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Rocky Point Union Free School District

District Technology Plan 2008-2011 Developed by 2008-2011 Rocky Point UFSD Technology Committee Dr. Carla D’Ambrosio, Superintendent of Schools Anja Groth, Director of Instruction Joseph Spina, School Communications Coordinator Susan Wilson, Technology Coordinator, K-12

May 2008


Executive Summary This technology plan is the current best representation of the District’s vision, goals, and objectives for instructional technology. As such, it is a living document that will always be under revision and adjustment. It is flexible, but specific enough to act as a guide in decision making and budgeting funds. It is the intention of the 2008-2011 Rocky Point Technology Committee to allocate and spend funds with specific goals and objectives in mind. This 3-year plan, with its associated timelines and priorities, provides guidance. The recommendations contained in this technology plan are intended to provide direction for the Board of Education, Superintendent, Assistant Superintendent, directors, principals, building administrators, building technology committees, teachers, support staff, parents, and students in planning for technology initiatives. In addition, the Committee believes the recommendations contained in the technology plan provide leadership and direction to business and government. Building on the existing infrastructure, the plan outlines steps needed to achieve the next level of development. This plan for the use of technology is designed to have a significant impact on education in the District. Its implementation has implications for the restructuring of the educational system and preparing workers with the necessary technological skills for employment. Through these supports, and with the current plan, the District continues to deepen teachers’ and administrators’ understandings of the uses of technology to support learning. This technology plan continues to outline three recommendations for the 2008-2011 school year: 1.

2.

3.

4.

Continue the direct support for professional development, using the outline of the professional development plan and BOCES Model Schools Program trainers. Increase the impact of the training programs by providing more on-site training through teacher turnkey training, peer training, co-teaching, and mentoring. Continue the connection between the New York State Learning Standards and the International Society for Technology Education/National Education Technology Standards (ISTE/NETS) for students, teachers, and administrators. Provide additional opportunities and in house professional development for teachers to create lessons and units that incorporate technology and share those learning experiences via the Internet, District web site, professional development periods, and grade level, team, department, and faculty meetings. Focus on further implementing the instructional technology vision and proposed design. Continue to strengthen the technology support for newly leased equipment, and provide the network management tools to manage help desk requests, as well as maintenance and troubleshooting. Focus on additional purchases to move closer to the instructional technology vision and proposed design including entering into a 5-year technology lease with Eastern Suffolk BOCES (ES BOCES) that includes district wide installation of Interactive whiteboards, projectors, computers, and document cameras. Continue to strengthen the technology support for existing and projected equipment purchases, and provide the network management tools to manage help desk requests, as well as maintenance and troubleshooting.

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Table of Contents Technology Vision and Mission.................................................................................................................................... 4 District Mission, Vision, Philosophy, Belief Statements and Board of Education Goals ............................................. 5 Overall Goals................................................................................................................................................................. 5 Technology Planning Process........................................................................................................................................ 6 Status of Current Implementation Goals ....................................................................................................................... 8 Integration of Technology in the Curriculum and Professional Practice ................................................................ 8 Technology Acquisition by Instructional and Non-Instructional Staff................................................................... 9 Professional Development .................................................................................................................................... 12 Infrastructure, Equipment, and Software Access.................................................................................................. 13 Library Media Centers ................................................................................................................................ 13 Classrooms .................................................................................................................................................. 15 Other Spaces................................................................................................................................................ 16 Current Inventory ........................................................................................................................................ 16 Equipment ...................................................................................................................................... 16 Software ......................................................................................................................................... 17 Criteria for Equipment Obsolescence ......................................................................................................... 19 Computer Life Cycle................................................................................................................................... 19 End of Life Technology Equipment............................................................................................................ 19 Objectives for 2008-2011 ............................................................................................................................................ 19 Access to Technology for All Students and All Teachers ............................................................................ 19 Staffing.................................................................................................................................................................. 20 Curriculum Integration and Professional Development........................................................................................ 21 Green Plan to Manage Excess Inventory .............................................................................................................. 21 Policies and Procedures ........................................................................................................................................ 22 Electronic Records Retention................................................................................................................................ 22 Community Involvement ...................................................................................................................................... 23 Implementation Timeframe 2008-2011....................................................................................................................... 23 Technical Support and Management of the System .................................................................................................... 26 Financial Plan and Projected Technology Expenditures ............................................................................................. 27 Overall Plan Evaluation............................................................................................................................................... 28 Appendices Appendix A: Updated Goals, Objectives, and Strategies ..................................................................................... 30 Appendix B: 2007-2008 Professional Development............................................................................................ 33 Appendix C: 2007 NETS for Students................................................................................................................. 37 Appendix D: 2005 NETS for Teachers................................................................................................................ 38 Appendix E: 2005 NETS for Administrators....................................................................................................... 39 Appendix F: Standard of Teaching Components Summary: Domain 4: Professional Responsibilities—4G: Integrating Technology ............................................... 41 Appendix G: Instructional Technology Survey for Elementary Teachers K-5 and Findings ............................... 42 Appendix H: Instructional Technology Survey for HS/MS Teachers 6-12 and Findings .................................... 53 Appendix I: Instructional Technology Survey for Administrators and Findings.................................................. 55 Appendix J: Instructional Technology Survey for School Related Professionals and Findings........................... 66 Appendix K: Technology Use Building Policies for FJC, JAE, and MS/HS ...................................................... 74 Appendix L: Acceptable Use Policy for Students/Staff....................................................................................... 82 Appendix M: Software Evaluation Form and Checklist ....................................................................................... 86 Appendix N: Proposed Electronic Records Retention and User ID Termination Policy..................................... 87 Appendix O: Proposed Disaster Recovery Plan--Local Area Networks............................................................... 89 Appendix P: Service Agreement with Eastern Suffolk BOCES........................................................................... 98

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Technology Vision and Mission The Rocky Point Union Free School District (UFSD) is committed to providing students with a technology rich learning environment through inter-disciplinary curricula and multi-media integration. The Rocky Point UFSD will incorporate technology as a natural part of education through an integrated, comprehensive framework to govern acquisition, application, and evaluation of technological resources to ensure that all students will have the opportunity to develop the 21st century skills necessary to be productive citizens in an information-driven, global society. Consistent with the National Educational Technology Standards (NETS) for Students, students will become: y Capable information seekers and life-long learners y Information seekers, analyzers and evaluators y Problem solvers, critical thinkers, and decision makers y Creative and effective users of productivity tools y Communicators, collaborators, publishers and producers y Informed, responsible and contributing citizens By using technology and facilitating students’ use of technology, teachers will: y Improve instructional strategies to increase student achievement regardless of ethnicity, socioeconomic status, learning styles or abilities y Accurately and efficiently assess, monitor and communicate students progress to parents and other education personnel y Continuously improve professional skills through staff development y Share resources and skills with colleagues By using technology and facilitating the use of technology as a tool, administrators will: y Promote the use of technology as an instructional and administrative tool y Provide, solicit and seek adequate funding for maintenance, support, training and equipment y Demonstrate vision and leadership for the use of technology in raising student achievement and staff productivity y Provide immediate and easy access to data sources for instructional and administrative decisionmaking y Integrate technology into procedures and manuals of the District. The Rocky Point UFSD in partnership with all members of the Rocky Point learning community is committed to equity in education.

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Mission Statement The mission of the Rocky Point UFSD is to develop each child’s full potential in a nurturing and supportive student-centered environment that will promote a foundation for lifelong learning.

Vision Statement We, the Board of Education and staff of the Rocky Point UFSD, envision a school community where students grow academically, physically, and emotionally. We are committed to providing an educational environment in our schools that will prepare our students to be productive citizens of the 21st century.

Educational Philosophy and Belief Statements The Rocky Point UFSD strives to develop in our children a positive attitude towards learning while recognizing that they maintain their own learning styles and cognitive abilities. y We believe that students who are nurtured in a warm, supportive, and structured educational

environment will develop positive self-esteem and become productive citizens of their school and community. y We believe that parents and families are valuable resources for learning and that partnership between

the school and the family is critical to student success. y We believe the ability to think critically, to question, to analyze, to understand, and to make rational

judgments help students to develop self-discipline as individuals and in groups and develop the attitudes, habits, values, appreciation, and understanding essential for a well-adjusted person and contributing member of society.

Board of Education District Goals 1. To increase academic achievement 2. To integrate technology into classroom instruction and professional practice 3. To enhance communication within the District and in the community

Overall Goals If our students are to meet the challenges of the future, we must empower learners to function effectively in their present and predictable environment. This will require complete and total restructuring of our educational environment in order to provide the essentials teachers and learners need for success in an information-oriented society. Restructuring of traditional teaching methods is necessary, but by itself, it is a partial and inadequate solution. Curriculum, organizational patterns, even facilities must also be restructured. To restructure and reshape our educational system, we must be prepared to take advantage of those technologies that are rapidly becoming an integral component of success in our information-oriented society. Therefore, as educators, we must identify, implement, utilize, and prepare others to utilize those technologies that are rapidly becoming necessary and essential for enhancing teaching and learning in the world of today and tomorrow.

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This technology plan is intended to coincide with all Rocky Point UFSD educational initiatives and to support our District's mission and strategies. The plan is developed from the strong belief, supported by research, that technology can significantly enhance the learning environment and improve teaching and learning. Further, technology is seen as a critical component of our efforts to adequately prepare our students. This technology plan defines the vision and objectives for moving the students and the Rocky Point UFSD learning community forward in the 21st century.

Technology Planning Process This technology plan was created through a collaborative process with faculty, support staff, administrators, Board of Education, and the community. Members of the District Technology Committee attended a myriad of meetings and work sessions between January 2008 and May 2008 to develop the various components of the plan. Members of the 2008-2011 Rocky Point UFSD Technology Committee include: Dr. Joseph T. Centamore, Principal, Middle School Peter Costa, Parent Member Dr. Carla D’Ambrosio, Superintendent of Schools, Rocky Point UFSD Maria Dorr, Coordinator of Reading and Compensatory Services, K-12, Rocky Point UFSD Michael Gabriel, Coordinator of Math, Science, and Technology, 6-12, Rocky Point Middle School/High School Michael Ivanoff, Director of Finance and Operations, District Office, Rocky Point UFSD Mary Ann Jayne, Office Applications Specialist, K-12, Rocky Point UFSD Greg Mancini, CORE Business Technology Solutions (BTS), Staff Eileen Manitta, Director of Special Education, District Office, Rocky Point UFSD Richard Mondello, Plant Facilities Administrator Anthony Nobre, Science Teacher, Rocky Point High School/RPTA Dr. Scott O’Brien, Principal, Frank J. Carasiti Elementary School Catherine O’Connell, Library Media Specialist, Rocky Point Middle School Michael Proios, Technology Integration Specialist/Special Education Teacher, Rocky Point Middle School Joseph Spina, School Communications Coordinator, K-12, Rocky Point UFSD Margaret Smith, Board of Education Trustee, Rocky Point UFSD Carol Tvelia, Principal, Joseph A. Edgar Elementary School Geraldine Thalen, Board of Education President, Rocky Point UFSD Laurie Varriale, 3rd Grade Teacher, Joseph A. Edgar Intermediate School Debora Vieco, CORE Business Technology Solutions (BTS), Staff Susan Wilson, Technology Coordinator, K-12, Rocky Point UFSD Committee Chair: Anja Groth, Director of Instruction, District Office, Rocky Point UFSD

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In addition to discussions and presentations within the District Technology Committee and meetings throughout the District and with Model Schools, a wide range of additional information was used in the development of this plan. This information included surveys, staff meetings, reviews of research, and other technology planning literature, such as the federal E-Rate planning guidelines, the New York State Technology Plan requirements for local education authorities, the Partnership for 21st Century Skills framework, and the No Child Left Behind (NCLB) guidelines for instructional technology use. The Committee updated its goals and redefined its mission and vision for the coming 2008-2011 school year. The planning process during the 2004-2007 technology plan development resulted in the identification of five major areas that are still integral to the successful accomplishment of the District’s current technology mission. These areas are reflected in the diagram to the right. The District established a vision and corresponding implementation plan for the next phase of technology training and acquisition that includes objectives for each area. This planning document reflects the vision for technology implementation in each critical area. For each area, the vision process will establish the District’s expectations, appropriate measures of implementation success, and implementation milestones for the upcoming school year, and existing and emerging technologies to support the goals and proposed timeline. Some examples of the questions that will be addressed as part of the vision and planning process include: y How will school-based teaching and learning needs be identified and targeted? y What are the expectations for the impact of classroom technology use on student performance

indicators? y How will proposed lesson plans that incorporate technology be linked to District, State, and national

content standards? y How will schools assess student performance when technology use is a component of that

performance? This technology plan is intended to mesh with all Rocky Point UFSD educational initiatives, as well as to support our District's mission and strategies. The plan was developed from the strong belief, supported by research, that technology can significantly enhance the learning environment and improve teaching and learning. Furthermore, technology is seen as a critical component of our efforts to adequately prepare our students. This technology plan defines the vision and objectives for continuing to move our students and the Rocky Point UFSD learning community forward in the 21st century.

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The committee members recognize that as they continue planning during the next technology implementation phase, they will provide support across schools in the following areas: y Standardizing hardware standardization, including research on platform for scaling up, future needs, y y y y y y

operating system version control Creating the vision and policies to be used by schools and departments to determine how technology will be distributed to instructional areas Creating and implementing policies to be used by the District pertaining to electronic records retention and user ID termination Creating and testing a data disaster recovery plan for the local area networks that outlines policy and procedure in case of a data emergency/disaster Implementing and tracking the priorities for technology leases and purchases Matching computer resources to curricular needs Providing professional development for instructional and non-instructional staff

Status of Current Implementation Goals As part of the 2001-2004 planning process, Rocky Point UFSD defined a vision of an electronic learning community of the 21st century, where learning can take place any time, in any place, by everyone—students, teachers, District staff, and the community. In this vision, members of Rocky Point’s learning community are able to access information, communicate and collaborate on learning projects, and have access to information resources. This vision will continue to be implemented. The following list of objectives, which formed the original vision, is now reality for Rocky Point. The tasks that remain from this original vision include connecting the outside community with the District and implementing appropriate security equipment and software. Please see page 23 for an outline of evaluation updated goals for the 2008-2011 school years. ¾ Integration of Technology into the Curriculum and Professional Practice Appendix B provides an overview of professional development across schools and programs during the last year. Supported by turnkey trainers and a myriad of in-district and out-of-district professional development programs, conferences, and workshops, the integration of software programs and tools into teaching and learning has increased during the past year. Teachers are encouraged to continue to design and implement technology based lessons and units. Teachers participate each year in the ES BOCES Model Schools Celebration of Technology. During the 2007-2008 school year, 18 projects were showcased and students from all four schools represented the District sharing best practices for using technology in the classroom. See Appendix B for a complete list of projects. "Leadership in technology is best illustrated by ISTE's creation of the National Educational Technology Standards (NETS), first published in 1998. ISTE is now leading the creation of the next generation of NETS. In 1998, it was enough to define what students needed to know about and be able to do with technology. Now, we're defining what students need to know and be able to do with technology to learn effectively and live productively in a rapidly changing digital world” (Don Knezek, ISTE CEO, 2007). ISTE published the National Educational Technology Standards for Students (NETS•S) in 1998 after almost three years of development engaging a broad range of stakeholders. They documented a U.S. consensus defining what students needed to know about and be able to do with technology. Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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The standards, used in every U.S. state and many countries, are credited by most with significantly influencing expectations for students and creating a target of excellence relating to technology. In 2006, ISTE began work on the next generation of NETS for Students, which focus more on skills and expertise and less on tools. Specifically, they address: • • • • • •

creativity and innovation communication and collaboration research and information fluency critical thinking, problem-solving, and decision-making digital citizenship technology operations and concepts

The new NETS for Teachers (NETS•T) will be introduced in June 2008 and the new NETS for Administrators (NETS•A) in 2009. This plan continues to integrate the NETS for Students. Please see Appendix C for the new 2007 NETS for Students. In addition, this plan now includes the 2005 NETS for Teachers and the 2005 NETS for Administrators. Please see Appendices D and E for these documents. When available, the new NETS documents for teachers and administrators will inform practice and be included in future technology plan updates.

