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UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION

ACCOUNTS FOR THE YEAR ENDED 31 JULY 2009 Page Organisation and Administration

1

Auditors’ Report

2

Balance Sheet

3

Income and Expenditure Account

4

Cash Flow Statement

5

Notes to the Accounts

6 – 11

Appendix 1 : Consolidated Union Income and Expenditure Account

12

Appendix 2 : SUSU Café Trading Account

13

Appendix 3 : Travel Centre Trading Account

14

Appendix 4 : Union Shop Trading Account

15

Appendix 5 : Venue Trading Account Appendix 6 : Halls of Residence Bars Trading Account Schedules to the Income and Expenditure Account

16 – 17 18 19 – 28


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION ORGANISATION AND ADMINISTRATION ____________________________________________________________________________________

OBJECTS The Students’ Union exists to: a) b) c) d) e)

afford a recognised channel of communication between students and the rest of the University; promote the general interest of students; provide and further welfare, social, cultural, recreation and athletic facilities; foster amicable relations within The University, with other bodies and the general public; promote, facilitate and support student volunteering.

Address:

University of Southampton Students’ Union Highfield Southampton SO17 1BJ

Officers:

President – Stephen O’Reilly AU President – Allan Steynor VP Media and Communications – Jamie Ings VP Education and Representation – Rebecca Maclean VP Welfare and Societies – Sophie Paterson Winchester President – Cassandra White Other Executive Officers Administrative Officers Honorary Officers Secretary and Licensee (George R Clegg) General Manager – Jaki Booth Finance Manager – John Mills

Auditors:

Mazars LLP 8 New Fields 2 Stinsford Road Nuffield Poole Dorset BH17 0NF

Bankers:

Lloyds Group Plc Commercial Service Gracechurch House 23/35 Castle Way Southampton SO14 2BW

STATEMENT OF PRESIDENT’S RESPONSIBILITIES Standing Order 2.2 (a) (i) of the University of Southampton Students’ Union Constitution states ‘inter alia’ that the President shall cause annual accounts to be prepared and will be responsible for the presentation of these to the appropriate committees.

1


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION ____________________________________________________________________________________ We have audited the financial statements which comprise the balance sheet, income and expenditure account, cash flow statement and related notes which have been prepared under the historical cost convention and the accounting policies set out on page 6. This report is made solely to the entity’s members as a body. Our audit work has been undertaken so that we might state to the entity’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the entity and the entity’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Respective responsibilities of President and auditors As described on page 1 the President is responsible for the preparation of financial statements. Our responsibility is to audit the financial statements in accordance with relevant legal and regulatory requirements and International Standards on Auditing (UK and Ireland). We report to you our opinion as to whether the financial statements give a true and fair view. We also report to you if, in our opinion, the entity has not kept proper accounting records or if we have not received all the information and explanations we require for our audit.

Basis of opinion We conducted our audit in accordance with International Standards on Auditing (UK and Ireland) issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of the significant estimates and judgements made by the President in the preparation of the financial statements, and of whether the accounting policies are appropriate to the entity’s circumstances, consistently applied and adequately disclosed. We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements.

Opinion In our opinion the financial statements give a true and fair view of the state of the entity’s affairs as at 31 July 2009 and of its result for the year then ended.

MAZARS LLP Chartered Accountants and Statutory Auditors Poole Date:

2


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION BALANCE SHEET AS AT 31 JULY 2009 ____________________________________________________________________________________ Note

2009 £

Fixed assets Investments Current assets Stock Debtors Cash at bank and in hand

Current liabilities Creditors

2008 £

£

100

4 5 6

7

£ 100

108,191 276,900 412,935 _______

95,445 327,271 368,378 _______

798,026

791,094

(587,204) _______

(732,229) _______

Net current assets

210,822 _______

58,865 _______

Net assets

210,922

58,965

210,922

58,965

Represented by: Reserves

8

John Mills Finance Manager

Stephen O’Reilly President

Date:

Date:

The notes on pages 6 – 11 form part of these accounts.

