Boarding Handbook 2021

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Boarding Handbook 2021


S T A N D R E W ’ S C O L L E G E


Boarding Handbook CONTENTS Introduction

2

PASTORAL CARE AND STUDENT WELL-BEING Pastoral Care

4

Health and Well-being

4

Medical Incidents

5

Care of Boarding Students Following Hospitalisation

Information and Communications Technology

7

Behaviour Management

8

Drugs, Tobacco and Alcohol

10

Prep Routines

11

Mealtimes 13 Term Dates 2021

Safe in Boarding

6

Chapel

6

Co-curricular Life

6

Boarders’ Council

6

Boarders’ Reference Group

6

Police Vetting

6

9

Daily Routines

14

Emergencies 14 Student Absence

14

Contact Information

14

Handbooks 15 The Green Library and Innovation Centre

15

Visitors 15 Security

15

Leave 16

BOARDING LIFE College Facilities Access

7

Banking and Personal Money

7

College Shop

7

Second-hand Uniform Shop

7

Catering 7

Mail / Deliveries

16

Sewing Service / Laundry

16

Student Information and Consents

17

Transportation Policy

17

Uniform and Clothing Requirements

17

Leave from the House

18


Welcome to our Boarding Family

Introduction Tena koe, nau mai, haere mai. We welcome all new students and their families to the St Andrew’s College boarding community. Welcome back to those returning to boarding and I trust that you will do your part to make all of our new students and their families feel at ease as they settle into boarding life. As Head of Values and Culture, I am the Executive Team Leader who is responsible for overseeing boarding. We have an extremely committed and passionate team of boarding staff led by our Director of Boarding, Mr Matt Parr, and our three House Managers: Mr Struan George, Mrs Bronwyn Radcliffe and Mr Ian White. We are always looking to offer the best possible care and boarding experience, so please do not hesitate to contact us should you have any suggestions or feedback. Parents are welcome to attend the Boarders’ Reference Group meetings, or to email or call boarding staff. Students can also have their say by joining the student forum, completing house surveys or by talking to any of our staff. In the meantime, it is important that both new and returning parents and students read through this handbook, and take particular note of our routines and expectations, which make up our wonderful boarding culture. I am very much looking forward to witnessing the usual House events this year, along with a number of new events and activities, and the opportunities which these will bring to our boarding students. I encourage the boarding house leaders to take an active role throughout the year, to promote and get others involved in these activities to ensure a successful and fun year. It is our family culture which makes boarding so special at St Andrew’s College. I do hope that as a new or returning student you take care of your environment, yourselves and others, and indeed embrace all that is great about boarding. Best wishes for a great year.

Hamish Bell

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Head of Values and Culture


Nga mihi mahana kia koutou katoa, Greetings to you all. I am passionate about boarding. The many opportunities which it provides young people to excel are special. I want boarders in my care to feel safe and supported, so that they can strive for excellence and personal growth. I understand that we are looking after your most prized taonga and providing a safe, inclusive community is imperative. It is important that all boarders and the wider community have a strong sense of belonging and collective identity, so I value the link between home, school, and the boarding house, and encourage you to be a part of your child’s journey with us. My philosophy on student well-being and achievement revolves around making decisions based on what a great parent might do. I believe that great parents set the culture and tone of their family. They foster a sense of belonging, protection and direction. In doing so, a great parent: • provides opportunities for growth and development; • makes the most of teaching moments and educates constantly; • will discipline when necessary; • builds self-confidence; • creates opportunities to fail, so they can achieve more. Making young people feel a sense of safety and security allows them to flourish. Relationships are the key to student achievement, but without feeling safe, trust and co-operation, which underpin relationships, they cannot develop and potential cannot be reached. Here at St Andrew’s College, we believe our boarders gain a unique advantage. Of course, we support academic success and drive achievement, but we are also lucky to be able to add value to our borders through the day to day routines of boarding life. Boarding at St Andrew’s provides more than just a roof over the head and three meals a day. We want to help our boarders develop into the very best versions of themselves. Our skilled and dedicated staff and creative boarding programmes support and grow your son/daughter holistically. They develop routines, self-management and discipline. They learn to

socialise in a truly global and co-educational environment and they have endless opportunities to immerse themselves in the sporting and cultural programmes which we offer at the College, which they may not otherwise have the chance to do. This is the advantage of being a boarder and this is what we try and maximise in the way we operate. I look forward to welcoming new students to our boarding family and building on connections made with existing boarders. Nāku iti noa, nā

Matt Parr Director of Boarding

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Pastoral Care and Student Well-being

PASTORAL CARE All our boarding house staff are involved in the pastoral care of our students. Students with concerns about any aspect of boarding life can approach any of the following people: In-house contacts: House Managers, Assistant House Managers, Tutors, the College Registered Nurse and the Director of Boarding. College contacts: Chaplain, Counsellors, Deans, Tutors, and the Director of International Students and Exchanges. All matters will be dealt with sympathetically and in confidence. Each house runs their own focus group meetings, two to three times per term. These help the students interact and provide them with a sense of belonging.

