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STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING JANUARY 25, 2011

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda Annual Meeting Tuesday, January 25, 2011 Main Library – James M. Conley Board Room Canton, Ohio 5:15 p.m. I.

Public Comments

II.

Board President Comments

III.

Main Library Friends Comments

IV.

Staff Reports A. Executive Director Kent Oliver B. Fiscal Officer Russ Humerickhouse C. Associate Director for Main Library Services Karen Miller

V.

Consent Calendar A. Minutes of December 21, 2010 Regular Meeting B. December Financial Report C. December Gift Report D. Monthly Training Report E. Monthly Human Resources Report F. Election of Fiscal Officer G. Bond and Oath of Office for Fiscal Officer H. Appointment of Deputy Fiscal Officer

5 13 20 22 23 25 25 25

I. Bond and Oath of Office for the Deputy Fiscal Officer

25

J. Bond for Executive Director

29

K. Disposal of Library Furniture, Equipment, and Materials Resolution

31

L. Executive Director Transporation Allowance Resolution M. Cooperative Purchasing Agreement

33 35

Building and Grounds Committee Report A. Facilities Update

36

VI.

VII.

Human Resources Committee Report

VIII.

Finance and Audit Committee Report A. Exploration Gateway 2011 Operating Budget Resolution - Perry Sippo Branch Library

Page

38


IX.

X.

XI.

By-Laws and Nominating Committee Report A. Election of Board Officers Resolution B. Oath of Office of Board Members

43 45

C. Stark County District Library Board Committees 2011

46

New Business A. Gates Grant Matching Funds Resolution B. E-Rate Resolution

48 50

Adjournment 2011 Board Meeting Schedule (all meetings at 5:00 p.m.) Tuesday, February 15, 2011 Main Library – James M. Conley Board Room Tuesday, March 15, 2011 Plain Community Branch Tuesday, April 19, 2011 Perry Sippo Branch Tuesday, May 17, 2011 Main Library – James M. Conley Board Room Tuesday, June 21, 2011 Lake Community Branch Tuesday, July 19, 2011 Main Library – James M. Conley Board Room Tuesday, September 20, 2011 Madge Youtz Branch Tuesday, October 18, 2011 East Canton Branch Tuesday, November 15, 2011 Main Library – James M. Conley Board Room Tuesday, December 20, 2011 Main Library – James M. Conley Board Room


STARK COUNTY DISTRICT LIBRARY CIRCULATION SUMMARY December 2010

Percent of Total 19.40% 20.25% 39.65% ---2.15% 2.52% 7.68% 8.78% 3.46% 9.36% 6.93% 4.55% 4.52% 0.17% 50.11%

Dec 2010 Yr-to-Dt Circ 740,362 626,026 1,366,388 ---63,700 95,939 330,325 357,918 88,634 364,009 295,974 181,780 168,937 10,575 1,957,791

Circ Library Open Per Percent Visits Hours Hour Circ of Total 30,686 237 221 55,992 19.18% ---504 109 56,824 19.47% 30,686 741.0 145 112,816 38.65% ---------1,999 0.68% 3,975 189 31 5,746 1.97% 3,127 181 38 9,005 3.09% 8,766 225 92 23,277 7.97% 8,720 225 106 25,480 8.73% 5,064 189 50 7,681 2.63% 8,359 225 113 29,434 10.08% 8,879 237 79 23,966 8.21% 8,607 277.5 44 13,134 4.50% 4,131 205 60 14,896 5.10% ---162.5 3 780 0.27% 59,628 2,116.0 64 155,398 53.24%

Location Circ Main 52,483 Mobile Serv. 54,808 Main Total 107,291 Comm Cntr ---DeHoff 5,807 E. Canton 6,816 Jackson 20,787 Lake 23,746 M. Youtz 9,362 North 25,332 Perry Sippo 18,749 Plain 12,310 S. Valley 12,222 ECRC 473 Br. Total 135,604 Online Renewals 26,636 9.84% 299,894 Downloads 1,067 0.39% 11,326 Sys. Total 270,598 100.00% 3,635,399 90,314 2,857.0 Self-check circulation Agency % of Circ via Self-check Main 8.76% Jackson 15.49% Lake 8.77% Perry Sippo 23.78% Plain 26.56%

23,666

8.11%

Dec 2009 Circ Yr-to-Dt Library Open Per Circ Visits Hours Hour 738,196 36,646 258 217 671,465 ---480 118 1,409,661 36,646 738.0 153 26,222 3,439 160 12 64,338 4,506 229 25 119,245 5,096 229 39 350,247 9,922 246 95 383,639 9,788 258 99 98,336 5,386 229 34 393,826 12,761 246 120 345,307 11,560 258 93 216,262 11,197 276 48 196,372 4,677 229 65 12,820 ---200 4 2,206,614 78,332 2,560.0 61 286,360

95 291,880 100.00% 3,902,635 114,978 3,298.0

89

% Change 2010 to 2009 Month Yr-to-Dt -6.27% 0.29% -3.55% -6.77% -4.90% -3.07% 1.06% -24.31% -10.70% -6.81% 21.89% -13.94% -21.77% -6.27% -17.95% -39.36% -12.74%

-0.99% -19.54% -5.69% -6.70% -9.87% -7.57% -14.29% -15.94% -13.97% -17.51% -11.28%

12.55%

4.73%

-7.29%

-6.85%


STARK COUNTY DISTRICT LIBRARY MONTHLY STATISTICAL SUMMARY December 2010 Indicator Total Library Visits

Month 2010 2009 % of Change 90,314 114,978 -21.45%

Year-to-Date 2010 2009 % of Change 1,359,298 1,572,098 -13.54%

Total Unique Web Visitors Total Web Visits

13,488 34,434

12,325 30,117

9.44% 14.33%

170,239 436,093

173,467 415,914

-1.86% 4.85%

Total Online Items Renewed Total Online Holds Placed

26,636 20,530

23,666 19,101

12.55% 7.48%

299,894 269,153

286,360 269,264

4.73% -0.04%

3,025,724 450,641 159,034 3,635,399

3,159,618 467,138 275,879 3,902,635

-4.24% -3.53% -42.35% -6.85%

150,579 11,346

147,449 12,469

2.12% -9.01%

Circulation 228,928 238,398 -3.97% Teacher Loans 37,578 31,980 17.50% IDL 4,092 21,502 -80.97% Total Circulation 270,598 291,880 -7.29% Online renewals and ILL statistics are included in the circulation totals Total Borrowers 151,263 158,752 Total Borrowers Added 723 639

-4.72% 13.15%

Page 1 of 2


STARK COUNTY DISTRICT LIBRARY MONTHLY STATISTICAL SUMMARY December 2010 Indicator Total Computer Use

Month 2010 2009 % of Change 28,678 32,537 -11.86%

Year-to-Date 2010 2009 % of Change 369,356 402,295 -8.19%

Number of Bookmobile Stops Number of Kidmobile Stops Total Stops

112 84 196

74 85 159

51.35% -1.18% 23.27%

1,514 1,168 2,682

1,411 1,058 2,469

7.30% 10.40% 8.63%

Total ILL Loaned

787

914

-13.89%

9,989

12,094

-17.41%

Adult Public Programs Teen Public Programs Juv Public Programs Total Public Programs

46 89 442 577

46 60 477 583

0.00% 48.33% -7.34% -1.03%

819 1,136 6,866 8,821

764 1,074 6,340 8,178

7.20% 5.77% 8.30% 7.86%

Adult Public Attendance Teen Public Attendance Juv Public Attendance Total Public Attendance

898 2,346 9,186 12,430

901 2,146 13,340 16,387

-0.33% 9.32% -31.14% -24.15%

23,569 29,901 148,773 202,243

13,537 32,337 138,521 184,395

74.11% -7.53% 7.40% 9.68%

Volunteer hours

250

177

41.24%

4,445

2,914

52.57%

Page 2 of 2


Stark County District Library 2010 Year End Summary Borrowers

Circulation  10%

7%

14% 8% 68%

38%

55%

Circulation Desk Self Check Circulations Renewals

New* Borrowers Active* Borrowers Occasional* Borrowers

WebPAC Renewals

Library Programs

Program Attendance

9%

12%

13% 15% 73% 78%

Children's Programs Teen Programs Adult Programs

Children's Programs Teen Programs Adult Programs

*New Borrowers have been added to the system within the last 12 months.  Active Borrowers have used  trackable Library resources within the last 12 months.  Occasional Borrowers are classified as neither new  borrowers nor active borrowers.  