3


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________ Note

Non-trading activities Union Grant from the University Other non-trading income (net) Surplus on JCR activities Expenditure on Union activities (net)

Trading activities Surplus/(Deficit) arising on the SUSU Café trading account Surplus/(Deficit) arising on the Travel Centre trading account Surplus/(Deficit) arising on the Union Shop trading account Surplus/(Deficit) arising on the Venue trading account Surplus/(Deficit) arising on the Halls of Residence Bars

Net surplus/(deficit) before fixed asset expenditure

8

Transfer from reserves in respect of fixed asset expenditure

8

Net surplus/(deficit) for the year

The notes on pages 6 – 11 form part of these accounts.

4

2009 £

2008 £

2,110,000 20,841 36,228 (2,057,996) ________ 109,073

1,977,000 36,344 (2,072,621) ________ (59,277)

(15,480) (22,881) 148,044 7,445 ________ 117,128 ________ 226,201

(29,796) (24,356) 86,169 14,893 ________ 46,910 ________ (12,367)

(74,244) ________

(302,760) ________

151,957

(315,127)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION CASH FLOW STATEMENT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________ Note

2009 £

2008 £

Net cash inflow from operating activities

11

114,477

162,915

Returns on investments

12

4,324

21,204

Capital expenditure and financial investment

13

(74,244)

(302,760)

_______

_______

44,557

(118,641)

Increase/(Decrease) in cash in the period

RECONCILIATION OF NET CASH FLOW TO MOVEMENTS IN NET FUNDS Increase/(Decrease) in cash in the period

44,557 _______

(118,641) _______

44,557

(118,641)

Opening net funds at 1 August 2008

368,378 _______

487,019 _______

Closing net funds at 31 July 2009

412,935

368,378

Change in net funds in the period

14

The notes on pages 6 – 11 form part of these accounts.

5


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

1.

2.

ACCOUNTING POLICIES (a)

The accounts are prepared under the historical cost convention.

(b)

The cost of fixed assets is written off to the Income and Expenditure Account and trading accounts in the year of purchase and proceeds from the disposal of fixed assets are credited to the Income and Expenditure Account and trading accounts.

(c)

Investments are stated at the lower of cost and net realisable value.

(d)

Stocks are stated at the lower of cost and net realisable value.

(e)

Income and expenditure is accounted for on a receivable and payable basis, except for interest on bank deposits which is accounted for on a receipts basis.

TAXATION The University of Southampton Students’ Union is exempt from taxation under Section 505, ICTA 1988.

3.

RELATED ENTITIES Separate accounts are prepared for the following entities and therefore their assets and liabilities have not been included in these accounts: a) b)

University of Southampton Students’ Union Club. University of Southampton Students’ Union Rag Appeal.

6


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

4.

INVESTMENTS Shares held Shares in Brassbound Limited – valued at cost

2009 £

2008 £

100 _______

100 _______

100

100

The Directors of Brassbound Limited hold the shares in trust for the benefit of the Students’ Union. The investment represents 100% of the issued share capital of Brassbound Limited.

5.

STOCKS Union Shop SUSU Café Bars Union Films Halls of Residence Bars

6.

DEBTORS Amounts due from University of Southampton Other debtors and prepayments

7.

CREDITORS Amounts due to University of Southampton Other creditors and accruals

7

2009 £

2008 £

62,617 8,136 28,288 342 8,808 _______

60,469 8,253 26,231 492 _______

108,191

95,445

2009 £

2008 £

138,444 138,456 _______

159,097 168,174 _______

276,900

327,271

2009 £

2008 £

263,372 323,832 _______

351,203 381,026 _______

587,204

732,229


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2009 ________________________________________________________________________________________________________________________________

8.

RESERVES (INCLUDING FIXED ASSET EXPENDITURE)

Non-trading reserves Consolidated reserve (schedule 15 unaudited) Trading reserves Total reserves - before commitments (see Note 9)

Balance 1 August 2008

Surplus

Transfer between reserves

Balance 31 July 2009

£

Transfer from reserves (fixed asset expenditure) £

£

£

£

550,774

109,073

(29,008)

-

630,839

(491,809)

117,128

(45,236)

-

(419,917)

58,965

226,201

(74,244)

-

210,922

8


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

9.

CAPITAL COMMITMENTS Total reserves at 31 July 2009 Less: Amounts authorised by Union Management Board and contracted for at 31 July 2009

2008 £

210,922

58,965

(8,518)

(9,857)

(521) _______

(25,344) _______

Distributable reserves at 31 July 2009

201,883

23,764

FINANCIAL COMMITMENTS

2009 £

2008 £

332,000 _______

332,000 _______

332,000

332,000

Less: Amounts authorised by Union Management Board but not contracted for at 31 July 2009

10.