HEALTH AND WELL-BEING The Health Centre provides a professional health service to the boarding community and aims to remove or minimise health-related barriers to learning, individual development and personal well-being, and to promote a healthy way of life. Our College Registered Nurse is at the Centre during school hours, with coverage from the Assistant House Manager outside of school hours. We can also arrange appointments with a general practitioner, physiotherapist, and other specialists when necessary. Boarding students may present with their concerns before school, during interval or lunch, or after school, unless there is an emergency. If a boarding student is unwell prior to school starting, they should inform their Assistant House Manager. When students with particular health or

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special needs are identified, a suitable course of action or treatment is designed in collaboration with parents, health professionals and any relevant staff members. In the case of a medical emergency, the boarding houses will take advice from the Ministry of Health and Ministry of Education. All medication is administered by the College Registered Nurse, or Assistant House Manager out of hours. We request that you keep all medical details up to date via the ‘Details’ Section of the online Community Portal. This includes Panadol and Nurofen. To access the Community Portal, visit stac.nz/Details. It is necessary that all students have a Christchurch based family member, friend or Caregiver with whom they can stay at short notice, due to an emergency situation / illness. Temporary guardians for those without Christchurch based guardians are available as a last resort and must be requested through the Director of Boarding. We offer a wide range of services appropriate to the age of our students, including: • first aid; • administration of prescribed medications; • assessment and treatment of accidents / injuries / illnesses; • referrals to other agencies as required; • nutritional advice; • asthma support; • diabetes support; • advice and support on sexual health issues; • support for addiction problems, such as smoking. College Monday to Friday Registered Nurse: 8.00am–4.15pm Ph: +64 3940 2040 +64 29 2004 189 College Doctors:

Normans Road Medical Centre

Physiotherapist: Monday, Wednesday and Friday 8.30am–5.00pm (by appointment during

term time).


MEDICAL INCIDENTS All medical related incidents are recorded on the College Student Management Systems REACH and/or Synergetic.

CARE OF BOARDING STUDENTS FOLLOWING HOSPITALISATION • all boarding students returning to the boarding house following discharge from hospital, for either illness or injury, must report to the Assistant House Manager. A medical certificate stating that the student has been cleared medically to return to school is required, as well as information regarding follow-up care or treatment. This must be given to the Assistant House Manager, who will forward it to the relevant House Manager and notify the College Registered Nurse in the Health Centre; • boarding students who are not well enough to return to school following their illness or injury should be cared for by parents or caregivers, until they have been medically cleared to return to school; • Director of Boarding must be notified by the Assistant House Manager of all students returning to the boarding house following discharge from hospital. They will determine, based on the medical documentation, whether the student’s medical condition can be managed within the boarding house; • the College Registered Nurse must be informed of all boarding students who have been hospitalised for either illness or injury outside of her normal working hours, be given a copy of the incident report (if the incident happened on site), along with any other relevant medical information.

SAFE IN BOARDING There is zero tolerance to bullying at St Andrew’s College. The boarding houses operates Safe in Boarding procedures, similar to the Safe at StAC procedures in the day school. Issues which might arise at house staff level are resolved through restorative practice. More serious incidents warrant the student being placed on a ‘step’ (1–5) and will involve a restorative justice process run by the Head of Guidance. The boarding culture is one in which students look out for each other, enjoy each other’s company, and are considerate and respectful of each other.

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BOARDERS’ COUNCIL

BOARDERS’ REFERENCE GROUP

The Boarders’ Council is a new initiative designed to give boarders an opportunity to be involved in house operations. The Council is completely student elected and consists of a male and female representative from each year level. In addition, an International and a ‘Long Distance’ boarder is also elected. The Council is chaired by Year 13 representatives and meetings are held at least once a term after feedback has been sought from the wider student body. The Council report directly to the Director of Boarding where requests or initiatives are considered, and responses made.

This group is made up of boarding parents and represents a wide geographical mix. The group meets to discuss boarding matters with management and serves as a further point of communication between the College and our boarding families.

POLICE VETTING All staff have been police vetted, and all hold current First Aid certificates.


