Page 1

BOARD OF TRUSTEES MEETING July 17, 2018


Stark County District Library Board of Trustees Agenda July 17, 2018 Main Library-James M. Conley Board Room Canton, Ohio 5:00 p.m. I.

Public Comments

II.

Board President Comments

III.

Staff Reports A. Mary Ellen Icaza, CEO/Executive Director B. Chris Butler, Fiscal Officer C. Josh Harris, Director of Organizational Effectiveness and Strategic Initiatives

IV. A. B. C. D. V. VI.

Consent Calendar Minutes of June 19, 2018 Meeting June Financial Report June Gift Report Monthly Human Resources & Training Report

1 5 13 14

Building and Grounds Committee Report Human Resources Committee Report A. Tobacco and Smoke Free Campus Policy

VII.

Finance and Audit Committee Report

VIII.

New Business

IX.

Executive Session to Discuss Personnel & Real Estate

X.

Adjournment Next Meeting: September 18, 2018

15


Stark County District Library Board of Trustees Meeting Minutes June 19, 2018 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, June 19, 2018 at the Main Library. In attendance were Board members Steven Pittman, Susan Rodgers, Sally Efremoff, Robert Belden, Robin Mingo-Miles, and Joseph French. Also in attendance were Interim Executive Director/CEO Jean Duncan McFarren and Fiscal Officer Chris Butler. The meeting was called to order at 5:00 p.m. by President Steven Pittman. PUBLIC COMMENTS • None INTERIM EXECUTIVE DIRECTOR/CEO REPORT • Interim Executive Director/CEO Jean Duncan McFarren reported that the Vote Libraries Campaign Committee held its first planning meeting. • She said the DeHoff Branch is featuring a celebrity story reader as part of the community oriented summer reading program pilot project. • She said she attended the Chamber of Commerce Stark Forum on innovation. • Ms. McFarren introduced Communications Director Stephanie Cargill. FISCAL OFFICER’S REPORT • Fiscal Officer Chris Butler reviewed the May 2018 financial reports with the board. • He said Stark Library is currently working on several large capital projects. Funds were reserved over the past several years, but more will need to be raised. The remaining funding will come in the form of PLF Notes (debt issuance). • In November, a levy will be placed on the ballot in order to help bring further flexibility to the library’s budget. CONSENT CALENDAR • Minutes of the May 15, 2018 Board Meeting • Minutes of June 6, 2018 Special Meeting • Minutes of June 11, 2018 Special Meeting • Financial Report for May 2018 • Gift Report for May 2018 • Monthly Human Resources Report • Monthly Training Report

1


Resolution 2018-32 May 2018 Consent Calendar BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the May 2018 consent calendar. Motion by Sally Efremoff to approve the consent calendar, Robin Mingo-Miles seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT • Owner’s Representative for Capital Projects Derek Gordon said that Jackson Township did not receive a qualifying bid for their amphitheater project. They will rebid the project in 60 to 70 days. HUMAN RESOURCES COMMITTEE REPORT • Travel Reimbursement for Executive Director Candidates Resolution Resolution 2018-33 Travel Reimbursement for Executive Director Candidates NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to authorize the Fiscal Officer to issue reimbursement of travel expenses to Executive Director candidate(s), under the same guidelines as the Library’s travel reimbursement policy, at a total amount not to exceed $692.34. Motion by Robert Belden to authorize the reimbursement of travel expenses to the Executive Director candidate(s), motion seconded by Sally Efremoff; all voting yes. FINANCE AND AUDIT COMMITTEE REPORT • Insurance Policy Resolution • Establishment of Unclaimed Funds Policy and Fund Resolution • Additional Tax Levy Resolution – Amended Resolution 2018-34 Insurance Policy NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Fiscal Officer contract with Leonard Insurance Services for an annual premium of $59,670 for the Commercial Insurance Policy covered by Cincinnati Insurance

