarah-Jayne Studer Hot Holiday Devices $0.00 Dani Gustavich & Penny Vick Summer Reading Program Workshop

Name: Conference: Total

$97.86 Dani Gustavich Mock Caldecott Discussion $42.86

Name: Conference:

Linda Bender, Suzette Burlingame, Rose Marie Green, David Krajci, Lauren Landis, Vicki Muzzy, Dee Rondinella & Linda Wilkins Creating Engaged and Motivated Staff

Total

11/13/13 Zanesville OH OPERS 11/21/13 Webinar KSU 12/4/13 Webinar OhioNet 12/5/13 Webinar Overdrive 12/10/13 Kent, OH NEO-RLS 12/11/13 Kent, OH KSU SLIS

12/11/13 Webinar

Board Minutes-December 17, 2014 Page 2 of 8

6


Total Name: Conference: Total Name: Conference: Total

$129.00 Bill Muzzy Safety Council Luncheon Topic: Energize Your Safety Attitude Season Pass Kathy Kibler & Regina Perrine Extreme Customer Service, Every Time $0.00

December

PLA & ALA 12/12/13 Canton, OH Stark Cty Safety Council 12/12/13 Webinar Webjunction

$269.72

INTERNAL TRAINING November 5, 2013 Printer Fax Machine Presenter: Dee Rondinella (Main Library)

Vicki Muzzy

November 11, 2013 Staff Day Technology Lab 52 employees Presenters: Dee Rondinella & Brett Neff (Barrette Business & Community Center Walsh University) November 14, 2013 SCDL's Online Subscription to Consumer Reports Joan Green Presenter: Brett Neff (Main Library) November 21, 2013 Presenter: Dee Rondinella (Main Library)

iPad Basics

Deb Pfendler Katherine Ferrero Mary Carey

November 25, 2013 Presenter: Brett Neff (Main Library)

iPad Intermediates

Deb Pfendler Katherine Ferrero Mary Carey

APPOINTMENTS 11/13/13 11/15/13 11/15/13

Lisa Murray, Substitute, Perry Sippo Branch, part time, hours as worked. David Hastings, Substitute – Driver, Mobile Services – Main, part time, hours as worked. Zachary Woods, Substitute – Driver, Mobile Services – Main, part time, hours as worked.

Board Minutes-December 17, 2014 Page 3 of 8

7


DEPARTMENT/AGENCY/STATUS CHANGES 11/18/13 12/02/13

12/02/13

Valerie Kline, Senior Librarian, Youth Services – Main, permanent increase in hours, from 56 hours to 64 hours biweekly. David Krajci, from Adult Services Manager to Interim Circulation Services Manager, from Adult Services – Main to Circulation Services – Main, full time, 80 hours biweekly. Lauren Landis, from Genealogy Services Manager to Interim Adult Services Manager, from Genealogy Services – Main to Adult Services – Main, full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

11/18/13 12/16/13 12/16/13 12/18/13 12/31/13 01/01/14

James Hilton, Circulation Services Manager, Circulation Services – Main, full time. Carol Lazette, Substitute, East Canton Branch, part time, removal. Zachary Woods, Substitute – Driver, Mobile Services – Main, part time, removal. Bryce Schmidt, Shelver, North Branch, part time, resignation. Amy Vuchkovich, Acquisitions Associate, Technical Services, full time, retirement. Kathryn Cancelliere, Senior Librarian, North Branch, part time, retirement.

Resolution 2013-45 Transfers for 2013 BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to approve and ratify the following account transfers for the year 2013. $ AMOUNT

FROM ACCOUNT

DESCRIPTION

TO ACCOUNT

DESCRIPTION

$5,000.00 $15,000.00 $10,000.00 $4,000.00 $10,000.00 $1,300.00 $15,000.00 $5,000.00 $2,500.00 $3,500.00

101.9900.53750 101.9950.54210 101.9950.54210 101.9950.54210 101.9950.54220 101.9950.54220 101.9950.54230 101.9950.54230 101.9950.54235 101.9950.54280

Professional Services Magazines Magazines Magazines Newspapers Newspapers Services Services Indexes Microfilm

101.9900.53560 101.9950.54111 101.9950.54115 101.9950.54380 101.9950.54110 101.9950.54380 101.9950.54321 101.9950.54380 101.9950.54380 101.9950.54380

Equipment Lease Juvenile Books Adult Fiction Ebooks Adult Non-Fiction Ebooks Juvenile DVDs Ebooks Ebooks Ebooks

Motion by Shawn O’Brien, to approve the consent agenda as presented, Bert Nero seconded the motion; all voting yes. BY-LAWS AND NOMINATING COMMITTEE DISCUSSION  There will be a meeting prior to the annual meeting in January, 2014. Board Minutes-December 17, 2014 Page 4 of 8

8


HUMAN RESOURCES COMMITTEE REPORT  Mr. Humerickhouse introduced the Minimum Wage Increase Resolution. Resolution 2013-46 2014 State of Ohio Minimum Wage NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the minimum hourly rate to be paid to any employee of the Stark County District Library beginning on the effective date of December 30, 2013, is $7.95 (seven and 95/100) per hour. Motion by Beth Borda to increase the minimum hourly wage from $7.85 to $7.95 effective with the pay period beginning December 30, 2013, to any employee of the Stark County District Library, Bert Nero seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT  Financing Options for Jackson Township Branch Refresh will be discussed at length at a later date. Resolution 2013-47 Executive Session Motion by Beth Borda to enter into executive session at 5:06 p.m., for personnel discussion, motion seconded by Shawn O’Brien; roll call vote as follows: Roll call vote: Beth Borda – yes, Bert Nero – yes, Shawn O’Brien – yes, Susan Rodgers – yes, and Steven Pittman – yes. Motion by Shawn O’Brien to enter back into regular session at 5:47 p.m., motion seconded by Beth Borda; roll call vote as follows: Roll call vote: Beth Borda – yes, Bert Nero – yes, Shawn O’Brien – yes, Susan Rodgers – yes, and Steven Pittman – yes. FINANCE AND AUDIT COMMITTEE REPORT  2014 Temporary Budget Resolution Resolution 2013-48 Temporary Budget for Year 2014 Board Minutes-December 17, 2014 Page 5 of 8