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Support and Increase Technology Acquisition by Instructional and Non-Instructional Staff through Ongoing Professional Development

Rocky Point has used a combination of professional development approaches to insure that technology is implemented within and across the District’s curricula, as well as into professional practice. The District’s newly adopted 2007 Supervision and Evaluation Program, modeled on Charlotte Danielson’s 2007 A Framework for Teaching, also included NETS for Teachers in the rubrics. Please see Appendix F for these rubrics. The approach to the District’s professional development opportunities has been dependent upon the nature of the staff and the applications used. Professional development approaches used encompassed the following: •

• • • • • • • •

Built-in professional development (PD) periods designated for teacher training: FJC and JAE: Before school—Period 0 MS and HS: After school—Period 9 Large group awareness sessions without hands-on computer use Workshops for staff in computer classrooms and labs involving hands-on use with follow-up training Turnkey trainer approaches where selected staff receive training and then train other staff through both small informal groupings and more formal, structured classes Web-based, video-based and CD-ROM/DVD-based learning materials for individual training and updating of skills Using outside consultants and trainers, including Eastern Suffolk BOCES (ES BOCES), Model Schools, and other third-party trainers for both on-site, in-district, and off-site training Distance learning, interactive video-conferencing, and satellite technology Attendance at workshops, seminars, and courses provided by professional organizations, vendors, and colleges A variety of staff incentives, release time, and summer academy sessions to maximize the opportunities for staff training

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The following Rocky Point staff members participated as turnkey trainers for District technology initiatives and provided in-district professional development trainings for K-12 teachers and administrators during the 2007-2008 school year: AISm Direct Training: y Maria Dorr

mCLASS Data Reporting Training: y Maria Dorr

mCLASS DIBELS Palm Training: y Maria Dorr

Naviance Training: y Matt Poole y Annette Sclafani

eSchool Attendance Training: y Kristin Coen y Peter Costa y Julie Engel y Mary Ann Jayne y Andy Levine y Bonnie Licker y Paul Mammina y Jennifer Meschi y Tanya Meehan y Anthony Nobre y Cathy O’Connell y Mike Proios y Susan Wilson eSchool Report Card Training: y Julie Engel y Mary Ann Jayne y Andy Levine y Bonnie Licker y Paul Mammina y Jennifer Meschi y Cathy O’Connell y Mike Proios y Susan Wilson Integrade Training: y Andy Levine y Paul Mammina y Susan Wilson

SchoolDude IT Direct Training: y Peter Costa y Bonnie Licker y Tanya Meehan y Jennifer Meschi y Michael Proios y Joseph Spina y Debora Vieco SRA Math Training: y Carrie Casswell y Christine Edmonds y Maria Liantonio y Greg Maggio y Liz Mancini y Jennifer Meschi y Jan Pilkington-Kaler Texas Instruments T3 Training: y Mike Gabriel y Kerri Thomas Turnitin Plagiarism Prevention Training: y Pat Bergel y Mike Proios y Susan Wilson Vision Training: y Pat Bergel y Susan Wilson

The following technology initiatives were provided to staff through in-district training by Eastern Suffolk BOCES (ES BOCES) vendors, and consultants: Grow Report Training Diane Hangartner, ES BOCES Staff Developer

eSchool Training and Support Alison Scory, ES BOCES Staff

Assessment Data Analysis Training Diane Hangartner, ES BOCES Staff Developer

SMART Board Training Raffika Soares, ES BOCES Model Schools

eSchool Overview Training Nancy Gaska, CCSI Staff Developer

SRA Real Math Training Kristie Woessner, North East Regional Consultant, SRA/McGraw-Hill

Houghton Mifflin Reading 2008 Lesson Enhancement Using Technology Training Diane Zoeller, Houghton Mifflin Representative

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

Texas Instruments T3 Training Vince Doty, Texas Instruments 10


The following in-district, in-service courses provided staff technology training outside of the school day: ¾ Camp Rocky Point VIII Summer Program: 15-Hour, 1-Credit In-Service Technology Course ƒ Jennifer Meschi The following table illustrates a variety of professional development activities provided by the District as part of built-in professional development periods that support the Board of Education District Goals: y y y

To increase academic achievement To integrate technology into classroom instruction To enhance communication within the District and the community

Activity Basic Web Design Using Dreamweaver Benefits of Technology in Cosmetology Curriculum-Related Web Sites

Participants HS—Business Ed. Dept.

Presenter(s) Susan Wilson

Date 11/27/07

HS--Family and Consumer Science Dept. HS—Art Dept.

Jeanne Stiatsny

11/19/07

Joyce Connolly

3/17/08

mCLASS DIBELS Training

JAE--Gr. 4

9/11/07

eSchool Attendance Training

FJC, JAE, MS, HS—Gr. PreK-12

eSchool Grade Book Training

MS, HS—Gr. 6-12

Cathy Richardson, Kelly Whalen, Janet Pivorotto Mike Proios, Julie Engel, Susan Wilson, Mary Ann Jayne, Cathy O’Connell, Jen Meschi, Susan Wilson, Mary Ann Jayne, Cathy O’Connell, Jen Meschi, Julie Engel, Mike Proios, Joyce Connolly, Agnes Ntiri

eSchool Master Schedule Building eSchool Progress Report Training eSchool Report Card Training

MS, HS—Guidance Dept. MS, HS—Gr. 6-12

Susan Wilson, Mary Ann Jayne

FJC, JAE, MS, HS—Gr. PreK-12

Susan Wilson, Mary Ann Jayne

10/11/07 10/25/07 10/11/07 10/25/07 4/28/08

9/5/07

9/11/07 9/17/07 10/9/07 11/05/07

eSchool Scheduling

MS, HS—Guidance Dept.

Annette Sclafani

Developing Class Activities for Use with Fashion Toolbox Software Evaluating College Board Exam Prep AP Software Exploring Fashion Toolbox Software Exploring Online Job Application Process and Electronic Resumes Follett Backup and Restore Training

HS—Business Ed Dept.

Kristin Coen

HS--AP Teachers

Susan Wilson, Nicole Waldbauer

3/17/08 3/18/08 4/28/08 1/7/08

HS--Business Ed. Dept.

Kristin Coen

2/11/08

HS—Business Ed Dept.

Lynne Basileo

2/4/08

FJC, JAE, MS, HS-Librarians/Tech. Integration Specialists HS—Art Dept.

Susan Wilson

2/5/08 2/8/08 3/10/08 11/26/07

MS, HS—Gr. 6-12

Mike Proios, Susan Wilson, Bonnie Licker, Cathy O’Connell, Andy Levine, Agnes Ntiri, John Schumacher

MS, HS—Family and Consumer Science Dept.

Agnes Ntiri

Incorporating Technology into the Art Curriculum Integrade Gradebook and Gradebook Setup Training

Integrate Internet Resources into Technology and

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

Joyce Connolly

12/17/07 12/18/07 2/4/08 2/11/08 4/29/08

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Cosmetology Courses Activity Naviance Career Interest Inventory Training Naviance College Application Logging System Training

Participants HS—Guidance Dept.

Presenter(s) Annette Sclafani

Date 4/29/08

HS—Guidance Dept.

Annette Sclafani

PowerPoint

John Schumacher

Scholastic Keys Training

HS—Family and Consumer Science Dept. FJC—Gr. 1

12/3/07 12/10/07 1/7/08 1/29/08 1/7/08

SchoolDude Training

FJC, JAE, MS, HS—Gr. PreK-12

Susan Wilson

Smart Board Training

MS, HS—Math/Science Dept.

Peter Costa, Pat Bergel, Cathy O’Connell

SMART Board Resource Exploration

Peter Costa, Tanya Meehan, Mike Proios

SMART Board Strategies

FJC, JAE, MS, HS— Librarians/Tech. Integration Specialists JAE—Gr. 3-5

SRA Math Training

FJC—Gr. K-2

Technology Lease, Plan, And Survey Texas Instruments T3 Online Course Turnitin Training

FJC, JAE, MS, HS—Gr. PreK-12

Susan Wilson

MS, HS—Math Department

Mike Gabriel, Kerri Thomas

HS—English Dept.

Susan Wilson

Vision Software Training

HS—Business Ed. Dept.

Susan Wilson, Pat Bergel

Web 2.0 Tools

MS, HS— Business Ed./English Dept., Librarians

Susan Wilson

Jen Meschi

William Coogan, Linda Giardelli,, Kelly Goelz Jan Pilkington-Kaler, Christine Edmonds, Scott O’Brien, Barbara Kjaerbye, Greg Maggio, Maria Liantonio, Carrie Casswell, Liz Mancini

11/2/07 11/13/07 1/18/08 3/11/08 3/17/08 3/11/08 4/29/08 3/11/08

1/11/08 12/14/07 12/21/07 1/7/08 1/11/08 1/22/08 4/11/08 10/2/07 10/16/07 3/10/08 3/18/08 4/28/08 1/7/08 1/29/08 2/6/08 2/12/08

The Committee also developed and implemented four (4) surveys to staff. The Instructional Technology Survey for Elementary Teachers, Grades PreK-5, Instructional Technology Survey for Middle School and High School Teachers, Grades 6-12, Instructional Technology Survey for Administrators, and the Instructional Technology Survey for School Related Professionals were implemented in April 2008. The surveys and their findings are included in Appendices G, H, I, and J. The findings for these surveys will serve as a road map for professional development for instructional and non-instructional staff during the next three school years. ¾ Professional Development Opportunities 2008-2011 Providing a well-defined professional development program for all teachers, administrators, and schoolrelated professionals will be an ongoing process during the 2008-2011 school years. Based on the survey results that can be found in Appendices G, H, I, and J, the following list includes a variety of future Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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professional development courses to be provided by the District during period 0 and period 9 professional development. Due to the ever changing nature of technology, the list of activities will be reviewed annually and online surveys will be developed and distributed in May 2009, May 2010, and May 2011. Professional Development Initiatives 2008-2011 Adobe Acrobat Professional—Printing to Files and Creating Forms Behind the Glass Video—Filming and Critiquing Classroom Instruction Camp Rocky Point Collegial Peer-To-Peer Training Among, and Between Teachers in the Use Of Software in Instruction Creating Adobe PDF Documents and Interactive Forms Creating and Organizing Folders on the Computer and Managing E-Mail Creating Digital Video with a Camera Creating Flyers and Brochures Creating Labels Using eSchool Creating Presentations Using MovieMaker or PhotoStory Creating Presentations Using SMART Board Notebook and Using the SMART Board Tools Creating Spreadsheets Using Excel and eSchool Creating Web Pages Document Cameras 101 Implementing mCLASS DIBELS, and 3-D Circle Integrating Podcasts, Wikis, or Blogs (Web 2.0 Tools) into Lessons Integrating Safari Montage (Video-on-Demand formerly United Streaming) into Lessons MESTRACT Grant Writing Scanning a Document or Photo Thinkfinity (formerly MarcoPolo) Understanding Turnitin Plagiarism Prevention Software Using a Document Camera (Elmo) Using all Functions of the Ricoh Copier Web 2.0 Tools for Teachers, Administrators, and School-Related Professionals

In addition to the above-mentioned future professional development opportunities, the Rocky Point UFSD will receive approximately 60 days of training over the next three years by ES BOCES Model Schools. This on site professional development is a part of the lease agreement entered into with ES BOCES in March 2008. A copy of the lease can be found in Appendix P. Infrastructure, Equipment, and Software Access As part of the overall capital construction project and District investment in technology, the Rocky Point UFSD has completed the goal of implementing high-speed local area networks in each school building and connectivity between schools and the District Office. The infrastructure includes the following: y Leased fiber optic cable connects each building y Multi-mode fiber (1 gigabit) connects to each network wiring closet y Cisco routers and switches provide distribution for computing and telephone systems district wide y Cat5e (100 megabit) cabling provides connectivity to each computer within the District Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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y

Multiple appliances are connected to protect the end users and secure data; including Spam, Internet content filtering, and firewall protection y Multiple servers distribute content, software, internet, secure data and email to all clients y Our District’s infrastructure also includes new Isolated Electrical Wiring and Uninterrupted Power (battery backup) to support the additional capacity and protect servers and PCs from power interruption and spikes y Data network design includes connection points or drop locations in each classroom--one teacher, five students y Drop locations run into the existing classrooms with surface mounted raceway y Infrastructure includes multiple information outlets or network connections in the libraries and lab spaces in sufficient numbers to support large numbers of students (5-30) working simultaneously y Connections provided in administrative offices and other common building areas such as the teacher rooms, cafeteria, gym, and auditorium Our infrastructure is the foundation for the following: y File sharing y Shared printers and applications y Streaming video y Electronic mail for local, as well as Internet mail y Web hosting for the District's Intranet and Extranet (public web site) y Administrative applications server for financial and student applications y Teacher and student access to the software necessary to support the full range of curriculum and instruction y Teacher and student access to a wide range of specialized peripherals such as Smart Boards, Digital Media Projectors, large format printers for CAD, color printers, digital tablets for drawing, scanners, digital cameras, probes (science measurement devices), document cameras, and music keyboard (MIDI) interfaces y Re-writeable CD-ROM (RW) and re-writeable (RW) DVD systems available for teachers to assemble lesson materials and to create student portfolios y Web-based resources are available on the District web site y Student and teacher access to information via the web provides a full range of textual, audio, and visual resources y Using search tools and browsers, teacher and student have access to all appropriate Internet resources, including the World Wide Web y Parents and other community member access to District information and communicate with District staff using the District web site y Assistive technology for special needs student available throughout the District y High volume digital copier/printers accessible from anywhere in the network y Teacher and student color and monochrome print documents from anywhere in the District y Network provides support for both instructional and administrative applications y Help Desk support is available through School Dude (myschoolbuilding.com) for any technical issues pertaining to hardware, software or connectivity on our network y Use of new Web 2.0 tools--weblogs, wikis, RSS feeds, and podcasts--o increase communication with the parents and community

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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Library Media Centers Library media centers continue to play a critical role in our schools. They are hubs for engaged learning, exploration, and access to information resources, as well as the starting point for student collaboration and communications. In the JAE, MS, HS buildings (grades 3-12), each library media center has student computers, a screen and projector, an interactive whiteboard, Internet access, and electronic resources such as CD-ROM and DVD. The library provides access to a wide range of online/CD-ROM/DVD encyclopedias, reference materials, and video resources. As with all computers in the District, Internet access is available through the network. In the FJC building (grades K-2), student computers, a screen, an interactive whiteboard, and a projector are housed in Room 133, which serves as an extension of the Library Media Center. Students and teachers have access to local, regional, State, national and international library resources from any workstation in the District. Rocky Point maintains library automation and circulation management systems. Users anywhere in the District can access the library collection and are able to check the Online Public Access Catalogue (OPAC) for particular titles. Students and teachers can access the Virtual Reference Collection (VRC) for online articles, magazines, historical documents, and online encyclopedias from school or home. Digital media can be accessed using an on-demand streaming video service. Classrooms Classrooms in grades K-12 have one computer teacher station. Classrooms district wide will see new teacher stations installed during the 2008-2009 school year. The teacher computer includes higher speed, multimedia capacity. Currently, the typical K-12 classroom includes a printer and some sort of large screen video display technology such as a 36� computer monitor (not a TV set) or an interactive whiteboard. Classrooms district wide will have interactive whiteboards installed during the 2008-2009 school year. Teachers can present their lessons to their classes using presentation software and other applications, and can show the computer information via the large screen display. Students use presentation systems to show their work to their fellow students, and as a vehicle for sharing culminating project activities with their fellow students. A minimum of one document camera will be made available to each grade level to be shared. A total of 20 document cameras will be available district wide. These document cameras are a portable visual presentation unit capable of capturing all types of presentation materials including text, photos, drawings, and three dimensional objects that can be displayed on a TV monitor or video projector in full color. Classrooms in grades K-5 have 4 student computer stations. Beginning in 2008-2009, these stations will be comprised of an nComputing solution that will harness the power of one PC and connect it to 4 monitors. This is known as a shared logic system. Specialized furniture for primary grade students also exists. In some cases, computers have been placed on mobile carts to allow more flexible groupings for special projects. Specialized devices for keyboarding and for data collection are also used throughout the buildings, including handheld computers and personal data assistants for teachers to conduct attendance and do scoring or rubrics, NEOs, and AlphaSmart keyboards. Middle School and High School (6-12) classrooms have one teacher computer station. A wireless keyboard and mouse are available to teachers. The typical 6-12 classroom includes a printer, a projector, and an interactive whiteboard. Interactive whiteboards will be installed throughout the 2008-2009 school year. Rocky Point UFSD 2008-2011 Technology Plan, May 2008

15


Each classroom (K-12) has information outlets in at least two areas of the room to access the network and the Internet. These information outlets provide high-speed LAN connections, video connections, along with access to the entire District’s wide area network (WAN) and high speed Internet access. These outlets support full motion video conferencing, streaming media, and distance learning. Other Spaces Labs house computers for whole class instruction in grades 6-12 allowing a teacher to bring his/her entire class. Computers on Wheels (COWs) are available for use in classrooms. These wireless laptops and carts have been in place in the Middle School and High School building for two years making technology more widely available to our students. Business and technology labs and COWs are equipped with industrydriven software. Labs are also available for training staff and for use by the community for after school adult education classes. Computers and network connections are available in the teacher rooms, as well as all instructional spaces, administrative offices, and group assembly areas such as gyms, auditoriums, or cafeterias. Current Inventory In March 2008 the Rocky Point UFSD entered into a 5-year lease agreement with ES BOCES that includes new teacher and student computers, monitors, Interactive whiteboards, Elmos, and nComputing devices. The purpose of the lease was to replace equipment that was at end-of-life and to infuse new and exciting technology into the curriculum. The entire lease agreement is included with this plan and can be found in Appendix P. The following chart is a summary of the inventory of equipment and software installations within the District as of May 2008. District Office

HS

MS

JAE

FJC

Calculators

0

570

480

0

0

Classroom Computers

40

50

160

160

160

Computers in Labs

0

150

30

30

32

Computers in Library

0

15

15

15

10

Equipment

Digiscopes

0

0

0

6

0

Digital Cameras

1

5

0

1

1

Document Cameras

0

0

0

2

0

DV Camcorders

0

1

1

0

1

Handheld Devices (PDAs)

7

8

0

25

25

Interactive whiteboards

0

5

6

6

3

Laptop/COWS

5

45

15

30

20

Science Probe Kits

0

0

0

2

0

Teacher Media Centers

0

0

40

40

40

Video Conference Unit

0

0

0

1

0

Video Projectors

1

13

3

11

5

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

16


Software Titles Adobe Acrobat 8.0 Professional Adobe Dreamweaver, Flash, Fireworks Adobe Illustrator 10 Adobe Pagemaker Adobe Photoshop CS3 Adobe Reader 6/8 Adventures In Musicland Alice (Java) Audacity Beethoven Lives Upstairs BlueJ 2.1.3 (Java) Brain Pop (Web Based) Brain Pop, Jr (Web Based) Cloud 9 Cosmic Reading Journey Creative Prodikeys Keyboard (Hardware) Crocodile Physics DataLink Math Digital Microscope Digital Thermometer Eclipse 3.2 (Java) Elite Vision 2006 (Yearbook) Faronic DeepFreeze Fashion Toolbox 4.1 Finale Notepad Finance Manager 2004 Fizz And Martina Math Adventures Fountas and Pinnel Benchmark Assessment Geneva Logic Vision ("The Eye") 6.0 Groovy City Hybrid Groovy Jungle Hot Potatoes (Web-Based) Inspiration 8 Integrade Pro 9.2 Intel Play Qx3 Computer Microscope Ipswitch FTP (Educational Version) Java JDK 5.0 Key Skills KidDesk KidPix Kidspiration 2 Knowledge Matters Virtual Business Sports Mapmakers Toolkit Rocky Point UFSD 2008-2011 Technology Plan, May 2008

District Office

3

3

HS

3 3 3 3 3 3

MS

JAE

FJC

3 3

3

3

3

3 3

3 3

3 3 3 3 3 3 3 3

3 3 3

3 3 3

3

3

3 3 3 3 3

3 3 3

3

3

3 3 3

3 3

3 3 3 3 3

3 3

3 3

3 3 3 3 3

3 3 3 3

3 3 17


Software Titles M-Audio Midi Keystation (Hardware) mCLASS and mCLASS Home Connect Microsoft Office (Excel, Word, PPT, Access) Microsoft Visual Basic 6.0 MicroType 4 Midisaurus Focus Music Ace Maestro Musicus Hybrid Neighborhood Map Machine Note Speller Nutcracker Experience Nutcracker Music Game PaintShopPro 8 Pianomouse Meets The Great Composers Pianomouse Theory Fundamentals Readplease Real Math Rosetta Stone School Dude (Web Based) SenseLang (Web Based) Smack-A-Note Smart Notebook Smart Number Cruncher Smart Speller Sony Music Looper The Graph Club Timeliner WebAssign Physics Wizard Test Maker (All Science and Math)

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

District Office

3

HS

3 3 3

MS

JAE

FJC

3

3 3 3

3 3

3 3 3 3 3 3 3 3 3 3

3

3

3 3

3

3

3 3 3 3 3 3

3 3 3 3

3 3 3

3 3 3 3

3 3

3 3

18


Criteria for Equipment Obsolescence The Rocky Point UFSD understands the rapid rate of change and advancement in the areas of hardware. In response to this change, the District must manage its technology assets in a manner consistent with both fiscal prudence and the need to provide technologically appropriate systems to students and staff. The goals of the technology replacement plan are to: 1. Assure that appropriate technology is available to support the mission of the District 2. Assure that each faculty member has a computer of sufficient capability to fulfill his/her responsibilities 3. Provide for the cost effective and timely purchasing and installation of new equipment 4. Expedite the disposal of old equipment Computer Life Cycle The useful service life of a typical desktop workstation is approximately five to six years. The District’s inventory of computers may turn over every five to six years. In March 2008, the District entered into a 5-year service agreement with ES BOCES to acquire computers, monitors, interactive whiteboards, and visual presenters/document cameras. End of Life Technology Equipment The district will maintain all technology equipment until it is ineffective. Working computers and printers will be rotated out of classrooms when the new leased equipment is installed during the 2008-2009 school year. This equipment will be allocated to labs, libraries, and other district wide classrooms as needed. This process will continue until the equipment is no longer capable of functioning or the cost to upgrade or repair becomes too great. The technology equipment considered to be at the end of life cycle will be submitted to the Board of Education for removal from the inventory. Refer to the “Green Plan to Manage Excess Inventory” that can be found on page 21 for details on the disposal of end of life technology.