Statistical Period 1/1/2010 ‐ 12/31/2010


Stark County District Library Board of Trustees Minutes December 21, 2010 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, December 21, 2010 at the Main Branch Library. In attendance were board members Shawn O’Brien, Susan Rodgers, Robin Austin, Bert Nero, and Wanda Young. Steven Pittman arrived at 5:13 p.m. Absent was John Mroczkowski. Also in attendance were library employees Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. The meeting was called to order at 5:00 p.m. by President, Shawn O’Brien. Guests included nine library employees. PUBLIC COMMENTS • Library employee Regina Perrine asked whether there were any future plans to reinstate positions of employees that were downgraded or laid off. BOARD PRESIDENT COMMENTS • No comments MAIN FRIENDS OF THE LIBRARY COMMENTS • None EXECUTIVE DIRECTOR’S REPORT • Executive Director Kent Oliver discussed the board packets that will be coming via email prior to the scheduled meetings. • He informed the Board that the Foundation gave a check for $17,000.00 to fund the technology learning environment project. FISCAL OFFICER’S REPORT • Fiscal Officer Russell Hummerickhouse notified the Board about the upcoming records commission meeting. • He also reviewed the financial recap for November 2010. ASSOCIATE DIRECTOR FOR MAIN LIBRARY SERVICES • Associate Director Karen Miller introduced Youth Services Coordinator Ann Wetmore.

December 21, 2010 - Board Minutes Page 1 of 8


YOUTH SERVICES DIRECTOR • Ann Wetmore updated the Board concerning the Youth Services Department and the current services that are provided for the children and teen departments. • She emphasized an early childhood literacy program called “Young Mom’s Club” that meets once a month; there has been tremendous growth within this program due to the needs in the community. CONSENT CALENDAR Resolution 2010-58 November Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. AMOUNT $70.50

DONOR Genealogy Patrons Stephanie Rosselli

20.00

Mark Heenan

James & Victoria Conley

Suzanne Boyer Monthly Total Year To Date Total

DESIGNATION Restricted: Genealogy Department Restricted: Main Library

100.00

Restricted: Main Library - Memory of Don West, Sr.

25.00

Restricted: Main Library - Memory of David Queen

4.00 $219.50 $75,770.50

Restricted: Main Library

MONTHLY TRAINING REPORT Name: Conference: Total Name: Conference:

Total

Teri Bendekgey & Kathy Cancelliere Summer Reading Program $93.50 John Schuette Safety Council Yearly Wrap-up

Season Pass

December

December 21, 2010 - Board Minutes Page 2 of 8

$93.50

12/6/10 Kent, OH NEO-RLS 12/9/10 Canton, OH Canton Regional Chamber of Commerce & Stark Cty Safety Council


MONTHLY HUMAN RESOURCES REPORT APPOINTMENTS None

11/08/10 12/06/10 01/03/11

11/03/10 11/19/10 01/07/11

DEPARTMENT/AGENCY/STATUS CHANGES Ashley Baker, Library Associate, Youth Services, from 14 hours biweekly to 16 hours biweekly until 06/06/2011. Kelli Cozzoli, Library Assistant, from Perry Sippo Branch to Technology Center Main Branch, full time. Patricia Hummel, Library Assistant, from Plain Community Branch to Perry Sippo Branch, part time, 48 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS Elaine Anderson-Jackson, Library Assistant, Perry Sippo Branch, part time. Jason Hendershot, Skilled Maintenance, Maintenance- Main, full time. Diane Stroud, Literacy & Events Coordinator - Main, full time.

Retirement 12/31/10 Marimargaret Czirok, Overdue Collection Specialist - Main, full time. 12/31/10 Linda Dreyer, Library Assistant, Circulation Services - Main, full time. NUMBER OF EMPLOYEES STILL ON LAY OFF 1 full time exempt employee Grade E1 1 part time bargaining unit employee Grade 1 1 full time bargaining unit employee Grade 2* 1 full time bargaining unit employee Grade 2** 1 full time bargaining unit employee Grade 6* * (Employee going back to school & does not want to be called back.) ** (Employee only wants recalled to full-time position) Motion by Robin Austin to approve the consent calendar with a correction to the November 16th meeting minutes, Wanda Young seconded the motion; all voting yes. The November 16th minutes should include board member Steven Pittman and former board member Jim Conley, who also attended the 2010 Community Salute Award of Appreciation evening. BY-LAWS AND NOMINATING COMMITTEE DISCUSSION • The Nominating Committee will present its slate for offices at the January 2011 annual meeting. December 21, 2010 - Board Minutes Page 3 of 8


BUILDING AND GROUNDS COMMITTEE REPORT • Patty Marsh updated the board on the North Branch and explained that K Company still needs to provide parts for sensor alarms. • Mr. O’Brien expressed the need to take steps in order to assure the completion of the North Branch project according to specifications. • Ms. Marsh said we have received estimates for a training center on the second floor of the Main Library. HUMAN RESOURCES COMMITTEE REPORT • Human Resource Director Mike Barni introduced the Resolution for Minimum Wage Compensation Adjustment for Shelving Staff. Resolution 2010-59 Minimum Wage Compensation Adjustment for Shelving Staff Resolution BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library this resolution to increase the minimum wage from $7.30 per hour to $7.40 per hour to be effective January 1, 2011 for shelving staff. Robin Austin made a motion to approve the resolution and Wanda Young seconded the motion; all voting yes. FINANCE AND AUDIT COMMITTEE REPORT • Russ Humerickhouse updated the Board on the December meeting of the Finance and Audit Committee. • Mr. Humerickhouse presented the 2011 Temporary Budget for board approval.

Resolution 2010-60 Temporary Budget for Year 2011 BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following Temporary Budget for January 1, 2011 through March 31, 2011 be approved.

1000-

GENERAL FUND 101 Salaries and Benefits 1100 Salaries and Leave Benefits 1400 Retirement Benefits 1600 Insurance Benefits 1900 Other Employee Benefits Total Salaries and Benefits

December 21, 2010 - Board Minutes Page 4 of 8

2011 Temporary Budget $1,610,000 205,000 350,000 4,000 $2,169,000


2000-

3000-

4000-

5000-

7000-

8000-

Supplies 2100 General Administrative Supplies 2200 Property Maintenance/Repairs,Supplies & Parts 2300 Motor Vehicle Fuels,Supplies & Parts 2500 Supplies Purchased for Resale 2900 Other Supplies Total Supplies

20,000 10,000 6,500 4,000 0

Purchased and Contracted Services 3100 Travel and Meeting Expenses 3200 Communications,Printing and Publicity 3300 Property Maintenance,Repair & Security Services 3400 Insurance 3500 Rents/Leases 3600 Utilities 3700 Professional Services 3800 Library Materials Control Services 3900 Other Contracts and Purchased Services Total Purchased and Contracted Services

7,000 45,000 187,600 1,200 18,000 90,000 25,000 25,000 1,200

Library Materials and Information 4100 Books and Pamphlets 4200 Periodicals 4300 Audiovisual Materials 4500 Computer Services and Information 4600 Inter-Library Loan Fees/Charges 4700 Library Materials Repair and Restoration 4900 Library Materials-All Other Total Library Materials and Information

125,000 15,000 54,000 2,000 250 500 0

40,500

400,000

196,750

Capital Outlay 5200 Land Improvements 5300 Buildings-New 5400 Building Improvements 5500 Furniture and Equipment 5700 Motor Vehicles Total Capital Outlay

0 0 0 80,000 0

Other Objects 7100 Dues and Memberships 7200 Taxes and Assessments 7300 Judgements and Findings 7500 Refunds and Reimbursements 7900 Other Miscellaneous Expenses Total Other Objects

12,800 500 0 450 350

Contingency 8900 Contingency Total Contingency

80,000

14,100

0 0

TOTAL GENERAL FUND 101 SPECIAL REVENUE FUNDS 212, 217, 219, 222, 223, 224, 228 & 229 3000-

Purchased and Contracted Services 3300 Property Maintenance,Repair & Security Services(Fund 212) Total Purchased and Contracted Services

December 21, 2010 - Board Minutes Page 5 of 8

$2,900,350 2011 Temporary Budget 500 500


4000-

Library Materials and Information 4100 Books and Pamphlets(Fund 217) 4100 Books and Pamphlets(Fund 222) 4100 Books and Pamphlets(Fund 223) 4100 Books and Pamphlets(Fund 224) 4100 Books and Pamphlets(Fund 228) 4100 Books and Pamphlets(Fund 229) 4300 Audiovisual Materials(Fund 219) 4900 Toys, Games, Puppets(Fund 228) Total Library Materials and Information

212 4,000 1,690 40,000 131 3,000 0 0 49,033

TOTAL SPECIAL REVENUE FUNDS 212, 217, 219, 222, 223, 224, 228 & 229

5000-

CAPITAL PROJECTS FUND 401 Capital Fund 5500 Furniture and Equipment 5700 Motor Vehicles Total Capital Outlay

