Page 1

UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION

ACCOUNTS FOR THE YEAR ENDED 31 JULY 2005 Page Organisation and Administration

1

Auditors’ Report

2

Balance Sheet

3

Income and Expenditure Account

4

Cash Flow Statement

5

Notes to the Accounts

6 – 11

Appendix 1 : Union Income and Expenditure Account

12

Appendix 2 : SUSU Café Trading Account

13

Appendix 3 : Travel Centre Trading Account

14

Appendix 4 : Union Shop Trading Account

15

Appendix 5 : Venue Trading Account

16 – 17

Schedules to the Income and Expenditure Account

18 – 26


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION ORGANISATION AND ADMINISTRATION ____________________________________________________________________________________

OBJECTS The Students’ Union exists to: a) b) c) d)

afford a recognised channel of communication between students and the rest of the University; promote the general interest of students; provide and further welfare, social, cultural, recreation and athletic facilities; foster amicable relations within The University, with other bodies and the general public.

Address:

University of Southampton Students’ Union Highfield Southampton SO17 1BJ

Officers:

President Other Executive Officers Administrative Officers Honorary Officers Secretary and Licensee (George R Clegg)

Auditors:

Mazars LLP 8 New Fields 2 Stinsford Road Nuffield Poole Dorset BH17 0NF

Bankers:

Lloyds TSB Plc Commercial Service Gracechurch House 23/35 Castle Way Southampton SO14 2BW

STATEMENT OF PRESIDENT’S RESPONSIBILITIES Standing Order 2.2 (a) (i) of the University of Southampton Students’ Union Constitution states ‘inter alia’ that the President shall cause annual accounts to be prepared and will be responsible for the presentation of these to the appropriate committees.

1


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION ____________________________________________________________________________________ We have audited the financial statements on pages 3 to 11 which have been prepared under the historical cost convention and the accounting policies set out on page 6. This report is made solely to the entity’s members as a body. Our audit work has been undertaken so that we might state to the entity’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the entity and the entity’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Respective responsibilities of President and auditors As described on page 1 the President is responsible for the preparation of financial statements. Our responsibility is to audit the financial statements in accordance with relevant legal and regulatory requirements and United Kingdom Auditing Standards. We report to you our opinion as to whether the financial statements give a true and fair view. We also report to you if, in our opinion, the entity has not kept proper accounting records or if we have not received all the information and explanations we require for our audit. We read the other information contained in the Annual Report, and consider whether it is consistent with the audited financial statements. Our responsibilities do not extend to any other information.

Basis of opinion We conducted our audit in accordance with Auditing Standards issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of the significant estimates and judgements made by the President in the preparation of the financial statements, and of whether the accounting policies are appropriate to the entity’s circumstances, consistently applied and adequately disclosed. We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements.

Opinion In our opinion the financial statements give a true and fair view of the state of the entity’s affairs as at 31 July 2005 and of its result for the year then ended.

MAZARS LLP Chartered Accountants and Registered Auditors Poole

2


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION BALANCE SHEET AS AT 31 JULY 2005 ____________________________________________________________________________________ Note

2005 £

Fixed assets Investments Current assets Stock Debtors Cash at bank and in hand

Current liabilities Creditors

2004 £

£

100

4

5 6

7

£ 5,560

102,557 193,313 602,633 _______

115,178 186,095 531,302 _______

898,503

832,575

(377,383) _______

(396,052) _______

Net current assets

521,120 _______

436,523 _______

Net assets

521,220

442,083

521,220

442,083

Represented by: Reserves

8

Approved on

George Clegg Permanent Secretary

Andrew Wilson President

The notes on pages 6 – 11 form part of these accounts. 3


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________ Note

Union Grant from the University Other non-trading income (net) Expenditure on Union activities (net)

Trading activities Deficit arising on the SUSU Café trading account Deficit arising on the Travel Centre trading account Surplus arising on the Union Shop trading account Surplus/deficit arising on the Venue trading account

2005 £

2004 £

1,550,000 66,829 (1,425,363) ________

1,496,000 46,988 (1,335,409) ________

191,466

207,579

(12,520) (27,137) 51,681 45,212 ________

(32,609) (988) 37,466 (33,437) ________

Net surplus before fixed asset expenditure

8

248,702

178,011

Transfer from reserves in respect of fixed asset expenditure

8

(169,565) __ __ __

(180,620) __ ____

79,137

(2,609)

Net profit/(loss) for the year

The notes on pages 6 – 11 form part of these accounts.