Objectives for 2008-2011 ¾ Increase Access to Technology for All Students and All Teachers During the 2006-2007 school year, the District Technology Committee determined that protocols needed to be put into place to disseminate, track, and monitor equipment to ensure equitable access of equipment to all students and teachers within each building. Building committees were formed in May 2007. These committees were fully functioning. Members of the District Committee served as liaisons between the District Committee and the building committees. These liaisons chaired building committees and reported back to the Committee. The committees will continue to serve in this manner on a regular basis throughout the next three years. In May 2007, each building committee created a Technology Use Policy. The Building Technology Use Policies are included as Appendix L. The Committee felt strongly that the building committees and their respective policies helped to facilitate increased and equitable access to technology for all students and all teachers, as well as to carry out the goals of this technology plan.

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

19


During the 2007-2008 school year, the first mission of the liaisons was to meet and work with their building principals to form the respective building committees. Each committee created their building’s equipment Sign-Out/Return Policy. This policy was successfully implemented during the 2007-2008 school year. The Committee designed the following outline to accomplish these tasks: 1. Technology Building Committee (TBC) a. Comprised at least 4- 5 staff members: ƒ Building Administration ƒ Library/Media Specialist ƒ Grade Level/Subject Representatives/Special Area Teachers ƒ Coordinators/Chairs ƒ Technology Integration Specialist ƒ District Committee Liaison 2. The function of the TBC will be to b. Continue to implement building policy to manage the following bar coded items: ƒ Laptops ƒ COWS/NE0s/AlphaSmarts ƒ Digital Cameras ƒ Elmos ƒ VCRTV Stations ƒ Digital Camcorders ƒ LCD Projectors ƒ Interactive whiteboards ƒ Accessories (Tripod, Batteries, Power Cords) ƒ DVD Players ƒ PDAs c. Continue to implement building Sign Out/Return Procedures d. Continue to develop schedules and procedures to ensure access to all staff, including a Minimum/Maximum Usage Policy e. Continue to track technology trouble tickets using School Dude (Attached to cart for COWS) 3. The District Technology Coordinator will continue to oversee all building level committees and will report back to the District Technology Committee annually on the implementation and progress of all technology policies, practices, and procedures. ¾ Increase Staffing The following chart details the infrastructure of the Technology Department, which now includes a K-12 Coordinator of Technology position. A part-time technology integration specialist will work with the Coordinator of Technology in the Middle School and High School for the 2008-2009 school year. The Committee recommends that a full-time technology integration specialist position be added to both the 2009-2010 and 2010-2011 Middle School and High School budgets. Due to budgetary restraints, the technology integration specialists that are currently full time at both the FJC and JAE building, will be reduced to a .5 FTE position for the 2008-2009 school year. The Committee recommends that these technology integration specialists be restored to full-time positions for both the 2009-2010 and 2010-2011 school years. The chart below in Figure 1 illustrates the 2008-2009 hierarchy of the department. Rocky Point UFSD 2008-2011 Technology Plan, May 2008

20


Figure 1: 2008-2009 Organization Chart

他 Continue and Expand Curriculum Integration and Professional Development The Superintendent, Director of Instruction, Coordinator of Technology, technology integration specialists, library media specialists, School Communications Coordinator, administrative, CORE BTS staff, and instructional and non-instructional staff will continue to engage in professional development initiatives and programs like those described on pages 9-13 in an effort to meet all three technology District goals: 1. Increase student performance through the use of technology 2. Increase integration of technology into the curriculum and professional practice 3. Increase communication within the District and in the community through the use of technology The Committee also developed and implemented four (4) surveys to staff. The Instructional Technology Survey for Elementary Teachers, Grades PreK-5, Instructional Technology Survey for Middle School and High School Teachers, Grades 6-12, Instructional Technology Survey for Administrators, and the Instructional Technology Survey for School Related Professionals were implemented in April 2008. The surveys and their findings are included in Appendices G, H, I, and J. The findings for these surveys will serve as a road map for professional development for instructional and non-instructional staff during the next three school years.

他 Green Plan to Manage Excess Inventory During the 2007-2008 school year, the technology coordinator and communications coordinator explored the various options available and determined a method to manage antiquated equipment that was in need of excess. The method chosen aligns with the original goals set forth in the 2007-2008 technology plan. The goals were as follows: 1) Goal 1: Managing Excess Inventory y Investigate E-Waste recycling program 2) Goal 2: Investigate E-Waste carting vendors y Investigate pricing for carting E-Waste 3) Goal 3: Go Green Initiative y Investigate recycling grants provide by N.Y.S.D. of Environmental Conservation y Investigate generating revenue for District by instituting recycling programs/fundraisers Rocky Point UFSD 2008-2011 Technology Plan, May 2008

21


The District entered into an agreement with Metal Green Recycling of Babylon in February 2008. A 20-foot container was delivered behind the high school and all end-of-life equipment (computers, monitors, keyboards, printers) were placed in the dumpster. There was no fee for this service, DEC documentation was provided, and all the equipment was recycled by Metal Green. The District will continue to use this free recycling service during the next three years, meeting the District’s go green initiative of managing excess inventory by using an e-waste carting vendor.

¾ Update Policies and Procedures The Rocky Point UFSD wishes to provide unencumbered access to the Internet and other information resources. However, it is necessary to implement certain polices and procedures to ensure equitable access, to protect District equipment and the network, and to comply with government regulations, such as the Children’s Internet Protection Act. District policies will be reviewed and revised annually. Policies affecting the public are posted on the District web site. The following policies and procedures have been developed and reviewed periodically for successful implementation of Rocky Point’s network infrastructure: • • • • • • • • • • • •

Child Internet Protection Act (CIPA) Compliant (Websense Internet Filtering software) Hardware standardization and procurement procedures Support requirements for the system and technical training needs Internet firewall and filtering Security and confidentiality Web information policies for public dissemination of information electronically Copyright guidelines Donations of used equipment and services Disposal of equipment and software Electronic Records Retention Policy User ID Termination Policy Data Disaster Recovery Procedure

The Acceptable Use Policy (AUP) for Students/Staff is included as Appendix L. The Software Evaluation Form is included as Appendix M. ¾ Implement Electronic Records Retention Under the supervision of the Rocky Point UFSD’s Records Management Officer, the District’s Communication Coordinator will retain school-related E-mail sent and received according to the NYS Records Retention and Disposition Schedule ED-1. District employees are encouraged to delete messages with no business value on a daily basis, immediately after reading, replying, or taking other action concerning a particular message. Based upon its content, the NYS Records Retention Schedules categorizes E-mail as “Transitory” or “Temporary.” Transitory messages may be destroyed in a timely manner, using item no. 18 in the General section of the ED-1 Schedule. The Electronic Records Retention Policy, the User ID Termination Policy, and the Data Disaster Recovery Procedure were developed during the 2007-2008 school year and have been submitted to the Board of Education for review and adoption. These documents are included as Appendices N and O.

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

22


他 Increase Community Involvement The Rocky Point UFSD continues to work to reach out to the community. Currently, the District web site at www.rockypointschools.org provides a great deal of information for students, parents, and community members. The Rocky Point UFSD web site is compliant with the Americans with Disabilities Act (ADA). Electronic newsletters provide information to parents. Teachers reach out to students and parents by posting assignments and testing information through their eBoards. The District and instructional staff have committed contractually to providing teachers with time to update their eBoards during the built-in eBoard periods before school during period 0 at FJC and JAE and after school during period 9 for the MS and HS. The goal is to continue to provide these resources, while encouraging teachers to develop more extensive web pages. The District Office and administrative team also provide a myriad of information to all constituents of the learning community through the District web site and eBoard.A question for the educational community is the access to stored work and applications from locations outside of the school network. The Committee is continuing to look at different technologies that can provide remote desktop access and weigh the choices and the potential security risks involved. In April 2008, the District opened the eSchool ESP Parent Portal, providing another means of increasing communication and involvement.

Implementation Timeframe--School Years 2008-2011 Goal 1: Increase student achievement Activity Continue to implement AISm Direct Continue to implement computers on wheels (COWs) Continue to implement DataLink (math assessment tool) at the MS Continue to implement Fountas and Pinnel Benchmark Assessment software Continue to implement Naviance, a web-based program for guidance counselors to aid in college planning Continue to implement new student management system, eSchool, and provide training to staff Continue to implement professional development initiatives for SMART Board, eBoard, and Thinkfinity Continue to implement the student management system, eSchool, and provided training to staff Continue to investigate and consider mCLASS Math Continue to provide curriculum driven, technology rich activities that align with the district goals and support curricular areas Continue to provide Grow Report data to parents Continue to provide professional development in AISm Direct Continue to provideTurnitin.com staff development Continue to use technology as a tool to accommodate student learning styles and ability levels Continue to use technology for research, problem solving and communication by locating, evaluating, collecting and processing information about teaching and learning from a variety of resources Continue to work with ES BOCES 2/5 data analyst to analyze 3-8 testing data Implement a software programs for ESL students, Imagine Learning English, a computer-based instructional program Implement Safari Montage

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

2008-2009

2009-2010

2010-2011

3 3 3 3 3

3 3 3 3 3

3 3 3 3 3

3

3

3

3

3

3

3 3 3 3 3 3 3

3 3 3 3 3 3 3

3 3 3 3 3 3 3

3

3

3

3 3 3

3 3 3

3 3 3 23


Activity Implement ThinkLink testing Implement Turnitin.com software at the elementary level as a tool to avoid plagiarism Implement Turnitin.com software at the secondary level as a tool to avoid plagiarism Implement WebAssign software for use in high school physics classes Investigate and implement free web-based resources including Web 2.0 tools such as weblogs, wikis, RSS feeds, and podcasts Investigate, develop, and implement a series of web pages maintained by the technology coordinator that provides information and tutorials relating to District software/hardware Provide professional development in the use of existing and new hardware/software

2008-2009

2009-2010

2010-2011

3 3 3 3 3

3 3 3 3 3

3 3 3 3 3

3

3

3

3

3

3

2008-2009

2009-2010

2010-2011

3 3 3 3 3 3 3 3

3 3 3 3 3 3 3 3

3 3 3 3 3 3 3 3

3

3 3

3 3

3 3

3 3 3

3

3

3

3 3

3 3

3 3

3

3

3

3 3 3

3 3

3 3

3

3

3

3

3

3

3

3

3

Goal 2: Increase communication Activity Continue to implement a technology showcase of best practices, software, and programs during PD periods Continue to implement AISm Direct Continue to implement ConnectEd Continue to implement DataLink (math assessment tool) at the MS Continue to implement eBoard Continue to implement eSchool ESP Parent Portal for Frank J. Carasiti and Joseph A. Edgar parents Continue to implement Megan’s Law e-mail Alert System Continue to increase contact via email and interactive forms to build relationships with all constituents of learning community Continue to increase online publishing of district wide PR through Syntax Communication Group Continue to investigate web-based calendars that can be used for scheduling teacher observations Continue to post district wide professional development opportunities on eBoard Continue to provide District newsletter, Soaring, in an electronic format Continue to provide Grow Report data to parents Continue to update District web site: Online calendar, Online Student Handbook, Online HS Course Directory Online interactive forms, Online District Newsletter: Soaring, Online Budget Brochure Continue to use building and department meeting discussions as opportunities to share information with others Continue to use professional PR firm: Syntax Communication Group Implement and train staff to develop and maintain password-protected administrative intranet/internet sites using eBoard and web server space purchased outside the District network Implement eSchool ESP Parent Portal for Frank J. Carasiti and Joseph A. Edgar parents Incorporate technology into parent open houses and parent-teacher conferences Investigate and share web sites that will advance content area knowledge Investigate, develop, and implement a series of web pages maintained by the technology coordinator that provides information and tutorials relating to District software/hardware To increase parental and community awareness of and participation in the positive role technology can play in student learning Update FJC/JAE Student Handbook and share with staff and upload to the District web site in PDF

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

3 3 3 3

24


Goal 3: Integrate technology: Activity Continue professional development initiatives for all staff to meet the ISTE NETS standards Continue to implement Digiscopes and Probe Kits at JAE Continue to investigate EvaluationPro, a web-based system, designed for administrators with a resources designed to make simpler the evaluation process Continue to investigate Follett’s Destiny Resource Management Solutions for textbooks, library resources, and media materials Continue to provide professional development to staff on the use of computers on wheels Continue to provide professional development to staff on the use of the student management system eSchool and its enhancements Continue to provide professional development to staff on the use of computers on wheels Continue to provide professional development to staff to interpret Grow Report data to inform instruction Continue to provide staff development training for guidance counselors on Naviance during PD periods and Superintendent’s Conference Days Continue to provide staff development training in data analysis during PD periods and Superintendent’s Conference Days Continue to provide turnkey training for staff on using interactive whiteboards Continue to work with ES BOCES office application specialists remotely to further implement the new eSchool data student management system Continue to work with ES BOCES two/fifths data analyst to analyze 3-8 testing data Develop and implement a project plan outlining the installation of leased equipment district wide including interactive whiteboards, projectors, document cameras, teacher computer workstations, and clustered student computer workstations Implement DeepFreeze software to protect student workstations Implement free web-based resources including Web 2.0 tools such as weblogs, wikis, RSS feeds, and podcasts Implement nComputing’s X300 solution that enables a single PC to be shared by up to seven students at the same time. Implement WebAssign software for use in high school physics classes Incorporate technology into parent open houses and parent-teacher conferences Investigate and integrate free web-based resources including Web 2.0 tools such as weblogs, wikis, RSS feeds, and podcasts Investigate leasing options available through ES BOCES to purchase additional computers, monitors, interactive whiteboards, document cameras, and projectors Investigate the 45-hour Intel Essentials Program available free to districts through a grant from Intel and in cooperation with MESTRACT and Model Schools Investigate, develop, and implement a series of web pages maintained by the technology coordinator that provides information and tutorials relating to District software/hardware Train staff in the use of Safari Montage (on-demand video) Implement the use of document cameras and provide staff development Continue to investigate TeqSmart Certification Training Train staff in the use of VISION (student monitoring software)

2008-2009

2009-2010

2010-2011

3 3 3

3 3 3

3 3 3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3 3 3 3

3 3 3 3

3 3 3 3

3

3

3

3 3

3 3

3 3

3 3 3 3

3 3 3 3

3 3 3 3

3

3

3

3

3

3

3 3 3 3

3 3 3 3

3 3 3 3

3

Equipment 2008-2011 y To make continuous system improvements and to support timely replacement of instructional hardware

and software based on needs and costs y Continue ongoing replacement strategies for servers and network equipment y Continue to investigate wireless communications access points within schools y Continue to investigate a wireless infrastructure to allow connectivity throughout our campuses Rocky Point UFSD 2008-2011 Technology Plan, May 2008

25


y y y y

Upgrade printers as needed Train staff on the use of new networked Ricoh copy machines Continue to replace computers on an as needed basis Continue to investigate and purchase a variety of additional instructional software for the elementary and secondary schools to support their respective curricula y Evaluate software for instructional uses and explore new products as they emerge

Please see Appendix A for a complete update of goals, objectives, and strategies for 2008-2011.