$49,533

50,000 0 50,000

TOTAL CAPITAL PROJECTS FUND 401

$50,000

PERRY SIPPO BRANCH CAPITAL FUND 460 5000-

Capital Outlay 5400 Building Improvements

0

5500 Furniture and Equipment

0

Total Capital Outlay

0

TOTAL PERRY SIPPO BRANCH CAPITAL FUND 460

$0

MADGE YOUTZ TRUST FUND 801 4000-

Library Materials and Information 4100 Books and Pamphlets 4300 Audiovisual Materials Total Library Materials and Information

2,050 750 2,800

TOTAL MADGE YOUTZ TRUST FUND 801

$2,800

McDONALD TRUST FUND 802 4000-

Library Materials and Information 4300 Audiovisual Materials Total Library Materials and Information

1,475 1,475

TOTAL McDONALD TRUST FUND 802

$1,475

WISE TRUST FUND 803 4000-

Library Materials and Information 4100 Books and Pamphlets Total Library Materials and Information TOTAL WISE TRUST FUND 803 GRAND TOTAL TEMPORARY BUDGET 2011

December 21, 2010 - Board Minutes Page 6 of 8

600 600 $600 $3,004,758


Steven Pittman made a motion to approve the resolution and Susan Rodgers seconded the motion, all voting yes. • • •

Mr. Oliver addressed the Board concerning the Public Library Fund formula for Stark County. He explained that the budget is divided by seven library districts and includes five different variables, but does not include money expended for technology. The board gave their permission to allow Mr. Oliver to pursue the steps necessary to allow for a fairer formula for the Library.

NEW BUSINESS • Mr. Oliver proposed the 2011 Increase in Public Service Hours Resolution. Resolution 2010-61 2011 Increase in Public Service Hours BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the public service hours of the Stark County District Library main library and branches be modified as reflected on the schedule below, effective February 6, 2011. MAIN LIBRARY  Monday – Thursday  Friday    Saturday  Sundays (Sept.‐May)  DEHOFF  Monday – Friday  Saturday  EAST CANTON  Monday – Friday  Saturday   JACKSON TOWNSHIP  Monday – Thursday  Friday    Saturday  LAKE COMMUNITY  Monday – Thursday  Friday     Saturday     

December 21, 2010 - Board Minutes Page 7 of 8

9‐8  9‐6  9‐5  1‐5  10‐6  10‐5  10‐6  10‐5  9‐8  9‐6  9‐5  9‐8  9‐6  9‐5 


MADGE YOUTZ  Monday – Friday  Saturday  NORTH  Monday – Thursday  Friday    Saturday  PERRY SIPPO  Monday – Thursday  Friday    Saturday  Sundays (Sept.‐May)  PLAIN COMMUNITY  Monday – Thursday 7:30‐8  Friday    Saturday  Sundays (Sept.‐May)  SANDY VALLEY  Monday and Tuesday  Wednesday – Friday  Saturday 

10‐6  10‐5  9‐8  9‐6  9‐5  9‐8  9‐6  9‐5  1‐5 

7:30‐6  9‐5  1‐5  10‐8  10‐6  10‐5

Steven Pittman made a motion to approve the resolution and Wanda Young seconded the motion; all voting yes. •

Mr. Oliver expressed his appreciation to the Board for their participation in meetings this past year.

FINAL COMMENTS BY BOARD PRESIDENT • No Comments ADJOURNMENT Motion by Wanda Young to adjourn the meeting at 6:17 p.m., Robin Austin seconded the motion; all voting yes. NEXT BOARD MEETING • The next board meeting is scheduled for Tuesday, January 25, 2011 at the Main Library.

December 21, 2010 - Board Minutes Page 8 of 8


STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR DECEMBER 2010

PAGE 1

DECEMBER REVENUES DESCRIPTION

TAXES (PLF) TAXES PROP. (LEVY) TAXES (REIMB. P.P.) GRANTS PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 216

FUND 217

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

EARLY CHILD.

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

YOUTZ

WISE

FOUNDATION

RESOUCE CTN.

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

TRUST

TRUST

$490,665.62 0.00 0.00 4,914.00 16,930.59 260.86 1,677.31 270.00 0.00 4,286.58 519,004.96 0.00 $519,004.96

0.39

0.00 0.00 $0.00

0.00 0.00 $0.00

0.39 0.00 $0.39

86.95 5,000.00

16,981.00

5,000.00 0.00 $5,000.00

16,981.00 0.00 $16,981.00

430.36

249.57

430.36 0.00 $430.36

249.57 0.00 $249.57

1,000.00

86.95 0.00 $86.95

1,000.00 0.00 $1,000.00

TOTAL

$490,665.62 0.00 0.00 4,914.00 16,930.59 1,028.13 1,677.31 23,251.00 0.00 4,286.58 542,753.23 0.00 $542,753.23

DECEMBER EXPENSES DESCRIPTION

FUND 101

FUND 219

FUND 221

FUND 224

FUND 229

FUND 401

FUND 460

FUND 801

FUND 802

FUND 803

GENERAL

IRELAND, MY

PRAXAIR

PERRY BRANCH

SCDL

CAPITAL

CAPITAL FUND-

YOUTZ

MCDONALD

WISE

IRELAND

FOUNDATION

RECOVERY

FOUNDATION

PROJECTS

PERRY SIPPO

TRUST

TRUST

TRUST

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

$630,393.13 31,928.35 151,273.43 99,428.10 70,485.32 13,828.00 $997,336.33

$0.00

$35,000.00

$421.69

$1,467.87

$57,939.64

$0.00

$153.09

$0.00

$854.15

ENCUMBRANCES

$472,718.02

$74.95

$0.00

$219.38

$0.00

$3,501.36

$2,301.04

$139.06

$0.00

$0.00

1,467.87 421.69

153.09

35,000.00

DISTRIBUTED TO BOARD OF TRUSTEES ON 1/25/11

REVEXPM10.XLS

854.15

57,939.64

TOTAL

$630,393.13 33,396.22 151,273.43 100,857.03 163,424.96 13,828.00 $1,093,172.77 $478,953.81


STARK COUNTY DISTRICT LIBRARY

Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/10 THRU 12/31/10

2010 REVENUE PER

REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Taxes (PLF) Taxes Property (Levy) Taxes (Reimb. Per. Prop.) Grants Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

JANUARY $545,451.13 4,607.76 0.00 0.00 20,626.20 210.07 89.88 4,651.15 2,245.78 2,466.37 $580,348.34

FEBRUARY $594,054.37 0.00 0.00 0.00 19,692.55 148.47 103.04 20,755.00 10,540.87 3,951.71 $649,246.01

MARCH $369,543.05 899,060.00 0.00 0.00 24,464.02 879.54 3,602.29 6,362.00 2,533.21 7,474.80 $1,313,918.91

APRIL $450,514.20 1,195,008.04 0.00 0.00 18,755.64 293.47 38.99 116.00 0.00 7,777.01 $1,672,503.35

MAY $727,260.47 290,659.63 0.00 0.00 17,747.99 296.32 114.23 1,894.00 100.39 2,573.10 $1,040,646.13

JUNE $527,301.95 1,124.68 70,181.08 0.00 21,068.50 979.20 144.23 3,345.00 2,505.55 4,508.10 $631,158.29

JULY $585,107.11 21.74 0.00 0.00 19,871.91 267.49 42.99 166.00 9,125.00 3,111.25 $617,713.49

AUGUST $464,426.35 2,247.41 0.00 0.00 20,957.77 225.84 49.64 383.85 10,731.96 3,665.52 $502,688.34

SEPTEMBER $482,965.48 2,022,471.14 210,543.25 0.00 19,935.16 1,112.45 53.55 36,016.00 1.00 7,308.85 $2,780,406.88

OCTOBER $575,230.54 7,557.13 0.00 0.00 19,079.34 422.81 125.19 1,862.00 1,939.68 2,657.39 $608,874.08

NOVEMBER $531,813.90 290,566.07 210,543.25 115,716.24 18,479.79 377.44 45,533.69 219.50 145.00 2,715.00 $1,216,109.88

DECEMBER $490,665.62 0.00 0.00 4,914.00 16,930.59 1,028.13 1,677.31 23,251.00 0.00 4,286.58 $542,753.23

YTD TOTAL $6,344,334.17 4,713,323.60 491,267.58 120,630.24 237,609.46 6,241.23 51,575.03 99,021.50 39,868.44 52,495.68 $12,156,366.93