2009 £

Annual commitments under non-cancellable operating leases were: Land and buildings: Leases expiring - within one year - within two to five years - in over five years

The land and buildings leases all relate to the rental of buildings from the University of Southampton. The leases allow a rent review every five years.

9


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________ 11.

RECONCILIATION OF OPERATING SURPLUS TO NET CASH FROM OPERATING ACTIVITIES

2009 £

2008 £

109,073 (15,480) (22,881) 148,044 7,445 _______

(59,277) (29,796) (24,356) 86,169 14,893 _______

226,201

(12,367)

(4,324) (12,746) 50,371 (145,025) _______

(21,204) (18,102) (109,040) 323,628 _______

114,477

162,915

RETURNS ON INVESTMENTS

2009 £

2008 £

Interest received on bank deposit account

4,324

21,204

Total surplus/deficit from Income and Expenditure account Deficit on SUSU Café Deficit on Travel Centre Surplus on Union Shop Surplus on Venue Surplus on Halls of Residence Bars

Investment income (Increase)/decrease in stock Decrease/(increase) in debtors (Decrease)/increase in creditors Net cash inflow from operating activities

12.

10


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

13.

CAPITAL INVESTMENT

2009 £

Fixed assets acquired – Union Fixed assets acquired – SUSU Café Fixed assets acquired – Travel Centre Fixed assets acquired – Union Shop Fixed assets acquired – Venue Fixed assets acquired – Halls of Residence Bars

Receipts from sale of assets Insurance income

14.

ANALYSIS OF CHANGES IN NET FUNDS

Cash in hand and at bank including on deposit

15.

2008 £

(30,921) (8,879) (36,357) _______

(89,329) (36,830) (169,525) (26,201) _______

(76,157)

(321,885)

1,913 _______

1,553 17,572 _______

(74,244)

(302,760)

1 August 2008 £

Cash Flows £

31 July 2009 £

368,378

44,557

412,935

CONTINGENT LIABILITIES A deposit account of £154,000 is held in joint names with Lloyds Group Plc. This is held as security by the bank to cover the guarantees Lloyds Group Plc has issued in favour of Rail Settlement Plan, British Rail International and IATA.

11


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION CONSOLIDATED UNION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009

APPENDIX 1

____________________________________________________________________________________ Schedule Unaudited Income Grant from the University Other income (net)

2009 £ Unaudited

1

2009 £ Unaudited

2008 £ Unaudited

2008 £ Unaudited

2,110,000 20,841 ________

1,977,000 36,344 ________

2,130,841

2,013,344

Less: Expenditure Central Services General administration expenses Officers and related expenses House expenses Union Films (net) Student central services (net) Non-departmental grants Marketing & promotional (net) Membership Services Membership services department Student advice & information centre (net) IT & New Media Publications (net) Student activities (net) Athletic Union (net) JCR (net) Sport Southampton

2 3 4 5 6 7 8

441,272 139,046 534,904 (9,406) 8,865 20,890 113,726

447,199 133,680 530,386 1,303 25,404 21,204 123,894

9

154,427

158,083

10 11 12 13 14 15

204,557 161,352 (1,946) 94,350 184,104 (36,228) 11,855 ________

184,815 139,467 (2,150) 89,878 208,198 11,260 ________ (2,021,768) ________

Surplus/deficit on Union activities (Note 11) Transfer from reserves Sale of fixed assets Insurance income Less: Fixed asset expenditure

Balance transferred to reserves

(2,072,621) ________

109,073 29,008 1,913 (30,921) ________

16

12

(59,277) 71,757 17,572 (89,329) ________

________

________

109,073

(59,277)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SUSU CAFÉ TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2009

APPENDIX 2

____________________________________________________________________________________ 2009 £ Unaudited

2008 £ Unaudited

699,435

Income Less: Cost of sales Opening stock Purchases

2009 £ Unaudited

731,897

8,253 359,562 _______

9,557 388,691 _______

Less: Closing stock

367,815 (8,136) _______

398,248 (8,253) _______

Salaries and wages

359,679 303,430 _______

389,995 317,030 _______

Gross profit Less: Expenditure Power – gas Administrative charges Cash transit charges Equipment rental Small equipment and utensils Cleaning General maintenance and till rolls Insurance Printing, postage and stationery Sundries Telephone Uniforms and overalls Promotions and publicity Staff training