Technical Support and Management of the System The success of the Rocky Point UFSD Technology Plan requires adequate educational and technical staffing, as well as a structured approach for providing assistance to staff when needed. The technology integration specialists/library media specialists must continue to address the ongoing issues related to the support of technology integration. This support function includes modeling the use of technology tools and curriculum specific software in classrooms with individual teachers and small groups, as well as searching out specialized software and web resources for teachers to use in support of their lessons. The support function also includes mentoring teachers (and identifying other mentors within a building) to help teachers explore the best ways to use technology with students. The District is committed to supporting increased staffing including the 2007-2008 addition of a Coordinator of Technology. The information technology (IT) staff must continue to address the critical issues related to system maintenance. In addition to providing help desk support, staff must address general maintenance, monitoring, and upgrading of system and application software. It is envisioned that an automated help desk system may be needed to continue to support the increasing number of workstations. Technical support will be put in place for system components that uses the network to remotely diagnose and fix problems from a site. A network control site with servers and the management software necessary to control and support the District network will be put in place. The control site includes appropriate uninterruptible power sources (UPS) to insure that systems are shut down safely during power outages. Appropriate security and monitoring systems will be put in place to protect technology assets and to insure appropriate and effective use. Currently, the School Communications Coordinator and two CORE BTS staff members focus on the implementation and support of the technology. It is critical that teachers be able to plan on the network and system components as dependable instructional resources. Technical support staff must also identify common problems across teachers and schools that might warrant special training. As a part of the technical support structure, all teachers should receive training in fundamental problem identification and troubleshooting. All instructional staff attended School Dude training during the 2006-07 school year. School Dude is now in place for the management of technology requests by all staff.

Financial Plan and Projected Technology Expenditures The Rocky Point UFSD continues to refine budgeting and funding plans on an annual basis. The District provides funding for technology through a variety of sources: general funds, E-rate, Consolidated Application grants, Best Buy grants, and MESTRACT grants. In March 2008, a 5-year service agreement with ES BOCES was approved by the Board of Education for the replacement of obsolete computing equipment and the installation of 120 interactive whiteboards district wide.

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

26


Financial Plan and Projected Technology Expenditures 2007-2011 2007-2008

2008-2009

2009-2010

2010-2011

Instructional Equipment (10 Video Projectors, Canon GL2 Video Camera)

21,000

20,520

22,000

23,500

Contractual (Lighting, Stage Sound Systems Repairs, PAR Lamps)

37,500

5,000

7,500

10,000

A/V ES BOCES (Follett, CoSer Participation Fee, VRC, Galenet, Groilier)

33,000

33,934

39,024

42,926

1,000

1,000

1,000

1,000

30,000

48,500

50,000

52,000

122,500

108,954

119,524

129,426

5,000

23,600

27,000

31,500

100,000

23,600

25,960

28,556

SCHOOL LIBRARY and AUDIO VISUAL

Supplies A/V Media Supplies (Screens, Carts, Flash Memory, Batteries, Cameras) SCHOOL LIBRARY and AV TOTAL COMPUTER ASSISTED INSTRUCTION Equipment Computer Equipment (Laser Printers, Cisco Switches, CPUs) Contractual (Engineering Services, e-Rate Consulting, Cabling Work)

25,000

63,000

50,000

50,000

Telephone (Service Contracts, Adds/Moves/Changes, Data Services)

75,000

142,600

142,600

142,600

Conference Expenses (Asset Conference, NYSGATE)

500

1000

1000

1000

Software (Websense, Deep Freeze, Norton, Microsoft Office, Adobe)

60,000

54,495

59,945

65,939

Service Contracts (Next Day Dell Servers, Cisco Switch Contracts)

10,000

6,600

8,100

10,000

ES BOCES Services (See Lease Agreement)

55,000 116,592

116,592

116,592

17,489

17,489

17,489

65,000

76,113

78,000

80,000

395,500

210,194

212,081

214,081

2007-2008

2008-2009

2009-2010

2010-2011

102,000

107,000

112,000

117,000

97,375 (1.0 FTE) 79,375 (1.0 FTE) 75, 916 (.2 FTE) 23,681 (.2 FTE) 23,681

102,799 (.5 FTE) 39,688 (.5 FTE) 32,101 (.1 FTE) 11,841 (.1 FTE) 11,841

104,815 (1.0 FTE) 82,725 (1.0 FTE) 78,952 (1.0 FTE) 59,878 (1.0 FTE) 59,878

106,831 (1.0 FTE) 86,034 (1.0 FTE) 82,110 (1.0 FTE) 62,040 (1.0 FTE) 62,040

CORE BTS ES BOCES Shared Services (Network Administrator)

48,000

48,000

51,360

CORE BTS ES BOCES Shared Services (Computer Technician)

45,000

45,000

48,150

54,955 (2.0 FTE) 103,041

Computer Lab Assistant in HS

27,563

28,663

29,809

30,000

446,675

426,933

627,567

704,051

Conference/Workshop/Tuition Fees

5,000

1,000

1,000

1,000

Substitute Teacher Coverage

4,000

4,000

4,000

4,000

Travel Expenses

2,000

2,000

2,000

2,000

17,489

17,489

17,489

ES BOCES Multi-Year Lease Agreement—Hardware and Software ES BOCES Lease Project Coordination Fee Computer Supplies (CD ROMS, Cables, Mice, Keyboards, Toner, Memory,, Hard Drives, Monitors) COMPUTER ASSISTED INSTRUCTION TOTAL STAFFING: 1.0 FTEs Director of Communications Coordinator of Technology FJC Technology Integration Specialist JAE Technology Integration Specialist MS Technology Integration Specialist HS Technology Integration Specialist

STAFFING TOTAL PROFESSIONAL DEVELOPMENT

Model Schools Professional Development (20 days per year) PROFESSIONAL DEVELOPMENT TOTAL TECHNOLOGY BUDGET TOTAL

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

11,000

24,489

24,489

24,489

853,175

661,616

864,137

942,621

27


Overall Plan Evaluation The implementation of this technology plan is reviewed at least annually but may be updated at any time during the year. Principals and administrators at both the building and District level will evaluate the technology implementation process in the following manner: 9 9 9 9 9 9

Number of teachers and staff members engaging in professional development activities Observations by administrators of lessons integrating technology into instruction Students participating in the Technology Expo through Model Schools Use of digital portfolios and the rubrics to evaluate student performance Use of parent communication tools such as e-Board and eSchool’s ESP Parent Portal Use of Interactive whiteboards, projectors, and document cameras

The following types of tasks will be completed to indicate the level of implementation: 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

Annual review of the technology plan and related updates Survey buildings to determine technology support needs Research comparable districts to determine patterns and models of technical support Continued computer support utilizing a full-time K-12 Coordinator of Technology and part-time Technology Integration Specialist in the MS/HS to reflect current and emerging needs Provide ongoing training for technical support staff by courses offered through Model Schools, Teacher Centers, and Federal and State programs Develop a unified technology plan for the District Coordinate technology support across the District to assure standard practice in dealing with problems Integrate technology into the curriculum to improve learning and teaching and promote students’ responsibility for their own learning will be key considerations Continually assess the impact of this plan on student performance and the level of student professional growth Other methods of assessment that will be incorporated into the technology plan include: database of teacher’s records, computer logs, student’s electronic portfolios, AUPs, and APPRs Teacher’s observations of students’ computer skills including word processing and proficiency with Internet use Evaluate the level of technological proficiency gained by students, teachers, and administrators Document usage of technology within the curriculum Assess the students’ technological needs Develop a diverse process to formally and informally evaluate the impact of technology on student achievement The technology plan is a working document that will be evaluated on an ongoing basis

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

28


APPENDICES

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

29


Appendix A: Rocky Point Union Free School District Technology Updates 2007-2008 Updated Technology Goals ¾ Integrated existing 2006-2007 Technology Plan into District Goals ¾ Aligned all technology goals with the three district goals. Goal 1: Increase student achievement: • Continued professional development initiatives for SMART Board, eBoard, and Thinkfinity • Implemented a new student management system, eSchool, and provided training to staff • Implemented AISm Direct • Implemented computers on wheels (COWs) • Implemented Fountas and Pinnel Benchmark Assessment software • Investigated and considering mCLASS Math for the 2008-2009 school year • Investigated and implemented DataLink for math assessment at the MS • Investigated and implemented Naviance, a web-based program for guidance counselors to aid in college planning • Investigated Jamestown Reading Navigator, Achieve 3000, and Read About software programs for reading intervention designed for middle school students that can also be utilized by high school ESL students • Investigated Safari Montage • Investigated software programs for ESL students including Imagine Learning English, a computer-based instructional program and ESL ReadingSmart • Investigated the Intel Leadership Forum focusing on the importance of leadership in promoting, supporting, and modeling the use of technology in instruction to increase student achievement • Provided Grow Report data to parents • Provided professional development in AISm Direct • Provided Turnitin.com staff development to all secondary staff • Worked with ES BOCES 2/5 data analyst to analyze 3-8 testing data Goal 2: Increase communication • Continued to implement ConnectEd • Continued to implement eBoard • Continued to increase contact via email and interactive forms to build relationships with all constituents of learning community • Continued to increase online publishing of district wide PR through Syntax Communication Group • Continued to update District web site o Online calendar o Online Student Handbook o Online HS Course Directory o Online District Newsletter: Soaring o Online Budget Brochure • Continued to use professional PR firm: Syntax Communication Group • Implemented AISm Direct • Implemented an Art and Technology Showcase • Implemented eSchool ESP Parent Portal for Middle School and High School parents • Implemented Megan’s Law e-mail Alert System Rocky Point UFSD 2008-2011 Technology Plan, May 2008

30


• • • • • • • • • •

Implemented SchoolDude for tracking trouble tickets Investigated a technology showcase at JAE of best practices, software, and programs during PD periods Investigated alternate options, eBoard and online server space, for facilitating a password-protected administrative intranet/internet site Investigated and implemented Artsonia Investigated the use of the mylearningplan.com web-based calendar for scheduling teacher observations Posted district wide professional development opportunities on eBoard Provided District newsletter, Soaring, in an electronic format Provided Grow Report data to parents Redesigned and implemented a new FJC web site Updated FJC and JAE Technology Handbooks and shared with staff

Goal 3: Integrate technology: • Continued professional development initiatives for all staff to meet the ISTE NETS standards • Created a K-12 Coordinator of Technology administrative position for increased support to instructional staff, technology strategic planning, and data analysis for decision-making • Implemented Digiscopes at JAE • Implemented SchoolDude for tracking trouble tickets • Implemented the use of VISION software in HS computer labs • Investigated and implemented DataLink for math assessment at the MS • Investigated and piloted nComputing’s X300 solution that enables a single PC to be shared by up to four students at the same time • Investigated and piloted the use of Web 2.0 tools • Investigated COWS for use by ESL students • Investigated EvaluationPro, a web-based system, designed for administrators with a resources designed to make simpler the evaluation process • Investigated Follett’s Destiny Resource Management Solutions for textbooks, library resources, and media materials • Investigated Jamestown Reading Navigator, Read 180, and Achieve3000 for use by AIS students at the MS and HS • Investigated leasing options available through ES BOCES to purchase computers, monitors, interactive whiteboards, document cameras, and projectors • Investigated TeqSmart SMART Board Certification Training • Investigated the 45-hour Intel Essentials Program available free to districts through a grant from Intel and in cooperation with MESTRACT and Model Schools • Marco Polo/Thinkfinity Super Trainers providde turnkey training to new K-12 staff • Provided a 4-hour face-to-face professional development program focusing on the importance of leadership in promoting, supporting, and modeling the use of technology in instruction • Provided professional development to staff on the use of computers on wheels • Provided professional development to staff to interpret Grow Report data to inform instruction • Provided staff development training for guidance counselors on Naviance during PD periods and Superintendent’s Conference Days • Provided staff development training in data analysis during PD periods and Superintendent’s Conference Days • Provided turnkey training for science staff on using the interactive whiteboard in the science lab • Worked with ES BOCES two/fifths data analyst to analyze 3-8 testing data • Worked with ES BOCES two/fifths office application specialist to implement the new eSchool data student management system Rocky Point UFSD 2008-2011 Technology Plan, May 2008

31


Equipment y Continued ongoing replacement strategies for servers, network equipment, and workstations y Replaced our current telephone and voicemail system y Changed our telephone trunk lines from standard POTS lines to PRI format to provide increased security and connectivity (analog to digital) y Planned for a wireless infrastructure to allow connectivity throughout our campuses y Upgraded printers as needed y Continued to investigate and purchase a variety of additional instructional software for the elementary and secondary schools to support their respective curricula y Evaluated software for instructional uses and explore new products as they emerge y Continued to replace computers on an as needed basis y Purchased six additional multimedia projectors for use in high school and middle school classrooms y Conducted a site survey that explored and mapped the use of wireless communications access points within schools y Purchased one 30-unit and two 16-unit computers on wheels (COWs) y Investigated the purchase of the following: Mimio, SMART Board, and Polyvision interactive whiteboards for use in classrooms throughout the District y Investigated WebAssign software for use in high school physics classes y Investigated and installed Ricoh copiers y Purchased AlphaSmarts, computer probe kits, and interactive whiteboards y Continued replacement of TV/computer monitors in the classrooms with 32� flat panels y Installed Microsoft Windows XP Professional in select offices, classrooms and labs y Installed the following software in select offices, classrooms and labs to include: 9 9 9 9 9 9 9 9

Microsoft Word 2003 Microsoft PowerPoint 2003 Microsoft Excel 2003 Microsoft Publisher 2003 Microsoft Outlook 2003 Microsoft FrontPage 2003 Microsoft Access 2003 Internet Explorer

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

9 9 9 9 9 9

Inspiration Kidspiration Kid Pix Deluxe 4 Photoshop Elements 4.0 Smart Notebook Adobe Acrobat 9 Rosetta Stone

32


Appendix B: 2007-2008 Professional Development Professional Development--Graduate Courses Activity Title

Integrating Technology In The Classroom Teaching With Webquests Technology, Media And State Assessments Topics In Genetics And Molecular Biology (NSLS) CEF 528 Multimedia Classroom EDU 669 Teaching With Webquests

# of Participants

Credits

Hours

Provider Name

5 1 1 1 2 1

1 3 3 3 1 3

15 45 45 45 15 45

College of St Rose College of St Rose Dowling College Stony Brook University Stony Brook University College of St Rose

Provider Name

Professional Development--In-Service Courses Activity Title

# of Participants 1

Credits

Hours

1

15

MESTRACT

Camp Rocky Point 8 (Grades K-12) Create Interactive Games With Power Point Creating Webquests

28 11 8

1 1 3

15 15 45

Designing And Creating A Virtual Field Trip

1

3

45

Ec11 Finding Valuable Teacher Resources On The Web

3

3

45

Effective Internet Search Strategies

2

3

45

Rocky Point UFSD MESTRACT Teacher Effectiveness Institute Professional Dev. Institute Teacher Effectiveness Institute Professional Dev. Institute

Enhancing Lessons Through PowerPoint

4

3

45

Dowling Institute In-Service Program

Exploring Americas National Parks Through Virtual Field Trips

3

3

45

Front Page Integrating Technology into the Classroom Intel Teach : Leadership Forum Intel Teach Essentials Interactive Educational Games Introduction To The Smart Board For Interactive Learning

1 2 6 4 8 10

3 1 0 3 1 1

45 15 4 45 15 15

NY Center for Teacher Dev. Sachem Teacher Center MESTRACT MESTRACT MESTRACT MESTRACT MESTRACT

Learning With Web Sites, Computers, and SMART Board

1

3

45

Dowling Institute In-Service Program

Making Photos Come Alive With Photo Story Managing And Integrating Technology Into The Curriculum Managing And Integrating Technology Into The Special Ed Curr.

11 2 1

1 3 3

15 45 45

MESTRACT Professional Dev. Institute Professional Dev. Institute

Microsoft Excel For Teachers

24

3

45

Dowling Institute In-Service Program

1

1

15

MESTRACT

Microsoft PowerPoint For Teachers

25

3

45

Microsoft Word For Teachers

2

3

45

Microsoft Word For Teachers

21

3

45

Dowling Institute In-Service Program Dowling Institute In-Service Program Dowling Institute In-Service Program

1 1

3 0

45 5

Assistive Technology for the Classroom Teacher

Microsoft Excel For The Classroom And Beyond

Music Education Resources On The Net My Learning Plan Advanced Training - Forms and Reports

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

SCOPE My Learning Plan Academy

33


Professional Development--In-Service Courses Activity Title

# of Participants

Credits

Hours

Provider Name

My Learning Plan Training

1

0

4

Science With The Smart Board

1

0

5

My Learning Plan Academy Eastern Suffolk BOCES

Technology In The Classroom: PowerPoint Skills

1

2

30

MESTRACT

Technology In The Classroom: Web Site Design With Front Page

2

3

45

MESTRACT

The ADHD Child-Internet Resources To Keep The Educator Going The Intel Teach -Thinking With Technology The Whiz Bang High Tech Classroom

1 1 1

3 3 3

45 45 45

MESTRACT MESTRACT MESTRACT

Upgrading To Microsoft Excel 2007

2

2

30

Upgrading To Microsoft Word 2007

2

2

30

Dowling Institute In-Service Program Dowling Institute In-Service Program

Using Smart Board For Advanced Applications Web Design For Teachers Webquests

5 1 1

1 3 2

15 45 30

MESTRACT Professional Dev. Institute MESTRACT

ES BOCES Model Schools Celebration of Technology in Education Title of Project

Teacher(s)

Building

Exploring Fall

Jennifer Koster, Grade 1

FJC

Look Who’s Smiling Now!