9


NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that the following Temporary Budget for January 1, 2014, through March 31, 2014, be approved; GENERAL FUND 101 1000- Salaries and Benefits 1100 Salaries and Leave Benefits 1400 Retirement Benefits 1600 Insurance Benefits 1900 Other Employee Benefits Total Salaries and Benefits 2000- Supplies 2100 General Administrative Supplies 2200 Property Maintenance/Repairs,Supplies & Parts 2300 Motor Vehicle Fuels,Supplies & Parts 2500 Supplies Purchased for Resale 2900 Other Supplies Total Supplies

2014 Tem porary Budget $2,066,000 240,000 450,000 5,000 $2,761,000

35,000 16,000 11,000 3,500 0 65,500

3000- Purchased and Contracted Services 3100 Travel and Meeting Expenses 3200 Communications,Printing and Publicity 3300 Property Maintenance,Repair & Security Services 3400 Insurance 3500 Rents/Leases 3600 Utilities 3700 Professional Services 3800 Library Materials Control Services 3900 Other Contracts and Purchased Services Total Purchased and Contracted Services

12,500 70,000 250,000 1,500 38,000 95,000 106,000 20,000 3,000

4000- Library Materials and Information 4100 Books and Pamphlets 4200 Periodicals 4300 Audiovisual Materials 4500 Computer Services and Information 4600 Inter-Library Loan Fees/Charges 4700 Library Materials Repair and Restoration 4900 Library Materials-All Other Total Library Materials and Information

178,861 15,000 99,789 5,000 0 850 500

5000- Capital Outlay 5200 Land Improvements 5300 Buildings-New 5400 Building Improvements 5500 Furniture and Equipment 5700 Motor Vehicles Total Capital Outlay

0 0 130,000 110,000 0

7000- Other Objects 7100 Dues and Memberships 7200 Taxes and Assessments 7300 Judgements and Findings 7500 Refunds and Reimbursements 7900 Other Miscellaneous Expenses Total Other Objects 8000- Contingency 8900 Contingency Total Contingency TOTAL GENERAL FUND 101

596,000

300,000

240,000

12,000 900 0 3,000 150 16,050

0 0 $3,978,550

Board Minutes-December 17, 2014 Page 6 of 8

10


2014 Tem porary Budget SPECIAL REVENUE FUNDS 217, 219, 222, 223, 224 & 229 2000- Supplies 2100 General Administrative Supplies (Fund 229) Total Supplies

0 0

3000- Purchased and Contracted Services Total Purchased and Contracted Services 4000- Library Materials and Information 4100 Books and Pamphlets(Fund 217) 4100 Books and Pamphlets(Fund 222) 4100 Books and Pamphlets(Fund 223) 4100 Books and Pamphlets(Fund 224) 4300 Audiovisual Materials(Fund 219) 4300 Audiovisual Materials(Fund 229) Total Library Materials and Information 5000- Capital Outlay 5500 Furniture and Equipment (Fund 224) 5500 Furniture and Equipment (Fund 229) Total Capital Outlay

0

212 2,000 1,690 20,000 0 0 23,902

5,000 6,892 11,892

TOTAL SPECIAL REVENUE FUNDS 217, 219, 222, 223, 224 & 229 CAPITAL PROJECTS FUND 401 5000- Capital Fund 5400 Building Improvements Total Capital Outlay

$35,794

50,000 50,000

TOTAL CAPITAL PROJECTS FUND 401

$50,000

PERMANENT IMPROVEMENT FUND 450 3000- Purchased and Contracted Services 3900 Other Contracts and Purchased Services

5,000

Total Purchased and Contracted Services

5,000

TOTAL PERMANENT IMPROVEMENT FUND 450

$5,000

PERMANENT IMPROVEMENT FUND 460 3000- Purchased and Contracted Services 3900 Other Contracts and Purchased Services

2,500

Total Purchased and Contracted Services

2,500

TOTAL PERMANENT IMPROVEMENT FUND 460

$2,500

MADGE YOUTZ TRUST FUND 801 4000- Library Materials and Information 4100 Books and Pamphlets 4300 Audiovisual Materials Total Library Materials and Information

3,000 800 3,800

TOTAL MADGE YOUTZ TRUST FUND 801

$3,800

McDONALD TRUST FUND 802 4000- Library Materials and Information 4300 Audiovisual Materials Total Library Materials and Information

4,421 4,421

TOTAL McDONALD TRUST FUND 802

$4,421

WISE TRUST FUND 803 4000- Library Materials and Information 4100 Books and Pamphlets Total Library Materials and Information TOTAL WISE TRUST FUND 803 GRAND TOTAL TEMPORARY BUDGET 2014

1,000 1,000 $1,000 $4,081,065

Board Minutes-December 17, 2014 Page 7 of 8

11


Motion by Susan Rodgers to approve the Temporary Budget for 2014, Bert Nero seconded the motion; roll call vote as follows: Roll call vote: Beth Borda – yes, Bert Nero – yes, Shawn O’Brien – yes, Susan Rodgers – yes, and Steven Pittman – yes. 

Mr. Humerickhouse introduced the Resolution to Transfer from General Fund 101 to Capital Fund 401.

Resolution 2013-49 General Fund 101 Transfer to Capital Projects Fund 401 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that the resolution to transfer $250,000.00 from the General Fund 101 to the Capital Projects Fund 401 for fiscal year 2013. Motion by Shawn O’Brien to transfer $250,000.00 from the General Fund 101 to the Capital Projects Fund 401 for fiscal year 2013, Beth Borda seconded the motion; roll call vote as follows: Roll call vote: Beth Borda – yes, Bert Nero – yes, Shawn O’Brien – yes, and Susan Rodgers – yes, and Steven Pittman – yes.

ADJOURNMENT Motion by Susan Rodgers to adjourn the meeting at 6:00 p.m., Beth Borda seconded the motion; all voting yes. NEXT BOARD MEETING  The next regular board meeting is scheduled for Tuesday, January 28, 2014, at the Main Library – James M. Conley Board Room.