Transfer from reserves Less: Fixed asset expenditure

(663,109) _______

(707,025) _______

36,326

24,872

5,400 7,800 6,300 2,915 14,080 9,851 2,200 616 154 885 858 273 474 _______

Deficit (Note 11)

4,772 7,500 6,000 2,487 4,589 11,866 8,525 2,319 892 150 1,018 1,666 438 2,446 _______ (51,806) _______

(54,668) _______

(15,480)

(29,796)

8,879 (8,879) _______

Balance transferred to reserves 13

2008 £ Unaudited

36,830 (36,830) _______ _______

_______

(15,480)

(29,796)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION TRAVEL CENTRE TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2009

APPENDIX 3

____________________________________________________________________________________ 2009 £ Unaudited Income Payments to operators and agencies Gross profit Service fees and cancellation charges

Less: Expenditure Salaries and wages Rent Electricity Barclaycard finance charges Cash transit charges Administrative charges Equipment rental Cleaning General maintenance and till rolls Insurance Printing, postage and stationery Promotions and publicity Software and computer consumables Sundries Staff training and conferences Telephone Uniforms

14

2008 £ Unaudited 1,540,615

(1,380,707) ________

(1,481,546) ________

52,271

59,069

74,043 ________

66,805 ________

126,314

125,874 122,099 9,300 1,300 3,253 1,000 5,004 130 976 491 1,220 1,953 1,127 256 138 129 1,304 550 ________

(149,195) ________

(150,230) ________

(22,881)

(24,356)

________

Balance transferred to reserves

2008 £ Unaudited

1,432,978

127,170 7,800 1,250 3,388 750 2,496 1,038 317 1,414 1,177 684 51 98 1,450 112 ________

Deficit (Note 11) Transfer from reserves Less: Fixed asset expenditure

2009 £ Unaudited

________ ________

________

(22,881)

(24,356)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION UNION SHOP TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2009

APPENDIX 4

____________________________________________________________________________________ 2009 £ Unaudited

Less: Closing stock

2008 £ Unaudited

1,811,206

Income Less: Cost of sales Opening stock Purchases

2009 £ Unaudited

1,570,653

60,469 1,300,994 ________

40,050 1,160,318 ________

1,361,463 (62,617) ________

1,200,368 (60,469) ________ (1,298,846) ________

Less: Expenditure Salaries and wages Rent Electricity Barclaycard finance charges Administrative charges Cash transit charges Cleaning General maintenance and till rolls Insurance Printing, postage and stationery Sundries Staff training and conferences Telephone Promotions and publicity Uniforms

(1,139,899) ________

512,360

Gross profit 268,528 30,000 4,000 20,985 8,004 15,500 4,476 5,343 4,138 1,286 756 287 903 110 ________

430,754 253,086 30,000 4,000 17,188 7,500 15,000 3,990 5,613 3,618 1,827 631 311 814 18 989 ________

(364,316) ________ Surplus (Note 11) Transfer from reserves Less: Fixed asset expenditure

(344,585) ________

148,044 ________

Balance transferred to reserves

15

2008 £ Unaudited

86,169 169,525 (169,525) ________

________

________

148,044

86,169


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION VENUE TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2009

APPENDIX 5

____________________________________________________________________________________ 2009 £ Unaudited Income Bars Entertainments

2009 £ Unaudited

923,207 386,064 ________

2008 £ Unaudited 1,067,211 369,420 ________

1,309,271 Less: Cost of sales Bars Entertainments

359,390 344,536 ________

Gross profit Discount allowance received

Salaries and wages

Less: Expenditure Rent Administrative charges Barclaycard charges Cash transit charges Glasses and small equipment Cleaning General maintenance and till rolls Equipment maintenance Insurance Printing, postage and stationery Software & computer consumables Sundries Staff training & conferences Telephone Uniforms and overalls Stocktaking fees Entertaining costs Performing rights