4


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION CASH FLOW STATEMENT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________ Note

2005 £

2004 £

Net cash inflow from operating activities

11

203,252

208,730

Returns on investments

12

30,666

22,701

Capital expenditure and financial investment

13

(162,587)

(177,983)

_

___

____ 71,331

Increase in cash in the period

__

53,448

RECONCILIATION OF NET CASH FLOW TO MOVEMENTS IN NET FUNDS Increase in cash in the period

71,331 _______

53,448 _______

71,331

53,448

Opening net funds at 1 August 2004

531,302 _______

477,854 _______

Closing net funds at 31 July 2005

602,633

531,302

Change in net funds in the period

14

The notes on pages 6 – 11 form part of these accounts.

5


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

1.

2.

ACCOUNTING POLICIES (a)

The accounts are prepared under the historical cost convention.

(b)

The cost of fixed assets is written off to the Income and Expenditure Account and trading accounts in the year of purchase and proceeds from the disposal of fixed assets are credited to the Income and Expenditure Account and trading accounts.

(c)

Investments are stated at the lower of cost and net realisable value.

(d)

Stocks are stated at the lower of cost and net realisable value.

(e)

Income and expenditure is accounted for on a receivable and payable basis, except for interest on bank deposits which is accounted for on a receipts basis.

TAXATION The University of Southampton Students’ Union is exempt from taxation under Section 505, ICTA 1988.

3.

RELATED ENTITIES Separate accounts are prepared for the following entities and therefore their assets and liabilities have not been included in these accounts: a) b)

University of Southampton Students’ Union Club. University of Southampton Students’ Union Rag Appeal.

6


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

4.

INVESTMENTS Shares held Shares in NUS Services Limited – valued at cost Shares in Brassbound Limited – valued at cost

2005 £

2004 £

100 ______

5,460 100 ______

100

5,560

The Directors of Brassbound Limited hold the shares in trust for the benefit of the Students’ Union. The investment represents 100% of the issued share capital of Brassbound Limited. The shares in NUS Services Limited were redeemed at par as Southampton University Students’ Union is not a member of the NUS so cannot hold the shares in the entity. 5.

STOCKS Union Shop SUSU Café Bars Union Films Athletic Union clothing stock

6.

DEBTORS Amounts due from University of Southampton Other debtors and prepayments

7.

CREDITORS Amounts due to University of Southampton Other creditors and accruals

7

2005 £

2004 £

81,611 5,943 14,661 342 ______

98,973 4,776 11,248 125 56 ______

102,557

115,178

2005 £

2004 £

61,657 131,656 _______

52,248 133,847 _______

193,313

186,095

2005 £

2004 £

41,938 335,445 _______

26,693 369,359 _______

377,383

396,052


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2005 ________________________________________________________________________________________________________________________________

8.

RESERVES (INCLUDING FIXED ASSET EXPENDITURE)

Non-trading reserves Consolidated reserve (schedule 15 unaudited) Trading reserves SUSU Café Travel Centre Union Shop Venue

Total reserves - before commitments (see Note 9)

Balance 1 August 2004

Surplus/ (deficit)

£

£

Transfer from reserves (fixed asset expenditure) £

596,827

191,466

(125,463)

(228,882) 15,323 170,641 (111,826) _______

(12,520) (27,137) 51,681 45,212 _______

(5,889) (269) (22,164) (15,780) _______

_______

(247,291) (12,083) 200,158 (82,394) _______

(154,744)

57,236

(44,102)

_______

(141,610)

248,702

(169,565)

-

442,083

8

Transfer between reserves

Balance 31 July 2005

£

£

_______

662,830

521,220


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

9.

CAPITAL COMMITMENTS

2005 £

2004 £

Total reserves at 31 July 2005

521,220

442,083

Less: Amounts authorised by Union Management Board and contracted for at 31 July 2005

(26,785)

(46,776)

(69,465) _______

(5,535) _______

Distributable reserves at 31 July 2005

424,970

389,772

FINANCIAL COMMITMENTS

2005 £

2004 £

332,000 _______

332,000 _______

332,000

332,000

1,732 _ _ ___

1,732 __ ___

1,732

1,732

Less: Amounts authorised by Union Management Board but not contracted for at 31 July 2005

10.