2


Company, and $14,832 for Directors & Officers and Employment Practices Policy covered by Cincinnati Insurance Company, for the coverage period July 1, 2018 to July 1, 2021. Motion by Sally Efremoff to contract with Leonard Insurance Services for insurance coverage for the period of July 1, 2018 to July 1, 2021, motion seconded by Joe French; all voting yes. Resolution 2018-35 Establishment of Unclaimed Funds Policy and Fund BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to adopt an Unclaimed Funds Policy and instruct the Library’s management to be responsible for implementation and execution of the provisions of this policy and its related procedures. Additionally, the Stark County District Library Board of Trustees authorizes the Fiscal Officer to establish an agency fund to be known as the “Unclaimed Funds fund” (901). Motion by Susan Rodgers to adopt an Unclaimed Funds Policy and authorize the Fiscal Officer to establish an agency fund known as the “Unclaimed Funds fund”, motion seconded by Robin Mingo-Miles; all voting yes. Resolution 2018-36 Additional Tax Levy – Amended Motion by Robin Mingo-Miles to approve the Amended Additional Tax Levy Resolution, motion seconded by Sally Efremoff; roll call vote as follows: Susan Rodgers – yes Robin Mingo-Miles – yes

Sally Efremoff – yes Joseph French – yes

Robert Belden – yes Steven Pittman – yes

NEW BUSINESS • Smoke/Tobacco Free Discussion • Executive Session to Discuss Personnel Matters BOARD PRESIDENT COMMENTS • President Steven Pittman said that Mary Ellen Icaza satisfied all the conditions of the Executive Director appointment resolution and will assume her role on July 16, 2018. Resolution 2018-37 Executive Session Motion by Joe French to enter into executive session at 5:25 p.m. to discuss personnel matters, motion seconded by Robert Belden; roll call vote as follows:

3


Susan Rodgers – yes Robin Mingo-Miles – yes

Sally Efremoff – yes Joseph French – yes

Robert Belden – yes Steven Pittman – yes

Motion by Sally Efremoff to enter back into regular session at 6:05 p.m., motion seconded by Robert Belden; all voting yes. Resolution 2018-38 Interim Executive Director Resumption of Deputy Director Duties NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that Jean Duncan McFarren, Joshua Harris, and Shanna Springer resume their titles and compensation, as held on January 1, 2018. Each shall receive a wage increase of 2.25%, same as the increase given to all other employees in Resolution 2018-17, based on the January 1, 2018 salary. These changes shall be effective July 16, 2018. Motion by Robert Belden to approve the resumption of previous positions and duties, and authorize the wage increases at 2.25% based on the January 1, 2018 salaries, motion seconded by Joe French; all voting yes.

ADJOURNMENT Motion by Sally Efremoff to adjourn the meeting at 6:07 p.m., Susan Rodgers seconded the motion; all voting yes. NEXT BOARD MEETING • The next Board meeting is scheduled for Tuesday, July 17, 2018 at the Main Library.

4


STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JUNE 2018

PAGE 1

REVENUES DESCRIPTION

FUND 101

FUND 216

FUND 217

FUND 219

FUND 223

FUND 225

FUND 229

FUND 401

FUND 450

FUND 455

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

ECRC

IRELAND,

NAN JOHNSTON

R HUMERICKHOUSE

SCDL

CAPITAL

PERMANENT

CAPITAL

YOUTZ

WISE

MY IRELAND

FUND

SPORTS FUND

FOUNDATION

PROJECTS

IMPROVEMENT

CAMPAIGN FUND

TRUST

TRUST

FOUNDATION

PUBLIC LIBRARY FUND R.E.TAXES (LEVY) GRANTS/E-RATE PATRON FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

$649,666.03 $2,387.03 $0.00 $23,525.48 $3,069.09 $0.00 $160.00 $46,933.66 $0.00 $725,741.29 $0.00 $725,741.29

$1,421.56

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$1,421.56 $0.00 $1,421.56

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$395.66

$257.23

$395.66 $0.00 $395.66

$257.23 $0.00 $257.23

TOTAL

$649,666.03 $2,387.03 $0.00 $23,525.48 $5,143.54 $0.00 $160.00 $46,933.66 $0.00 $727,815.74 $0.00 $727,815.74

EXPENSES DESCRIPTION

FUND 101

FUND 216

FUND 217

GENERAL

STARK COMMUNITY

ECRC

FOUNDATION

FUND 219

FUND 223

FUND 225

FUND 455

FUND 801

IRELAND,

NAN JOHNSTON

R HUMERICKHOUSE

SCDL

CAPITAL

PERMANENT

CAPITAL

YOUTZ

WISE

MY IRELAND

FUND

SPORTS FUND

FOUNDATION

FUND 229

FUND 401 PROJECTS

IMPROVEMENT

FUND 450

CAMPAIGN FUND

TRUST

FUND 803 TRUST

TOTAL

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

$691,292.49 $21,247.23 $175,692.06 $179,775.69 $25,372.78 $3,316.49 $1,096,696.74