150,000 8,004 8,635 14,800 14,128 25,510 21,515 16,313 5,984 6,643 841 2,684 1,446 565 191 2,358 11,113 6,512

16

2008 £ Unaudited

1,436,631 409,150 355,830 ________

(703,926) ________

(764,980) ________

605,345

671,651

5,198 ________

6,588 ________

610,543

678,239

(318,980) ________

(339,580) ________

291,563

338,659 150,000 7,500 9,210 14,250 17,562 28,691 31,300 20,200 6,052 7,395 931 3,025 3,412 1,077 980 2,684 10,792 8,232


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION VENUE TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2009

APPENDIX 5

____________________________________________________________________________________ 2009 £ Unaudited Records & CD’s Promotional & publicity expenses Legal fees

8 1,293 133 ________

Trading deficit/surplus Add: Other Income Commissions Trading surplus (Note 11) Transfer from reserves Fixed asset sales Less: Fixed asset expenditure

2009 £ Unaudited

17

2008 £ Unaudited

13,667 121 ________ (298,676) ________

(337,081) ________

(7,113)

1,578

14,494 64 ________

13,104 211 ________

7,445

14,893

36,357 (36,357) ________

Balance transferred to reserves

2008 £ Unaudited

24,648 1,553 (26,201) ________ ________

________

7,445

14,893


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION HALLS OF RESIDENCE BARS TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2009

APPENDIX 6

____________________________________________________________________________________ 2009 £ Unaudited Income Trading income Grant from University Less: Cost of sales

2009 £ Unaudited 33,976 6,566 ________ 40,542

8 ________ 8 ________ 40,550

Gross profit Discount allowance received

231 ________ 40,781

Salaries and wages

(36,431) ________ 4,350

Less: Expenditure Rent Glasses and small equipment Cleaning General maintenance and till rolls Equipment maintenance Insurance Printing, postage and stationery Software and computer consumables Sundries Staff training and conferences Telephone Stocktaking fees Entertainment costs Performing rights Legal fees

960 793 690 1,020 103 27 136 390 28 138 1,010 311 344 42 ________ (5,992) ________ (1,642)

Trading Deficit

1,642

Add: Other Income Surplus/(Deficit)

________ -

Balance transferred to reserves 18


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

1.

OTHER INCOME (NET)

Membership fees: Associate and life Interest on bank and other deposit accounts Surplus – washing machine Miscellaneous income (net) (schedule 1A) Hire of premises and facilities Advertising and promotional income Deficit – Union vehicles Discounts received Non recoverable VAT

1A.

MISCELLANEOUS INCOME

2009 £ Unaudited

Income Entertainment machines Miscellaneous Commissions from photo-booth

Less: Expenditure Projects/campaigns Teas for committees Newspapers Taxation and management consultancy Movement in provision for bad debts Bad debts written off

2009 £ Unaudited

19

2008 £ Unaudited

1,683 4,324 1,495 4,003 25,834 6,376 (2,084) (20,790) _______

2,939 21,204 3,278 11,571 22,832 565 (6,767) 201 (19,479) _______

20,841

36,344

2008 £ Unaudited

2008 £ Unaudited

10,255 724 1,409 _______

12,056 681 3,524 _______

12,388

16,261

311 500 348 6,125 (469) 1,570 _______

Balance transferred to other income

2009 £ Unaudited

23 553 269 2,165 (1,028) 2,708 _______ (8,385) _______

(4,690) _______

4,003

11,571


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

2.

GENERAL ADMINISTRATION EXPENSES

Audit fees Insurances Legal charges Cash transit charges Office equipment maintenance Software and computer consumables Printing, stationery and postage Salaries and wages Telephones and fax Sundries (including staff recruitment) Conferences and staff training

3.

OFFICERS AND RELATED EXPENSES

Sabbatical salaries Sabbatical officers’ expenses Other officers’ expenses Region and area travel Election expenses

4.