Nicole Fernandez, Kindergarten ESL

FJC

Max Show PowerPoint for Grades K-2

Nicole Gallino, Grade 2

FJC

Gingerman Glyphs

Jessica Gerbino and Carlyle Ritchie, Kindergarten

FJC

Using Photo Story 3 to Document our Science Experiment

Vanessa Horowitz, Grade 1

FJC

Water Molecules and the Water Cycle

Amanda Eberle, Grade 2

FJC

Digital Self Portrait Podcasts

Elizabeth McCabe, Grade 4 GATES students

JAE

iMovies

Elizabeth McCabe, Grade 5 GATES students

JAE

Neighborhood Map Machine 2.0

Elizabeth McCabe, Grade 3 GATES students

JAE

PowerPoint Book Reports for English Language Learners

Laura Keenan, ESL

JAE

SMART Board in the Elementary Music Class

Craig Knapp, Music Grades 3-5

JAE

Virtual Fractured Fairy Tales

Laurie Varriale, Grade 3

JAE

Paxton Patterson Technology Action Lab

Mark Moorman, Grades 6-8 Technology

MS

Can you hear me now? Podcasting and Web Development

Susan Wilson, Grades 9-12 Business Ed

HS

Designing Web Pages Using Dreamweaver MX 2004

Susan Wilson, Grades 9-12 Business Ed

HS

“Game Designers” Using Microsoft’s Visual Basic

Tom Rotanz, Grades 9-12 Computer Sci

HS

Using the Computer to Alter/Enhance your Creative Drawings

Joyce Connolly, Grades 9-12 Art

HS

Create a Photo Montage ala David Hockney

Joyce Connolly, Grades 9-12 Art

HS

Rocky Point UFSD Conferences 2007-2008 Conference Participants mCLASS DIBELS 1-Day Assessment Overview Kristie Jackson, Katerina Kyriakakis, Elizabeth McCabe, Laurie Varriale NYIT 21st Century Skills in Education Conference Jennifer Meschi, Susan Wilson eSchool Discipline Kenneth Crawford

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

Date 9/12/2007 9/17/2007 9/18/2007 10/2/2007

34


Conference

Rocky Point UFSD Conferences 2007-2008 Participants

Date

Learning From Our Students and Each Other: A Grade Specific Journey in Examining and Responding to the 2007 ELA Assessment Results (Grade 3)

Michele Brons, Maria Dorr, Courtney Herbert, Erin Ladani

9/21/2007

My Learning Plan Academy

Susan Wilson

Managing Electronic Records and Email Effectively in School Districts Learning From Our Students and Each Other: A Grade Specific Journey in Examining and Responding to the 2007 ELA Assessment Results (Grade 6) Follett Library Software Meeting School Library System Liaison/Program Meetings

Debra Hoffman, Michael Ivanoff

9/26/2007 9/27/2007 10/3/2007

eSchool for Secretaries IT Responsibilities email Agenda IEP Direct User Workshop Value Added Analysis and Professional Development

Michela McLoughlin, Joann Osmanski Joe Spina Eileen Manitta, Pat Williamson Joseph Centamore, Maria Dorr, Michael Gabriel, Anja Groth, Audra Hallock, Eileen Manitta, Andrea Moscatiello, Scott O’Brien, Cathy Richardson, Carol Tvelia, Susan Wilson

Parent Portal for eSchool ThinkQuest International Competition Discovery Day Podcasting and Skype for Educators What’s New for 2008 Practical Tips, Tools and Outstanding Web Sites to Enhance Student Learning Though Technology (Grades K-6) Model Schools Liaison Meeting Highlight: ELA e-School Data Training Balanced Mind XII Curriculum Conference“Technology and the Arts

Susan Wilson Julie Engel, Elizabeth McCabe Julie Engel, Jennifer Meschi, Susan Wilson Elizabeth McCabe Julie Engel

David Crawford, Nicole Waldbauer, Jonathan Tsavos, Sarah Loiacono

10/3/2007

Monica DiGiovanni Patricia Bergel

10/5/2007 10/10/2007 1/10/2008 3/7/2008 4/29/2008 10/10/2007 10/17/2007 10/18/2007 10/18/2007 11/5/2007 12/17/2007 3/14/2008 4/30/2008 10/19/2007 10/24/2007 10/24/2007 10/25/2007 10/25/2007

Tech Directors Meeting

Julie Engel, Jennifer Meschi Kathleen Defrank, Raffaella Nash Greg Armine, Kelly Beery, Cara Buonconsiglio, Nick Butcher, Joyce Connolly, Mary Donovan, Craig Knapp, Kristen Labianca, Seth Meier, Kim Musgnug, Carla Potter, Vincent Ragona, Sara Ruggerio, Amy Schecher Patricia Jones, Jill Marolla, Denise Villaran, Loretta Sanchez, Josephine Romano, Nicole Conforti, William Coogan, Linda Giardelli, Kelly Goelz, Tom Short, Jessica Stalters, Denise Sivaslian Joe Spina, Susan Wilson

iMovie High Definition Finance Manager User Meeting ASSET Meeting T3 Regional Conference for Math and Science Teachers (Grades 6-12)

Rosa Kalomiris Jill Marolla Joe Spina Gaetano Accardi, Karen Gambino, Anne Kalinowski, Dawn Meyers, Kerri Passafiume

Finance Manager Human Resource Training SMART Board Strategies to Enhance Student Learning

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

10/26/2007 11/1/2007 11/6/2007

11/9/2007 11/9/2007

11/9/2007 11/28/2007 1/30/2008 3/12/2008 5/1/2008 6/11/2008 11/13/2007 11/27/2007 11/14/2007 11/16/2007

35


Conference

Rocky Point UFSD Conferences 2007-2008 Participants

Model Schools: Liaison Meeting Highlight: Social Studies On-Site Meeting to Preview eSchool Gradebook Enhancement with eSchool Data Systems CCSI Game Builders Academy Model Schools-Celebration of Technology in Education

mCLASS DIBELS Training Workshop

ASSET Meetings, Educational Technologies: Research and Practice mCLASS DIBELS Training Workshop Grades 3-5 Science with the SMART Board Using Technology to Advance Photoshop Creative Suite Celebration of Teaching and Learning iSafe Internet Safety Training and Certification LISC Workshop-Google for Administrators 10th Annual Suffolk ASSET Conference 10th Annual Technology Annual Conference-Beyond the Scores: Interpreting Creative Instruction Digital Portfolios

iEarn-USA SMART Board Advanced Training

Date

Julie Engel

12/6/2007

Dawn Callahan, Andrew Levine, Paul Mammina, Susan Wilson Elizabeth McCabe, Thomas Rotanz Amanda Eberle, Julie Engel, Nichole Fernandez, Nicole Gallino, Jessica Gerbino, Vanessa Horowitz, Laura Keenan, Craig Knapp, Jen Koster, Elizabeth McCabe, Tanya Meehan, Jennifer Meschi, Carlyle Ritchie-Presenters Carla D’Ambrosio, Michael Ivanoff, Eileen Manitta, Scott O’Brien, Maria Dorr Carrie Casswell, Joanna Fasano, Lisa Gasparro, Jennifer Golding, Stacy Iberger, Elizabeth Mancini, Karen Nicholson, Nicole Rogers, Nichole Schirtzer, Sharon Vitale, Michele Zimmer Susan Wilson

12/7/2007

Maria Amoscato, Christina Capaldi, Joann Craig, Gina Marte, Tanya Meehan, Kim O’Connor, Denise Sivaslian Lori Kuhn, Sara Poole Cara Buonconsiglio, Kristen Labianca Nicole Conforti, Rosa Kalomiris, Laura Keenan Carol Tvelia, Susan Wilson, Cathy Richardson

1/17/2008

Peter Costa, Monica DiGiovanni, Bettina Tripp, Susan Wilson Michael Ivanoff Susan Wilson-Presenter Tanya Meehan Karen Aschettino, Nicole Conforti, Peter Costa, Danielle Donadoni, Lori Kuhn, Tanya Meehan, Kathi Modine, Catherine O’Connell, Dawn Perri, Bettina Trip Elizabeth McCabe, Tanya Meehan Karen Aschettino, Danielle Donadoni, Rosa Kalomiris, Laura Keenan, Lori Kuhn, Kathi Modine, Dawn Perri

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

12/13/2007 1/11/2008

1/14/2008 1/15/2008

1/16/2008

1/30/2008 2/1/2008 2/12/2008 3/7/2008 3/8/2008 3/11/2008 3/17/2008 3/17/2008 3/17/2008 4/1/2008

4/3/2008 4/9/2008

36


Appendix C: 2007 NETS for Students*

National Educational Technology Standards for Students: The Next Generation “What students should know and be able to do to learn effectively and live productively in an increasingly digital world ‌â€? 1. Creativity and Innovation Students demonstrate creative thinking, construct knowledge, and develop innovative products and processes using technology. Students: a. apply existing knowledge to generate new ideas, products, or processes. b. create original works as a means of personal or group expression. c.. use models and simulations to explore complex systems and issues. d. identify trends and forecast possibilities. 2. Communication and Collaboration Students use digital media and environments to communicate and work collaboratively, including at a distance, to support individual learning and contribute to the learning of others. Students: a. interact, collaborate, and publish with peers, experts or others employing a variety of digital environments and media. b. communicate information and ideas effectively to multiple audiences using a variety of media and formats. c. develop cultural understanding and global awareness by engaging with learners of other cultures. d. contribute to project teams to produce original works or solve problems. 3. Research and Information Fluency Students apply digital tools to gather, evaluate, and use information. Students: a. plan strategies to guide inquiry. b. locate, organize, analyze, evaluate, synthesize, and ethically use information from a variety of sources and media. c. evaluate and select information sources and digital tools based on the appropriateness to specific tasks. d. process data and report results. 4. Critical Thinking, Problem-Solving and Decision-Making Students use critical thinking skills to plan and conduct research, manage projects, solve problems and make informed decisions using appropriate digital tools and resources. Students: a. identify and define authentic problems and significant questions for investigation. b. plan and manage activities to develop a solution or complete a project. c. collect and analyze data to identify solutions and/or make informed decisions. d. use multiple processes and diverse perspectives to explore alternative solutions. 5. Digital Citizenship Students understand human, cultural, and societal issues related to technology and practice legal and ethical behavior. Students: a. advocate and practice safe, legal, and responsible use of information and technology. b. exhibit a positive attitude toward using technology that supports collaboration, learning, and productivity. c. demonstrate personal responsibility for lifelong learning. d. exhibit leadership for digital citizenship. 6. Technology Operations and Concepts Students demonstrate a sound understanding of technology concepts, systems and operations. Students: a. understand and use technology systems. b. select and use applications effectively and productively. c. troubleshoot systems and applications. d. transfer current knowledge to learning of new technologies.

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

37


Appendix D: 2005 NETS for Teachers (Revised Standards will be released in 2008)* Educational Technology Standards and Performance Indicators for All Teachers Building on the NETS for Students, the ISTE NETS for Teachers (NETS•T), which focus on pre-service teacher education, define the fundamental concepts, knowledge, skills, and attitudes for applying technology in educational settings. All candidates seeking certification or endorsements in teacher preparation should meet these educational technology standards. It is the responsibility of faculty across the university and at cooperating schools to provide opportunities for teacher candidates to meet these standards. The six standards areas with performance indicators listed below are designed to be general enough to be customized to fit state, university, or District guidelines and yet specific enough to define the scope of the topic. Performance indicators for each standard provide specific outcomes to be measured when developing a set of assessment tools. The standards and the performance indicators also provide guidelines for teachers currently in the classroom. 1 TECHNOLOGY OPERATIONS AND CONCEPTS. Teachers demonstrate a sound understanding of technology operations and concepts. Teachers: ¾ demonstrate introductory knowledge, skills, and understanding of concepts related to technology (as described in the ISTE National Education Technology Standards for Students) ¾ demonstrate continual growth in technology knowledge and skills to stay abreast of current and emerging technologies. 2 PLANNING AND DESIGNING LEARNING ENVIRONMENTS AND EXPERIENCES. Teachers plan and design effective learning environments and experiences supported by technology. Teachers: ¾ design developmentally appropriate learning opportunities that apply technology-enhanced instructional strategies to support the diverse needs of learners. ¾ apply current research on teaching and learning with technology when planning learning environments and experiences. ¾ identify and locate technology resources and evaluate them for accuracy and suitability. ¾ plan for the management of technology resources within the context of learning activities. ¾ plan strategies to manage student learning in a technology-enhanced environment. 3 TEACHING, LEARNING, AND THE CURRICULUM. Teachers implement curriculum plans that include methods and strategies for applying technology to maximize student learning. Teachers: ¾ facilitate technology-enhanced experiences that address content standards and student technology standards. ¾ use technology to support learner-centered strategies that address the diverse needs of students. ¾ apply technology to develop students' higher order skills and creativity. ¾ manage student learning activities in a technology-enhanced environment. 4 ASSESSMENT AND EVALUATION. Teachers apply technology to facilitate a variety of effective assessment and evaluation strategies. Teachers: ¾ apply technology in assessing student learning of subject matter using a variety of assessment techniques. ¾ use technology resources to collect and analyze data, interpret results, and communicate findings to improve instructional practice and maximize student learning. ¾ apply multiple methods of evaluation to determine students' appropriate use of technology resources for learning, communication, and productivity. 5 PRODUCTIVITY AND PROFESSIONAL PRACTICE. Teachers use technology to enhance their productivity and professional practice. Teachers: ¾ use technology resources to engage in ongoing professional development and lifelong learning. ¾ continually evaluate and reflect on professional practice to make informed decisions regarding the use of technology in support of student learning. ¾ apply technology to increase productivity. ¾ use technology to communicate and collaborate with peers, parents, and the larger community in order to nurture student learning. 6 SOCIAL, ETHICAL, LEGAL, AND HUMAN ISSUES. Teachers understand the social, ethical, legal, and human issues surrounding the use of technology in PK-12 schools and apply those principles in practice. Teachers: ¾ model and teach legal and ethical practice related to technology use ¾ apply technology resources to enable and empower learners with diverse backgrounds, characteristics, and abilities. ¾ identify and use technology resources that affirm diversity ¾ promote safe and healthy use of technology resources. ¾ facilitate equitable access to technology resources for all students

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

38


Appendix E: 2005 NETS for Administrators (Revised Standards will be released in 2009)* Technology Standards for School Administrators TSSA Draft Framework, Standards, and Performance Indicators (v4.0) I. Leadership and Vision Educational leaders inspire a shared vision for comprehensive integration of technology and foster an environment and culture conducive to the realization of that vision.

Educational leaders: A. facilitate the shared development by all stakeholders of a vision for technology use and widely communicate that vision. B. maintain an inclusive and cohesive process to develop, implement, and monitor a dynamic, long-range, and systemic technology plan to achieve the vision. C. foster and nurture a culture of responsible risk-taking and advocate policies promoting continuous innovation with technology. D. use data in making leadership decisions. E. advocate for research-based effective practices in use of technology. F. advocate on the state and national levels for policies, programs, and funding opportunities that support implementation of the District technology plan. II. Learning and Teaching Educational leaders ensure that curricular design, instructional strategies, and learning environments integrate appropriate technologies to maximize learning and teaching.

Educational leaders: A. identify, use, evaluate, and promote appropriate technologies to enhance and support instruction and standardsbased curriculum leading to high levels of student achievement. B. facilitate and support collaborative technology-enriched learning environments conducive to innovation for improved learning. C. provide for learner-centered environments that use technology to meet the individual and diverse needs of learners. D. facilitate the use of technologies to support and enhance instructional methods that develop higher-level thinking, decision-making, and problem-solving skills. E. provide for and ensure that faculty and staff take advantage of quality professional learning opportunities for improved learning and teaching with technology. III. Productivity and Professional Practice Educational leaders apply technology to enhance their professional practice and to increase their own productivity and that of others.

Educational leaders: A. model the routine, intentional, and effective use of technology. B. employ technology for communication and collaboration among colleagues, staff, parents, students, and the larger community. C. create and participate in learning communities that stimulate, nurture, and support faculty and staff in using technology for improved productivity. D. engage in sustained, job-related professional learning using technology resources. E. maintain awareness of emerging technologies and their potential uses in education. F. use technology to advance organizational improvement.

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

39


IV. Support, Management, and Operations Educational leaders ensure the integration of technology to support productive systems for learning and administration.

Educational leaders: A. develop, implement, and monitor policies and guidelines to ensure compatibility of technologies. B. implement and use integrated technology-based management and operations systems. C. allocate financial and human resources to ensure complete and sustained implementation of the technology plan. D. integrate strategic plans, technology plans, and other improvement plans and policies to align efforts and leverage resources. E. implement procedures to drive continuous improvement of technology systems and to support technology replacement cycles. V. Assessment and Evaluation Educational leaders use technology to plan and implement comprehensive systems of effective assessment and evaluation.

Educational leaders: A. use multiple methods to assess and evaluate appropriate uses of technology resources for learning, communication, and productivity. B. use technology to collect and analyze data, interpret results, and communicate findings to improve instructional practice and student learning. C. assess staff knowledge, skills, and performance in using technology and use results to facilitate quality professional development and to inform personnel decisions. D. use technology to assess, evaluate, and manage administrative and operational systems.

VI. Social, Legal, and Ethical Issues Educational leaders understand the social, legal, and ethical issues related to technology and model responsible decision-making related to these issues.

Educational leaders: A. ensure equity of access to technology resources that enable and empower all learners and educators. B. identify, communicate, model, and enforce social, legal, and ethical practices to promote responsible use of technology. C. promote and enforce privacy, security, and online safety related to the use of technology. D. promote and enforce environmentally safe and healthy practices in the use of technology. E. participate in the development of policies that clearly enforce copyright law and assign ownership of intellectual property developed with District resources.

*These standards are the property of the TSSA Collaborative and may not be altered without written permission. The following notice must accompany reproduction of these standards: "This material was originally produced as a project of the Technology Standards for School Administrators Collaborative." Rocky Point UFSD 2008-2011 Technology Plan, May 2008

40


Appendix F: Rocky Point UFSD: Standards of Teaching Component Summary Domain 4: Professional Responsibilities

Component 4a: Reflecting on Teaching

4b: Maintaining Accurate Records

4c: Communicating with Families

4d: Participating in a Professional Community

4e: Growing and Developing Professionally

Unsatisfactory Teacher does not accurately assess the effectiveness of the lesson, and has no ideas about how the lesson could be improved. Teacher’s systems for maintaining both instructional and noninstructional records are either non-existent or in disarray, resulting in errors and confusion. Teacher communication with families, about the instructional program, or about individual students, is sporadic or culturally inappropriate. Teacher makes no attempt to engage families in the instructional program. Teacher avoids participating in a professional community or in school and district events and projects; relationships with colleagues are negative or self-serving. Teacher does not participate in professional development activities, and makes no effort to share knowledge with colleagues. Teacher is resistant to feedback from supervisors or colleagues.

4f: Demonstrating Professionalism

Teacher has little sense of ethics and professionalism, and contributes to practices that are self-serving or harmful to students. Teacher fails to comply with school and district regulations and timelines.

4g: Integrating Technology

Teacher makes no attempt to integrate technology based on alignment of content to curriculum, developmental level, accuracy, and suitability to student needs. Teacher makes no attempt to enhance growth in technology knowledge and skills to stay abreast of current and emerging technologies.