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

JANUARY $663,721.81 8,864.00 80,065.83 58,696.79 52,813.00 4,238.05 $868,399.48

FEBRUARY $687,561.93 21,261.22 120,213.21 108,848.39 67,527.13 555.81 $1,005,967.69

MARCH $911,836.57 18,576.98 143,340.48 44,535.79 13,788.98 513.35 $1,132,592.15

APRIL $872,159.14 12,502.47 138,034.84 111,106.31 13,564.30 8,880.00 $1,156,247.06

MAY $595,265.28 22,057.74 85,783.85 69,858.14 639.95 8,000.00 $781,604.96

JUNE $616,745.27 19,658.92 116,828.54 87,149.16 724.00 4,709.76 $845,815.65

JULY $616,900.73 15,772.94 174,696.15 112,878.85 66,621.73 4,829.63 $991,700.03

AUGUST $607,042.54 10,683.38 91,564.94 135,825.26 8,985.00 150.28 $854,251.40

SEPTEMBER $877,569.32 18,844.30 114,622.58 79,316.90 6,890.24 642.53 $1,097,885.87

OCTOBER $632,267.16 16,457.64 266,844.13 89,767.59 6,716.68 354.37 $1,012,407.57

NOVEMBER $638,595.32 22,727.39 124,418.76 216,437.36 601.30 75.99 $1,002,856.12

DECEMBER $630,393.13 33,396.22 151,273.43 100,857.03 163,424.96 13,828.00 $1,093,172.77

YTD TOTAL $8,350,058.20 220,803.20 1,607,686.74 1,215,277.57 402,297.27 46,777.77 11,842,900.75

PRIOR YEAR ENCUMBRANCES PAID IN 2010

(536,570.21)

TOTAL CURRENT Y-T-D EXPENSES FOR 2010

$11,306,330.54

DISTRIBUTED TO THE BOARD OF TRUSTEES 1/25/11

REVEXP2010.XLS

AMENDED OFFICIAL CERTIFICATE $6,344,334.17 4,713,323.60 491,267.58 126,230.00 242,000.00 8,901.00 50,163.10 103,681.00 44,658.21 47,395.30 $12,171,953.96

YTD % OF ESTIMATED 100.00% 100.00% 100.00% 95.56% 98.19% 70.12% 102.81% 95.51% 89.27% 110.76% 99.87%


STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 12/31/10 EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

1000

Payroll/Benefits

2000

Supplies

3000 4000

2010 YTD

YEAR 2009

EXPENSES

ENCUMBRANCES

ALL FUNDS

PAID IN 2010

$8,350,058.20

$203,704.93

YEAR 2009

2010 YTD

2010 YTD

2010

YTD % OF

CAPITAL,

CURRENT YEAR

GENERAL FUND

2010 GENERAL

ENCUMBRANCES TRUSTS & OTHER AT 12/31/2010

FUND EXPENSES

$6,021.71

$0.00

$8,146,353.27

$8,385,625.00

USED IN 2010 97.15%

10,410.56

146.40

2,915.16

207,477.48

230,000.00

Purch.Services

1,607,686.74

71,239.94

3,073.91

0.00

1,536,446.80

1,838,500.00

83.57%

Library Materials

1,215,277.57

113,928.92

20,962.40

1,091,903.31

1,230,000.00

88.77%

400,000.00

23.57%

9,445.34

5000

Capital Outlay

402,297.27

133,180.86

100.00

174,833.60

Other Expenses

46,777.77

4,105.00

0.00

0.00

010BDGTG.XLS

APPROPRIATIONS FUND BUDGET

220,803.20

7-8000 TOTAL

EXPENSES

GENERAL FUND AND TRANSFERS

$11,842,900.75

$536,570.21

$30,304.42

$187,194.10

DISTRIBUTED TO BOARD OF TRUSTEES 1/25/11

94,282.81 42,672.77 $11,119,136.44

145,000.00 $12,229,125.00

90.21%

29.43% 90.92%


STARK COUNTY DISTRICT LIBRARY

Page 4

CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS FINANCIAL STATEMENT AT 12/31/10

BAL. AT JAN.1, 2010

2010 REVENUE:

401

450

460

212

217

219

221

222

223

224

228

229

801

802

803

CAPITAL

PERMANENT

PERRY

BLDG. &

EARLY CHILD

IRELAND,

PRAXAIR

LONGABERGER

NAN

PERRY

SISTERS

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

CAPITAL

RENOV.

RES. CENTER

MY IRELAND

FOUNDATION

FOUNDATION

JOHNSTON

RECOVERY

OF CHTY.

FDN.

TRUST

TRUST

TRUST

TOTAL

$5,077.39

$1,190,349.92

$1,069,504.72

918.23

$0.00

1,000.00

$1,807.96

20,000.00

$500.00

0.00

$235.22

0.00

$357.70

0.39

$0.00

35,000.00

$4,000.00

0.00

$2,190.36

0.00

$81,932.60

0.00

$502.68

5,000.00

$6,018.98

16,981.00

$12,301.56

1,721.44

$5,920.75

0.00

998.28

81,619.34

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 10-

0.00

2010 EXPENDITURES: (122,134.64)

0.00

(19,506.92)

0.00

(23.40)

0.00

(35,000.00)

0.00

0.00

(5,419.23)

(371.91)

(2,891.76)

(2,711.77)

0.00

(4,550.58)

(192,610.21)

2010 BOARD OF TRUSTEES APPROPRIATION 10-

BAL. AT DEC. 31, 2010

ENCUMBR. AT 12/31/10

CAPTRST10.XLS

0.00

$948,288.31

$1,000.00

$2,301.04

$500.00

$211.82

$358.09

$0.00

$4,000.00

$2,190.36

$76,513.37

$5,130.77

$20,108.22

$11,311.23

$5,920.75

$1,525.09

$1,079,359.05

$3,501.36

$0.00

$2,301.04

$0.00

$0.00

$74.95

$0.00

$0.00

$0.00

$219.38

$0.00

$0.00

$139.06

$0.00

$0.00

$6,235.79

DISTRIBUTED TO BOARD OF TRUSTEES ON 1/25/11


STARK COUNTY DISTRICT LIBRARY

Page 5

CASH STATEMENT AT DECEMBER 31, 2010 BALANCE @ 11/30/10

BALANCE @ 12/31/10

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT

$447,652.16 15,965.12

$350,952.66 19,318.38

($96,699.50) 3,353.26

849,312.53 2,210,817.30

849,399.87 1,706,742.27

87.34 (504,075.03)

75.00 620.00 3,524,442.11 (453,220.77) $3,071,221.34

75.00 620.00 2,927,108.18 (406,306.38) $2,520,801.80

0.00 0.00 (597,333.93) 46,914.39 ($550,419.54)

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .10% @ 12/31/10 ) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .15% @ 12/31/10 ) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

CSHALL10.XLS

DISTRIBUTED TO BOARD OF TRUSTEES 1/25/11


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2010 DATE REAL ESTATE TAXES Portage

Stark

Carroll/Brown Twp.

Summit

Y-T-D at 12/31/10

4/1/10 5/12/10 7/23/10 8/12/10 10/4/10 1/26/10 3/5/10 4/2/10 4/26/10 5/10/10 5/21/10 6/3/10 6/29/10 8/30/10 9/2/10 9/3/10 9/3/10 9/29/10 10/5/10 10/21/10 11/8/10 11/12/10 11/12/10

Page 6 REAL ESTATE TAXES MANF. HOME

ROLLBACK/ PAYMENT STATE OF IN LIEU/TIF TAX/ OHIO ABATEMENT

$411.38

PER. PROP. UTILITY/ OTHER $6.44

GENERAL AUDITOR & ORC 5722 PERSONAL/ TREASURER & 5723 HB 66 REIMB. FEES ($5.90)

ELECTION EXPENSE & HB 66 FEES

ADVERTISING DELINQUENCY

45.71 21.74 6.44

411.38

(5.99)

45.71 4,607.76 899,060.00 1,183,781.11

(33,462.87)

(2,316.50)

(79.16)

(2,316.50)

(79.16)

2,514.60 2,302.31

(249.01) (1,969.52)

288,308.16 70,181.08 1,124.68

(316.57) (476.89)

1,829.59 2,003,959.57

2,274.70

6,993.16 1.37

(27,169.55)

(323.44)

210,543.25 2,114.83 2,514.38 4,993.59

(306.79) 210,543.25

696.04 289,793.85

4/15/10 5/7/10 9/15/10 10/18/10

37.72

4/2/10 5/1/10 9/3/10 10/1/10 11/5/10

0.98

(1,779.32) 49.01

(2.04)

49.00

(1.33)

8,206.80

(142.08)

7,077.53

(130.56)