COLLEGE SHOP

Boarding Life

CHAPEL Boarders’ chapel services are an important part of the term, where we pray and celebrate together. All students attend a weekly daytime chapel service and three boarders’ chapel services each term. The dates of these services can be found on the online Term Fixtures calendar. The College chaplaincy team run these services. Students are required to wear appropriate smart casual dress or full school uniform.

CO-CURRICULAR LIFE Students have the opportunity to participate in a wide variety of sports and cultural activities at St Andrew’s College. These activities give students the chance to discover their potential, explore particular areas of interest and strive for excellence. This is also an ideal way to make new friends and use leisure time constructively.

COLLEGE FACILITIES ACCESS Boarders have access to all College facilities, including the Gymnasium, The Green Library and Innovation Centre and music facilities, provided supervision is available and access has been approved.

The College Shop – Thistles, is located next to the Normans Road carpark, adjacent to the Senior College, and supplies all items of College and sports uniforms (except shoes) for girls and boys at all levels; all stationery required for study; and a wide range of general supplies and services including dry cleaning, clothes alterations, postal services, toiletries for boarding students, bags, phone cards and St Andrew’s College branded merchandise. The College Shop is open from 8.00am until 4.30pm on weekdays, except for Wednesdays when it closes at 4.00pm, and opens with reduced hours throughout all holiday periods. Payment for uniforms may be made by cash, cheque, credit card or EFTPOS. Once a student has started at the College, any shop purchases may be disbursed to the student’s account. For further information please contact the College Shop at shop@stac.school.nz or +64 3 940 2032. All stationery items are available from the shop and costs will be disbursed directly to student’s account. Alternatively you can purchase online using the OfficeMax MySchool system, where stationery requirements. Any order over $60.00 is delivered free of charge to the barding house for collection. For further information and to order stationery online, visit myschool.co.nz/standrewscollege The St Andrew’s uniform is only available from the College Shop. Please see ‘Uniform and Clothing Requirements’ on page 17.

SECOND-HAND UNIFORM SHOP The Second-hand Uniform Shop, run by the PTA, is open Tuesday and Thursday 3.00pm–4.30pm, also located next to the Normans Road carpark, adjacent to the Senior College.

BANKING AND PERSONAL MONEY Boarders are responsible for their own personal banking and financial arrangements. We recommend that all students have their own EFTPOS card, and that they avoid carrying cash.

CATERING Our catering staff aim to help boarders develop good eating habits, by providing a healthy and balanced selection of food for growing and active young men and women.

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Suppers are provided and extra snack food is available on request to the Assistant House Managers. If you would like to discuss your son’s or daughter’s special dietary needs and nutritional requirements, such as allergies, please do not hesitate to contact the Assistant House Manager who will communicate their needs with our Catering Manager.

INFORMATION AND COMMUNICATIONS TECHNOLOGY All students are required to consent to and abide by the College Cybersafety Use Agreement, which covers access and use of College ICT facilities. The full Cybersafety Use Agreement can be found on the intranet. A username and password is provided for each student, which must not be shared. Wireless access is available to students with laptops at various locations within the campus, and within the common room areas of the boarding houses. Students are allocated a reasonable number of print credits each year. When these are exhausted, students must pay for additional printing. Internet traffic is filtered and logged. Year 9–10 boarders are expected to hand in all devices before lights out into a secure area. Those in Year 11 need to hand in their phones only. Boarders in Years 12–13 are expected to manage their use responsibly and WiFi does shut off at night-time.

BEHAVIOUR MANAGEMENT Students who misbehave in the boarding house will fall into one of the following levels. Consequences for behavioural issues will be managed restoratively where possible, and management of behaviour is designed to promote positive behaviours in a communal living environment. Level 0 Low level behavioural issue or misdemeanour. Breach of basic house behavioural expectations.

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Process – Incident recorded and noted in duty report as a negative behaviour. House consequence given if appropriate.

Examples – student conflict, unacceptable language, unacceptable behaviour in Prep, unacceptable dining room behaviour, not following staff instructions, or a disregard for house rules. Level 1 Incident of a more serious nature. Careless action or decision. May have impact on others in the house. Possibly accumulative behaviours. An incident that breaches beyond basic house behavioural expectations. Process – Staff member to complete a pastoral behaviour report on REACH notifying House Manager, Assistant House Manager and Director of Boarding. Follow up completed by House Manager, further notes, intervention and consequences added to pastoral behaviour report on REACH if required.