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$102,287.06

$0.00

$0.00

$0.00

$0.00

$691,292.49 $25,227.15 $273,999.20 $179,775.69 $25,372.78 $3,316.49 $1,198,983.80

ENCUMBRANCES

$2,078,238.34

$0.00

$0.00

$0.00

$0.00

$880.00

$5,867.22

$117,160.66

$0.00

$18,376.42

$0.00

$0.00

$2,220,522.64

$3,979.92 $98,307.14

REVEXPM18.XLS

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 7/17/18

5


STARK COUNTY DISTRICT LIBRARY

Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/18 THRU 12/31/18 REVENUE 1000 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Public Library Fund (PLF) R. E. Taxes (Levy) Grants/E-Rate Patron Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

JANUARY $565,711.35 $0.00 $0.00 $20,620.82 $3,321.88 $0.00 $350.00 $9,804.84 $0.00 $599,808.89

FEBRUARY $704,708.31 $2,034,090.00 $0.00 $22,876.67 $3,607.63 $0.00 $555.05 $3,902.85 $0.00 $2,769,740.51

MARCH $489,806.68 $1,528.07 $0.00 $29,901.65 $4,219.02 $0.00 $1,975.00 $1,676.18 $0.00 $529,106.60

APRIL $445,078.72 $1,668,127.27 $0.00 $28,097.46 $3,916.01 $0.00 $1,100.00 $4,358.74 $0.00 $2,150,678.20

MAY $634,032.74 $463,491.85 $0.00 $26,370.53 $4,355.03 $0.00 $9,216.10 $8,765.31 $0.00 $1,146,231.56

JUNE $649,666.03 $2,387.03 $0.00 $23,525.48 $5,143.54 $0.00 $160.00 $46,933.66 $0.00 $727,815.74

JULY

JANUARY $691,480.51 $19,183.15 $140,981.21 $143,408.06 $21,951.12 $4,508.99 $1,021,513.04

FEBRUARY $706,457.52 $42,283.24 $378,348.98 $274,906.25 $3,395.02 $445.57 $1,405,836.58

MARCH $681,510.31 $31,572.19 $280,204.77 $112,494.11 $124,537.64 $5,873.69 $1,236,192.71

APRIL $813,439.44 $32,197.43 $289,517.25 $158,250.03 $43,599.49 $46.94 $1,337,050.58

MAY $845,264.15 $26,633.36 $182,831.59 $209,816.41 $32,069.70 $15,953.03 $1,312,568.24

JUNE $691,292.49 $25,227.15 $273,999.20 $179,775.69 $25,372.78 $3,316.49 $1,198,983.80

JULY

$0.00

$0.00

AUGUST

$0.00 AUGUST

$0.00

SEPTEMBER

$0.00 SEPTEMBER

$0.00

OCTOBER

$0.00 OCTOBER

$0.00

NOVEMBER

$0.00 NOVEMBER

$0.00

DECEMBER

YTD TOTAL $3,489,003.83 $4,169,624.22 $0.00 $151,392.61 $24,563.11 $0.00 $13,356.15 $75,441.58 $0.00 $7,923,381.50

$0.00 DECEMBER

YTD TOTAL $4,429,444.42 $177,096.52 $1,545,883.00 $1,078,650.55 $250,925.75 $30,144.71 $7,512,144.95

$0.00

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 7/17/18

6


STARK COUNTY DISTRICT LIBRARY CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT JUNE 30, 2018