76.18

(3.41)

3.34 3.34 (0.14)

0.11 0.98 0.11

$4,087,663.12

$4,131.90

$581,011.20

$11,911.44

$28,605.94

$491,267.58

($64,242.51)

($323.58)

($6,412.32)

($158.32)

Levy Taxes Received 2010 Collection and Election Expenses 2010 Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

RETAXBO10.XLS

$5,403,147.00 ($106,986.56) $5,296,160.44

Distributed to Board of Trustees 1/25/11

Collected (Net) 1/1/10 thru 12/31/10

AMOUNT OF DEPOSIT $411.92 45.71 21.74 411.83 45.71 4,607.76 899,060.00 1,147,922.58 2,514.60 2,053.30 286,338.64 70,181.08 808.11 1,352.70 6,993.16 1,976,346.99 210,543.25 2,114.83 2,514.38 4,686.80 210,543.25 696.04 288,014.53 0.00 84.69 3.34 47.67 3.34 0.00 8,065.56 0.11 6,947.95 0.11 72.77 0.00 $5,133,454.45 $5,204,591.18 ($71,136.73) $5,133,454.45


STARK COUNTY DISTRICT LIBRARY

Page 7

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 12/31/10 SPECIAL GENERAL FUND BALANCE AT JANUARY 1, 2010

$1,016,985.70

PERRY

2009

REVENUE

CAPITAL

PERMANENT

CAPITAL

PERMANENT

FUNDS

PROJECTS

IMPROVEMENT

FUND

FUNDS

$95,737.54

$1,069,504.72

$0.00

$1,807.96

YEAR-TO-DATE TOTAL

$23,299.70

YEAR-TO-DATE TOTAL

$2,207,335.62

$2,287,931.56

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

6,344,334.17 4,713,323.60 491,267.58

6,344,334.17 4,713,323.60 491,267.58

6,796,324.34 4,918,409.36 484,737.64

2000 Grants

120,630.24

120,630.24

215,462.09

3000 Patron Fines & Fees

237,609.46

237,609.46

249,105.06

6,241.23

12,701.84

4000 Investment Income

2,602.89

5000 Service Fees

51,575.03

6000 Donations

21,040.50

8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

0.39

918.23

56,981.00

2,719.72 1,000.00

20,000.00

39,868.44 52,495.68 12,074,747.59

56,981.39

918.23

1,000.00

20,000.00

2,719.72

51,575.03

62,148.73

99,021.50

109,559.50

39,868.44 52,495.68

44,110.67 40,575.82

12,156,366.93

12,933,135.05

8,350,058.20

9,212,592.58

EXPENDITURES 1000 Payroll/Benefits 2000 Supplies

8,350,058.20 217,888.04

2,915.16

3000 Purch.Services

1,607,686.74

4000 Library Materials

1,202,224.08

5,791.14

5000 Capital Outlay 7-8000 Other Expenses

225,655.71 46,777.77

35,000.00

122,134.64

11,650,290.54

43,706.30

122,134.64

0.00

0.00

TOTAL EXPENDITURES Y-T-D TRANSFERS (NET)

7,262.35 19,506.92 0.00

0.00

0.00

220,803.20

199,024.48

1,607,686.74

1,816,083.70

1,215,277.57

1,358,377.37

402,297.27 46,777.77

386,403.23 41,249.63 13,013,730.99

19,506.92

7,262.35

11,842,900.75

0.00

0.00

0.00

FISCAL OFFICER BALANCE AT DECEMBER 31, 2010 OUTSTANDING CHECKS

$1,441,442.75 406,306.38

$109,012.63

$948,288.31

$1,000.00

$2,301.04

$18,757.07

$2,520,801.80 406,306.38

TOTAL ACCOUNTED FOR AT 12/31/10

$1,847,749.13

$109,012.63

$948,288.31

$1,000.00

$2,301.04

$18,757.07

$2,927,108.18

PETTY CASH AND CHANGE FUNDS

$695.00

HUNTINGTON BANK-CHECKING ACCOUNT

350,952.66

KEYBANK-KEYREWARDS BUSINESS CHECKING ACCOUNT

19,318.38

STAR OHIO-INVESTMENT ACCOUNT HUNTINGTON BANK-MONEY MARKET ACCOUNT

849,399.87 1,706,742.27

TOTAL ACCOUNTED FOR AT 12/31/10 BOTCTRE10.XLS

$2,927,108.18 DISTRIBUTED TO BOARD OF TRUSTEES 1/25/11

$2,207,335.62


DECEMBER GIFT REPORT RESOLUTION 11BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

Genealogy Patrons Shooting Stars Quilt Group Sisters of Charity Foundation

SCDL Foundation Tim & Karyl Stamm Family

E A Mahoney Family Fdn

AMOUNT

$103.00 117.00 5,000.00

16,981.00 50.00

1,000.00

MONTHLY TOTAL

$23,251.00

YEAR TO DATE TOTAL

$99,021.50

DESIGNATION

Restricted: Genealogy Department Restricted: North Branch Restricted: Grant -Main Library -Preschool backpacks Restricted: Technology Training Lab Restricted: East Canton - Memory of Thomas Burwell - books on nature, history Restricted: Jackson Project


COUNTY CERTIFIED ESTIMATED FOR 2008 MONTH AMT. RECEIVED PERCENTAGE 08 January $657,932.68 7.86% 08 February $897,791.13 10.72% 08 March $517,266.10 6.18% 08 April $598,167.47 7.14% 08 May $1,068,852.65 12.76% 08 June $659,576.27 7.87% 08 July $794,851.87 9.49% 08 August $569,423.04 6.80% 08 September $575,288.59 6.87% 08 October $691,491.62 8.26% 08 November $646,665.86 7.72% 08 December $499,478.86 5.96%

$8,375,636.00 YEAR-TO-DATE $657,932.68 $1,555,723.81 $2,072,989.91 $2,671,157.38 $3,740,010.03 $4,399,586.30 $5,194,438.17 $5,763,861.21 $6,339,149.80 $7,030,641.42 $7,677,307.28 $8,176,786.14

Y-T-D % 7.86% 18.57% 24.75% 31.89% 44.65% 52.53% 62.02% 68.82% 75.69% 83.94% 91.66% 97.63%

COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 MONTH AMT. RECEIVED PERCENTAGE 09 January $652,111.85 9.61% 09 February $777,269.11 11.46% 09 March $437,272.53 6.44% 09 April $504,374.97 7.43% 09 May $799,628.46 11.78% 09 June $609,982.54 8.99% 09 July $620,253.77 9.14% 09 August $444,369.34 6.55% 09 September $456,639.01 6.73% 09 October $537,874.01 7.93% 09 November $510,249.35 7.52% 09 December $446,299.40 6.58%

$6,785,305.85 YEAR-TO-DATE $652,111.85 $1,429,380.96 $1,866,653.49 $2,371,028.46 $3,170,656.92 $3,780,639.46 $4,400,893.23 $4,845,262.57 $5,301,901.58 $5,839,775.59 $6,350,024.94 $6,796,324.34

Y-T-D % 9.61% 21.07% 27.51% 34.94% 46.73% 55.72% 64.86% 71.41% 78.14% 86.07% 93.58% 100.16%

COUNTY CERTIFIED ESTIMATED FOR 2010 MONTH AMT. RECEIVED PERCENTAGE 10 January $545,451.13 8.67% 10 February $594,054.37 9.45% 10 March $369,543.05 5.88% 10 April $450,514.20 7.16% 10 May $727,260.47 11.56% 10 June $527,301.95 8.38% 10 July $585,107.11 9.30% 10 August $464,426.35 7.38% 10 September $482,965.48 7.68% 10 October $575,230.54 9.15% 10 November $531,813.90 8.46% 10 December $490,665.62 7.80%

$6,289,251.30 YEAR-TO-DATE $545,451.13 $1,139,505.50 $1,509,048.55 $1,959,562.75 $2,686,823.22 $3,214,125.17 $3,799,232.28 $4,263,658.63 $4,746,624.11 $5,321,854.65 $5,853,668.55 $6,344,334.17

Y-T-D % 8.67% 18.12% 23.99% 31.16% 42.72% 51.11% 60.41% 67.79% 75.47% 84.62% 93.07% 100.88%

PLF2010.XLS


Stark County District Library

Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total January

Staff Training Report

Jenny Currey Customer Service for Libraries: Managing Difficult Patrons with Confidence! (LE@D) $0.00 Jenny Currey Customer Service for Libraries: The Fundamentals of Exceptional Customer Service $0.00 Jenny Currey Customer Service for Libraries: Dealing with Angry Patrons (Library U) $0.00 Jenny Currey Customer Service for Libraries: Customers, Confrontation and Conflict $0.00 Jenny Currey Customer Service for Libraries: Providing Excellent Customer Service in a Multi-Cultural Environment (LE@D) $0.00 Kent Oliver ALA Midwinter $1,939.24 Mike Barni Stark County Human Resource Association Monthy Lunch Meetings Membership $200.00 Patty Marsh What's New in Social Media? $20.00 William Muzzy OSHA Compliance - What you Need to Know $0.00