(Adapted from National Educational Technology Standards for Teachers 2005)

Proficient

Distinguished

Teacher provides a partially accu and objective description of the lesson, but does not cite specific evidence. Teacher makes only general suggestions as to how th lesson might be improved. Teacher’s systems for maintaining both instructional and non-instructional records are rudimentary and only partially successful.

Basic

Teacher provides an accurate and objective description of the lesson, citing specific evidence. Teacher makes some specific suggestions as to how the lesson might be improved. Teacher’s systems for maintaining both instructional and non-instructional records are accurate, efficient and successful.

Teacher’s reflection on the lesson is thoughtful and accurate, citing specific evidence. Teacher draws on an extensive repertoire to suggest alternative strategies and predicting the likely success of each. Students contribute to the maintenance of the systems for maintaining both instructional and non-instructional records, which are accurate, efficient and successful

Teacher adheres to school procedures for communicating with families and makes modest attempts to engage families in the instructional program. But communications are not always appropriate to the cultures of those families.

Teacher communicates frequently with families and successfully engages them in the instructional program. Information to families about individual students is conveyed in a culturally appropriate manner.

Teacher’s communication with families is frequent and sensitive to cultural traditions; students participate in the communication. Teacher successfully engages families in the instructional program, as appropriate.

Teacher becomes involved in the professional community and in school and district events and projects when specifically asked; relationships with colleagues are cordial. Teacher participates in professional development activities that are convenient or are required, and makes limited contributions to the profession. Teacher accepts, with some reluctance, feedback from supervisors and colleagues. Teacher is honest and well intentioned in serving students and contributing to decisions in the school, but teacher’s attempts to serve students are limited. Teacher complies minimally with school and district regulations, doing just enough to “get by.” Teacher makes modest and inconsistently successful attempts to integrate technology based on alignment of content to curriculum, developmental level, accuracy, and suitability to student needs. Teacher makes modest and inconsistently successful attempts to enhance growth in technology knowledge and skills to stay abreast of current and emerging technologies.

Teacher participates actively the professional community, and in school and district events and projects, and maintains positive and productive relationships with colleagues.

Teacher makes a substantial contribution to the professional community, to school and district events and projects, and assumes a leadership role among the faculty.

Teacher seeks out opportunities for professional development based on an individual assessment of need, and actively shares expertise with others. Teacher welcomes feedback from supervisors and colleagues.

Teacher actively pursues professional development opportunities, and initiates activities to contribute to the profession. In addition, teacher seeks out feedback from supervisors and colleagues.

Teacher displays a high level of ethics and professionalism in dealings with both students and colleagues. Teacher complies fully with school and district regulations.

Teacher is proactive and assumes a leadership role in ensuring the highest ethical standards, and seeing that school practices and procedures ensure that all students, particularly those traditionally underserved, are honored in the school. Teacher takes a leadership role in seeing that colleagues comply with school and district regulations. Teacher’s efforts to integrate technology based on alignment of content to curriculum, developmental level, accuracy, and suitability to student needs are frequent and usually successful. Students contribute ideas to integrate technology into the curriculum, as well as enhance their own academic achievement and technology literacy across content areas. Teacher takes a leadership role in researching emerging technologies. Teacher provides staff development in current and emerging technologies.

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

Teacher’s efforts to integrate technology based on alignment of content to curriculum, developmental level, accuracy, and suitability of student needs are frequent and usually successful. Teacher’s efforts to enhance growth in technology knowledge and skills to stay abreast of current and emerging technologies are frequent and usually successful.

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Appendix G: Rocky Point UFSD Technology Survey to Plan Future Professional Development Programs for Teachers Grades PreK-5 To assist us in planning for staff development activities, your assistance in completing this 5-minute survey will be greatly appreciated. Select your building from the following list. If you are in two buildings, please select the building where you have the most teaching responsibility. Frank J. Carasiti Elementary

Joseph A. Edgar Intermediate

Use the scale below to indicate your level of proficiency Using the listed hardware and software. None: No knowledge Some: Minimal experience with tool beyond an awareness level Intermediate: Working knowledge and experience on a personal level, but often need help Proficient: Working knowledge and experience on a personal level, but need little help/assistance Expert: Quickly perform advanced operations with ease and can instruct others Hardware: AlphaSmarts/NEOs Digital Camera Digital Video Elmo (Document Camera) Flash Drive (Thumb Drive) Laptop Cart (COWs) Printers Proxima (Projector) Ricoh Copiers Scanner SMART Board

None

Some

Software: Adobe Acrobat (PDF Writer) eBoard eSchool Excel (Spreadsheets) GraphClub Imagine Learning Kids Desk KidPix Kidspiration/Inspiration Library Virtual Reference Collection (VRC) mCLASS (DIBELS) Microsoft MovieMaker My Learning Plan Outlook and E-mail Photoshop Photostory PowerPoint (Presentations) Publisher (Flyers, Brochures) Read Naturally Real Math Ricoh Copiers Rosetta Stone Safari Montage (Video-On-Demand) Scholastic Keys (kid-friendly Word, Excel, and PowerPoint)

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

Intermediate

None

Some

Proficient

Intermediate

Expert

Proficient

Expert

42


Please indicate which of the topics listed below you would like to see offered as staff development opportunities to help you integrate technology into your curriculum and professional practice. You must select at least one (1) in order to complete the survey. … Creating Adobe PDF Documents … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating Flyers and Brochures … Creating Digital Video with a Camera … Creating Labels Using eSchool … Creating Presentations Using MovieMaker or Photostory … Creating Presentations Using SMART Board Notebook and Using the SMART Board Tools … Creating Spreadsheets Using Excel and eSchool … Creating Web Pages … Integrating Safari Montage (Video-on-Demand formerly United Streaming) into Lessons … Scanning a Document or Photo … Using a Document Camera (Elmo) … Using all Functions of the Ricoh Copier Would you be interested in being a turnkey trainer in your building? (If you are interested, please include your name at the end of this survey. … Yes … No I am interested in being a turnkey trainer in the following: … Creating Adobe PDF Documents … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating Flyers and Brochures … Creating Digital Video with a Camera … Creating Labels Using eSchool … Creating Presentations Using MovieMaker or Photostory … Creating Presentations Using SMART Board Notebook and Using the SMART Board Tools … Creating Spreadsheets Using Excel and eSchool … Creating Web Pages … Integrating Safari Montage (Video-on-Demand formerly United Streaming) into Lessons … Scanning a Document or Photo … Using a Document Camera (Elmo) … Using all Functions of the Ricoh Copier Name (optional EXCEPT if you are interested in being a turnkey trainer) ______________________________ E-mail Address (optional) ___________________________________________ Grade/Subject Area (optional)____________________________________________

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SURVEY RESULTS—GRADES PREK-5 Total Number of Responses: 112 out of 126 (89%) Select your building from the following list. If you are in two buildings, select the building in which you have the most teaching responsibility.

Use the scale below to indicate your level of proficiency using the listed hardware& software. None: No knowledge Some: Minimal experience with tool beyond an awareness level Intermediate: Working knowledge and experience on a personal level, but often need help Proficient: Working knowledge and experience on a personal level, but need little help/assistance Expert: Quickly perform advanced operations with ease and can instruct others

HARDWARE

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HARDWARE

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HARDWARE

SOFTWARE

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SOFTWARE

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SOFTWARE

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SOFTWARE

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SOFTWARE

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SOFTWARE

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Please indicate which of the topics listed below you would like to see offered as staff development opportunities to help you integrate technology into your curriculum and professional practice. You must select at least one (1) in order to complete the survey.

Would you be interested in being a turnkey trainer in your building? (If you are interested, please include your name at the end of this survey.)

I am interested in being a turnkey trainer in the following:

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Appendix H: Rocky Point UFSD Technology Survey to Plan Future Professional Development Programs for Teachers Grades 6-12 To assist us in planning for staff development activities, your assistance in completing this 5-minute survey will be greatly appreciated. Select your building from the following list. If you are in two buildings, please select the building where you have the most teaching responsibility. Middle School

High School

Use the scale below to indicate your level of proficiency using the listed hardware and software.

None: No knowledge

Some: Minimal experience with tool beyond an awareness level Intermediate: Working knowledge and experience on a personal level, but often need help Proficient: Working knowledge and experience on a personal level, but need little help/assistance Expert: Quickly perform advanced operations with ease and can instruct others Hardware: AlphaSmarts/NEOs Digital Camera Digital Video Elmo (Document Camera) Flash Drive (Thumb Drive) Laptop Cart (COWs) Printers Proxima (Projector) Ricoh Copiers Scanner SMART Board

None

Some

Software: Access (Databases) Adobe Acrobat (PDF Writer) eBoard eSchool Excel (Spreadsheets) Graphing Calculator Inspiration IntegradePro (Electronic Grade Book) Jamestown Reading Navigator Library Virtual Reference Collection (VRC) Microsoft MovieMaker My Learning Plan Outlook and E-mail Photoshop PowerPoint (Presentations) Publisher (Flyers, Brochures) Rosetta Stone Safari Montage (Video-On-Demand formerly United Streaming) Thinkfinity formerly MarcoPolo Turnitin Plagiarism Prevention Web 2.0 Tools--weblogs, wikis, RSS feeds, podcasts Word (Document Processing)

Rocky Point UFSD 2008-2011 Technology Plan, May 2008

Intermediate

None

Some

Proficient

Intermediate

Expert

Proficient

Expert

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Please indicate which of the topics listed below you would like to see offered as staff development opportunities to help you integrate technology into your curriculum and professional practice. You must select at least one (1) in order to submit the survey. … Creating Adobe PDF Documents … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating Flyers and Brochures … Creating Digital Video with a Camera … Creating Labels Using eSchool … Creating PowerPoint Presentation … Creating Presentations Using SMART Board Notebook and using the SMART Board Tools … Creating Spreadsheets Using Excel and eSchool … Creating Web Pages … Integrating Podcasts, Wikis, or Blogs (Web 2.0 Tools) into Lessons … Integrating Safari Montage (Video-on-Demand formerly United Streaming) into Lessons … Scanning a Document or Photo … Understanding the Basics of Turnitin Plagiarism Prevention Software … Using all Functions of the Ricoh Copier Would you be interested in being a turnkey trainer in your building? (If so, please include your name at the end of the survey.) … Yes … No I am interested in being a turnkey trainer in the following: … Creating Adobe PDF Documents … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating Flyers and Brochures … Creating Digital Video with a Camera … Creating Labels Using eSchool … Creating PowerPoint Presentation … Creating Presentations Using SMART Board Notebook and Using the SMART Board Tools … Creating Spreadsheets Using Excel and eSchool … Creating Web Pages … Integrating Podcasts, Wikis, or Blogs (Web 2.0 Tools) into Lessons … Integrating Safari Montage (Video-on-Demand formerly United Streaming) into Lessons … Scanning a Document or Photo … Understanding the Basics of Turnitin Plagiarism Prevention Software … Using all Functions of the Ricoh Copier Name (optional EXCEPT if you are interested in being a turnkey trainer) ______________________________ E-mail Address (optional) ___________________________________________ Grade/Subject Area (optional)____________________________________________

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SURVEY RESULTS—TEACHERS GRADES 6-12 Total Number of Responses: 117 out of 126 (93%) Select your building from the following list. If you are in two buildings, select the building in which you have the most teaching responsibility.

Use the scale below to indicate your level of proficiency using the listed hardware and software. None: No knowledge Some: Minimal experience with tool beyond an awareness level Intermediate: Working knowledge and experience on a personal level, but often need help Proficient: Working knowledge and experience on a personal level, but need little help/assistance Expert: Quickly perform advanced operations with ease and can instruct others

HARDWARE

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HARDWARE

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HARDWARE

SOFTWARE

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SOFTWARE

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SOFTWARE

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SOFTWARE

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SOFTWARE

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SOFTWARE

Please indicate which of the topics listed below you would like to see offered as staff development opportunities to help you integrate technology into your curriculum and professional practice. You must select at least one (1) in order to submit the survey.

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Would you be interested in being a turnkey trainer in your building? (If so, please include your name at the end of the survey.)

I am interested in being a turnkey trainer in the following:

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Appendix I: Rocky Point UFSD Technology Survey to Plan Future Professional Development Programs forAdministrators To assist us in planning for staff development activities, your assistance in completing this 5-minute survey will be greatly appreciated. Select your building from the following list. If you are in two buildings, select the building that you have the most responsibility. Frank J. Carasiti Elementary

Joseph A. Edgar Intermediate

Middle School

High School

District Office

Use the scale below to indicate your level of proficiency using the listed hardware and software.

None: No knowledge

Some: Minimal experience with tool beyond an awareness level Intermediate: Working knowledge and experience on a personal level, but often need help Proficient: Working knowledge and experience on a personal level, but need little help/assistance Expert: Quickly perform advanced operations with ease and can instruct others Hardware: Fax Printers Proxima (Projector) Ricoh Copiers Scanner SMART Board Thumb Drives/Flash Drives

None

Software:

Some

Intermediate

None Some

Proficient

Intermediate

Proficient

Expert

Expert

Access (Databases) Adobe Acrobat (PDF Writer) AESOP AISm Direct eBoard EdData eSchool Excel (Spreadsheets) eZdocs Finance Manager IEP Direct mCLASS My Learning Plan OLAS Outlook and E-mail PowerPoint (Presentations) Publisher (Flyers, Brochures) Web 2.0 Tools--Google Docs, Google Pages Word (Document Processing)

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Please indicate which of the topics listed below you would like to see offered as staff development opportunities for administrators. You must select at least one (1) in order to submit the survey. … Creating Adobe PDF Documents … Creating Flyers and Brochures … Creating Labels Using eSchool … Creating and Editing Databases Using Access … Creating and Editing Spreadsheets Using Excel … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating PowerPoint Presentations … Using all functions of the Ricoh Copy Machine … Using eSchool … Using Finance Manager … Using nySTART … Using Internet Search Engines … Using Thumb Drives to Transfer Documents … Using Web 2.0 Tools (Google Docs, Google Pages, Google Apps) Would you be interested in being a turnkey trainer in your building? (Please include your name at the end of the survey.) … Yes … No I am interested in being a turnkey trainer in the following: … Creating Adobe PDF Documents … Creating Flyers and Brochures … Creating Labels Using eSchool … Creating and Editing Databases Using Access … Creating and Editing Spreadsheets Using Excel … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating PowerPoint Presentations … Using All Functions of the Ricoh Copy Machine … Using eSchool … Using Finance Manager … Using nySTART … Using Internet Search Engines … Using Thumb Drives to Transfer Documents … Using Web 2.0 Tools (Google Docs, Google Pages, Google Apps) Name (optional EXCEPT if you are interested in being a turnkey trainer) ______________________________ E-mail Address (optional) ___________________________________________ Your Position (optional)____________________________________________

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SURVEY RESULTS—ADMINISTRATORS Total Number of Responses: Select your building from the following list. If you are in two buildings, select the building in which you have the most teaching responsibility.

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Appendix J: Rocky Point UFSD Technology Survey to Plan Future Professional Development Programs for School-Related Professionals To assist us in planning for staff development activities, your assistance in completing this five minute survey will be greatly appreciated. Select your building from the following list. If you are in two buildings, select the building that you have the most responsibility. Frank J. Carasiti Elementary Select your job title: Business Office Staff

Joseph A. Edgar Intermediate

Clerical Support Staff

Middle School

Confidential

High School

Teacher Aide

District Office

Other_________________

Use the scale below to indicate your level of proficiency Using the listed hardware and software. None: No knowledge Some: Minimal experience with tool beyond an awareness level Intermediate: Working knowledge and experience on a personal level, but often need help Proficient: Working knowledge and experience on a personal level, but need little help/assistance Expert: Quickly perform advanced operations with ease and can instruct others None Some

Intermediate

Proficient Expert

Access (Databases) eSchool Excel (Spreadsheets) Finance Manager Naviance (if you are a user) Organzing Files and Folders and Documents on your Computer Outlook and E-mail Phone--Setting up messages/retreiving messages PowerPoint (Presentations) Printer Publisher (Flyers, Brochures) Ricoh Copy Machine Scanner Word (Document Processing) Please indicate which of the topics listed below you would like to see offered as staff development opportunities for SRPs. Please select at least one (1) from the following list. … Creating Adobe PDF Documents … Creating Flyers and Brochures … Creating and Editing Databases Using Access … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating Labels Using eSchool/and or Word … Creating PowerPoint Presentations … Creating and Editing Spreadsheets using Excel Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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… Creating and Editing Word Documents … Finding and Exporting Files from eSchool … Merging Documents Using Word, Excel, and Access … Scanning and Locating a Document or Photo … Using All Functions of the Ricoh Copier Would you be interested in being a turnkey trainer in your building? (If you are interested, please include your name at the end of this survey.) … Yes … No I am interested in being a turnkey trainer in the following: … Creating Adobe PDF Documents … Creating Flyers and Brochures … Creating and Editing Databases Using Access … Creating and Organizing Folders on the Computer and Managing E-Mail … Creating Labels Using eSchool/and or Word … Creating PowerPoint Presentations … Creating and Editing Spreadsheets using Excel … Creating and Editing Word Documents … Finding and Exporting Files from eSchool … Operating the Fax Machine … Merging Documents Using Word, Excel, and Access … Scanning and Locating a Document or Photo … Using All Functions of the Ricoh Copier Name (optional EXCEPT if you are interested in being a turnkey trainer) ______________________________ E-mail Address (optional) ___________________________________________

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SURVEY RESULTS—SCHOOL-RELATED PROFESSIONALS Total Number of Responses: 55 out of 115 (48%) Select your building from the following list. If you are in two buildings, select the building in which you have the most teaching responsibility.

Select your job title:

Use the scale below to indicate your level of proficiency using the listed hardware and software. None: No knowledge Some: Minimal experience with tool beyond an awareness level Intermediate: Working knowledge and experience on a personal level, but often need help Proficient: Working knowledge and experience on a personal level, but need little help/assistance Expert: Quickly perform advanced operations with ease and can instruct others

HARDWARE AND SOFTWARE

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HARDWARE AND SOFTWARE

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HARDWARE AND SOFTWARE

Please indicate which of the topics listed below you would like to see offered as staff development opportunities for SRPs. Please select at least one (1) from the following list.