Examples – accumulative level 1 offences in a term, conflict with staff, student fight, a disregard for other student’s living space or personal belongings, careless use of ICT, dishonesty, or continuous disregard for house rules, etc. Level 2 Wilful or deliberate act of defiance or anti-social behaviour. Other staff or boarders negatively affected. Risk or harm to self or others. May also be related to accumulative low-level behavioural issues causing disruption to harmonious communal living. Process – House Manager to complete a pastoral behavioural report on REACH sent to the Director of Boarding. House Manager to lead a meeting with student and Director of Boarding where practical. Intervention from House Manager to include communication with parents/caregivers and other appropriate consequence. Head of Values and Culture to be informed.

Examples – While on level 2 the student accumulates another three level 1 offences, two level 2 offences, wilful damage to personal/house property, theft, breach of vehicle use agreement, smoking/vaping, breach of ICT policies, bullying accusation, dishonesty relating to leave, or not following leave procedures correctly (AWOL).


Level 3 Serious misconduct and/or breach of boarding house rules. May include repeat level 2 offences. Process: Director of Boarding to complete investigation. Will require a meeting with the student, House Manager, parents/caregiver or student advocate (House Assistant), Director of Boarding and Head of Values and Culture. A letter will be sent home from Director of Boarding. All notes recorded in REACH as a pastoral report. Permissions modified to retain confidentiality where required but should include all House Mangers. Head of Secondary School informed. A level 4 incident could result in a short-term stand-down from the house.

Examples – repeat level 3 offence, alcohol consumption, AWOL + incident, or public behaviour that may damage the reputation of the College. Level 4 Gross misconduct, repeated level 3 offence and/or breach of both Boarding and College rules. Process: Director of Boarding to complete investigation with Head of Values and Culture. Head of Secondary School involved, and Rector informed.

Will require a meeting with the student, House Manager, parent/caregiver, student advocate (House Assistant), Director of Boarding and Head of Values and Culture. Letter sent home from Head of Values and Culture. All notes recorded in REACH as a pastoral report. Permissions modified to retain confidentiality where required, but should include all House Mangers. A level 4 incident could result in a significant stand-down or expulsion from the house.

Examples – extreme bullying, physical violence or intimidation, abuse towards a staff member, alcohol consumption resulting in harm/damage, drug possession or use, breaking the law, or behaviour that results in bringing the College into serious disrepute.

DRUGS, TOBACCO AND ALCOHOL Smoking, vaping, drinking alcohol and drug taking are strictly forbidden in the boarding houses. For further information on the College’s policies on these matters, please consult the Senior College or Middle School handbooks and applicable College policies.

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College Operations

Daily Routines Monday to Friday 7.00am

Tutor wake-up call.

7.00am–8.15am

Breakfast.

7.45am

Students who are feeling unwell should advise the tutors / Assistant House Managers on waking.

8.00am

Room inspection as per individual house routine. Students’ uniforms must be neatly presented and shoes clean. Beds are to be neatly made. Windows and curtains should be left open, and students must check that they have turned off all lights and electrical appliances. The rubbish bin should be emptied, and the floor cleared of all clothing and rubbish.

Leave during the School Day Assistant House Managers must be informed by boarders each morning regarding leave and medical appointments outside school. Students sign out either at the Middle School or Senior College receptions. The College Registered Nurse will be notified when a student has a health related appointment by the Assistant House Manager for any follow-up which may be necessary. 8.25am

All students attend tutor group meetings / assembly.

10.35am INTERVAL

Boarders are served morning tea.

12.35pm LUNCH

Lunch for all students. All students must wear full uniform and blazers to lunch. House Managers are responsible for supervision during this time.

AFTER SCHOOL

Year 9–13 students may sign out with the Assistant House Manager for shopping. (Monday to Friday, students must be in uniform for after-school leave. If students are going on weekend leave they may wear mufti to their destination.)

Correct school uniform must be worn from Monday to Friday for leave, unless approved by House Manager. Shopping leave is destination-specific, and is normally permitted to Normans Road, Northlands or Merivale Malls. Students will be permitted to go to other venues at the discretion of the boarding staff. Students must sign themselves back in. All visitors, other than parents, are to leave the grounds at 5.15pm. All leave which finishes after 5.15pm requires approval from an Assistant House Manager or House Manager. 5.30pm DINNER

Dinner until 6.15pm. Late meals can be arranged by the students with the Catering Staff. Requests by 4.45pm.

Duty Staff: Tutors, Assistant House Managers and the House Managers are responsible for supervision during this time. Suppers for each house are provided.

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Evening Routines Prep (For further information see under ‘Prep Routines’ on page 13).

Prep is supervised between 6.00pm–8.30pm. A minimum of 1 hour 30 minutes will be allocated for Prep, however times vary for each year group. Years 9–11

Students go to designated classrooms where a roll will be taken.