$2,159.24

January 25, 2011

12/14/10 Onine Webinar Webjunction - State Library of Ohio 12/14/10 Onine Webinar Webjunction - State Library of Ohio 12/14/10 Onine Webinar Webjunction - State Library of Ohio 12/14/10 Onine Webinar Webjunction - State Library of Ohio 12/14/10 Onine Webinar Webjunction - State Library of Ohio 1/6 - 1/12/2011 San Diego, CA ALA Monthly - first meeting 1/18/11 Canton OH Stark County Human Resource Assoc. 1/19/11 Onine Webinar NEO-RLS 1/20/11 Canton OH Stark County Safety Council


Stark County District Library Monthly H R Report Distributed to the Board of Trustees January 25, 2011 APPOINTMENTS 12/20/10 12/20/10 12/20/10 01/18/11

Nicole Hagy, Substitute, Jackson Township Branch, hours as worked. Edyta Metz, Substitute, North Branch, hours as worked. Linda Shaull, Substitute, Perry Sippo Branch, hours as worked. Dustin Jenkins, Library Assistant, Perry Sippo Branch, part time, 48 hours biweekly. DEPARTMENT/AGENCY/STATUS CHANGES

01/01/11 01/10/11 01/17/11 01/17/11 01/17/11 01/18/11

Shannon Lee, Youth Services, part time, leave of absence until 06/01/2011 Amy Baltzly, DeHoff Memorial Branch, full time, from 80 hours biweekly to 40 hours biweekly until 05/09/2011. Jenny Miller, Lake Community Branch, part time, from 20 hours biweekly to 40 hours biweekly. Arlene Koren, Lake Community Branch, part time, from 20 hours biweekly to 40 hours biweekly. Autumn Rane, Plain Community Branch, part time, from 20 hours biweekly to 40 hours biweekly. Stephen Clark, from Substitute, Lake Community Branch to Library Assistant, Plain Community Branch, part time, 48 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

12/30/10 12/30/10 12/30/10 12/30/10 12/30/10 12/30/10 12/30/10 12/30/10 12/30/10 12/30/10 01/21/11

Phillip Beabout, Substitute, Mobile Services - Main. Morgan Bishop, Substitute, Perry Sippo Branch. Amy Cordes, Substitute, Circulation Services - Main. E Louise Dailey, Substitute, Youth Services - Main. Sharon Hart, Substitute, DeHoff Memorial Branch. Lauren Kemp, Substitute, North Branch. Ronald Luikart, Substitute, Mobile Services - Main. Lee McClellan, Substitute, Mobile Services - Main. Sharena Spencer, Substitute, Maintenance - Main. Daphne Stewart, Substitute, Perry Sippo Branch. Catherine Morgan, Librarian, Plain Community Branch, part time. NUMBER OF EMPLOYEES STILL ON LAY OFF

1 full time exempt employee Grade E1 1 part time bargaining unit employee Grade 1 1 full time bargaining unit employee Grade 2* 1 full time bargaining unit employee Grade 2** 1 full time bargaining unit employee Grade 6* * (Employee going back to school & does not want to be called back.) ** (Employee only wants recalled to full-time position)


Stark County District Library Board of Trustees January 25, 2011 Resolution Titles:

Election of Fiscal Officer Bond and Oath of Office for Fiscal Officer Appointment of Deputy Fiscal Officer Bond and Oath of Office for Deputy Fiscal Officer

Statutory Reference: O.R.C. 3375.32 and 3375.36 Discussion: The Ohio Revised Code requires that the board of library trustees hold an annual meeting in January at which a fiscal officer is elected and the fiscal officer’s bond is set. These resolutions meet those requirements of the statute. The code also provides for the appointment of a deputy fiscal officer. Recommendation: The Executive Director and staff recommend the Stark County District Library Board of Trustees approves the resolutions. Draftor: Michele Monnette Person(s) Responsible for Implementation:

Russ Humerickhouse Michele Monnette Kent Oliver


Resolution 2011Election of Fiscal Officer Bond and Oath of Office for Fiscal Officer Appointment of Fiscal Officer Bond and Oath of Office for Deputy Fiscal Officer Resolution 2011Election of Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 25, 2011 and ending with the annual meeting of 2012.

Resolution 2011Bond and Oath of Office for the Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2012.

Resolution 2011Appointment of Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that Michele Monnette be appointed Deputy Fiscal Officer for a term not to exceed one year beginning with this, the annual meeting of January 25, 2011 and ending with the annual meeting of 2012.

Resolution 2011Bond and Oath of Office for the Deputy Fiscal Officer BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety payable to the Board of Trustees, and that the Deputy Fiscal Officer be authorized and directed to provide bond satisfactory to the Board for the term of office to expire on the date of the annual meeting, January 2012.


OATH OF OFFICE OF DEPUTY FISCAL OFFICER

The State of Ohio, Stark County, ss: I, Michele Monnette, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Ohio and will perform faithfully the duties of Deputy Fiscal Officer of the Board of Library Trustees and ex officio Deputy Treasurer of the Library Funds of the Stark County District Library and State of Ohio during my continuance in office.

Signature

Date


OATH OF OFFICE OF FISCAL OFFICER

The State of Ohio, Stark County, ss: I, Russell E. Humerickhouse, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Ohio and will perform faithfully the duties of Fiscal Officer of the Board of Library Trustees and ex officio Treasurer of the Library Funds of the Stark County District Library and State of Ohio during my continuance in office.

Signature

Date


Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Executive Director Bond Statutory Reference: History/Background/Discussion: The Stark County District Library Board of Trustees has requested the Executive Director to execute a bond in the amount of $100,000.00 with a Board of Trustees approved resolution. Recommendation: The Finance and Audit Committee recommends the Stark County District Library Board of Trustees approve the resolution. Draftor(s):

Russ Humerickhouse

Person(s) Responsible for Implementation: Board of Trustees and Executive Director


RESOLUTION 2011Executive Director Bond Resolution BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the bond for the Executive Director is fixed at $100,000.00 which is surety payable to the Board of Trustees, and that the Executive Director be authorized and directed to provide bond satisfaction to the Board of Trustees on the date of the annual meeting, January 2011 to expire on the date of the annual meeting, January 2012.


Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Disposal of Library Furniture, Equipment, and Materials History/Background/Discussion: Annually, the Stark County District Library approves a resolution to authorize the Executive Director to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year. This resolution provides that authorization for the year 2011. Recommendation: That the Library Board of Trustees approves the resolution authorizing the Executive Director to dispose of library furniture, equipment and materials. Draftor(s):

Patty Marsh

Person(s) Responsible for Implementation: Patty Marsh


RESOLUTION 2011Disposal of Library Furniture, Equipment, and Materials

WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the disposal of equipment, furniture and materials no longer usable by the library, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director be authorized to dispose of library furniture, equipment and materials by either sale or disposal at various times during the year 2011.


Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Executive Director Transportation Allowance History/Background/Discussion: The Executive Director of the Stark County District Library uses his personal vehicle to conduct Library business and represents the Library during his personal hours and travel and it is difficult and cumbersome for the Executive Director to continuously record and submit for reimbursement all the miles he is traveling while conducting Library business. At the January 31, 2006 Board of Trustees meeting the Board decided that a monthly car allowance would be a more efficient way to reimburse the Executive Director for his Library mileage. A resolution was presented and approved for the Executive Director to receive a monthly car allowance to be paid thru payroll and included on his W-2. A resolution was approved by the Board on January 30, 2007, on January 29, 2008, on February 17, 2009 and on January 26, 2010 to continue the car allowance for each of those years. Recommendation: That the Library Board of Trustees approves the following resolution to continue the transportation allowance for the Executive Director at the same rate for the calendar year 2011. Draftor(s):

Michele Monnette

Person(s) Responsible for Implementation: Business Office


RESOLUTION 2011Executive Director Transportation Allowance

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director’s transportation allowance be set at $ 3,900.00 for calendar year 2011.