Board Minutes-December 17, 2014 Page 8 of 8

12


PAGE 1

STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR DECEMBER 2013 DECEMBER REVENUES DESCRIPTION

PUBLIC LIBRARY FUND R.E.TAXES (LEVY) TAXES (REIMB. T.P.P.) GRANTS/E-RATE PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 216

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 460

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

CAPITAL FUND

YOUTZ

WISE

FOUNDATION

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

SANDY VALLEY

TRUST

TRUST

$487,072.77 3,447.07 151,245.82 0.00 16,107.26 500.29 111.44 1,586.00 (1,423.97) 3,514.84 662,161.52 0.00 $662,161.52

5.42 700.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

700.00 0.00 $700.00

393.91

247.59

393.91 0.00 $393.91

247.59 0.00 $247.59

1,218.00

5.42 0.00 $5.42

1,218.00 0.00 $1,218.00

0.00 0.00 $0.00

TOTAL

$487,072.77 3,447.07 151,245.82 0.00 16,107.26 1,147.21 111.44 3,504.00 (1,423.97) 3,514.84 664,726.44 0.00 $664,726.44

DECEMBER EXPENSES DESCRIPTION

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL ENCUMBRANCES

FUND 101

FUND 209

FUND 212

FUND 222

FUND 224

FUND 228

FUND 229

FUND 801

FUND 802

FUND 803

GENERAL

PNC

BUILDING AND

LONGABERGER

PERRY BRANCH

SISTERS OF

SCDL

YOUTZ

MCDONALD

WISE

FOUNDATION

RENOVATION

FOUNDATION

RECOVERY

CHARITY FDN

FOUNDATION

TRUST

TRUST

TRUST

TOTAL

$684,081.88 39,281.64 111,896.88 197,644.17 73,901.88 5,341.37 $1,112,147.82

$0.00

$0.00

$0.00

$3,143.43

$2.69

$511.45

$839.44

$0.00

$0.00

$684,081.88 39,281.64 111,896.88 201,390.98 74,652.08 5,341.37 $1,116,644.83

$696,430.16

$0.00

$0.00

$0.00

$3,473.46

$0.00

$7,420.24

$1,104.48

$0.00

$0.00

$708,428.34

2,393.23 750.20

2.69

511.45

839.44

DISTRIBUTED TO BOARD OF TRUSTEES ON 1/28/14

REVEXPM13.XLS

13


Page 2

STARK COUNTY DISTRICT LIBRARY MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS)

2013 REVENUE

01/01/13 THRU 12/31/13 REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Public Library Fund (PLF) R. E. Taxes (Levy) Taxes (Reimb. T.P.P.) Grants/E-Rate Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

PER REVISED JANUARY FEBRUARY MARCH $535,811.89 $626,611.54 $362,567.33 0.00 1,090,110.00 1,765,599.39 0.00 0.00 0.00 3,720.38 0.00 0.00 21,647.67 20,962.60 21,124.68 121.41 212.39 861.32 18,134.98 57.52 1.50 562.00 920.40 865.00 4,026.65 0.00 2,287.44 2,405.73 2,234.29 2,281.48 $586,430.71 $1,741,108.74 $2,155,588.14 JANUARY $953,730.37 20,002.21 111,749.16 26,564.15 16,250.16 6,193.59 $1,134,489.64

FEBRUARY $676,916.32 17,126.89 108,262.77 97,801.84 1,065.06 10,943.53 $912,116.41

APRIL $478,599.97 351,938.80 0.00 0.00 20,953.15 264.14 48.93 3,343.24 24.70 3,081.21 $858,254.14

MARCH APRIL $686,734.48 $699,733.89 14,327.03 31,477.02 138,027.07 203,261.70 108,636.83 135,059.26 1,952.84 10,164.19 5,442.54 1,393.44 $955,120.79 $1,081,089.50

MAY $783,538.59 460,859.21 0.00 0.00 18,142.61 434.66 27.39 1,801.00 2,156.00 3,253.53 $1,270,212.99

JUNE JULY $547,932.82 $525,086.15 2,256.13 996,710.00 25,207.64 0.00 0.00 0.00 20,050.13 22,133.64 1,083.70 429.63 4,371.37 4,600.97 2,063.50 1,419.30 4,549.96 16,811.28 2,698.94 3,394.94 $610,214.19 $1,570,585.91

AUGUST SEPTEMBER $454,026.38 $519,636.27 2,070,256.31 13,890.81 0.00 0.00 0.00 0.00 18,927.48 16,778.28 453.26 1,086.71 25.99 29.53 1,038.00 471.00 2,929.88 39.00 3,732.34 4,730.63 $2,551,389.64 $556,662.23

OCTOBER $530,852.14 470,278.11 0.00 0.00 20,431.77 445.55 49,489.28 1,149.35 10,000.00 4,722.77 $1,087,368.97

NOVEMBER $539,136.44 0.16 0.00 0.00 16,680.88 520.77 0.20 2,883.25 702.92 4,217.51 $564,142.13

DECEMBER $487,072.77 3,447.07 151,245.82 0.00 16,107.26 1,147.21 111.44 3,504.00 (1,423.97) 3,514.84 $664,726.44

YTD TOTAL $6,390,872.29 7,225,345.99 176,453.46 3,720.38 233,940.15 7,060.75 76,899.10 20,020.04 42,103.86 40,268.21 $14,216,684.23

MAY JUNE JULY $693,690.87 $659,428.55 $693,999.73 13,380.91 23,369.13 13,803.16 151,219.46 159,315.13 231,180.69 24,119.46 212,396.91 164,907.41 9,217.64 27,544.44 61,141.10 5,028.61 12,507.09 1,556.06 $896,656.95 $1,094,561.25 $1,166,588.15

AUGUST SEPTEMBER $910,357.81 $534,096.31 14,052.37 16,009.23 141,369.43 285,855.49 169,350.65 212,441.76 6,020.00 56,400.11 198.56 173.67 $1,241,348.82 $1,104,976.57

OCTOBER $810,334.69 19,659.25 191,657.60 137,422.01 5,183.49 1,959.62 $1,166,216.66

NOVEMBER $660,163.43 24,205.28 176,076.40 145,306.25 3,567.46 334.40 $1,009,653.22

DECEMBER $684,081.88 39,281.64 111,896.88 201,390.98 74,652.08 5,341.37 $1,116,644.83

YTD TOTAL $8,663,268.33 246,694.12 2,009,871.78 1,635,397.51 273,158.57 51,072.48 12,879,462.79

PRIOR YEAR ENCUMBRANCES PAID IN 2013

AMENDED OFFICIAL YTD % OF CERTIFICATE ESTIMATED $6,353,556.62 100.59% 7,341,217.00 98.42% 176,453.00 100.00% 128,000.00 2.91% 234,000.00 99.97% 5,750.00 122.80% 55,500.00 138.56% 25,500.00 78.51% 30,000.00 140.35% 45,000.00 89.48% $14,394,976.62 98.76%