EXPENSE ACCOUNT #

ACCOUNT DESCRIPTION

1000 2000 3000 4000 5000 7-8000

Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

TOTAL

2018 YTD EXPENSES ALL FUNDS

YEAR 2017 ENCUMBRANCES PAID IN 2018

PAGE 3

2018 YTD YEAR 2017 CAPITAL, ENCUMBRANCES TRUSTS & OTHER BALANCE FUND EXPENSES

2018 YTD 2018 CURRENT YEAR GENERAL FUND EXPENSES PERMANENT GENERAL FUND APPROPRIATIONS

YTD % OF BUDGET USED IN 2018

$4,429,444.42 $177,096.52 $1,545,883.00 $1,078,650.55 $250,925.75 $30,144.71

$0.00 $20,821.67 $257,580.01 $210,983.14 $24,951.12 $4,498.00

$0.00 $19,085.46 $46,194.37 $2,771.24 $0.00 $209.00

$0.00 $8,029.68 $320,808.94 $0.00 $115,000.00 $0.00

$4,429,444.42 $148,245.17 $967,494.05 $867,667.41 $110,974.63 $25,646.71

$9,350,000.00 $465,025.00 $3,277,007.00 $2,500,000.00 $617,050.00 $51,570.00

47.37% 31.88% 29.52% 34.71% 17.98% 49.73%

$7,512,144.95

$518,833.94

$68,260.07

$443,838.62

$6,549,472.39

$16,260,652.00

40.28%

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 7/17/18

7


STARK COUNTY DISTRICT LIBRARY

Page 4

ALL FUNDS FINANCIAL STATEMENT AT JUNE 30, 2018 101

401

450

455

460

217

219

223

225

229

801

803

GENERAL

CAPITAL

PERMANENT

CAPITAL

CAPITAL FUND

EARLY CHILD

IRELAND,

NAN

RUSS

SCDL

YOUTZ

WISE

Y-T-D

FUND

PROJECTS

IMPROV.

CAMPAIGN

SANDY VALLEY

RES. CENTER

MY IRELAND

JOHNSTON

HUMERICKHOUSE

FDN.

TRUST

TRUST

TOTAL

BAL. AT JAN.1, 2018

$

2,874,664.46

$ 3,331,054.51

$ 44,125.11

$ 1,175,244.62

$

2018 REVENUE:

$

7,914,756.89

$

7,318.83

$

-

$

$

$

6,960,332.49

$

370,188.88

$

-

$

181,623.58

$

BAL. AT JUNE 30, 2018

$

3,829,088.86

$ 2,968,184.46

$ 44,125.11

$

993,621.04

$

ENCUMBR. AT 6/30/2018

$

2,078,238.34

$

$

$

18,376.42

$

-

2,867.49

$

211.82

$

180.65

$

-

$

-

$

-

$

-

$

-

$

-

$

$

211.82

$

180.65

$

$

-

$

-

$

1,953.52

$

880.00

$

8,630.03

$ 15,539.96

$

7,052.60

$

7,462,404.77

-

$

-

$

-

$

791.32

$

514.46

$

7,923,381.50

-

$

-

$

-

$

-

$

-

$

7,512,144.95

$

880.00

$

8,630.03

$ 16,331.28

$

$

7,873,641.32

$

880.00

$

5,867.22

$

$

$

2,220,522.64

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 18-

2018 EXPENDITURES: 2018 BOARD OF TRUSTEES APPROPRIATION 18-

117,160.66

-

2,867.49 -

1,953.52 -

-

7,567.06 -

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 7/17/18

8


STARK COUNTY DISTRICT LIBRARY CASH STATEMENT AT JUNE 30, 2018

PAGE 5

BALANCE @ 5/31/18

BALANCE @ 6/30/18

INCREASE/(DECREASE)

OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING) HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$ $

988,305.57 218,254.58

$ $

1,394,053.15 225,087.79

$ $

405,747.58 6,833.21

INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT HUNTINGTON BANK-MONEY MARKET ACCOUNT HUNTINGTON BANK-MMAX

$ $ $

873,575.01 3,951,562.69 2,556,590.83

$ $ $

874,996.57 3,101,793.83 2,559,630.72

$ $ $

1,421.56 (849,768.86) 3,039.89

$ $ $ $ $

75.00 915.00 8,589,278.68 (256,639.21) 8,332,639.47

$ $ $ $ $

75.00 915.00 8,156,552.06 (204,873.69) 7,951,678.37

$ $ $ $ $

(432,726.62) 51,765.52 (380,961.10)

PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 7/17/18

9


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2018 DATE REAL ESTATE ounty/Township TAXES

Page 6 REAL ESTATE TAXES MANF. HOME

ROLLBACK/ STATE OF OHIO/COUNTY

PAYMENT IN LIEU/TIF TAX/ ABATEMENT

PER. PROP./ UTILITY/ OTHER

GENERAL PERSONAL

AUDITOR & TREASURER FEES

LAND BANK FEES/ OTHER

ELECTION EXPENSE

ADVERTISING DELINQUENCY

Portage 3/14/2018 $ 5/16/2018

1,528.07

4/23/2018 $ 5/16/2018

159.10

4/13/2018 $

11,136.55

$

124.22

$

7.75

$

(21.31)

$

(3.35)

$

(154.67)

$

(67,434.81)

$

(67,614.14) $

Carroll/Brown Twp.