Years 12–13

As per individual house routines.

After Prep Years 9–11

Prep finishes.

Year 11

May take leave to Normans Road shops or to McDonalds in groups from 8.00pm–8.30pm. Once per week, summer (Terms 1 and 4) only.

Years 12–13

May take leave with duty staff permission and must return by 9.00pm in the winter and 9.30pm in the summer. This leave is usually to local eateries. Senior students may go for an evening run (in pairs) only if they have the appropriate reflective gear.

Bedtimes Students are to be in bed with lights out at the following times or according to individual house routine. The bed call will be given 15 minutes before bedtime. Students may read using reading lamps according to individual house policy. Students should have ready access to footwear and a warm jacket in case of emergency evacuation. 9.15pm

Year 9 students start bedtime routine by 9.00pm with the lights out at 9.30pm.

9.30pm

Year 10 students start bedtime routine by 9.30pm with lights out at 9.45pm.

9.45pm

Year 11 students start bedtime routine by 9.45pm with lights out by 10.00pm.

10.00pm

Year 12–13 students in residence.

10.30pm

All senior students must be in their own rooms by 10.30pm.

Friday Routines 6.30pm

Roll check and evening instructions. All year group bedtimes at staff discretion. Year 12–13 students may take evening leave as per house routine. This leave finishes at 10.30pm.

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College Operations

Weeknd Routines Saturday 8.00am

Duty staff are available to sign students out for early sport leave and to dine with students at 8.30am. All duty staff meet in the Strowan House dining room for weekend activities and information.

7.00am–9.30am

7.00am–8.00am: Continental breakfast. 8.00am–9.30am: Continental and cooked breakfast. Students can make their own cut lunches (up until 9.50am)

9.00am

Organised sport leave is signed out by the tutor. Sport leave information should include name of team and coach. Unwell students are to report to the Assistant House Manager.

10.30am–11.00am

House inspection for room tidiness, beds made, etc.

10.00am–5.30pm

Students may take leave as follows: Year 9–11 students may sign out with tutors for a maximum of two hours. Year 12–13 students may sign out with tutors for a maximum of four hours. Leave in excess of four hours requires the permission of House Manager on duty. Any leave which has a return after 5.30pm must be approved by the House Manager on duty.

5.30pm

Dinner.

6.00pm

Year 11 students may go out to activities such as ten pin bowling, ice skating, speedway or the movies. This leave must be approved by the House Manager by 1.00pm. Students must return by 10.30pm. Students must go in groups and transport must be by approved means.

7.00pm

Year 12–13 students apply to tutors for ‘privilege’ leave to movies, or to friends’ houses (full contact details must be supplied). Transport must be by approved means. No alcohol is to be consumed while on boarding house leave.

8.30pm

Visitors other than parents are to leave by 8.30pm or at the house staff’s discretion. Year 9–11 10.00pm bedtimes for all year groups are at staff discretion.

11.30pm

Year 12–13 students return from ‘privilege’ leave and sign in.

11.45pm

Bed and roll checks are completed, the doors locked and the House Manager contacted if any students are unaccounted for.

Sunday Duty staff are available to sign students out for early sport leave. In winter, ski trips are undertaken.

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7.00am–10.00am

Breakfast.

10.00am–11.30am

Brunch.

11.00am

House inspection and roll check carried out as per house routine.

10.00am–5.30pm

Students may take leave as follows at the discretion of house staff: Year 9–11 students may sign out with tutors for a maximum of two hours. Year 12–13 students may sign out with tutors for a maximum of four hours. Leave in excess of four hours requires the permission of the House Manager. Any leave which has a return after 5.30pm must be approved by the House Manager.

5.30pm–6.15pm

Dinner.

9.00pm

All leave finishes at 9.00pm unless otherwise approved. Roll is taken and students are accounted for by tutor. Bedtimes and shut down of houses as per weekday routine.


PREP ROUTINES

MEALTIMES

Prep runs Monday through Thursday evenings. It is a requirement for boarders to be in prep and is treated as a priority. Prep is supervised by Tutors and other outside staff who are there to assist and manage the prep spaces which include classrooms and the Green Library and Innovation Centre. Frequent non-performance during this time will be reported to the House Manager, form tutor, or year group Dean.

We expect all students to behave with courtesy at mealtimes. This applies to table manners and to their interactions with other students and staff. When you have a large group of people living together it is necessary to have an orderly system. Late or early meals can be arranged on request, with student responsibility to order. Use of mobile phones is not permitted at meal times.