Would you be interested in being a turnkey trainer in your building? (If you are interested, please include your name at the end of this survey.)

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I am interested in being a turnkey trainer in the following:

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Appendix K: Technology Use Building Policies for FJC, JAE, and MS/HS Frank J. Carasiti Elementary School SUBJECT: Staff Use of Instructional Technology and Audio Visual (AV) Equipment This building policy is intended to outline the distribution and tracking of instructional technology/AV equipment for instructional staff use at Frank J. Carasiti Elementary School. This policy is designed to supplement Board Policies 6470 “Staff Use of Computerized Information Resources” and 8270 “Instructional Technology.” EQUIPMENT Instructional technology/AV equipment will be available for use by all on a first come, first serve basis. Instructional technology/AV equipment consists of an LCD projector (Proxima), SMART Board, Digital Camcorder, VHS Camcorder, Digital Camera, AlphaSmart Cart, Multimedia Cart and Camera Tripods. All equipment will be stored in a designated area during normal class instruction and in a secure area when class is not in session. The Technology Integration Specialist is responsible for creating a complete inventory and a method of tracking and distributing equipment at the start of each school year. The TIS person will submit these documents to the Technology Coordinator on or before September 30. The usage of the instructional technology/AV equipment should adhere to the Minimum/Maximum Equipment Usage outlined below. Those wishing to reserve Instructional technology/AV equipment must do so at least 24 hours in advance by submitting an Instructional Equipment Request and Loan Form to the building Technology Integration Specialist or the librarian. The sign in/sign out procedure for Instructional technology/AV equipment is outlined on the Instructional Equipment Request and Loan Form that is attached to this policy. MINIMUM/MAXIMUM EQUIPMENT USE Long-term, continuous use of Instructional technology/AV equipment is discouraged, (e.g. every Monday for a year or every day for a week) except when approved through written request to and approval by the Technology Integration Specialist. The building Technology Integration Specialist and librarian will be responsible for maintaining a calendar for the Instructional technology/AV equipment ensuring equitable distribution of equipment throughout the year. USER RESPONSIBILITIES • The equipment must be kept in a secure location when not being used. The user ensures they know how to use this equipment ƒ If they do not, they should seek assistance from their department coordinator/chairperson or IT support staff • To ensure that all borrowed equipment is returned intact (accessories included) • Use of the District’s technology/AV equipment will be for educational purposes only • Make no unauthorized changes to the equipment’s configurations Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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ƒ

• • •

For computers, this means no adding, removing, or adjusting any computer software or hardware To use ordinary care and diligence in protecting, safeguarding, and supervising use of the equipment and returning it in the same condition it was in prior to checkout, excluding normal wear and tear Not attempt to repair or disassemble any lab equipment To inspect the equipment for damage and to report any damage via SchoolDude

USER RESTRICTIONS Instructional technology/AV equipment may only be borrowed for use in the Frank J. Carasiti Elementary School. Students should not transport equipment. Equipment may not be removed from the building without written permission. REPAIR/LOSS POLICY The District technology committee in conjunction with the District administrative team will develop a repair/loss policy to be implemented district wide.

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Instructional Equipment Request and Loan Form By completing and signing this form, I acknowledge and agree as follows: 1. 2. 3. 4.

All use of the District’s technology/AV equipment will be for educational purposes only. To make no unauthorized changes to the equipment’s configurations. For computers, this means no adding, removing, or adjusting any computer software or hardware. To use ordinary care and diligence in protecting, safeguarding, and supervising use of the equipment and returning it in the same condition it was in prior to checkout, excluding normal wear and tear. To return the technology equipment: a. On or before the due date on this agreement; b. Prior to the due date if requested by the authorizing supervisor/Technology Integration Specialist c. In the same condition the item was in at the time of check out.

Name

Request Date

Equipment Requested Date(s) Equipment Needed Purpose For Equipment Use

Item Checked Out ( and accessories if applicable) Item(s) Identification (s) Condition Of Equipment—Checked out

Excellent

Good

Fair

Poor

Excellent

Good

Fair

Poor

Equipment EXPECTED Return Date Equipment ACTUAL Return Date Condition Of Equipment—Returned Comments

Borrower’s Signature

Date

School/District Contact Person’s Signature

Date

• • •

When you return equipment, please be sure all cords and cables are separated (not tangled together). Also, be sure to return remotes – where applicable. The tech staff may need to locate borrowed equipment in the event of an emergency. Equipment must not be removed from the building.

Equipment cannot be signed out for an extended period of time.

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Joseph A. Edgar Intermediate School SUBJECT: Staff Use of Instructional Technology and Audio Visual (AV) Equipment This building policy is intended to outline the distribution and tracking of instructional technology/AV equipment for instructional staff use at Joseph A. Edgar Intermediate School. This policy is designed to supplement Board Policies 6470 “Staff Use of Computerized Information Resources” and 8270 “Instructional Technology.” EQUIPMENT Instructional technology/AV equipment will be available for use by all on a first come, first serve basis. Instructional technology/AV equipment consists of an LCD projector (Proxima), SMART Board, Digital Camcorder, VHS Camcorder, Digital Camera, NEO Carts, Multimedia Cart and Camera Tripods. All equipment will be stored in a designated area during normal class instruction and in a secure area when class is not in session. The Technology Integration Specialist is responsible for creating a complete inventory and a method of tracking and distributing equipment at the start of each school year. The TIS person will submit these documents to the Technology Coordinator on or before September 30. The usage of the instructional technology/AV equipment should adhere to the Minimum/Maximum Equipment Usage outlined below. Those wishing to reserve Instructional technology/AV equipment must do so at least 24 hours in advance by submitting an Instructional Equipment Request and Loan Form to the building Technology Integration Specialist or the librarian. The sign in/sign out procedure for Instructional technology/AV equipment is outlined on the Instructional Equipment Request and Loan Form that is attached to this policy. MINIMUM/MAXIMUM EQUIPMENT USE Long-term, continuous use of Instructional technology/AV equipment is discouraged, (e.g. every Monday for a year or every day for a week) except when approved through written request to and approval by the Technology Integration Specialist. The building Technology Integration Specialist and librarian will be responsible for maintaining a calendar for the Instructional technology/AV equipment ensuring equitable distribution of equipment throughout the year. USER RESPONSIBILITIES • The equipment must be kept in a secure location when not being used. The user ensures they know how to use this equipment ƒ If they do not, they should seek assistance from their department coordinator/chairperson or IT support staff • To ensure that all borrowed equipment is returned intact (accessories included) • Use of the District’s technology/AV equipment will be for educational purposes only • Make no unauthorized changes to the equipment’s configurations ƒ For computers, this means no adding, removing, or adjusting any computer software or hardware • To use ordinary care and diligence in protecting, safeguarding, and supervising use of the equipment and returning it in the same condition it was in prior to checkout, excluding normal wear and tear • Not attempt to repair or disassemble any lab equipment • To inspect the equipment for damage and to report any damage via SchoolDude USER RESTRICTIONS Instructional technology/AV equipment may only be borrowed for use in the Joseph A. Edgar Intermediate School. Students should not transport equipment. Equipment may not be removed from the building without written permission.

REPAIR/LOSS POLICY The District technology committee in conjunction with the District administrative team will develop a repair/loss policy to be implemented district wide.

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Instructional Equipment Request and Loan Form By completing and signing this form, I acknowledge and agree as follows: 1. 2. 3. 4.

All use of the District’s technology/AV equipment will be for educational purposes only. To make no unauthorized changes to the equipment’s configurations. For computers, this means no adding, removing, or adjusting any computer software or hardware. To use ordinary care and diligence in protecting, safeguarding, and supervising use of the equipment and returning it in the same condition it was in prior to checkout, excluding normal wear and tear. To return the technology equipment: a. On or before the due date on this agreement; b. Prior to the due date if requested by the authorizing supervisor/Technology Integration Specialist c. In the same condition the item was in at the time of check out.

Name

Request Date

Equipment Requested Date(s) Equipment Needed Purpose For Equipment Use

Item Checked Out ( and accessories if applicable) Item(s) Identification (s) Condition Of Equipment—Checked out

Excellent

Good

Fair

Poor

Excellent

Good

Fair

Poor

Equipment EXPECTED Return Date Equipment ACTUAL Return Date Condition Of Equipment—Returned Comments

Borrower’s Signature

Date

School/District Contact Person’s Signature

Date

• • • •

When you return equipment, please be sure all cords and cables are separated (not tangled together). Also, be sure to return remotes – where applicable. The tech staff may need to locate borrowed equipment in the event of an emergency. Equipment must not be removed from the building. Equipment cannot be signed out for an extended period of time. Resources are limited and your colleagues also need access to the same.

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For High School and Middle School SUBJECT: Staff Use of Instructional Technology and Audio Visual (AV) Equipment This building policy is intended to outline the distribution and tracking of instructional technology/AV equipment for instructional staff use at Rocky Point High School and Rocky Point Middle School. This policy is designed to supplement Board Policies 6470 “Staff Use of Computerized Information Resources” and 8270 “Instructional Technology.” EQUIPMENT Standard instructional technology/AV equipment is assigned to individual departments in both the high school and middle school. Department instructional technology/AV equipment consists of overhead projectors, an LCD projector (Proxima), a SMART Board, a TV with DVD and VCR and associated accessories (power cords, remotes, etc.). The standard equipment will be stored in a designated area during normal class instruction and in a secure area when class is not in session. Nonstandard equipment consists of all other audio/visual equipment needs beyond the standard. Each department coordinator or chairperson is responsible for creating a complete inventory and a method of tracking and distributing equipment at the start of each school year. The coordinator or chairperson will submit these documents to the technology coordinator on or before September 30 of each school year. The usage within departments of the instructional technology/AV equipment should adhere to the Minimum/Maximum Equipment Usage outlined below. Non-standard instructional technology/AV equipment will be available for use by all departments on a first come, first serve basis. Non-standard equipment includes Computers on Wheels (COWS) a portable wireless lab consisting of 30 laptop computers, laptops, and additional overhead projectors. Those wishing to reserve instructional technology/AV equipment must do so at least 24 hours in advance by submitting an Instructional Equipment Request and Loan Form to the building technology integration specialist or the computer lab assistant. Non-standard equipment requests must be in writing. The forms will be available in each building with the technology integration specialist or the computer lab assistant. The sign in/sign out procedure for non-standard equipment is outlined on the Instructional Equipment Request and Loan Form that is available attached to this policy. MINIMUM/MAXIMUM EQUIPMENT USE Long-term, continuous use of standard and non-standard instructional technology/AV equipment is discouraged, (e.g. every Monday for a year or every day for a week) except when approved through written request to and approval by the individual department coordinator/chairperson or technology integration specialist. Each department coordinator/chairperson shall maintain a calendar indicating who in their department is using the standard instructional technology/AV equipment throughout the year to ensure fair and equitable distribution of the equipment. The building technology integration specialist or computer lab assistant in each building will be responsible for maintaining a calendar and sign out forms for the non-standard instructional technology/AV equipment ensuring equitable distribution of equipment throughout the year.

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User Responsibilities It is the responsibility of the borrower to ensure that all borrowed equipment is returned intact (accessories included) and is demonstrated as such to the supervising instructor and/or a technology staff member. It is the responsibility of the borrower to inspect the equipment for damage and to report any damage via SchoolDude prior to checking the equipment in or out. Equipment Maintenance/Repairs/Loss ¾ The equipment must be kept in a secure location when not being used ¾ It is the user's responsibility to ensure they know how to use this equipment. If they do not, they should seek assistance from their department coordinator/chairperson or IT support staff. ¾ Report any suspected problems with equipment or software via SchoolDude ¾ Do not attempt to repair or disassemble any lab equipment ¾ Continued use of the equipment may be denied to any user who returns the equipment in damaged condition. Refer to the District’s repair/loss policy for additional information. User Restrictions Standard and non-standard instructional technology/AV equipment may only be borrowed for use in the Rocky Point High School building. Students should not transport equipment. Equipment may not be removed from the building without written permission Implementation Administrative regulations will be developed to implement the terms of this building-level policy, addressing general parameters of acceptable use as well as prohibitive activities so as to provide appropriate guidelines for instructor use of the instructional technology/AV equipment. The District technology committee, in conjunction with the District administrative team, will develop a repair/loss policy to be implemented district wide.

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Instructional Equipment Request and Loan Form By completing and signing this form, I acknowledge and agree as follows: 1. 2. 3. 4.

All use of the District’s technology/AV equipment will be for educational purposes only. To make no unauthorized changes to the equipment’s configurations. For computers, this means no adding, removing, or adjusting any computer software or hardware. To use ordinary care and diligence in protecting, safeguarding, and supervising use of the equipment and returning it in the same condition it was in prior to checkout, excluding normal wear and tear. To return the technology equipment: a. On or before the due date on this agreement; b. Prior to the due date if requested by the authorizing supervisor/Technology Integration Specialist c. In the same condition the item was in at the time of check out.

Name

Request Date

Equipment Requested Date(s) Equipment Needed Purpose For Equipment Use

Item Checked Out ( and accessories if applicable) Item(s) Identification (s) Condition Of Equipment—Checked out

Excellent

Good

Fair

Poor

Excellent

Good

Fair

Poor

Equipment EXPECTED Return Date Equipment ACTUAL Return Date Condition Of Equipment—Returned Comments Borrower’s Signature

Date

School/District Contact Person’s Signature

Date

• • • •

When you return equipment, please be sure all cords and cables are separated (not tangled together). Also, be sure to return remotes – where applicable. The tech staff may need to locate borrowed equipment in the event of an emergency. Equipment must not be removed from the building. Equipment cannot be signed out for an extended period of time. Resources are limited and your colleagues also need access to the same.

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Appendix L: Acceptable Use Policy for Students and Staff

ACCEPTABLE USE POLICY Students/Staff (Users) -- District Computers, E-mail Accounts, and the Internet Introduction: New technologies are changing the ways that information may be accessed, communicated, and transferred. These technological shifts also offer the opportunity to enhance instruction and student learning. The Board of Education will provide access to various computerized information resources through the District's computer system ("DCS" hereafter) consisting of software, hardware, computer networks and electronic communications systems. This may include access to electronic mail, so called "on-line services" and the "Internet.” It may include the opportunity for some students to have independent access to the DCS from their home or other remote locations. All use of the DCS, including independent use off school premises, shall be subject to this policy and accompanying regulations. Further, all such use must be in support of education and/or research and consistent with the goals and purposes of the School District. Students are authorized to use the district’s online services in accordance with user obligations and responsibilities specified below and in accordance with Board Policy 7315. (Users are staff and students.) A. Purpose: The purpose of this policy is to define guidelines for student/staff use of district networked computer equipment, including those that provide access to the Internet. B. Student Internet Access: Students will follow a sequential, structured approach to gaining skills, which will allow them to become independent, responsible users of the Internet. This approach addresses Internet use from an age and topic appropriate standpoint. •

In elementary schools (K-2), teachers will actively supervise student's use of the computer, peripherals and/or Internet access. Students will access Internet resources, which the teacher has previously explored and selected. Teachers will make every effort to ensure that students are directed to sites with only age-and topic-appropriate material and resources. In upper elementary school (3-5), teachers will supervise and model appropriate use of computers, peripherals, and the Internet. Students will continue to have Internet access under direct teacher supervision; however, students will, also, experience guided practice leading towards gaining skills to become an independent, responsible user of the Internet. Teachers will model skills needed to search for information within an area of study, to filter information for credibility and worth, and to recognize areas of inappropriate information sources or access. Teachers will explore an Internet site before directing students to that site. Teachers will make every effort to ensure that students are directed only to sites with age-and topic-appropriate material and resources. In middle school and high school (6-12), teachers will provide guided practice and model appropriate use of computers, peripherals, other electronic technology, and the Internet. Teachers will supervise student initiated information search activities and provide support for students as they begin to assume responsibility for becoming independent users of the Internet. Teachers will make every effort to ensure that students explore only sites with age-and topic-appropriate material and resources.

C. Electronic Mail: Students in the Rocky Point UFSD will not be issued individual electronic mail accounts. Staff will be issued electronic e-mail accounts. Students who have electronic mail accounts from sources outside the school division may be granted permission to use school resources to access those accounts. At the discretion of the Superintendent or his/her designee, some e-mail providers may be blocked. (Example: AOL) D. Right to Privacy: The Superintendent or his/her designee has the right to access information stored in any user directory, on the computer hard drive, school-issued disks/flash memory, or in electronic mail. Users are advised not to place confidential documents in their user directory. Network management and monitoring software packages will be used

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for random access to individual accounts to review educational progress and for security purposes. Each computer keeps a history of Internet sites visited if that information is required. E. Acceptable Uses: The following actions (which are not exhaustive) constitute acceptable use of the Internet, whether that use is initiated from a school or any other site: 1.

All Internet or computer equipment use shall be consistent with the purposes, goals, and policies of the School District. Use of computers, software, and other information resources to support learning, and complete school assignments. Sending and receiving electronic files using e-mail for academic purposes.

2. 3.

F. Unacceptable Uses: The following actions (which are not exhaustive) constitute unacceptable use of the DCS, whether that use is initiated from a school or any other site for all users: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18.

19. 20. 21. 22. 23.

Using impolite, abusive, or otherwise objectionable language in either public or private messages. Placing unlawful information on the DCS. Using the DCS illegally in ways that violate federal, state, or local laws or statutes. Using the DCS at school for non-school related activities. Sending messages that are likely to result in the loss of the recipient's work or systems. Using the DCS for commercial purposes. System users may not use the network for entering contests, advertising, political lobbying, or personal commercial activities including online purchasing. Posting, sending or downloading copyrighted material without permission. Changing a computer file that does not belong to the user. Using another person's password or knowingly giving one's password to others. Using DCS access for sending or retrieving pornographic material. Posting inappropriate text files or files dangerous to the integrity of any network. Circumventing security measures on school or remote computers or networks (hacking). Attempting to gain access to another's resources, programs, or data. Vandalizing, which is defined as any malicious attempt to harm or destroy data of another user on the DCS, and includes the uploading or creation of computer viruses. Falsifying one's identity to others while using the DCS. The use of "chat rooms" is strictly forbidden. Users may not use the District system for commercial purposes, defined as offering or providing goods or services or purchasing goods or services for personal use. Unauthorized exploration of the Network Operating System or changes to any installed software is strictly prohibited. Disclosing personal information, such as address, phone number, age, on the DCS. System users will not be able to download, upload, or run software, games, or shareware. Not tamper with or copy school-owned software or load personal software onto school-owned computers. Users are strictly prohibited from visiting and posting to social networking sites such as Facebook and MySpace. Printing non-school related materials. Not communicate any credit card number, bank account number, or any other financial information.