(461,884.67)

TOTAL CURRENT Y-T-D EXPENSES FOR 2013

$12,417,578.12

DISTRIBUTED TO THE BOARD OF TRUSTEES 1/28/14

REVEXP2013.XLS

14


STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 12/31/13

EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

1000

Payroll/Benefits

2000

Supplies

3000

2013 YTD

2013 YTD

2013

YTD % OF

2013 YTD

YEAR 2012

YEAR 2012

CAPITAL,

CURRENT YEAR

GENERAL FUND

2013 GENERAL

EXPENSES

ENCUMBRANCES

ENCUMBRANCES

TRUSTS & OTHER

EXPENSES

APPROPRIATIONS

FUND BUDGET

ALL FUNDS

PAID IN 2013

AT 12/31/2013

FUND EXPENSES

GENERAL FUND

AND TRANSFERS

USED IN 2013

$0.00

$8,437,799.36

$8,730,750.00

$8,663,268.33

$225,468.97

$0.00

96.64%

246,694.12

15,668.66

0.00

7,027.48

223,997.98

275,663.00

81.26%

Purch.Services

2,009,871.78

85,054.47

0.00

500.00

1,924,317.31

2,519,561.00

76.38%

4000

Library Materials

1,635,397.51

112,836.75

0.00

10377.06

1,512,183.70

1,750,000.00

86.41%

5000

Capital Outlay

273,158.57

16,986.79

0.00

13,231.86

242,939.92

1,210,693.68

20.07%

7-8000

Other Expenses

TOTAL

013BDGTG.XLS

51,072.48 $12,879,462.79

5,869.03 $461,884.67

0.00 $0.00

0.00 $31,136.40

45,203.45 $12,386,441.72

455,110.00 $14,941,777.68

9.93% 82.90%

DISTRIBUTED TO BOARD OF TRUSTEES 1/28/14

15


Page 4

STARK COUNTY DISTRICT LIBRARY CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS FINANCIAL STATEMENT AT 12/31/13

BAL. AT JAN.1, 2013

2013 REVENUE:

401

450

460

209

212

216

217

219

222

223

224

228

229

801

802

803

CAPITAL

PERMANENT

CAPITAL FUND

PNC

BLDG. &

STARK

EARLY CHILD

IRELAND,

LONGABERGER

NAN

PERRY

SISTERS

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

SANDY VALLEY

FDN.

RENOV.

COMM. FDN.

RES. CENTER

MY IRELAND

FOUNDATION

JOHNSTON

RECOVERY

OF CHTY.

FDN.

TRUST

TRUST

TRUST

TOTAL

$16,235.86

$12,128.79

$2,130.82

$1,507,049.72

$1,381,722.05

136.66

$16,160.00

6,078.70

$0.00

2,731.99

$15,750.65

0.00

$500.00

0.00

$0.00

1,000.00

$211.82

0.00

$283.14

0.00

$4,000.00

0.00

$2,190.36

0.00

$51,104.70

0.00

$210.77

0.00

700.00

1,575.64

$4,420.76

0.00

990.36

13,213.35

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 13-40

2013 EXPENDITURES:

250,000.00

250,000.00

0.00

0.00

0.00

(5,158.03)

(500.00)

(1,000.00)

0.00

(66.91)

(1,957.95)

$1,631,858.71

$22,238.70

$2,731.99

$10,592.62

$0.00

$0.00

$211.82

$216.23

$2,042.05

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

(100.00)

(21,016.54)

(210.77)

(6,923.21)

(2,472.61)

0.00

(347.20)

(39,753.22)

$2,090.36

$30,088.16

$0.00

$10,012.65

$11,231.82

$4,420.76

$2,773.98

$1,730,509.85

$0.00

$3,473.46

$0.00

$7,420.24

$1,104.48

$0.00

$0.00

$11,998.18

2013 BOARD OF TRUSTEES APPROPRIATION 13-

BAL. AT DECEMBER 31, 2013 ENCUMBR. AT 12/31/13

CAPTRST13.XLS

DISTRIBUTED TO BOARD OF TRUSTEES ON 1/28/14

16


Page 5

STARK COUNTY DISTRICT LIBRARY CASH STATEMENT AT DECEMBER 31, 2013 BALANCE @ 11/30/13

BALANCE @ 12/31/13

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$397,298.82 56,671.22

$500,091.37 60,886.25

$102,792.55 4,215.03

350,502.85 501,349.77 815,320.94 2,502,808.23

350,508.27 501,434.85 157,090.39 2,503,219.65

5.42 85.08 (658,230.55) 411.42

75.00 915.00 4,624,941.83 (359,742.19) $4,265,199.64

75.00 915.00 4,074,220.78 (260,939.53) $3,813,281.25

0.00 0.00 (550,721.05) 98,802.66 ($451,918.39)

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .02% @ 12/31/13 ) STAR PLUS-INVESTMENT ACCOUNT (.20% @ 12/31/13) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .009% @ 12/31/13 ) HUNTINGTON BANK-MMAX (.20% @ 12/31/13) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

CSHALL13.XLS

DISTRIBUTED TO BOARD OF TRUSTEES 1/28/14

17


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2013 DATE REAL ESTATE County/Township TAXES Portage

Stark

Carroll/Brown Twp.

Summit

Y-T-D at 12/31/13

3/19/13 5/2/13 8/15/13 9/25/13 2/8/13 2/15/13 2/22/13 3/1/13 3/8/13 4/5/13 4/15/13 5/24/13 6/1/13 6/6/13 6/27/13 7/12/13 7/19/13 8/2/13 8/23/13 9/6/13 10/10/13 10/10/13 10/16/13 10/23/13 12/10/13 12/19/13 4/12/13 5/9/13 9/12/13 10/25/13 4/12/13 5/22/13 9/20/13 11/1/13

Page 6 REAL ESTATE ROLLBACK/ PAYMENT TAXES STATE OF IN LIEU/TIF TAX/ MANF. HOME OHIO/COUNTY ABATEMENT

$1,146.45

127.38

1,146.45 395,120.00 260,050.00 434,940.00 1,501,340.00 263,100.00 332,582.56

PER. PROP. UTILITY/ OTHER $12.94 12.94

127.38

3,804.61

460,725.50

AUDITOR & ORC 5722 TREASURER & 5723 FEES ($16.90)

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES ($55.76)

(17.15)

(57,199.32) (459.67) (1,836.35)