Stark County District Library Board of Trustees January 25, 2011

Resolution: Ohio Department of Administrative Services – Authorizing Library to Participate in the State of Ohio Cooperative Purchasing Program Statutory Reference: Ohio Revised Code 125.04 History/Background/Discussion: The Stark County District Library has elected to participate in the Ohio Department of Administrative Services State of Ohio Cooperative Purchasing Program for the past several years. Participation in the program requires the library board to pass a resolution authorizing participation in the program and payment of an annual fee of $100.00 Items purchased through this program in the past include furniture and telecommunications equipment. We anticipate that we will continue to use the program for future purchases. Recommendation: The library staff recommends the Board of Trustees approves the participation in The State of Ohio Cooperative Purchasing Program. Draftor: Patty Marsh Person Responsible for Implementation: Patty Marsh


Resolution 2011Ohio Department of Administrative Services – Authorizing Library to Participate in the State of Ohio Cooperative Purchasing Program WHEREAS, Ohio’s Cooperative Purchasing Act. (AM. Sub. H.B. No. 100), was signed into law on December 4, 1985; and WHEREAS, effective March 6, 1986, Ohio’s Cooperative Purchasing Act provides the opportunity for counties, townships, municipal corporations, regional transit authorities, regional airport authorities or port authorities and school districts, conservancy districts, township park districts and park districts and other authorities, to participate in contracts distributed by the State of Ohio, Department of Administrative Services, Office of Cooperative Purchasing for the purchase of supplies, equipment and certain materials; now therefore. BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE STARK COUNTY DISTRICT LIBRARY ON January 25, 2011 Section 1. That the Executive Director hereby requests authority in the name of the Stark County District Library to participate in state contracts which the Department of Administrative Services, Office of State Purchasing has entered into and the Office of Cooperative Purchasing has distributed for the purchase of supplies, services, equipment and certain other materials pursuant to Revised Code Section 125.04. Section 2. That the Executive Director or his designee is hereby authorized to agree in the name of the Stark County District Library to be bound by all contract terms and conditions as the Department of Administrative Services, Office of Cooperative Purchasing prescribes. Such terms and conditions may include a reasonable annual membership fee to cover the administrative costs which the Department of Administrative Services incurs as a result of Stark County District Library participation in the contract. Further, that the Board of Trustees of the Stark County District Library does hereby agree to be bound by all such terms and conditions and to not cause or assist in any way the misuse of such contracts or make contract disclosures to non-members of the Coop for the purpose of avoiding the requirements established by ORC. 125.04. Section 3. That the Executive Director or his designee is hereby authorized to agree in the name of the Stark County District Library to directly pay the vendor, under each such state contract in which it participates for items it receives pursuant to the contract, and the Executive Director or his designee does hereby agree to directly pay the vendor.


STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE January 25, 2011

MAIN LIBRARY Training CenterStatus: Unchanged We have estimates for the work that will need completed in order to put a Training Center on the 2nd floor and to relocate the computers.

JACKSON BRANCH Status: Unchanged The building project is progressing. There was a fundraising committee meeting on Friday, January 21st.

NORTH BRANCH Status: The unit is in and operational. On January 7th there was a meeting with K Company employees, a Trane representative, Jim Kulick, from Scheeser Buckley, Mayfield and library staff. Due to work done right after that meeting temperatures inside the building are regulated and we have been able to turn the temperature down a degree. The back draft preventer was removed as it did not seem to be solving any problems. We still have sensor failure alarms. As of Thursday the 20th, K Company has been out twice more to look into this but has been unable to stop these alarms. Notification has been turned off so Bill is not being notified as the alarms occur. Trane is to follow up with revised pricing for a new control panel with Ethernet capabilities which will allow Bill to monitor the system from Main Library.


Stark County District Library Board of Trustees January 25, 2011

Resolution Title: 2011 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library History/Background/Discussion: The Library and Stark Parks entered into a Cooperative Agreement on March 30, 2004. Section 5.1. Annual Project Budget requires the proposed Operating Budget for the Exploration Gateway building be submitted to the Park Board and the Library Board for approval. The proposed operating budget shall be in such detail and contain such supporting information as will be sufficient to allow the Park Board and Library Board to analyze the anticipated Operating Costs and Common Capital Improvements and Replacements for the Project. The Park Board and Library Board shall each act to approve the proposed Operating Budget. The Library Finance and Audit committee has reviewed the 2011 Exploration Gateway Proposed Operating Budget and all questions have been answered. Recommendation: The Library Finance and Audit committee and library staff recommends approval of the 2011 Exploration Gateway Proposed Operating BudgetPerry Sippo Branch Library. Draftor(s):

Russ Humerickhouse

Person(s) Responsible for Implementation: Kent Oliver Russ Humerickhouse


RESOLUTION 20112011 Exploration Gateway Proposed Operating Budget-Perry Sippo Branch Library WHEREAS, the Perry Sippo Branch Library is part of the Exploration Gateway building which is managed by the Stark Parks, and WHEREAS, the agreement between the Board of the Stark County Park District and the Board of Trustees of the Stark County District Library specifies the library’s responsibility to pay 43.5% of the annual operating costs of the Exploration Gateway building, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the 2011 Exploration Gateway Proposed Operating Budget be approved.


1/14/2011

Page 1 of 1

2011 Budget ACCOUNT NUMBERS 115,000.00

TOTAL Salary & Fringes Salary & Fringes

76,000.00 072 28 1157 6 3104 072 28 1157 6 3202

072 072 072 072 072 072 072 072 072 072 072 072 072

28 28 28 28 28 28 28 28 28 28 28 28 28

35,753.00 1157 6 4201 1157 6 4202 1157 6 4202 1157 6 4202 1157 6 4203 1157 6 4206 1157 6 4206 1157 6 4206 1157 6 4306 1157 6 4404 1157 6 4405 1157 6 4406 1157 6 4407

Supplies & Materials: General Supplies & Materials: Electric

Purchased Services: Water/Sewage Purchased Services: Repair/Maintenance Purchased Services: Repair/Maintenance Purchased Services: Repair/Maintenance Purchased Services: Property, Rental Equip/Veh Purchased Services: Repair/Maintenance-Land/Buildings Purchased Services: Repair/Maintenance-Land/Buildings Purchased Services: Repair/Maintenance-Land/Buildings Purchased Services: Licenses and Permits Purchased Services- Advertising Purchased Services - Printing & Binding Purchased Services - Communication Purchased Services: Other Insurance

SALARIES & FRINGES, 61000 & 62000 Cleaning & Maintenance Public Safety

56,500.00 8,475.00

27,500.00 48,500.00

15,537.50 27,402.50

11,962.50 21,097.50

2,990.63 5,274.38

Contingency-Exploration Gateway Advertising- Exploration Gateway Contingency-Exploration Gateway Contingency-Exploration Gateway Building Insurance-Exploration Gateway

8,200.00 2,500.00 630.00 2,700.00 180.00 4,000.00 1,615.00 2,778.00 400.00 1,050.00 1,500.00 1,700.00 8,500.00

4,633.00 1,412.50 355.95 1,525.50 101.70 2,260.00 912.48 1,569.57 226.00 593.25 847.50 960.50 4,802.50

3,567.00 1,087.50 274.05 1,174.50 78.30 1,740.00 702.53 1,208.43 174.00 456.75 652.50 739.50 3,697.50

891.75 271.88 68.51 293.63 19.58 435.00 175.63 302.11 43.50 114.19 163.13 184.88 924.38

2,000.00 1,500.00

1,130.00 847.50

870.00 652.50

217.50 163.13

22,510.00

12,718.15

9,791.85

2,447.96

4.00 252,763.00

0.00 142,811.10

4.00 109,955.91

1.00 27,488.98

100,000.00 15,000.00

SUPPLIES & MATERIALS, 63000-OPERATING Contingency-Exploration Gateway Contingency-Exploration Gateway PURCHASED SERVICES, 64000-OPERATING Contingency-Exploration Gateway Contingency-Exploration Gateway Alarm System Monitoring-Exploration Gateway Elevator Maintenance-Exploration Gateway Contingency-Exploration Gateway Contingency-Exploration Gateway Annual inspection and testing of the fire protection system-Exploration Gateway Preventative Maintenance Air Conditioning/Heating Service Agreement-Exploration Gateway

Other Allocations-Reimbursements Other Allocations - Special Projects

OTHER ALLOCATIONS, 67000 Rental Refunds-Exploration Gateway Contingency-Exploration Gateway

22,510.00 072 28 0000 8 2100

Transfers Out

NON-OPERATING, 80000 Capital Replacement-Exploration Gateway

Rent TOTAL: PERMANENT IMPROVEMENT FUND-529 Project Fund

LIBRARY SHARE

Annual Quarterly 43,500.00 10,875.00 6,525.00 1,631.25

3,500.00 072 28 1157 6 7116 072 28 1157 6 7118

48,898.30 529 28 0000 6 5000

PARK SHARE

CAPITAL OUTLAY, 65000-EQUIPMENT Exploration Gateway Capital Replacement

48,898.30 TOTAL:

48,898.30


Bill and Melinda Gates Foundation Opportunity Online Hardware Grant Program Phase 2 Match Verification The Bill & Melinda Gates Foundation requires the information requested below. Please provide all details. Completed and signed form as well as other required documentation should be faxed or emailed as pdf attachments to Missy Lodge, mlodge@library.ohio.gov or fax to 614.466.3584 (att. Missy Lodge). Call Missy with questions at 800.686.1532. Library Name: _Stark County District Library__________ Total Amount of Required Match for Phase 2: $_$2600.00____________ Description of Match Source(s): Check all applicable box(es) below. Provide supporting details as requested. __X__ Existing Library Technology Budget Funds

Amount of funding from this source $2,600.00

Date funds were committed to the library _1/25/2011_____ Date funds will be disbursed or available to the library _1/25/2011_____ Please submit a copy of the Library Board Resolution or Minutes ____ Nongovernmental Donations or Grants (e.g. private donors, community foundation grants, local businesses, etc.).

