How Virtual Assistants Free Up 40% of Business Ownersâ€™ Time
Spending hours creating documents, sending e-mails, and building files of contacts hinder businesses from doing core tasks. By hiring a virtual assistant, business owners will find themselves with more time to focus on the overall growth of their business. Here are some of the duties of virtual assistants: Managing Clerical Tasks Virtual assistants are ideal for answering e-mails and responding to routine phone calls. Monitoring correspondence is often stressful, time consuming, and tough to keep organized. Virtual assistants will handle the process that requires team correspondence. Outsourcing this task can save businesses five to ten hours per week.
Monitoring Bills and Other Book keeping Matters Monitoring bills and other bookkeeping matters is one of the most tedious tasks for business start-ups. Many small businesses choose to share their bookkeeping systems with their virtual assistants whoâ€™ll follow up on tasks, like outstanding invoices or unpaid bills. This, however, requires them turn over some control, such as passwords and access to accounts.
Keeping Track of Electronic Filing Even in a paperless office, businesses still need to file documents digitally. An efficient virtual assistant effectively archives e-mails, maintains a complicated electronic folder system, and be the main source for important information that comes to offices. Setting Appointments with Clients Virtual assistants manage the calendars of clients, as there are many scheduling tools available online. Tasks include dealing with meeting invitations from stockholders or prospective clients, scheduling appointments with clients, and helping plan events. This allows businesses to concentrate on implementing strategic ways to win over clients and let go of that calendar. Many successful corporations strongly suggest outsourcing any clerical tasks that entrepreneurs and business owners perform daily. To be successful, business owners should stop holding onto their business so tightly, but instead allow someone else to handle these tasks. This gives them more time to know how theyâ€™re going to lead their business effectively. At the end of the day, businesses will be surprised how many opportunities turn up when they stop bogging down on the details. Resources: http://www.365virtualassistant.com/ http://www.ivaa.org/?page=101WaysToUseaVA http://www.inc.com/marlatabaka/2009/02/are_you_wasting_40_of_your_tim_3.html