Annual commitments under non-cancellable operating leases were: Land and buildings: Leases expiring - within one year - within two or five years - in over five years

Other: Leases expiring - within one year - within two or five years - in over five years

The land and buildings leases all relate to the rental of buildings from the University of Southampton. The leases allow a rent review every five years.

9


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________ 11.

RECONCILIATION OF OPERATING SURPLUS TO NET CASH FROM OPERATING ACTIVITIES Total surplus from Income and Expenditure account Deficit on SUSU Café Deficit on Travel Centre Surplus on Union Shop Surplus/(Deficit) on Venue

12.

2005 £

2004 £

191,466 (12,520) (27,137) 51,681 45,212 _______

207,579 (32,609) (988) 37,466 (33,437) _______

248,702

178,011

Investment income Receipts from sale of fixed assets Decrease/(Increase) in stock (Increase) in debtors (Decrease)/Increase in creditors

(30,666) (1,518) 12,621 (7,218) (18,669) _______

(22,701) (40) (4,157) (6,021) 63,638 _______

Net cash inflow from operating activities

203,252

208,730

2005 £

2004 £

30,666 ______

398 22,303 ______

30,666

22,701

RETURNS ON INVESTMENTS Income from investments Interest received on bank deposit account

10


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

13.

CAPITAL INVESTMENT

2005 £

Fixed assets investment refunded – Union Fixed assets acquired – Union Fixed assets acquired – SUSU Café Fixed assets acquired – Travel Fixed assets acquired – Union Shop Fixed assets acquired – Venue

Receipts from sale of assets - Union and Venue

14.

ANALYSIS OF CHANGES IN NET FUNDS Cash in hand and at bank including on deposit

15.

2004 £

-

2,597

(125,463) (5,889) (269) (22,164) (28,340) _______

(70,813) (3,730) (1,199) (3,415) (101,749) _______

(182,125)

(180,906)

19,538 _______

326 _______

(162,587)

(177,983)

1 August 2004 £

Cash Flows £

31 July 2005 £

531,302

71,331

602,663

CONTINGENT LIABILITIES A deposit account of £79,000 is held in joint names with Lloyds TSB Plc. This is held as security by the bank to cover the guarantees Lloyds TSB Plc has issued in favour of Airtours Plc, Rail Settlement Plan and British Rail International. There is a potential liability estimated at £8,000, which has arisen as a result of uncertainties regarding the Value Added Tax treatment of particular transactions undertaken by the Travel Centre. No provision has been made in the accounts for the year ended 31 July 2005 because the University of Southampton Student Union is awaiting precise guidance from its VAT consultant as to whether any amount will become payable.

11


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION CONSOLIDATED UNION INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005

APPENDIX 1

____________________________________________________________________________________ Schedule Unaudited Income Grant from the University Other income (net)

2005 £ Unaudited

1

2005 £ Unaudited

2004 £ Unaudited

2004 £ Unaudited

1550,000 66,829 ________

1,496,000 46,988 ________

1,616,829

1,542,988

Less: Expenditure Central Services General administration expenses Officers and related expenses House expenses Union Films (net) Student central services (net) Non-departmental grants Marketing & promotional (net) Membership Services Membership services department Student advice & information centre (net) IT & New Media Publications (net) Student activities (net) Athletic Union (net) Sport Southampton Voluntary Redundancy Costs

2 3 4 5 6 7 8

388,793 113,903 425,195 (2,546) 3,966 15,182 62,042

366,788 82,540 379,472 5,077 4,783 16,427 56,428

9

97,194

77,021

10 11 12 13 14

68,456 59,501 (12,216) 66,716 133,293 5,884 ________

69,968 41,430 1,665 69,627 140,382 6,447 17,354 ________

Surplus on Union activities Transfer from reserves Less: Fixed asset expenditure

Balance transferred to reserves

1,425,363 ________

1,335,409 ________

191,466

207,579

125,463 (125,463) ________

15

12

70,813 (70,813) ________ ________

________

191,466

207,579


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SUSU CAFÉ TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2005