HOUSE EXPENSES

Rent Portering wages and salaries Cleaning, wages and materials Overalls and uniforms Repairs, redecoration and general maintenance Electricity Billiard table and room maintenance

20

2009 £ Unaudited

2008 £ Unaudited

7,250 19,386 5,421 780 7,858 1,621 9,378 371,202 2,605 11,938 3,833 _______

7,100 19,147 30,067 2,547 6,137 2,446 5,729 351,984 2,417 11,837 7,788 _______

441,272

447,199

2009 £ Unaudited

2008 £ Unaudited

127,283 2,462 1,877 1,221 6,203 _______

120,644 3,824 2,594 1,767 4,851 _______

139,046

133,680

2009 £ Unaudited

2008 £ Unaudited

130,000 225,266 84,203 822 26,386 66,245 1,982 _______

130,000 239,503 84,084 720 26,370 49,246 463 _______

534,904

530,386


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

5.

UNION FILMS

2009 £ Unaudited

Income Ticket sales, refreshments and advertising Student Membership fee

2009 £ Unaudited

2008 £ Unaudited

30,078 7,938 _______ 38,016

Less : Expenditure Film hire including transport cost Refreshment purchases Salaries and wages Cleaning Performing Rights Technical expenses Vacation Subsistence Administration including advertising

13,004 4,084 6,562 1,500 592 849 100 1,919 _______

23,433 8,528 _______ 31,961 16,854 4,312 6,250 1,500 706 232 100 3,310 _______

(28,610) _______ Net (deficit)/surplus

6.

(33,264) _______

9,406

STUDENT CENTRAL SERVICES

(1,303)

2009 £ Unaudited

Freshers’ Week (net) Safety buses (net) Group Personal Accident Fund Insurance reserve fund Surge Radio Goodie bags SUSU TV Membership fee to Union Films

(9,228) 2,676 236 5,916 (2,324) 3,651 7,938 _______ 8,865

21

2008 £ Unaudited

2008 £ Unaudited 3,841 9,116 875 148 4,580 (5,673) 3,989 8,528 _______ 25,404


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

7.

NON-DEPARTMENTAL GRANTS

University of Southampton Day Nursery University of Southampton Nightline University of Southampton Students’ Union Appeal Fund University of Southampton Students’ Union Rag Appeal Fund Turner Sims Concert Hall

8.

MARKETING AND PROMOTIONAL DEPARTMENT

General administration costs including salaries Conferences and staff training Internal Union Publicity

9.

MEMBERSHIP SERVICES DEPARTMENT

General administration costs including salaries Conferences and staff training Executive officer training Student training Internal projects and campaigns Equal Opportunities campaigns and conferences Postgraduate term and vacation expenses Student Community Action administration and projects (net)

22

2009 £ Unaudited

2008 £ Unaudited

5,000 2,390 10,000 1,700 1,800 _______

5,000 3,508 9,420 1,476 1,800 _______

20,890

21,204

2009 £ Unaudited

2008 £ Unaudited

105,780 904 7,042 _______

118,253 1,221 4,420 _______

113,726

123,894

2009 £ Unaudited

2008 £ Unaudited

98,614 1,183 8,498 30 13,507 509 2,376 29,710 _______

91,805 128 11,718 91 22,207 539 1,856 29,739 _______

154,427

158,083


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

10.

STUDENT ADVICE & INFORMATION CENTRE

General administration costs including salaries Conferences and staff training Books, documents and subscriptions Day Nursery refunds International student socials Batch Scheme International (net) SUSU Emergency Fund

11. 11.

11.

IT & NEW MEDIA

General administration costs including salaries Conferences and staff training Website development costs

12.

PUBLICATIONS

Wessex Scene (net) Fresh discount magazine

13.

STUDENT ACTIVITIES (NET)

General administration costs including salaries Conferences and staff training Equipment insurance Health and safety expenses Clubs & societies expenditure (net)

23

2009 £ Unaudited

2008 £ Unaudited

187,794 1,237 11,546 2,474 2,620 (2,654) 1,540 _______

167,012 2,627 5,041 4,987 5,055 (1,457) 1,550 _______

204,557

184,815

2009 £ Unaudited

2008 £ Unaudited

159,661 5,600 (3,909) _______

136,593 4,759 (1,885) _______

161,352

139,467

2009 £ Unaudited

2008 £ Unaudited

1,863 (3,809) _______

43 (2,193) _______

(1,946)

(2,150)

2009 £ Unaudited

2008 £ Unaudited

46,491 481 9,490 4,778 33,110 _______

43,767 641 9,726 4,968 30,776 _______

94,350

89,878


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

14.