Summit

Stark 2/2/2018 2/6/2018 2/16/2018 2/22/2018 4/6/2018 5/8/2018 5/16/2018 6/12/2018

Y-T-D

$ $ $ $ $

384,240.00 412,350.00 155,480.00 1,082,020.00 1,656,831.62 $

6,984.09 $

$

3,703,745.34

$

6,984.09

$

456,375.79

456,507.76

$

2,387.03

$

2,387.03

$

-

$

-

-

$

-

$

Levy Taxes Received 2018 Collection Expenses 2018 Collected (Net) 1/1/18 thru 12/31/18

Levy Taxes Received Collection and Election Expenses Collected (Net)

$ $ $

-

AMOUNT OF DEPOSIT $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,506.76 124.22 155.75 7.75 10,981.88 384,240.00 412,350.00 155,480.00 1,082,020.00 1,589,396.81 6,984.09 456,375.79 2,387.03 4,102,010.08

$ $ $

4,169,624.22 (67,614.14) 4,102,010.08

YEAR 2009 YEAR 2010 YEAR 2011 YEAR 2012 YEAR 2013 5,403,147.00 $ 5,204,591.18 $ 5,064,445.50 $ 5,032,898.30 $ 7,401,799.45 (106,986.56) $ (71,136.73) $ (74,670.84) $ (77,293.85) $ (142,701.83) 5,296,160.44 $ 5,133,454.45 $ 4,989,774.66 $ 4,955,604.45 $ 7,259,097.62

Levy Taxes Received Collection and Election Expenses Collected (Net)

$ $ $

YEAR 2014 YEAR 2015 YEAR 2016 YEAR 2017 7,554,482.63 $ 7,568,644.81 $ 7,741,842.61 $ 7,873,974.86 (123,388.34) $ (124,653.07) $ (127,924.49) $ (124,430.91) 7,431,094.29 $ 7,443,991.74 $ 7,613,918.12 $ 7,749,543.95

Distributed to the Board of Trustees on 7/17/18

10


STARK COUNTY DISTRICT LIBRARY

PAGE 7

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT JUNE 30, 2018 SPECIAL

BALANCE AT JANUARY 1, 2018

GENERAL

REVENUE

CAPITAL

OTHER CAPITAL

CAPITAL

PERMANENT

FUND

FUNDS

PROJECTS

FUNDS

CAMPAIGN

FUNDS

$

2,874,664.46

1000 Taxes (PLF) 1200 Taxes Property (Levy) 2000 Grants/E-Rate

$ $ $

3,489,003.83 4,169,624.22 -

3000 Patron Fees

$

151,392.61

4000 Investment Income

$

15,938.50

5000 Service Fees

$

6000 Donations 8000 Misc. Rev. & Reimb.

$ $

13,356.15 75,441.58

$

7,914,756.89

1000 Payroll/Benefits

$

4,429,444.42

2000 Supplies

$

3000 Purch.Services

$

11,856.02

$

3,331,054.51

$

46,992.60

$

1,175,244.62

$

YEAR-TO-DATE TOTAL

22,592.56

$

7,462,404.77

$ $ $

3,489,003.83 4,169,624.22 -

$

151,392.61

$

24,563.11

REVENUE

TOTAL REVENUE Y-T-D

$

7,318.83

$

1,305.78

-

$

$

-

$

7,318.83

169,066.84

$

8,029.68

$

1,117,100.22

$

247,159.20

4000 Library Materials

$

1,078,650.55

5000 Capital Outlay 7-8000 Other Expenses

$ $

135,925.75 30,144.71

$

115,000.00

TOTAL EXPENDITURES Y-T-D

$

6,960,332.49

370,188.88

TRANSFERS (NET)