APPENDIX 2

____________________________________________________________________________________ 2005 £ Unaudited

2004 £ Unaudited

506,868

Income Less: Cost of sales Opening stock Purchases

2005 £ Unaudited

469,151

4,776 243,641 _______

7,312 219,668 _______

Less: Closing stock

248,417 (5,943) _______

226,980 (4,776) _______

Salaries and wages

242,474 229,493 _______

222,204 231,998 _______

Gross profit Less: Expenditure Power – gas Administrative charges Cash transit charges Equipment rental Small equipment and utensils Cleaning General maintenance and till rolls Insurance Printing, postage and stationery Sundries Telephone Uniforms and overalls Promotions and publicity Staff training

Transfer from reserves (Note 8) Less: Fixed asset expenditure

471,967 _______

454,202 _______

34,901

14,949

2,011 7,500 4,800 1,732 4,846 9,883 5,777 1,890 290 2,099 478 1,063 4,529 523 ______

Deficit (Note 8)

1,781 7,500 3,772 1,735 4,437 8,178 6,482 728 612 3,326 378 1,809 6,079 741 ______ 47,421 _______

47,558 _______

(12,520)

(32,609)

5,889 (5,889) ______

Balance transferred to reserves (Note 8) 13

2004 £ Unaudited

3,730 (3,730) ______ _______

_______

(12,520)

(32,609)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION TRAVEL CENTRE TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2005

APPENDIX 3

____________________________________________________________________________________ 2005 £ Unaudited

2005 £ Unaudited

2004 £ Unaudited

2004 £ Unaudited

Income

1,441,826

1,623,240

Less: Payments to operators and agencies

1,343,955 ________

1,497,010 ________

97,871

126,230

2,599 45,926 ________

47,367 ________

146,396

173,597

Gross profit Add: Bonus receipts Service fees and cancellation charges

Less: Expenditure Salaries and wages Rent Electricity Barclaycard finance charges Cash transit charges Administrative charges Equipment rental Office Equipment Maintenance Cleaning General maintenance and till rolls Insurance Printing, postage and stationery Promotions and publicity Software and computer consumables Sundries Staff training and conferences Telephone Travel literature and subscriptions Uniforms

142,356 10,485 1,825 1,868 1,000 5,004 (378) 1,425 1,104 1,690 1,336 1,529 224 261 416 1,876 273 1239 ________

Deficit (Note 8) Transfer from reserves (Note 8) Less: Fixed asset expenditure

133,157 13,500 1,880 2,331 917 5,004 6,600 495 1,284 1,215 900 2,069 653 265 1,454 469 2,243 149 ________ 173,533 _______

174,585 _______

(27,137)

(988)

269 (269) _______

Balance transferred to reserves (Note 8)

14

1,199 (1,199) _______ ____ _

__ ___

(27,137)

(988)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION UNION SHOP TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2005

APPENDIX 4

(CONSOLIDATED WITH NEW COLLEGE) ____________________________________________________________________________________ 2005 £ Unaudited

Less: Closing stock

92,244 774,548 _______

937,139 (81,611)

866,792 (98,973) _______

Contribution from University towards New College losses

Transfer from reserves (Note 8) Less: Fixed asset expenditure

855,528 _______

767,819 _______

313,756

280,219

1,000

-

183,405 30,000 3,125 8,319 7,500 10,000 3,675 8,257 2,410 460 5,108 816 _______

Surplus (Note 8)

170,501 30,000 3,109 5,404 7,500 7,443 3,662 8,319 1,595 742 3,622 715 61 80 _______ 263,075 _______

242,753 _______

51,681

37,466

22,164 (22,164) _______

Balance transferred to reserves (Note 8) 15

2004 £ Unaudited 1,048,038

98,973 838,166 _______

Gross profit

Less: Expenditure Salaries and wages Rent Electricity Barclaycard finance charges Administrative charges Cash transit charges Cleaning General maintenance and till rolls Insurance Printing, postage and stationery Sundries Telephone Promotions and publicity Uniforms

2004 £ Unaudited

1,169,284

Income Less: Cost of sales Opening stock Purchases

2005 £ Unaudited

3,415 (3,415) _______ _______

_______

51,681

37,466


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION VENUE TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2005

APPENDIX 5

(CONSOLIDATED WITH WINCHESTER SCHOOL OF ART BAR AND ENTERTAINMENTS) ____________________________________________________________________________________ 2005 £ Unaudited Income Bars Entertainments