2,149.35

(257.22)

(27,746.35)

(103.05)

(1,142.74)

(1,145.00)

(103.05)

25,207.64 106.78

(20.82)

612,710.00 384,000.00 1,745,510.00 323,586.92

(47,746.66) (752.69) (4.09) (3,102.69)

2,560.81 20.98 463,324.22 5,789.28 1,137.34 3,447.07 96.85

6.17

16.00

0.16

1.18 $6,255,347.59

$6,365.42

0.16 $928,901.67

$7,938.63

(6.04)

15,360.78

(206.01)

11,091.64

(173.56)

$26,792.68

$176,453.46

$5,403,147.00 ($106,986.56) $5,296,160.44

Levy Taxes Received 2010 Collection Expenses 2010 Collected (Net) 1/1/10 thru 12/31/10

(4.92)

93.80

6.29

1.18

151,245.82

92.82

Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

($111,546.87)

(0.74)

(410.54)

(177.24)

(13.27)

($1,810.50) ($29,125.09)

($219.37)

AMOUNT OF DEPOSIT $1,086.73 127.38 1,142.24 127.38 395,120.00 260,050.00 434,940.00 1,501,340.00 263,100.00 247,276.62 3,344.94 458,889.15 2,149.35 25,207.64 85.96 612,710.00 384,000.00 1,745,510.00 273,449.47 1,808.12 16.89 460,221.53 5,789.28 1,137.34 3,447.07 151,245.82 184.01 6.17 103.76 6.29 14,554.90 0.16 10,919.26 0.16 $7,259,097.62

Levy Taxes Received 2013 Collection and Election Expenses 2013 Collected (Net) 1/1/13 thru 12/31/13

$7,401,799.45 ($142,701.83) $7,259,097.62

Levy Taxes Received 2012 Collection Expenses 2012 Collected (Net) 1/1/12 thru 12/31/12

$5,032,898.30 ($77,293.85) $4,955,604.45

$5,204,591.18 ($71,136.73) $5,133,454.45

Levy Taxes Received 2011 Collection Expenses 2011 Collected (Net) 1/1/11 thru 12/31/11 RETAXBO13.XLS

GENERAL PERSONAL/ HB 66 REIMB.

$5,064,445.50 ($74,670.84) $4,989,774.66

Distributed to Board of Trustees 1/28/14

18


Page 7

STARK COUNTY DISTRICT LIBRARY SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 12/31/13 SPECIAL GENERAL BALANCE AT JANUARY 1, 2013

2012

REVENUE

CAPITAL

PERMANENT

PERMANENT

FUND

FUNDS

PROJECTS

IMPROVEMENT

FUNDS

$969,010.09

$90,487.30

$1,381,722.05

$16,160.00

YEAR-TO-DATE TOTAL

$18,680.37

YEAR-TO-DATE TOTAL

$2,476,059.81

$3,061,770.88

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

6,390,872.29 7,225,345.99 176,453.46

6,390,872.29 7,225,345.99 176,453.46

6,283,639.05 4,751,506.80 281,391.50

3,720.38

3,720.38

151,885.99

233,940.15

233,940.15

233,915.18

2000 Grants 3000 Patron Fines & Fees 4000 Investment Income 5000 Service Fees

4,358.09

6000 Donations 8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

136.66

2,566.00

76,899.10 9,509.35

1,700.00

8,810.69

42,103.86 40,268.21 14,203,470.88

1,700.00

136.66

8,810.69

2,566.00

7,060.75

4,543.74

76,899.10

52,492.95

20,020.04

34,445.75

42,103.86 40,268.21

36,369.01 50,773.53

14,216,684.23

11,880,963.50

8,663,268.33

8,503,420.02

EXPENDITURES 1000 Payroll/Benefits 2000 Supplies

8,663,268.33 239,664.53

7,029.59

246,694.12

233,780.31

3000 Purch.Services

2,009,371.78

500.00

2,009,871.78

1,885,702.02

4000 Library Materials

1,616,405.74

16,171.96

1,635,397.51

1,455,433.12

5000 Capital Outlay 7-8000 Other Expenses

259,926.71 51,072.48

13,231.86

273,158.57 51,072.48

356,891.74 31,447.36

12,839,709.57

36,933.41

2,819.81

12,879,462.79

12,466,674.57

(250,000.00)

0.00

0.00

0.00

TOTAL EXPENDITURES Y-T-D TRANSFERS (NET)

2,819.81

0.00

0.00

250,000.00

0.00

FISCAL OFFICER BALANCE AT DECEMBER 31, 2013 OUTSTANDING CHECKS

$2,082,771.40 260,939.53

$55,253.89

$1,631,858.71

$24,970.69

$18,426.56

$3,813,281.25 260,939.53

TOTAL ACCOUNTED FOR AT 12/31/13

$2,343,710.93

$55,253.89

$1,631,858.71

$24,970.69

$18,426.56

$4,074,220.78

PETTY CASH AND CHANGE FUNDS

$990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

500,091.37

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

60,886.25

STAR OHIO-INVESTMENT ACCOUNT

350,508.27

STAR PLUS-INVESTMENT ACCOUNT

501,434.85

HUNTINGTON BANK-MMAX HUNTINGTON BANK-MONEY MARKET ACCOUNT

2,503,219.65 157,090.39

TOTAL ACCOUNTED FOR AT 12/31/13 BOTCTRE13.XLS

$2,476,059.81

$4,074,220.78 DISTRIBUTED TO BOARD OF TRUSTEES 1/28/14 19


2013 Revenue and Expenditures

Revenue 2%

Taxes (PLF) Taxes Property (Levy) Taxes (Reimb. P. P.) Grants

45%

Patron Fines & Fees Investment Income

51% Service Fees

Donations Misc. Rev. & Reimb.

