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SINGAPORE

OFFICE LEASING GUIDE

A practical guide to set up your workplace


Probably because... Your lease is expiring, and can't be renewed; Your lease renewal rate is too expensive; You want to right-size your office; You’re outgrowing your space; You're graduating out of coworking space; You’re starting a new company. Whatever the reason, you’re going to need a new office space. Rest assured, this leasing guide was designed to help you with that!

Why Are You Reading This?


spaceSense makes Office Leasing and all related processes simpler, faster and easier. Setting up a new office space for the first time, or moving out from your current space due to an imminent lease expiry, can be a nightmare. We know exactly how challenging this can be, especially when you have to focus on your business as well. We've helped companies like yours to transit into their new space, quickly and easily. Due to our in-depth local market understanding, experience and direct connections, we can help you avoid common and expensive pitfalls with regards to office leasing. Founders of spaceSense (Left to right): Joe Kwan, PhD, Eunice Ooi, Steven Ming


F.Y.I. Singapore's office vacancy rates have declined from 11.5% to 10.6% at the end of 3rd Quarter 2019. - Urban Redevelopment Authority, Singapore


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Common Leasing Mistakes

Poor Understanding of the Market Prices & Practices

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Poor Exit from Existing Lease

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Poor Time Management

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Overlooking Workplace Needs over the Leasing Period

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Doing It on Your Own


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Poor Understanding understanding of of the the market Prices Market pricing&&Practices practices

Setting a realistic rental budget for your desired location is helpful in saving time in the office search. It would be optimal to know what to expect throughout the entire leasing process and how to set up your workplace, after signing the lease. After all, signing the office lease is only the beginning.

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Poor Exit from Existing Lease

When you sign a lease agreement, do take note of what are the contractual terms. This would include penalties due to early termination or over-staying. Begin your negotiations for a lease renewal or relocation at least 5 months before your current lease expires.


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Poor Time Management If you initiate conversation with landlord about lease renewal only a few of months before the lease expires, you are unlikely to get any attractive lease renewal rates and there is simply not enough time to find new office space and relocate your team. Review your lease and plan early.

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Overlooking Workplace Needs over Leasing Period

Factor in your real estate footprint for business changes over the lease term. Cater flexibility for your company to grow, downsize or even relocate within the landlord's portfolio. Avoid headaches, inconveniences and unnecessary expenses related to poor planning.


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Doing It on Your Own

One might feel that engaging an expert is a waste of money, as you are able to Lease an office space on your own. However, you could be at a disadvantage by doing so. This is especially true, if you aren't equipped with the appropriate market knowledge. This is where spaceSense can step in: Our consultants' objective is not only to help you to negotiate for the best Office Leasing deal, but also to assist you in avoiding any hidden costs and disadvantaged terms. Best of all, using spaceSense doesn't cost you a single cent.


Get Started On A new seamless way to find office space & set up for business


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Determine Your New Space

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Arrange Viewings

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Make An Offer

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Review Contracts

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Appoint Designers

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Procure Furniture

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Engage Vendors

Set up an Office in 7 Simple Steps


Determine Your New Space

Location Is the location optimal for your team & strategic partners with regards to your business operations? Having a good location would help to attract talents and customers. Price Is the rental rate within your operating budget? Be mindful of additional expenses that may or may not be included in the rent such as utilities, insurance, etc. Floor Size It may be challenging for you to know exactly how big of a space you’ll need. spaceSense.co makes it easier for you by calculating the floor size, based on headcount and requirement for meeting room and collaboration space.

Calculate the office size you need


Arrange Viewings

Once you have shortlisted potential spaces for your business, it's vital to arrange for all your stakeholders to attend the viewing. Viewings allow you and your team to get an idea if the building and the office unit meet your company's corporate image and other business requirements. Our office leasing advisor will be your single point of support to guide you throughout the viewing, comparison, lease negotiation till signing off the lease agreement.

Enquire to view


Make An Offer

If you find an office space that you like, don’t miss the opportunity. Make an Offer! Our office leasing advisor will share a cash flow forecast and assist you in negotiating the salient lease terms such as the rental rate, rent-free period, length of lease, etc. We work with you to seal the deal in the shortest amount of time and let your company start business according to plan.

Get A Free Consultation


Review Contract

It's vital to know what you're getting into. To avoid confusion, make sure that you understand the key terms in the lease agreement.

Read Article

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Appoint Designers

Signing the office lease is only the beginning. You need to engage an workplace designer to renovate the office space aka “fit-out�, before the move-in date. At spaceSense, we curate a list of trusted, qualified designers with their rich portfolios so you could select confidently based on the office design you want to achieve. Why spend your precious time and effort to search and qualify the designer? Simply communicate the desired look and feel of the workplace by sending enquiry today.

Browse Designers' Works


Procure Furniture

Choose from a full range of high quality office products including chairs, tables, storage and collaborative furniture. Invest in quality products with warranty periods that could last throughout your office lease period. Simply enquire directly with the qualified suppliers for a quote.

Browse Office Products


Engage Vendors

Consider engaging professional office movers and give your team more time to de-clutter and pack up. You may want to consider other necessary services such office cleaning and office equipment leasing, before your move-in date. Throwing a big office welcome party is great to warm up the new environment. Don't forget to cater food! Browse these services at spaceSense curated marketplace.

Browse Service Vendors


How's spaceSense Different? An End-to-End Workplace Support Platform From searching an office space to engaging a designer, purchasing office furniture and getting relevant services such as office movers, cleaner, etc. We have it all in one platform. Simplify your Search You can monitor your favourite listings, directly enquire with vendors and keep detailed records of your past enquiries. Ensure Procurement Transparency Using spaceSense is Absolutely FREE!


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Singapore Office Leasing Guide | spaceSense  

Learn how you can manage your workplace with confidence, avoid expensive mistakes and get a full suite of workplace support in today's fast-...

Singapore Office Leasing Guide | spaceSense  

Learn how you can manage your workplace with confidence, avoid expensive mistakes and get a full suite of workplace support in today's fast-...