2005 £ Unaudited

816,513 278,919 _______

2004 £ Unaudited 659,746 265,002 _______

1,095,432 Less: Cost of sales Bars Entertainments

2004 £ Unaudited

323,530 222,014 _______

924,748 252,481 209,546 _______

(545,544) _______

(462,027) _______

Gross profit

549,888

462,721

Discount allowance received

6,138 _______

8,754 _______

556,026

471,475

(232,135) _______

(264,637) _______

323,891

206,838

Salaries and wages

Less: Expenditure Rent Administrative charges Barclaycard charges Cash transit charges Glasses and small equipment Cleaning General maintenance and till rolls Equipment maintenance Insurance Printing, postage and stationery Software & computer consumables Sundries Staff training & conferences Telephone Uniforms and overalls Stocktaking fees Entertaining costs Performing rights

150,000 7,500 1,261 7,500 21,096 30,074 6,084 8,493 4,267 1,287 62 6,752 1,251 610 848 3,135 4,414 10,962

16

150,000 7,500 968 5,698 9,638 27,346 7,394 7,603 2,527 978 322 3,699 672 703 2,900 3,038 4,475 5,954


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION VENUE TRADING ACCOUNT FOR THE YEAR ENDED 31 JULY 2005

APPENDIX 5

(CONSOLIDATED WITH WINCHESTER SCHOOL OF ART BAR AND ENTERTAINMENTS) ____________________________________________________________________________________ 2005 £ Unaudited Records & CD’s Vacation subsistence Promotional & publicity expenses

351 125 15,087 _______

Trading deficit (Note 8) Add: Other Income Commissions Trading surplus/(deficit) (Note 8) Transfer from reserves (Note 8) Fixed Asset Sales Less: Fixed asset expenditure

2005 £ Unaudited

17

2004 £ Unaudited

594 418 4,546 _______ 281,159 _______

246,973 _______

42,732

(40,135)

1,895 585 _______

6,311 387 _______

45,212

(33,437)

15,780 12,560 (28,340) _______

Balance transferred to reserves (Note 8)

2004 £ Unaudited

101,463 286 (101,749) _______ _______

_______

45,212

(33,437)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

1.

OTHER INCOME (NET)

Membership fees: Associate and life ISIC card sales Interest on bank and other deposit accounts Surplus – washing machine Miscellaneous income (net) (schedule 1A) Hire of premises and facilities Advertising and promotional income Proceeds from the sale of fixed assets Claims met by insurance (Deficit) – Union vehicles Discounts received Non recoverable VAT

1A.

MISCELLANEOUS INCOME

2005 £ Unaudited

Income Entertainment machines Miscellaneous Contraceptive vending Commissions from photo-booth

Less: Expenditure Projects/campaigns Teas for committees Sundry expenditure Minibus Subsidy account Newspapers Taxation and management consultancy Provision for bad debts Bad debts written off

2005 £ Unaudited

18

2004 £ Unaudited

2,781 30,666 2,011 18,282 28,669 2,729 2,340 3,800 (5,197) 1,330 (20,582) _______

3,047 501 22,701 3,724 13,177 21,491 1,913 40 (2,737) 1,046 (17,915) _______

66,829

46,988

2004 £ Unaudited

2004 £ Unaudited

17,272 10,884 120 3,525 _______

15,078 1,694 171 3,412 _______

31,801

20,355

920 437 1,234 540 671 6,561 838 2,318 _______

Balance transferred to other income

2005 £ Unaudited

1,570 482 960 534 3,532 (99) 199 _______ (13,519) _______

(7,178) _______

18,282

13,177


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

2.

GENERAL ADMINISTRATION EXPENSES

Audit fees Insurances Legal charges Cash transit charges Office equipment maintenance Software and computer consumables Printing, stationery and postage Salaries and wages Telephones and fax Sundries (including staff recruitment) Conferences and staff training

3.

OFFICERS AND RELATED EXPENSES

Sabbatical salaries Sabbatical officers’ expenses Other officers’ expenses Region and area travel Election expenses

4.