Expenditures 2% Payroll/Benefits 13%

Supplies Purch.Services

16% Library Materials Capital Outlay 2%

67% Other Expenses

20


REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 MONTH AMT. RECEIVED PERCENTAGE 11 January $576,215.48 9.07% 11 February $672,511.85 10.58% 11 March $392,483.22 6.18% 11 April $515,540.12 8.11% 11 May $838,938.80 13.20% 11 June $589,070.17 9.27% 11 July $704,018.28 11.08% 11 August $435,358.04 6.85% 11 September $453,067.04 7.13% 11 October $541,200.78 8.52% 11 November $499,728.19 7.87% 11 December $460,422.40 7.25%

$6,678,554.46 YEAR-TO-DATE $576,215.48 $1,248,727.33 $1,641,210.55 $2,156,750.67 $2,995,689.47 $3,584,759.64 $4,288,777.92 $4,724,135.96 $5,177,203.00 $5,718,403.78 $6,218,131.97 $6,678,554.37

Y-T-D % 9.07% 19.65% 25.83% 33.95% 47.15% 56.42% 67.50% 74.35% 81.49% 90.00% 97.87% 105.12%

COUNTY CERTIFIED ESTIMATED FOR 2012 MONTH AMT. RECEIVED PERCENTAGE 12 January $538,205.88 8.47% 12 February $629,527.50 9.91% 12 March $363,965.39 5.73% 12 April $480,665.07 7.57% 12 May $787,356.68 12.39% 12 June $550,396.48 8.66% 12 July $549,260.13 8.64% 12 August $434,414.59 6.84% 12 September $452,057.30 7.12% 12 October $539,861.12 8.50% 12 November $498,543.78 7.85% 12 December $459,385.13 7.23%

$6,283,639.00 YEAR-TO-DATE $538,205.88 $1,167,733.38 $1,531,698.77 $2,012,363.84 $2,799,720.52 $3,350,117.00 $3,899,377.13 $4,333,791.72 $4,785,849.02 $5,325,710.14 $5,824,253.92 $6,283,639.05

Y-T-D % 8.47% 18.38% 24.11% 31.67% 44.07% 52.73% 61.37% 68.21% 75.33% 83.82% 91.67% 98.90%

COUNTY CERTIFIED ESTIMATED FOR 2013 MONTH AMT. RECEIVED PERCENTAGE 13 January $535,811.89 8.43% 13 February $626,611.54 9.86% 13 March $362,567.33 5.71% 13 April $478,599.97 7.53% 13 May $783,538.59 12.33% 13 June $547,932.82 8.62% 13 July $525,086.15 8.26% 13 August $454,026.38 7.15% 13 September $519,636.27 8.18% 13 October $530,852.14 8.36% 13 November $539,136.44 8.49% 13 December $487,072.77 7.67%

$6,353,556.62 YEAR-TO-DATE $535,811.89 $1,162,423.43 $1,524,990.76 $2,003,590.73 $2,787,129.32 $3,335,062.14 $3,860,148.29 $4,314,174.67 $4,833,810.94 $5,364,663.08 $5,903,799.52 $6,390,872.29

Y-T-D % 8.43% 18.30% 24.00% 31.53% 43.87% 52.49% 60.76% 67.90% 76.08% 84.44% 92.92% 100.59%

PLF2013.XLS

21


DECEMBER GIFT REPORT RESOLUTION 13BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

Jackson Customers Genealogy Customers Stark Library Foundation

Friends of Jackson Library

AMOUNT

218.00 86.00 700.00

1,500.00

E. A. Mahoney Family Foundation 1,000.00

MONTHLY TOTAL YEAR TO DATE TOTAL

DESIGNATION

Restricted: Jackson Branch – Capital Fund Restricted: Genealogy Department Restricted: EReaders & Downloaded Materials for Circulation Restricted: Jackson Children’s AWE Literacy Station Restricted: Jackson Capital Fund

$3,504.00 $20,020.04

22


Staff Training Report

Stark County District Library

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total

Name: Conference: Total

Name: Conference: Total Name: Conference: Total Name: Conference: Total January

Suzette Burlingame, Greg Burlingame, Bryan Harris, Jean McFarren, Patty Marsh & Linda Wilkins The Future of Libraries $0.00 Bill Muzzy Safety Council Luncheon Topic: What is the LEPC? Season Pass Patti Rante, Renee Sheridan & Kaitlin Stephens Summer Reading Program Workshop $90.00 Tena Wilson & Jean McFarren Nashville & Chattanooga TN Public Library Tour $827.68 David Krajci Search Ohio Meeting $28.82 Linda Bennett, Kathy Clay, Sheila Heard, Laurie Fife Harbert, D'Juana Philpott, Kim VanBlaricum, Linda Wilkins & Tena Wilson Martin Luther King Jr Mayor's Breakfast $280.00 Linda Bender, Rose Marie Green, Robyn Guedel, Russ Humerickhouse, Kathy Kibler, David Krajci, Tammy Long, Patty Marsh, Dee Rondinella, Linda Wilkins Workplace Culture: Eliminate Office Cliques and Embrace an Inclusive, Productive Environment $219.00 Lisa Szeles Grief Inside & Outside of Libraries & Your Unique Role $20.00 Linda Wilkins Termination of Employees: Best Practices $0.00

January 28, 2014

1/9/14 Webinar ALA 1/9/14 Canton, OH Stark County Safety Council 1/10/14 Perry Sippo Branch NEO-RLS 1/12-14/14 Tennessee SCDL 1/14/14 Akron, OH Akron Summit Public Library

1/16/14 Canton, OH Greater Canton MLK Commission

1/22/14 Webinar BLR 1/23/14 Webinar OLC 1/23/14 Webinar Ohio Bar Association

$1,465.50

23


Stark County District Library Monthly H R Report Distributed to the Board of Trustees January 28, 2014 APPOINTMENTS 01/16/14

Joseph Downin, Driver, Mobile Services – Main, part time, 26 hours biweekly. DEPARTMENT/AGENCY/STATUS CHANGES

01/13/14

Gretchen Holland, Shelver, North Branch, part time, from 40 hours to 50 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

12/16/13 12/16/13 12/16/13 12/17/13

Mary-Ann Frischkorn, Substitute, North Branch, part time, removal. Theresa Hornbrook, Substitute, Jackson Township Branch, part time, removal. Joshua Zutavern, Substitute Driver, Mobile Services – Main, part time, removal. David Hastings, Substitute – Driver, Mobile Services – Main, part time, resignation.