ATHLETIC UNION

Income AU membership fees Contribution to air compressor Sundry income (including AU fines) AU Ball (net)

2009 £ Unaudited

2009 £ Unaudited

14,054 280 6,752 2,513 _______

2008 £ Unaudited 6,225 245 5,500 2,025 _______

23,599 Less: Expenditure Net contributions to the expenditure of affiliated clubs Teas Club affiliations Club insurance Training courses for Clubs BUSA competition costs National representation General administration costs BUSA administration costs Hire of facilities Insurance Equipment maintenance Non BUSA club championships Recreational accommodation Travel from Winchester School of Art Coaching fund

38,773 5,727 4,945 3,541 2,776 62,457 976 2,959 13,737 5,639 8,778 7,886 23,529 25,980 _______

Deficit transferred to reserves (Schedule 16 - unaudited)

24

2008 £ Unaudited

13,995

38,062 6,666 9,972 6,803 948 63,588 1,500 3,993 13,792 7,091 8,778 7,795 24,815 1,398 118 26,874 _______ (207,703) _______

(222,193) _______

(184,104)

(208,198)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

15.

JCR

2009 £ Unaudited

2009 £ Unaudited 1,549

Income

(3,530) ________

Less: Cost of sales Gross profit

(1,981)

Other income: Transfer of reserves from University

40,000

Less: Expenditure Equipment maintenance Election expenses Training & conferences Uniforms & overalls

594 267 234 696 ________ (1,791) ________ 36,228

Surplus Transfer from reserves to meet expenditure during the year Fixed asset sales Fixed asset expenditure

________ ________

Balance transferred to reserves (Schedule 16 - unaudited)

36,228

25


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULE TO THE BALANCE SHEET AS AT THE YEAR END 31 JULY 2009 ________________________________________________________________________________________________________________________________

16.

RESERVES (INCLUDING FIXED ASSET EXPENDITURE)

Allocation of non-trading reserves Group personal accident Early retirement fund Insurance fund Athletic Union JCR General reserve Consolidated reserve (Note 8)

Balance 31 July 2008

Transfer from reserves (fixed asset expenditure) £ Unaudited

Transfer between reserves

Balance 31 July 2009

£ Unaudited

Allocation of (deficit) / surplus for period £ Unaudited

£ Unaudited

£ Unaudited

15,000 60,000 14,325 (18,734) 480,183 _______

(184,104) 36,228 256,949 _______

(2,553) (26,455) _______

182,000 (182,000) _______

15,000 60,000 14,325 (23,391) 36,228 528,677 _______

550,774

109,073

(29,008)

-

630,839

26


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2009 ____________________________________________________________________________________

17.

AFFILIATIONS AND DONATIONS

2009 £ Unaudited

Body to which affiliation or donation is made: Advice UK Amateur Rowing Association Amateur Swimming Association Asdan Ltd Association for Managers in Students’ Unions Badminton England British Baseball Federation British Cycling British Fencing Association British Parachute Association British Student American Football Association British Sub Aqua Club British University Life Saving Club British Universities American Football League British Universities Sailing Association British Universities Snow Sports Council British Universities & Colleges Sports Citizens Advice Cycling Time Trials England Handball Association England Hockey England Squash English Lacrosse Association Ltd Funder Finder Hampshire & IOW Squash Rackets Association Hampshire Football Association Hampshire Hockey Association Hampshire Rugby Football Union Hampshire Small-bore Rifle and Pistol association Host UK John Battleday Waterski Kings Ski Club Lasham Gliding Society London & Middlesex Rifle Association Medsin – UK National Association of Student Money advisers National Nightline National Postgraduate Committee National Rifle Association National Small-Bore Rifle Association Okinawan Traditional Goju Rye Karate-Do Association Schools & University Polo Association Solent Area Basketball Association Southampton & District Small Bore Rifle Association Southampton Chess League Spinnaker Club Student Scout & Guide Organisation 27

280 400 259 229 800 174 100 44 50 168 163 228 13 817 70 80 12,915 640 15 250 185 28 337 35 163 79 205 131 4 364 200 17 50 28 5 130 59 834 132 83 25 200 78 6 66 1,800 61


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION Student Radio Association The Royal Life Saving Society UK UK Council for Overseas Student Affairs (UKCOSA) – See council above Volleyball England

28

60 8 328 80 _______ 23,476


/2009