HOUSE EXPENSES

Rent Portering wages and salaries Cleaning, wages and materials Overalls and uniforms Repairs, redecoration and general maintenance Electricity Billiard table and room maintenance

19

2005 £ Unaudited

2004 £ Unaudited

4,325 13,715 1,934 6,170 5,826 448 8,529 328,378 3,421 11,443 4,604 _______

4,480 8,839 5,754 1,238 5,540 482 8,698 315,711 3,301 11,042 1,703 _______

388,793

366,788

2005 £ Unaudited

2004 £ Unaudited

106,233 1,459 830 2,062 3,319 _______

78,444 742 857 958 1,539 _______

113,903

82,540

2005 £ Unaudited

2004 £ Unaudited

130,000 176,807 71,685 706 14,182 31,389 426 _______

130,000 149,269 62,367 421 15,339 21,541 535 _______

425,195

379,472


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

5.

UNION FILMS

2005 £ Unaudited

Income Ticket sales, refreshments and advertising Student Membership fee

2004 £ Unaudited

25,252 8,008 _______ 33,260

Less : Expenditure Film hire including transport cost Refreshment purchases Salaries and wages Cleaning Performing Rights Technical expenses Vacation Subsistence Administration including advertising Conferences

6.

2005 £ Unaudited

15,653 3,204 5,675 1,500 716 742 392 2832 ______

STUDENT CENTRAL SERVICES

Other conferences Freshers’ Week (net) Safety buses (net) Student Participation Group Personal Accident Fund Insurance reserve fund FM Radio - Glen Eyre New College Ball (net) Membership fee to Union Films

20

2004 £ Unaudited 17,507 8,085 _______ 25,592

18,621 1,405 6,008 1,500 714 784 622 765 250 ______ (30,714) ______

(30,669) ______

(2,546)

5,077

2005 £ Unaudited

2004 £ Unaudited

1,302 (14,968) 661 150 8,813 8,008 ______

237 (12,341) 3,628 453 25 4,796 (100) 8,085 ______

3,966

4,783


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

7.

NON-DEPARTMENTAL GRANTS

University of Southampton Day Nursery University of Southampton Welfare Fund University of Southampton Nightline University of Southampton Students’ Union Appeal Fund University of Southampton Students’ Union Rag Appeal Fund Turner Sims Concert Hall

8.

MARKETING AND PROMOTIONAL DEPARTMENT

General administration costs including salaries Conferences and staff training Promotional material (net) Internal Union Publicity

9.

MEMBERSHIP SERVICES DEPARTMENT

General administration costs including salaries Conferences and staff training Executive officer training Student Training Internal projects and campaigns Equal Opportunities Campaigns and conferences Postgraduate term & vacation expenses Student Community Action administration and projects (net)

21

2005 £ Unaudited

2004 £ Unaudited

5,000 1,500 2,673 3,925 584 1,500 ______

5,000 1,500 2,177 4,200 2,150 1,400 ______

15,182

16,427

2005 £ Unaudited

2004 £ Unaudited

59,608 581 1,853 ______

54,246 325 (300) 2,157 ______

62,042

56,428

2005 £ Unaudited

2004 £ Unaudited

57,096 582 7,876 717 3,282 1,942 1,709 23,990 ______

41,042 636 7,006 953 1,655 774 1,067 23,888 ______

97,194

77,021


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

10.

STUDENT ADVICE & INFORMATION CENTRE

General administration costs including salaries Conferences and staff training Books, documents and subscriptions Newspapers Day Nursery refunds International student socials Batch Scheme International (net) SUSU Emergency Fund

11.

IT & NEW MEDIA

General administration costs including salaries Conferences and staff training Website development costs

12.

PUBLICATIONS

Union handbook (net) Wessex Scene (net) Other publications Fresh discount magazine

22

2005 £ Unaudited

2004 £ Unaudited

55,547 1,670 1,852 68 3,684 5,631 (681) 685 ______

61,954 3,547 1,737 51 2,497 (518) 700 ______

68,456

69,968

2005 £ Unaudited

2004 £ Unaudited

61,656 851 (3,006) ______

40,614 816 ______

59,501

41,430

2005 £ Unaudited

2004 £ Unaudited

312 (4,359) (8) (8,161) ______

1,678 87 (100) ______

(12,216)

1,665


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

13.