Year 11–13 students

BREAKFAST Weekdays 7.00am–8.15am

Prep is to be a productive work period for which absolute silence and minimum of movement is permitted. All work during this time must relate to the student’s particular academic programme.

Saturday

Students must behave with courtesy while working, so that they do not disturb other students.

* These times are subject to change.

Students may also watch special news programmes, at staff discretion, but will not be permitted to receive or make phone calls during Prep. Year 9–10 students The focus for prep at this level is slightly different and designed to help develop good leaning habits for NCEA years and provide the opportunity for wider growth and development. We acknowledge that homework requirements from teachers do vary so one of the aims of the junior prep programme is to develop a mindset of boarders completing “homestudy” rather than set homework. i.e. what do they do when the have no set homework?

7.00am–9.30am

7.00am–8.00am (Continental) 8.00am–9.30am (Cooked)

Sunday 7.00am–10.00am (Continental) 10.00am–11.30am (Brunch)

LUNCH Weekdays

12.35pm–1.00pm

Saturday

Packed lunch available up to 9.50am

Sunday 10.00am–11.30am (Brunch) DINNER Weekdays

5.30pm–6.15pm

Weekends 5.30pm–6.15pm Late dinner available If a boarder requires a packed lunch for a sporting or school day trip, this is arranged through the tutor, coach, manager or Teacher-in-Charge at least the day before.

Each prep night begins with 45 minutes of sustained silent study. The second half of prep routines provide options for the students who can choose to: i) continue with individual work in a quiet supervised environment; ii) work in a collaborative learning space; iii) be involved in an activity of the tutors choice. This may be anything from learning how to change a car tyre to a lesson on financial literacy. It is all about utilising the knowledge of our staff and passing it on to our boarders.

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College Operations

CONTACT INFORMATION

TERM DATES 2021 Term 1: Year 9 Years 10–13 Term 1 ends

Wednesday 27 January Thursday 28 January Friday 16 April

(Holidays: Monday 19 April – Friday 7 May) THREE WEEKS

Term 2:

DUTY PHONES Each house has a duty phone which staff on duty are expected to carry. Please call these numbers in the first instance. MacGibbon Thompson Rutherford

+64 21 917 096 +64 21 723 746 +64 21 587 048

Monday 10 May – Friday 9 July (Holidays: Monday 12 July – Monday 26 July) TWO WEEKS

Term 3: Tuesday 27 July – Friday 24 September (Holidays: Monday 27 September – Friday 15 October) THREE WEEKS

DIRECTOR OF BOARDING

Mr Matt Parr MPA@stac.school.nz MACGIBBON HOUSE

House Manager

Mr Struan George SGE@stac.school.nz

Term 4:

Assistant House Manager

Monday 18 October – Friday 3 December

Mrs Lisa Laughlin LCA@stac.school.nz

(Holidays: Monday 6 December – January)

+64 21 460 673

+64 27 3342 283

+64 21 307 313

RUTHERFORD HOUSE

House Manager

EMERGENCIES Emergency procedures are discussed regularly by house staff. In the case of a civil defence emergency, all students will remain at the College until their parents/caregivers can be contacted to arrange to have them transported home safely. In the case of a medical emergency, such as a pandemic, the Board of Governors will determine whether to close either the entire College or boarding house, based on their assessment of the danger to the physical well-being of the College community. Emergency information regarding evacuations in the case of an earthquake can be found on the homepage of the College intranet. During a lockdown event, please stay away and check emails, social media, the College website and the StAC App for information.

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Mr Ian White IWH@stac.school.nz

+64 27 4513 720

Assistant House Manager

Mrs Maxine Shepherd MSP@stac.school.nz

+64 21 863 383

THOMPSON HOUSE

House Manager

Mrs Bronwyn Radcliffe BRE@stac.school.nz

+64 27 283 320

Assistant House Manager

Ms Jo Ah Kuoi JAH@stac.school.nz

+64 21 307 365

OTHER HELPFUL CONTACTS

+64 3 940 2040 +64 29 2004 189

Custodian

+64 29 2056 588

Sewing/ Laundry

+64 3 940 4096

Attendance

+64 3 940 2031

Health Centre – Direct Line


House Tutors Our boarding house tutors assist House Managers with a number of daily activities including wakeup, Prep, bedtime and social / weekend activities. As young adults, the tutors are a great source of encouragement and support for both boarders and management.

STUDENT ABSENCE Parents / caregivers are required to contact the Attendance Office on +64 3 940 2031 or email attendance@stac.school.nz, PLUS notify house staff if students are not returning to boarding due to illness / family related reasons; contact details can be found opposite.