24


Stark County District Library Board of Trustees January 28, 2014

Resolution Titles:

Election of Fiscal Officer Bond and Oath of Office for Fiscal Officer Appointment of Deputy Fiscal Officer Bond and Oath of Office for Deputy Fiscal Officer

Statutory Reference: Ohio Revised Code 3375.32 and 3375.36 History/Background/Discussion: The Ohio Revised Code requires that the Board of Library Trustees hold an annual meeting in January each year at which a Fiscal Officer is elected and the Fiscal Officer’s bond is set. The Ohio Revised Code also provides for the appointment of a Deputy Fiscal Officer and the Deputy Fiscal Officer’s bond is set. These resolutions meet those requirements of the statute. Recommendation: That the Stark County District Library Board of Trustees approves the resolutions to elect a Fiscal Officer and appoint a Deputy Fiscal Officer and set bond for each. Draftor(s):

Russ Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation:

SCDL Board of Trustees Russ Humerickhouse, Fiscal Officer Michele Monnette, Deputy Fiscal Officer

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Resolution 2014Election of Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 28, 2014 and ending with the annual meeting of 2015. Resolution 2014Bond and Oath of Office for the Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2015. Resolution 2014Appointment of Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Michele Monnette be appointed Deputy Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 28, 2014 and ending with the annual meeting of 2015. Resolution 2014Bond and Oath of Office for the Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Deputy Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2015. .

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Stark County District Library Board of Trustees January 28, 2014

Resolution Title: Disposal of Library Furniture, Equipment, and Materials History/Background/Discussion: Annually, the Stark County District Library Board of Trustees approves a resolution to authorize the Executive Director to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year. This resolution provides that authorization for the year 2014. Recommendation: That the Library Board of Trustees approves the resolution authorizing the Executive Director to dispose of library furniture, equipment and materials. Draftor(s):

Bill Muzzy, Facilities Director

Person(s) Responsible for Implementation: Bill Muzzy, Facilities Director

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RESOLUTION 2014Disposal of Library Furniture, Equipment, and Materials

WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the disposal of equipment, furniture and materials no longer usable by the library; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director be authorized to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year 2014.

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Stark County District Library Board of Trustees January 28, 2014

Resolution Title: Cooperative Purchasing History/Background/Discussion: Stark County District Library has participated in the Ohio Department of Administrative Services Cooperative Purchasing Program for over 10 years. Participation in the program requires the library board to pass a resolution authorizing participation in the program and payment of an annual fee of $100.00. Recommendation: That the Library Board of Trustees approves participation in The State of Ohio Cooperative Purchasing Program. Draftor(s):

Patty Marsh, Community Libraries Director

Person(s) Responsible for Implementation: Patty Marsh, Community Libraries Director

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RESOLUTION 2014Ohio Department of Administrative Services Cooperative Purchasing Program WHEREAS, Ohio’s Cooperative Purchasing Act. (AM. Sub. H.B. No. 100), was signed into law on December 4, 1985; and, WHEREAS, effective March 6, 1986, Ohio’s Cooperative Purchasing Act provides the opportunity for counties, townships, municipal corporations, regional transit authorities, regional airport authorities or port authorities and school districts, conservancy districts, township park districts and park districts and other authorities, to participate in contracts distributed by the State of Ohio, Department of Administrative Services, Office of Cooperative Purchasing for the purchase of supplies, equipment and certain materials; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees; Section 1. That the Director hereby requests authority in the name of the Stark County District Library to participate in state contracts which the Department of Administrative Services, Office of State Purchasing has entered into and the Office of Cooperative Purchasing has distributed for the purchase of supplies, services, equipment and certain other materials pursuant to Revised Code Section 125.04. Section 2. That the Director or his designee is hereby authorized to agree in the name of the Stark County District Library to be bound by all contract terms and conditions as the Department of Administrative Services, Office of Cooperative Purchasing prescribes. Such terms and conditions may include a reasonable annual membership fee to cover the administrative costs which the Department of Administrative Services incurs as a result of Stark County District Library participation in the contract. Further, that the Board of Trustees of the Stark County District Library does hereby agree to be bound by all such terms and conditions and to not cause or assist in any way the misuse of such contracts or make contract disclosures to non-members of the Coop for the purpose of avoiding the requirements established by ORC 125.04. Section 3. That the Director or his designee is hereby authorized to agree in the name of the Stark County District Library to directly pay the vendor, under each such state contract in which it participates for items it receives pursuant to the contract, and the Director or his designee does hereby agree to directly pay the vendor.

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STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE January 28, 2014

MAIN Lighting contactors installed by Abbott Electric at three breaker panels formerly used as light switches. Carpet replaced by maintenance department in public glass elevator and patched at entrance of circulation workroom. Maintenance department remove and store shelving at Mobile Services and Circulation Services departments.

Madge Youtz Family Place grants furniture installed by maintenance department. ProTech repairs outside camera at drive-up window.

Jackson Public restroom counter tops and sinks replaced by Lutes Cabinetry.

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Stark County District Library Board of Trustees January 28, 2014 Resolution Title: Innis Maggiore Marketing and Communications Services Contract Resolution History/Background/Discussion: Innis Maggiore has a reputation as “the nation’s leading agency in the practice of positioning,” and is Stark County’s only full service, integrated advertising agency, rated in the top 10 percent of all U.S. agencies by size, and in the top five of Northeast Ohio agencies by Crain’s Cleveland Business with 32 experienced practitioners of positioning and marketing strategy, advertising, public relations, web and digital services, media planning and placement, direct marketing, research, sales promotion and creative services. In late 2013 the Stark County District Library entered into an agreement with Innis Maggiore Agency for an Appreciative Discovery®, which is an accelerated facilitated session designed to discover the appropriate positioning strategy for differentiating an organization, product or service. The goal of the Appreciative Discovery® was to help the Library focus on its brand position, the one idea more than any other, that when communicated to customers and prospects, will give the Library sustainable advantage. The Positioning Idea, “The Smart Store where everything is free,” and the accompanying positioning report demonstrated the creativity, strategic thinking and positioning prowess of the Innis Maggiore team. Most importantly, with limited resources and a great sense of fiscal responsibility, it is imperative that every marketing dollar be spent strategically, aimed to maximize impact and position. Raising awareness and engaging new customers is a must for the future success of Stark County District Library. Engaging the services of Innis Maggiore instead of filling one position brings the talent of an entire group of professionals, lays a strong foundation, and positions the Library for growth and success. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor(s):

Executive Director Tena Wilson

Person(s) Responsible for Implementation: Executive Director Tena Wilson, Knowledge Officer Suzette Burlingame

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Stark County District Library Board of Trustees January 28, 2014

Resolution 2014Contract for Strategic Marketing and Communications Services

WHEREAS, the Library desires to enter into a contract with Innis Maggiore for marketing and communications services, which will include: strategic thinking and planning; presentations to Library Board, Library Foundation Board members, and Library staff; internal and external communications; marketing plan development and launch; new online library launch; creative services (graphic design, promotional video); 2013 annual report; community presentations development and coaching; promotional and advertising planning, and WHEREAS, the Library will utilize the marketing and communications services of Innis Maggiore rather than fill the existing open position of Library Marketing Director, to supplement the Library’s public relations staff; now therefore be it RESOLVED, that the Executive Director is authorized to enter into a contract with Innis Maggiore for one year for a total contract amount not-to-exceed $85,000, and to execute such other instruments or documents as may be necessary or appropriate to effectuate the terms of this contract.