STUDENT ACTIVITIES (NET)

General administration costs including salaries Conferences and staff training Publicity Equipment insurance Health and safety expenses Clubs & societies expenditure (net)

23

2005 £ Unaudited

2004 £ Unaudited

39,432 200 758 7,179 3,392 15,755 ______

46,883 588 237 5,538 2,931 13,450 ______

66,716

69,627


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

14.

ATHLETIC UNION

Income AU membership fees Contribution to air compressor Sundry income (including AU fines) AU Ball (net) Sale of fixed assets Claims met by insurance

2005 £ Unaudited

2005 £ Unaudited

28,415 300 321 (1,352) 4,638 2,359 _______

2004 £ Unaudited 27,750 300 766 693 _______

34,681 Less: Expenditure Net contributions to the expenditure of affiliated clubs Teas Club Affiliations Club Insurance Training Courses for Clubs BUSA competition costs National Representation General administration costs BUSA administration costs Hire of facilities Insurance Equipment maintenance Non BUSA club championships Recreational accommodation Travel from Winchester School of Art Coaching fund

30,447 2,517 4,372 4,415 1,494 49,357 2,113 3,897 13,092 7,426 8,261 4,273 16,162 1,135 30 18,983 _______

Deficit transferred to reserves (Schedule 15 - unaudited)

24

2004 £ Unaudited

29,509

39,098 2,688 2,103 1,933 1,257 48,793 2,452 5,980 11,823 12,619 6,362 4,523 9,405 1,425 50 19,380 _______ 167,974 _______

169,891 _______

(133,293)

(140,382)


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULE TO THE BALANCE SHEET AS AT THE YEAR END 31 JULY 2005 ________________________________________________________________________________________________________________________________

15.

RESERVES (INCLUDING FIXED ASSET EXPENDITURE)

Allocation of non-trading reserves Group personal accident Early retirement fund Insurance fund Athletic Union General reserve Consolidated reserve (Note 8)

Balance 31 July 2004

Allocation of surplus for period

£ Unaudited

Transfer between reserves

Balance 31 July 2005

£ Unaudited

Transfer from reserves (fixed asset expenditure) £ Unaudited

£ Unaudited

£ Unaudited

15,000 42,646 15,000 58,372 465,809 _______

(150) (133,293) 324,909 ________

(14,009) (111,454) ________

150 138,000 (138,150) ________

15,000 42,646 15,000 49,070 541,114 _______

596,827

191,466

(125,463)

-

662,830

25


UNIVERSITY OF SOUTHAMPTON STUDENTS’ UNION SCHEDULES TO THE INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2005 ____________________________________________________________________________________

16.

AFFILIATIONS AND DONATIONS

2005 £ Unaudited

Body to which affiliation or donation is made: advice UK (formerly Federation of Independent Advice Centres) Amateur Rowing Association Amateur Swimming Association Army Parachute Association Association for Managers in Student Unions Baseball Softball UK BCAFL Cheer Cheerleading Executive British Mountaineering Council British Fencing Association British Hang Gliding & Paragliding Association British Parachute Association British Sub Aqua Club British Surfing Association British Universities Sailing Association British Universities Sports Associations England Basketball - BUSA England Handball Association English Lacrosse Association English Volleyball Association Hampshire & IOW Squash Rackets Association Hampshire Football Association Hampshire Rugby Football Union Host UK Isle of Wight Hang Gliding & Paragliding Club National Association of Citizen Advice Bureau National Centre for Volunteering National Nightline National Postgraduate Committee National Rifle Association National Small-Bore Rifle Association Rugby Football Union for Women SKILL National Bureau for Disabled Students Southampton Chess League Southampton Water Activities Centre Membership Stags American Football Surrey Rifle Association The Association of International Student Advisers The Council for International Education (UKCOSA) The Grand National Archery Society The Royal Life Saving Society UK Turner Sims UK Council for Overseas Student Affairs (UKCOSA) Universities and Colleges Tenpin Bowling Association University of Southampton Day Nursery University of Southampton Welfare Fund Volunteering England Wessex Hang Gliding & Paragliding Club World Free Kung Fu Club 26

236 209 87 101 650 150 300 270 18 122 55 350 175 70 12,094 120 200 95 20 130 105 144 130 19 582 40 54 693 88 68 110 87 60 350 520 230 70 283 50 19 1,500 228 30 5,000 1,500 40 25 75

/2005  

http://www.susu.org/downloads/accounts/2005.pdf

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