HANDBOOKS To help you understand every aspect of life at St Andrew’s College, you will be sent a handbook relating to the section of the school your child is in. Our Senior College and Middle School handbooks outline all major policies and procedures, and also explain academic life in detail. Middle School Handbook: stac.nz/MiddleSchoolHandbook2021

VISITORS

Senior College Handbook: stac.nz/SeniorCollegeHandbook2021

All visitors must report to duty staff and respect the privacy of students.

THE GREEN LIBRARY AND INNOVATION CENTRE

SECURITY

Students are encouraged to use The Green Library and Innovation Centre for study, research and leisure. The library holds a wide selection of resources, including print and digital materials, with an innovation space used both for curriculum and personal projects. Hours: Monday–Friday: Saturday–Sunday:

8.00am–5.00pm Closed

We do not accept responsibility for the security of students’ personal possessions. Students provide their own padlocks for wardrobes. All clothing and possessions must be named, and serial numbers of appliances should be given to staff. Personal household insurance covering students away from home is recommended. Students may bring items such as clocks, radios, iPods and computers. As space is limited, we recommend that only small units are brought to school. Volume must always be kept to a reasonable level, out of consideration for other students and staff. Televisions and kitchen appliances are not permitted in rooms.

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College Operations

LEAVE For full details on our procedures regarding leave for boarders, please see pages 18–19 of this handbook.

MAIL/DELIVERIES Mail is collected daily by the Assistant House Manager and delivered to the relevant house for student collection.

STUDENT INFORMATION AND CONSENTS By the beginning of Term 1, all parents / caregivers of boarding students will need to have provided the College with a number of consents and confirmation of information held. This information can all be submitted online by a parent or caregiver and includes: Photography and Video use consent Boarding House Activities consent

SEWING SERVICE / LAUNDRY

Boarding Leave consent

Hours: 7.30am–1.30pm, Monday to Friday

Termination of Boarding agreement

We have a very dedicated and committed laundry/ sewing team who are responsible for students’ laundry. Dry cleaning services are available through the College Shop.

Administration of Medication

For laundry purposes, all articles of clothing must be marked with the owner’s name. Name tags should be machine stitched to the garment in the centre for easy identification, with the exception of socks, which should have name tapes sewn on vertically. Include the year group number on the tag (e.g. ‘9’ for a Year 9 boarder beginning in 2021). No iron-on labels please. The sewing service is available for all naming and repairs of clothing. We suggest that you order an extra roll of name tags for the laundry staff, as they have kindly offered to name new items as purchased. Please contact the Assistant House Managers or laundry staff if you are aware of a missing item of clothing. The importance of named clothing is paramount! It is most important that all student clothing items are named. If un-named, there is no way of returning misplaced clothing items to each student.

Boarding House Transport Co-curricular Communications To provide this Boarding information please visit: stac.nz/BoardingForms

TRANSPORTATION POLICY Parents and caregivers are required to provide authorisation for a student to travel with or transport other students or adults while at the College. This consent will be required each year and is sought via the online Community Portal. In addition, all nominated drivers must be added as ‘Hosts’ within the Boarding Student Management System – REACH. It is a privilege, not a right, for students to bring a car to College. We do not encourage it. Cars driven by students must be registered, insured and have a current Warrant of Fitness. Drivers must have a full New Zealand licence or a restricted driver who can justify the need. Only Year 13 students, on a full licence who wish to have a car at school are to complete an online application form, to apply for permission. To apply, visit: stac.nz/VehicleUseBoarders We appreciate parents’ support in discouraging students from bringing a car to school unless it is

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absolutely necessary. Year 12 students are not permitted to have a car at the College unless under exceptional circumstances. Students are encouraged to use public transport where available and practical. Buses are handy and taxi chits are available for boarders travelling outside school. The cost will be disbursed. Students may not hitch-hike or be transported by a person with a restricted licence. A plain, functional bicycle without sophisticated extras is recommended. A locking chain is essential and a safety helmet is required by New Zealand law. During holidays, bicycles may be left at the College at the owner’s risk.

UNIFORM AND CLOTHING REQUIREMENTS Please refer to the Middle School or Senior College Handbook for uniform requirements. It is essential to have sufficient uniform items to allow time for laundering. Additional Requirements • 3 bath towels; • 1 swimming towel; • shoe cleaning kit; • laundry basket – Thompson House; • named zip-up laundry bag for delicates (girls only); • 6 coat hangers; • toilet bag and toiletries; • tissues; • swimming togs; • sun hat / cap; • mufti clothes (for boys, this must include a shirt with a collar and long pants / smart dress jeans for chapel); • underwear; • thermal underwear (white only with uniform); • dressing gown / robe (optional); • pyjamas / nightwear; • slippers (optional); • small padlock for wardrobe door.