$

Date funds were committed to the library ______ Date funds will be disbursed or available to the library ______ Please submit donor information and letter of commitment ____ Monies derived from Fundraising Efforts (e.g. book sales, library fundraisers, etc.).

$

Date funds were committed to the library ______ Date funds will be disbursed or available to the library ______ Please submit verification of amount ____ Other (please explain and provide necessary documentation)

Date funds were committed to the library ______ Date funds will be disbursed or available to the library ______ Total from all sources (must equal #2 above)

$ 2600.00


Certification: By signing below the Trustees and Library Administration certify that the funds committed above will not supplant local funds already dedicated for the library or technology projects.

_________________________ Signature, Board President

__________________ Date

_________________________ Signature, Director

__________________ Date


Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Election of Board Officers Statutory Reference: O.R.C. 3375.32 Discussion: The Ohio Revised Code requires that the Board of Library Trustees holds an annual meeting in January at which a president, a vice-president, and a secretary are selected. This resolution meets this requirement of the statute. Recommendation: The By-laws and Nominating Committee recommends the Board of Trustees approves the resolution.

Draftor(s): Michele Monnette

Person(s) Responsible for Implementation: Board of Trustees


Resolution 2011Election of Officers

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that the following slate of officers is elected to serve from this annual meeting of January 25, 2011 to the next election at the annual meeting of 2012.

2011 SLATE OF OFFICERS BOARD OF TRUSTEES STARK COUNTY DISTRICT LIBRARY

PRESIDENT:

Shawn O'Brien

VICE PRESIDENT:

Steve Pittman

SECRETARY:

Susan Rodgers


Stark County District Library Board of Trustees January 25, 2011

We request that library board members of the Stark County District Library sign the Oath of Office of Board Members on January 25, 2011. Title: Oath of Office of Board Members History/Background/Discussion: At the annual meeting of the Board of Trustees the Stark County Library District, each board member is asked to renew the oath of office for board members. Draftor: Michele Monnette Recommendation: That each member of the board of trustees renew, sign, and date the Oath of Office of Board Members.


OATH OF OFFICE OF BOARD MEMBERS

I do solemnly affirm that I will support the Constitution of the United States and the Constitution of the State of Ohio and that I will faithfully and impartially discharge my duties as a member of the Board of Trustees of the Stark County District Library to the best of my knowledge and in accordance with the laws now in effect and hereinafter to be enacted during the continuance in said office and until my successor is elected and qualified.

Trustee Signature

Date


BOARD COMMITTEES – 2011

BUILDING COMMITTEE Shawn O’Brien, Chair John Mroczkowski Bert Nero HUMAN RESOURCES COMMITTEE Robin Austin, Chair Wanda Young Susan Rodgers FINANCE & AUDIT COMMITTEE Steve Pittman, Chair Shawn O'Brien John Mroczkowski BYLAWS & NOMINATING COMMITTEE John Mroczkowski Steve Pittman


Stark County District Library Board of Trustees January 25, 2011

Resolution Title: Gates Grant Matching Funds (Opportunity Online Hardware Grant) History/Background/Discussion: In order to be acceptable to the Bill and Melinda Gates Foundation a public library must submit to the State Library a signed match verification form as well as documentation. The matching funds documentation must include the following information: • Amount of funding commitment. • Source of commitment, name of organization committing funds or statement that it is from the library’s technology budget. • Statement that funds are to be used as match for the BMGF Opportunity Online Hardware grant. • Documentation that show the passage of this resolution. This was an anticipated expenditure and is included in the 2011 operating budget. Recommendation: That the Library Board of Trustees approves the following resolution. Draftor:

Bryan Harris

Persons Responsible for Implementation:

Suzette Burlingame Bryan Harris Information Technology Staff


RESOLUTION 2009GATES GRANT MATCHING FUNDS (OPPORTUNITY ONLINE HARDWARE GRANT) WHEREAS, the Stark County District Library Board of Trustees requires matching funds of $1950.00 (25%) for installation of a minimum of one computer at the Community Center and a minimum of two computers at the DeHoff Memorial Branch. WHEREAS, a request for price quotes for said computers will be obtained and awarded to the lowest bidder in the amount not to exceed $7800.00 ($5850.00 from the grant and $1950.00 match). NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director or his designee be authorized to provide the matching funds of $1950.00.


Stark County District Library Board of Trustees January 25, 2011 Resolution Title: Reaffirm Internet and Computer Use Policy History/Background/Discussion: The Library’s Internet Use Policy was passed by the SCDL Board of Trustees as Resolution 2004-35 on May 18, 2004. The Internet Use Policy was updated with Resolution 2007-27 at the April 17, 2007 Board of Trustees meeting. The policy title was changed to Internet and Computer Use Policy and minor modifications to the text were made to accommodate advancements in technology. The Internet and Computer Use Policy is a requirement of CIPA compliance and presented to the Board of Trustees for review annually as a component of the Policy. Minor modifications have been made to this version of the Internet and Computer Use Policy as recommended by the Library’s Administrative Team and IT Manager, Bryan Harris, to accommodate advancements in technology, library terminology, and clarify CIPA compliance to ensure the Library’s eligibility to receive E-rate funding for computer hardware purchases. Recommendation: That the Library Board of Trustees approves the Internet and Computer Use Policy. Draftors: The 2004 Internet Use Policy was drafted by The Internet Policy Task Force: Dolores Brenton, Suzette Burlingame, Carolyn Dick, David Krajci, Debbie Russo, Roseann Widder, and Renee Williams. Person Responsible for Implementation: Kent Oliver, Executive Director


Resolution 2011Reaffirm Internet and Computer Use Policy Resolution

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library that: Integral to the mission of the Stark County District Library is the provision of meeting the informational, educational, cultural, and recreational needs of the diverse population of Stark County. As the Library strives to be the county’s premier resource center, Internet workstations are available to all customers. Usage is not restricted by need or residency. Parents or legal guardians may choose to allow their children under the age of 16 to override the Internet filter. Each customer is asked to accept the Library’s Internet Policy in order to initiate an Internet session on Library workstations. The information available on the Internet, due to its scope and diversity, may not be accurate, authoritative, factual, legal, reliable, or complete. Library customers should carefully assess the validity of information located on the World Wide Web. The Stark County District Library does not provide email or social networking clients on library computers. Email and social networking applications are available via the web, and parents or legal guardians have the responsibility to oversee their children’s use of the Internet and library computers. The Stark County District Library’s network supports access to the most commonly used Internet protocols. The content of some web sites may not be accessible due to Network security. Library employees are available to provide limited assistance to individual customers. Customers are encouraged to take advantage of Library workshops which provide basic instruction on the Internet and computer skills. Customers may save files to external storage drives; send files to their personal email accounts; or print documents for a fee at designated workstations. The option to save personal files to the hard drive or the Network is not available. The Library’s computers can be used to access webbased e-mail accounts. Customers are welcome to use the Internet, but may not display images that are deliberately offensive or create a hostile or intimidating environment. Customers may not display on screens or printers sexually explicit graphics or other materials which may be obscene, illegal, or harmful to minors as defined in local, state, and federal law or applicable court decisions. The use of the Internet or any computer device within the library to engage in any activity which constitutes a violation of local, state, or federal law is strictly prohibited. Internet users are governed by the library’s Appropriate Conduct Policy. This Internet Policy will be reviewed by the Stark County District Library’s Board of Trustees at least annually. Absolute privacy for customers using electronic resources cannot be guaranteed. Any user name, password, email, credit card number, financial, or other information entered may not be private or completely secure.


Board Packet Jan. 2011