$

$

-

$

-

$

1,305.78

-

$ $

13,356.15 75,441.58

$

7,923,381.50

$

4,429,444.42

EXPENDITURES

-

$

-

$

$

-

$

-

$

$

-

$

$

-

$

181,623.58

181,623.58 -

$

177,096.52

$

1,545,883.00

$

1,078,650.55

$ $

250,925.75 30,144.71 7,512,144.95

$

-

$

$

-

$

-

FISCAL OFFICER BALANCE AT JUNE 30, 2018

$

OUTSTANDING CHECKS

$

PAYROLL LIABILITY BALANCES $ TOTAL ACCOUNTED FOR AT 4/30/2018 $

3,829,088.86

$

11,856.02

$

2,968,184.46

$

46,992.60

$

993,621.04

$

23,898.34

(204,873.69) 78,037.05 3,702,252.22

$

11,856.02

$

2,968,184.46

$

46,992.60

$

993,621.04

$

23,898.34

$

7,873,641.32

$

204,873.69

$ $

78,037.05 8,156,552.06

PETTY CASH AND CHANGE FUNDS

$

990.00

HUNTINGTON BANK-CHECKING ACCOUNT (OPERATING)

$

1,394,053.15 225,087.79

HUNTINGTON BANK-PUBLIC FUNDS ANALYZED CHECKING ACCOUNT

$

STAR OHIO-INVESTMENT ACCOUNT

$

874,996.57

HUNTINGTON BANK-MMAX HUNTINGTON BANK-MONEY MARKET ACCOUNT

$ $

2,559,630.72 3,101,793.83

TOTAL ACCOUNTED FOR AT 6/30/2018

$

8,156,552.06

DISTRIBUTED TO THE BOARD OF TRUSTEES ON 7/17/18

11


COUNTY CERTIFIED ESTIMATED FOR 2016 MONTH AMT. RECEIVED PERCENTAGE 16 January $595,092.70 8.32% 16 February $655,698.48 9.17% 16 March $452,657.39 6.33% 16 April $469,270.53 6.56% 16 May $564,849.12 7.90% 16 June $595,635.97 8.33% 16 July $659,545.18 9.23% 16 August $503,306.77 7.04% 16 September $603,230.79 8.44% 16 October $560,056.08 7.83% 16 November $554,191.93 7.75% 16 December $586,508.17 8.20%

$6,985,331.56 YEAR-TO-DATE $595,092.70 $1,250,791.18 $1,703,448.57 $2,172,719.10 $2,737,568.22 $3,333,204.19 $3,992,749.37 $4,496,056.14 $5,099,286.93 $5,659,343.01 $6,213,534.94 $6,800,043.11

Y-T-D % 8.32% 17.50% 23.83% 30.39% 38.29% 46.62% 55.85% 62.89% 71.32% 79.16% 86.91% 95.11%

COUNTY CERTIFIED ESTIMATED FOR 2017 MONTH AMT. RECEIVED PERCENTAGE 17 January $588,080.45 8.56% 17 February $647,141.48 9.42% 17 March $489,948.23 7.13% 17 April $449,404.39 6.54% 17 May $587,218.00 8.55% 17 June $613,431.86 8.93% 17 July $679,901.97 9.90% 17 August $521,174.43 7.59% 17 September $609,242.61 8.87% 17 October $529,816.25 7.71% 17 November $552,509.72 8.04% 17 December $588,375.33 8.56%

$7,149,369.65 YEAR-TO-DATE $588,080.45 $1,235,221.93 $1,725,170.16 $2,174,574.55 $2,761,792.55 $3,375,224.41 $4,055,126.38 $4,576,300.81 $5,185,543.42 $5,715,359.67 $6,267,869.39 $6,856,244.72

Y-T-D % 8.56% 17.98% 25.11% 31.66% 40.20% 49.13% 59.03% 66.62% 75.49% 83.20% 91.24% 99.81%

COUNTY CERTIFIED ESTIMATED FOR 2018 MONTH AMT. RECEIVED PERCENTAGE 18 January $565,711.35 8.24% 18 February $704,708.31 10.26% 18 March $489,806.68 7.13% 18 April $445,078.72 6.48% 18 May $634,032.74 9.23% 18 June $649,666.03 9.46% 18 July 0.00% 18 August 0.00% 18 September 0.00% 18 October 0.00% 18 November 0.00% 18 December 0.00%

$6,869,566.23 YEAR-TO-DATE $565,711.35 $1,270,419.66 $1,760,226.34 $2,205,305.06 $2,839,337.80 $3,489,003.83

Y-T-D % 8.24% 18.49% 25.62% 32.10% 41.33% 50.79% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

12


JUNE, 2018 GIFT REPORT RESOLUTION 18BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR

AMOUNT

Fidelity Charitable

100.00

First Energy Cybergrant Program

60.00

TOTAL

160.00

YEAR TO DATE TOTAL

$ 13,356.15

DESIGNATION Restricted: In Memory of Arthur & Naomi Freedman Unrestricted: General Fund

13


Stark County District Library Monthly HR Report Distributed to the Board of Trustees on July 17, 2018 June 1-30, 2018 APPOINTMENTS 06/12/18 06/25/18 06/25/18

Dawn Schley, Bachelor SPARK Parent Partner, Literacy - Main, part time, 48 hours biweekly. Denis Souers, Maintenance 1, Maintenance – Main, part time, 40 hours biweekly. Roosevelt Spells, Clerk/Driver, Mobile Services – Main, part time, 26 hours biweekly. DEPARTMENT/AGENCY/STATUS CHANGES

06/02/18 06/18/18 06/18/18 06/25/18 06/25/18

Donna Mitchell, from Shelver/Substitute to Substitute, from Youth Services – Main to Adult Services - Main, part time, from 40 hours biweekly to hours as worked. Beverly Clark, from Substitute to Shelver/Substitute, Adult Services – Main, part time, from hours as worked to 40 hours biweekly. Robin Gutierrez, Bachelor, from Literacy to Adult Services (Genealogy) - Main, full time, 80 hours biweekly. Lisa Bucklew, Clerk, from Perry Sippo Branch to Plain Community Branch, from part time to full time, from 48 hours biweekly to 80 hours biweekly. Jill Thomas, from Clerk to Bachelor, from Youth Services – Main to Mobile Services – Main, full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

06/08/18 06/08/18 06/08/18 06/08/18 06/08/18 06/13/18

David James, Substitute, Adult Services – Main, part time, hours as worked, removal. Jaquelyn Jones-Poling, Substitute, Adult Services – Main, part time, hours as worked, removal. Tyra Robinson, Substitute, Youth Services – Main, part time, hours as worked, removal. Barbara Shrader, Substitute, Adult Services – Main, part time, hours as worked, removal. Heather Wise, Substitute, Adult Services – Main, part time, hours as worked, removal. Nikole Osborne, Substitute, Adult Services – Main, part time, hours as worked, resignation. TRAINING & DEVELOPMENT

External Training & Development

# of Training Events Attended 17

# of Employees Trained 24

Internal Training & Development

16

20

Total for June 2018

33

48

Total Cost for June 2018 (training, food, travel, etc)

$7,220.09

14


Section Number 4 Document Number PM 4004 Note: Supplement to Section Number 4 Document Numbers 4001 and 4002

Resolution Number 2018-40 Adopted Date July 17, 2018 This Policy is the most current and active Replaces Resolution Number 2005-56

POLICY TITLE: Tobacco and Smoke Free Campus BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library Statement The Stark County District Library (SCDL) building interiors are currently a smoke free environment. Patrons and library staff are currently permitted to smoke outside of the buildings. Due to the significant negative health impact that tobacco and smoking products cause library users and staff, the SCDL Board of Trustees recognizes the following statements: 1) The SCDL Board of Trustees is interested in the health and well being of all library patrons and staff. 2) Cigarette smoking, second hand tobacco smoke, and tobacco products have been determined to be harmful to the public’s health. 3) Patrons of the library have the right to use materials and services, and staff members of the library have a right to perform their duties without exposure to preventable health risks. NOW, THEREFORE, BE IT HEREBY RESOLVED by the SCDL Board of Trustees that the library’s buildings, vehicles, and grounds shall be tobacco and smoke free effective January 1, 2019. BE IT FURTHER RESOLVED THAT, prohibited tobacco use and smoking in all forms includes the use of electronic cigarettes, personal vapors, and smoke-free oral tobacco products. FDA approved nicotine replacement therapy will be allowed (e.g., patches, gum, and lozenges). It is the intention of the Library to take whatever action may be needed to prevent, correct, and if necessary, discipline behavior that violates this policy. BE IT FURTHER RESOLVED THAT, in the interest of a healthier workplace and work force, the library will periodically provide training and informational assistance to library workers seeking to become smoke and tobacco free. Effective January 1, 2019 15

SCDL BOARD MEETING JULY 1018 PACKET  
SCDL BOARD MEETING JULY 1018 PACKET  
Advertisement