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College Operations

LEAVE FROM THE HOUSE The Boarding Houses use an online leave system to document requests, permissions and transactions around leave. Parents/caregivers and boarders are given a log in and password to complete leave requests. Full details around leave management is available through the Leave Procedures Document. General Procedures With all leave, the boarder is responsible for clearly communicating their intentions to the relevant house staff. This can sometimes be by way of a conversation (SISO – Sign in / Sign out) or through completion of an electronic leave request using their REACH account. Leave that requires levels of authorisation must be requested in advance of departure time to allow for processing. Before departing and upon arrival, a model of Talk, Tap and Go is the expected process for boarders to follow for all leave types; Talk –   to the relevant staff member. The details of the leave must be clearly understood; Tap –  refers to the process of physically tapping a screen out or into the house. An alternative to this is for relevant staff to sign the boarder out; Go –

then, and only when talk and tap have been completed, can a boarder go on leave.

Leave Types

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Leave Type

Description

SISO (On site)

Boarders sign themselves out to on campus locations through a discussion with their house staff on duty.

SISO (Off site)

A list of approved local retail destinations are available for leave. Allocations are age appropriate. Boarders sign out to these locations through a conversation with their house staff on duty.

Staff Approved

For destinations outside of the SISO locations, boarders create a leave request which details departure and return times, location, mode of transport and host information where applicable. Requests are approved by house staff on duty. Once approved, boarders can Talk, Tap and Go with staff on duty. Leave which presents a perceived higher level of risk i.e. >4 hours off site, water-based activity, driving on the open road, etc., is granted at the discretion of the House Manager or Assistant House Manager. This leave should be applied for at this level and if needed, after discussion with the student, can be upgraded to a ‘Parent Informed’ leave.

Parent Informed

This includes any overnight leave request. Students begin the process by creating a leave request containing all relevant information. Parents/ caregivers should consult with their son or daughter around the details of the leave and must approve the leave request through the email approval process, using the REACH App, or through their REACH web login. Upon approving a leave request, parents / caregivers are also accepting the terms and conditions of the leave. House Assistants or House Managers complete the process but will not approve a request until parents have approved it. Once approved, boarders can Talk, Tap and Go with staff on duty.


Boarders who have gained permission to drive a vehicle through the Director of Boarding will have access to either or both of the following leave types based on the status of their licence.

Vehicle Leave

1. 2.

Own Vehicle (self) – restricted licence drivers transporting themselves. Own Vehicle (with passengers) – full licence drivers who are taking other boarders as passengers. Note, the passenger(s) should then have a corresponding Parent Informed leave request.

Vehicle leave requests can only be approved by House Assistant Managers and above. No parental consent is required for each request as consent has been gained in the application to drive process and annual permissions. Once approved, the boarder can collect keys (restricted drivers), Talk, Tap and Go with staff on duty. Leave Entitlements

Leave Time

Years 9–10

Year 11

Years 12–13

After School

Sport and SISO (on site) as required. SISO (off site) and Staff Approved leave to 5.00pm (1 x Year 9, 2 x Year 10 per week).

Sport and SISO (on site) as required. SISO (off site) and Staff Approved leave to 5.00pm. (2 x per week)

Sport and SISO (on site) as required. SISO (off site) and Staff Approved leave to 5.00pm as required.

After Prep

No leave granted.

SISO (off site) locations only between 8.00pm – 8.30pm. 1 x per week, Terms 1 and 4 only. Must be in a group. Weather permitting and at staff discretion.

SISO (off site) locations as requested and at staff discretion. Must be in a group. Concludes 9.30 pm in summer and 9.00pm in winter.

Friday Night

At discretion of House staff. Staff Informed leave request made in advance of leave departure. Concludes 10.30pm.

Saturday Night

No leave granted.

Sunday

All weekend leave concludes by 9.00pm

Movies or group activity. Transport by taxi only. Return by 10.30pm.

‘Privilege Leave’ from after Dinner until 11.00pm at staff discretion.

Contact Whilst on leave students must be contactable. It is highly recommended that all students have a mobile phone. Where they do, they must carry it with them whilst on leave and it must be charged. Where students do not have a mobile phone, they must provide staff with a contact number prior to departure. All boarders should have the respective Duty Phone number stored in their contacts in case they need to contact staff on duty.

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347 Papanui Road, Christchurch 8052, New Zealand P +64 3 940 2000

W stac.school.nz