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Stark County District Library Board of Trustees January 28, 2014

Resolution Title: Election of Board Officers Statutory Reference: O.R.C. 3375.32 Discussion: The Ohio Revised Code requires that the Board of Library Trustees holds an annual meeting in January at which a president, a vice-president, and a secretary are selected. This resolution meets this requirement of the statute. Recommendation: The By-laws and Nominating Committee recommends the Board of Trustees approves the resolution.

Draftor(s): Russell Humerickhouse, Fiscal Officer

Person(s) Responsible for Implementation: Board of Trustees

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Resolution 2014Election of Officers

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following slate of officers is elected to serve from this annual meeting of January 28, 2014 to the next election at the annual meeting of 2015.

2014 SLATE OF OFFICERS BOARD OF TRUSTEES STARK COUNTY DISTRICT LIBRARY

PRESIDENT:

Steven Pittman

VICE PRESIDENT: SECRETARY:

Susan Rodgers

Bert Nero

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Stark County District Library Board of Trustees January 28, 2014

We request that library board members of the Stark County District Library sign the Oath of Office of Board Members on January 28, 2014. Title: Oath of Office of Board Members History/Background/Discussion: At the annual meeting of the Board of Trustees the Stark County Library District, each board member is asked to renew the oath of office for board members. Draftor: Russell Humerickhouse, Fiscal Officer Recommendation: That each member of the board of trustees renew, sign, and date the Oath of Office of Board Members.

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BOARD COMMITTES-2014

BUILDING COMMITTEE Shawn O’ Brien, Chair John Mroczkowski Beth Borda HUMAN RESOURCES COMMITTEE Susan Rodgers, Chair Shawn O’ Brien Edmond Mack FINANCE AND AUDIT COMMITTEE Steven Pittman, Chair Bert Nero John Mroczkowski BYLAWS AND NOMINATING COMMITTEE John Mroczkowsi Steven Pittman

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Stark County District Library Board of Trustees January 28, 2014 Resolution Title: SLIC Contract Resolution History/Background/Discussion: In 1979, the Mid-Eastern Ohio Automated Circulation System (MOACS) Consortium formed to pool resources and share a CLSI Integrated Library System (ILS). In 1995, MOACS Consortium migrated from their CLSI ILS to a new Dynix ILS. In 2001, the MOACS Consortium disbanded and the Stark County District Library, the Louisville Public Library, and the Massillon Public Library formed the Stark Libraries Information Consortium (SLIC). The SLIC Executive Directors Council has written the SLIC Contract to establish the purpose, function, responsibilities of each member, shared costs, and other terms of agreement of SLIC. Historically this contract ran from May to May. The SLIC Executive Directors Council discussed at their January 2005 meeting the benefits of coordinating the SLIC Contract with both the annual Dynix Maintenance coverage and the Libraries’ fiscal year. The SLIC Contract was extended through December 31, 2005. Over the summer of 2005, the SLIC Executive Directors Council discussed extending the contract one additional year through December 31, 2006. In November 2006, the SLIC Executive Directors Council discussed extending the contract one additional year through December 31, 2007. At the November 2007 meeting, the SLIC Executive Directors Council discussed extending the contract two additional years through December 31, 2009. The SLIC Consortium migrated from SirsiDynix’s Dynix Classic ILS to Innovative Interfaces Inc.’s Millennium ILS during 2007 and 2008. The contract for the new ILS was signed on June 22, 2007. Training on the new system began on October 1, 2007; the circulation system went live for our customers on February 26, 2008. In December 2009, the SLIC Executive Directors Council made minor modifications to the contract, primarily to address new terminology and shared expenses of the Millennium ILS. The Boards of Trustees of the SLIC Libraries each approved that contract in January 2010. After review again in December 2011, the SLIC Directors have agreed to recommend the signing of the new two-year contract for 2012-13 to each of the library boards at their respective December Board Meetings. The current contract will cover 2014-2015. The only change from the previous contract is language to indicate that the Encore server is now hosted off-site. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor(s): Suzette Burlingame, Knowledge Officer Person(s) Responsible for Implementation: Executive Director Tena Wilson, Technology Director Bryan Harris, and Integrated Library System Coordinator Dorothea Richards

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RESOLUTION 2014SLIC Contract Resolution

WHEREAS, the Stark County District Library Board of Trustees resolution 2004-41 has authorized the Library Director to sign the Stark Libraries Information Consortium (SLIC) Contract with the Louisville Public Library and the Massillon Public Library effective through May 1, 2005, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2005 which was authorized by the Stark County District Library Board of Trustees with resolution 2005-22, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2006 which was authorized by the Stark County District Library Board of Trustees with resolution 2005-72, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2007 which was authorized by the Stark County District Library Board of Trustees with resolution 2006-81, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2009 which was authorized by the Stark County District Library Board of Trustees with resolution 2007-64, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2011 which was authorized by the Stark County District Library Board of Trustees with resolution 2010-11, and WHEREAS, the members of the SLIC consortium proposed an extension of the contract through December 31, 2013 which was authorized by the Stark County District Library Board of Trustees with resolution 2011-54, and WHEREAS, the members of the SLIC Consortium mutually wish to extend the contract effective through December 31, 2015. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director is authorized to sign the SLIC Contract with the Louisville Public Library and the Massillon Public Library for the period January 1, 2014 through December 31, 2015.

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Stark County District Library Board of Trustees January 28, 2014

Resolution Title: Smoke Free Environment Policy Revision History/Background/Discussion: Reaffirming and revising Resolution 2002-17 adopted February 19, 2002 and Resolution #93-53 adopted September 14, 1993. POLICY TITLE: Smoke Free Environment NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that a smoke free environment exists in all library facilities and library vehicles. Further, tobacco use and smoking in all forms including the use of electronic cigarettes and smoke-free oral tobacco products is not permitted in any library facility or library vehicle.

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January 2014 board packet