G. System Security: a) Authorized district computer administrative personnel may only install software. b) Users will adhere to the district virus protection procedures. c) Permission of authorized district computer administrative personnel is required for relocation, removal, or adjustment of any hardware and/or peripheral device. d) Food and/or drink will not be consumed in areas where computers are located.

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H. Internet Control Filtering: See Board Policy-INSTRUCTION, Section 8000 I. Plagiarism and Copyrighted Infringement: a)

Any software that is protected under the copyright laws will not be loaded onto or transmitted via the network or other online servers without the written consent of the copyright holder. b) Users will honor all copyright rules and not plagiarize or use copyrighted information without permission. Plagiarism is the using of writings or ideas of others and presenting them as if they were original. c) The School District will receive written permission from parents and/or guardians prior to publishing any student's work or pictures, or name on the Internet or District web pages.

J. Access to Inappropriate Material: a)

Users will not utilize the DCS to access material that is profane or obscene, that advocates illegal acts, or that advocates violence or discrimination towards other people (hate literature). ÂŞFor students, a special exception may be made for hate literature if the purpose of such access is to conduct research and both the teacher and parent approve the access. ÂŞDistrict employees may access the above material only in the context of legitimate research. b) Users should immediately disclose any inadvertent access in a manner specified by their school. This will protect them against an allegation that they have intentionally violated the Acceptable Use Policy. K. Consequences: Unacceptable uses of the DCS by users may result in the suspension or cancellation of computer privileges, as well as disciplinary, monetary, and/or legal consequences. L. Implementation: Implementation of the Acceptable Use Policy will be the responsibility of the school administration and/or the instructors. Any appeal may be brought to the Superintendent of Schools whose decision will be final. M. District Limitation of Liability: The District makes no warranties of any kind, express or implied, that the functions or the services provided by or through the DCS will be error-free or without defect. The District will not be responsible for any damage users may suffer including, but not limited to, loss of data or interruption of service. The District is not responsible for financial obligations arising through the unauthorized use of the system. The District web site is intended to be used for educational purposes only. It contains links to and frames of other sites that may be of educational interest to staff and students. The District is not the author of or otherwise associated with these linked or framed sites and is not responsible for the material contained in or obtained from these linked or searched sites. Information on school events is posted on the District web page for the convenience of users and is subject to change at the District's sole discretion. The District respects student/staff and values their privacy. In order, however, to maintain system integrity and ensure responsible use of the system, the District has the right to examine the contents of the file server, individual computers, and any e-mail. Files will only be examined when there is reason to suspect an activity or material that violates any of the school's codes of conduct or the law. The failure of any user to follow the terms of this DCS Acceptable Use Policy will result in the loss of privileges, disciplinary action ranging from detention to suspension or expulsion, and/or appropriate legal action. The signature(s) at the end of this document are legally binding and indicate that the parties who signed have read the terms and conditions carefully and understands their significance. Indemnification-The user agrees to indemnify the district for any losses, costs, or damages, including reasonable attorney fees, incurred by the district relating to any breach of this Acceptable Use Policy.

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AUTHORIZATION TO USE COMPUTERS IN THE ROCKY POINT SCHOOL DISTRICT I have read the Acceptable Use Policy of the Rocky Point School District. I understand that my right to use the computer network and Internet access account may be suspended or terminated if I fail to comply with any of the rules and requirements outlined in that policy.

Student Last Name (print)

First Name (print)

Student’s Signature

Date

Student ID# As a parent or guardian of the above-named student, I have read the Rocky Point Acceptable Use Policy. I understand that access to the Internet is for educational purposes and that the Rocky Point School District will take reasonable precautions to prevent access to controversial material. However, I understand that it is not possible to restrict access to all materials, and I will not hold the district liable for materials that may be acquired on the Internet by my child. I understand that my child’s Internet account and network computer access will be valid as long as my child complies with the rules and requirements outlined in the Acceptable Use Policy of the Rocky Point School District.

Parent or Guardian’s Signature

Date

DECLINATION TO USE COMPUTERS IN THE ROCKY POINT SCHOOL DISTRICT I do not give permission to the Rocky Point School District to allow my child to utilize the School District’s computer network for Internet access.

Student’s Name

Parent or Guardian’s Signature

Date

AUTHORIZATION TO RELEASE STUDENT WORK/PHOTO IN THE ROCKY POINT SCHOOL DISTRICT The Rocky Point School District is making a concentrated effort to promote positive activities, honors, and work of our staff and students. This includes working with the local newspapers and also developing our own publications. STUDENT: ________________________________________ GRADE: ________________ SCHOOL: ________________________________________________________________

____________ I authorize the Rocky Point School District to release my child’s student work/photo for publication in local newspapers, school newsletters, and the school district website and in other publications promoting school district activities. ____________ I DO NOT authorize the Rocky Point School District to release my child’s student work/photo for publication in local newspapers, school newsletters, and the school district website and in other publications promoting school district activities.

Parent or Guardian’s Signature

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Appendix M:

Rocky Point UFSD Software Evaluation Form and Checklist

Name(s) of Reviewer(s)_____________________________________________________________ Date of Review ____________ School/Department/Grade Level____________________________ Software Title/Publisher/Author______________________________________________________ Cost of Software____________ __Viewed Demo

__Viewed Sample

__Participated in Site Visit

__Tested Software w/ Students

**NOTE: ALL SOFTWARE PROGRAMS MUST BE WINDOWS 2000 COMPLIANT, NETWORKABLE, AND HAVE A NETWORK LICENSE. If not, please do not complete and submit this form.

Software Overview and Description: Subject Area and Specific Topic________________________________________________________ Which NYS Learning Standard(s) does this software address? ________________________________ __________________________________________________________________________________ Appropriate Grade Level(s) or Grade Range ______________________________________________ Appropriate Group Instructional Size:

__Individual

__Small group

__Whole class

Software’s Objectives (Are they educationally valuable? Are they achieved? If so, how?): _________ __________________________________________________________________________________ __________________________________________________________________________________ How does this software program improve the level of teaching and learning in your classroom? __________________________________________________________________________________ __________________________________________________________________________________ Type of Software Program: __Simulation

__Drill and Practice

__Problem Solving

__Tutorial

__Assessment: (Specify)___________________________

__Remediation

__Enrichment

__Other: (Specify)___________

Educational Content, Presentation, Interaction, Teacher Use

Yes

No

Will this program be used throughout the year in your classroom? Will this program be used solely for one specific unit? Will this program be used solely for a specific unit lesson? Is on-line help available? Is the curriculum material logically presented and well organized? Do graphics, sound, and color enhance the instructional presentation? Is the feedback effective and appropriate? Can students control the pace and sequence of the software? Will the user need extensive training? How many teachers will use this software? How many students?

#T:

#S:

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Overall Evaluation and Rating Check Each Category

Excellent

Good

Fair

Not Useful

1. Content of Software Program 2. Clear and Easy Use of Technology Through this Software Program 3. Method of Assessment for Feedback Is there an online or print review that recommends this software? If so, please attach the printout. Is printout attached? Mark one

__Yes __Yes

__No __No

Overall Program Evaluation Excellent Program. Meets District hardware criteria and supports curricular goals for the classroom Good Program. Consider purchasing based on cost and curricular support Fair. May want to keep looking or wait for something better. Not useful. Do not recommend purchase.

Additional Comments:

Feedback to the submitter: This request was approved

__Yes

__No

Reason why this request was rejected:

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Appendix N:

Proposed Electronic Records Retention and User ID Termination Policy

Retention of E-mail Messages Under the supervision of the Rocky Point UFSD’s Records Management Officer, the District’s Communication Coordinator will retain school-related E-mail sent and received according to the NYS Records Retention and Disposition Schedule ED-1. District employees are encouraged to delete messages with no business value on a daily basis, immediately after reading, replying, or taking other action concerning a particular message. Based upon its content, the NYS Records Retention Schedules categorizes E-mail as “Transitory” or “Temporary.” Transitory messages may be destroyed in a timely manner, using item no. 18 in the General section of the ED-1 Schedule. Transitory E-mail should be deleted as soon as it is no longer useful. E-mail containing student specific information may become part of the student’s permanent record if the E-mail is printed and placed with the permanent record. In this event, the electronic copy is not retained. The District may retain E-mail in hard copy, electronically, or by a combination of these two means. Note: It is important to note that an estimated 90% of E-mail messages typically fall under the categories of non-record materials, notices with no business value, or transitory messages, and, therefore, should be deleted by both the sender and receiver immediately after the administrative value is lost. Backup of E-mail Messages For disaster recovery purposes, the District Network Administrator under the supervision of the District Communications Coordinator will backup E-mail for offsite security storage. The retention period of E-mail resident on offsite storage will meet the requirements of the NYS Records Retention and Disposition Schedule ED-1. Data will be stored in native format, with all metadata intact. The metadata includes information about who sent the E-mail and to whom, the date of sending and a receipt, the subject of the E-mail, the routing of the E-mail, and when a recipient opened an E-mail. Restoration of E-mail Messages Restoration of E-mail messages less than 5 days old will be possible through the District Network Administrator. E-mail messages greater than 5 days old will be stored offsite and restoration will be possible through the District Network Administrator. Due to the expense and labor intensiveness of such a restoration, the requestor will pay in advance the hourly rate of the employee completing the restoration, as well as any other fees the District would incur from the offsite data storage company. School District employees will not be charged for E-mail restoration. User ID Termination Policy All user ID's, passwords, and District computer access will be revoked immediately upon a user's termination of employment with the District or upon the termination of whatever status gave the user access to the E-mail and/or computer systems. Within three months, the data associated with that user ID will be deleted including all files, records, notes, unopened mail, etc. The Personnel Department is responsible for notifying the District’s Communication Coordinator of the user's termination of relationship. Upon the termination of the user's relationship with the District, the user should no longer attempt to access the system. Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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Appendix O: Proposed Disaster Recovery Plan--Local Area Networks For the purpose of this document, a disaster is defined as: Any event that causes the integrity of data to be questioned or that renders data inaccessible to the user. This may include but is not limited to: ƒ ƒ ƒ ƒ ƒ

Natural catastrophe such as tornado, hurricane, lightning, or flood Hardware failure Environmental problems like a leaky roof, air conditioner failure or fire Malicious intent where theft, transfer of viruses, or sabotage is involved User error, which is usually limited to an accidental deletion of a single or small group of files

Disaster Recovery management can be separated into three areas: ƒ ƒ ƒ

Prevention—Identification of potential disaster and possible corrective measures Planning—The disaster recovery plan Procedure—Steps to follow once the event has occurred

Computer data is a valuable District resource. Access to computer data systems will be controlled and monitored to reduce the risk of misuse and/or alteration of data resulting in potential financial loss to the District. The District has developed a formal disaster plan to provide guidance on the prevention of the loss of computer data as well as the recovery of computer data in the event of a disaster. The plan includes precautions to be taken to minimize the effects of a disaster so the District will be able to either maintain or quickly resume mission-critical functions. The plan also focuses on disaster prevention. PREVENTION/REMOTE ACCESS

Computer equipment and data are protected from environmental factors and data is backed up routinely. The District does not allow anyone to remotely access financial data. The District uses on-site servers for E-mail and document storage housed primarily in the high school on the 2nd floor. The District uses a program known as Finance Manager as their financial management system. Financial management servers are located in the main administration building. All District servers are in an area protected from possible loss due to environmental factors such as climate, fire, and water damage. All servers are located in rooms that are climate controlled. All servers are backed up nightly. Specifically, financial data is backed up (i.e., copy made) on a routine basis and the back up copy stored at an environmentally and physically secure off-site location. The main Finance Manager server, housed at the administrative building, has back up that is stored at the high school approximately ½ mile east. Information Protection (Security) must be maintained to prevent unauthorized access to data and equipment. To provide a secure environment: ƒ ƒ ƒ

All servers are in compliance with security requirements initiated by the Rocky Point Union Free School District’s technology department (appropriate, secure administrator access). A network infrastructure log book will be maintained at the central level for all networks. The facility has an alarm system to prevent unauthorized access to the building after hours.

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ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ

The server room/cabinet is only accessible by the District’s Network Administrator, building principal and technology personnel. The server room has proper ventilation and cooling. An appropriate fire extinguisher is installed in the server room. Power conditioning and fault tolerance prevents critical components from being damaged by power surges or lightning. The server cabinet is equipped with an uninterruptible power supply to which all equipment is attached. It has sufficient capacity to maintain power to all sources until all files can be saved and a proper shutdown performed. All wiring closets electronics are equipped with un-interruptible power supplies. All devices on the network (PCs and printers) are protected with power surge strips. All servers are configured for disk striping (RAID) to protect data in the event of a hard drive crash. Central level backups for all servers and select priority PC’s will be maintained and monitored by the network administrator.

Procedures are in place to prevent virus damage. ƒ ƒ ƒ

The file server will be protected by virus protection software checking all incoming files. Virus protection software is installed in all labs, classrooms, and offices. All virus protection software will be administered at the central level to provide up-to-date virus protection definitions and engines.

PLANNING Digital/Hard Drive Backup Procedure A regular backup procedure is performed on all District servers. This procedure will be performed and maintained by the Technology Department under the supervision of the District Communications Coordinator. The enterprise backup solution, StorServer, consists of a Windows server running the backup software and database linked directly to a digital library. Once a full system backup is complete, the StorServer will then perform an incremental backup nightly. Each morning the StorServer will E-mail a report on the night’s events. This report will be checked to verify all connected equipment was backed up. Any that failed will be investigated as to the cause of this failure and appropriate action will be taken to ensure proper backup. The disaster recovery (DR) database backup from that night’s backup should be removed from the server and a DVD backup created. Offsite Storage Items critical to complete restoration should be stored offsite. Following are items that should be stored securely offsite: ™ ™ ™ ™ ™ ™ ™

Current DVD backup from StorServer Operating System CDs Server license diskettes Enterprise system CDs TSM (StorServer) clients on DVD Copy of Network Infrastructure Notebook An inventory of all computer equipment for insurance purposes

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The following individuals will need to be notified in case of emergency. The individual discovering the problem should notify the District Communications Coordinator or the District Technology Coordinator. ªJoseph Spina, District Communications Coordinator Work Phone: 631.744.1600, ext. 7530; Home Phone: 631.744.0431 ªSusan Wilson, District Technology Coordinator Work Phone: 631.744.1600, ext. 7080; Home Phone: 631.744.4737 If the Communications or Technology Coordinator is unavailable, notify the Network Administrator. ªGreg Mancini, Network Administrator (CORE BTS Consultant) Work Phone: 631.744.1600, ext. 7513; Home Phone: 631.849.5295 Either the Communications Coordinator or the Technology Coordinator will inform the District Business Official. ªMichael Ivanoff, Director of Finance and Operations Work Phone: 631.744.1600, ext. 7502; Home Phone: 631.957.7182 The Communications Coordinator or designee will inform the Disaster Recovery Team if the situation warrants it. These contacts are listed at the end of these guidelines. PROCEDURE The following procedures are to be performed by the onsite network administrator. Downing the Server In the event of an emergency, such as tornado, hurricane or violent storm, the server will be shut down. If time is critical, the server will be downed, exited to DOS and shut off. The following procedures are to be performed by qualified central office technology team members or their designees. The District contracts with an outside firm, CORE BTS, and CORE can be contacted at any time to support the recovery process. Software Recovery Degree of Loss—Total: y Install operating system y Install TSM client and register with StorServer y Restore from the most recent backup y Verify replica was restored and synchronized Degree of Loss—Partial: y In relation to data, this is a single file or small group of files y Restoration from the most recent backup of the affected data is the appropriate response y Before notifying users of restore, verify that the restore was successful and the data are intact

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Hardware Recovery The District will work quickly to recover mission critical devices. These mission critical devices include setting up a server in an area unaffected by the disaster and restoring Finance Manager and file servers that are necessary for the District to function. The District’s student management program is web-based, eSchool, and all that is needed is an active Internet connection to access student information. If necessary, the Communications Coordinator will coordinate obtaining new equipment and a complete restoration of network services and data. File Server If the file server becomes disabled, the speed in which it can be repaired must be determined. If it is going to be an extended period of time, a backup file server will be brought on line or data restored to another file server and affected users given rights to that data. (See the procedures outlined in the Software Recovery section) Switches/Routers These provide the connection between servers, workstations, and the Internet. If a switch or router becomes disabled, the speed in which it can be repaired must be determined. If it is going to be an extended period of time, a bypass or substitute equipment may be used to get the network up and running. Workstations If a user’s workstation becomes disabled, another workstation can be accessed in the school as repairs are made to the defective unit. District staff do not store data locally on their hard drives and in the rare occasion that important data was kept on the user’s workstation, this information must be conveyed to a tech staff member and included in the SchoolDude Work Ticket. This ticket must precede any work that’s to be done to the system. Network Printers The primary concern is to have at least one shareable network printer available to all users. ADDITIONAL PROCEDURES AND PRECAUTIONS (DISASTER RECOVERY) The District has been taking precautions to minimize the effects of a disaster so the organization will be able to either maintain or quickly resume mission-critical functions. The District has adopted a new web-based student management system, eSchool. In addition, the District uses ConnectEd, a webbased communications system. In the event of an emergency, all student data is readily available as it is not residing on a local server. ESchool’s parent company, CCSI, has provided us with documentation that outlines how backup databases are restored (on a daily basis) to a non-production environment. If the backups do not complete for any reasons, transactional tables cannot be overwritten until the backup process is properly executed. Code-base roll-outs are only performed after a full backup has been executed. This precautionary measure is taken to ensure database integrity and to maintain a “roll-back” option if needed. The CCSI data integrity and data back up document is included at the end of the policy. In addition, ConnectEd will serve as another backup of staff and student data that will be available 24/7 online in case a disaster occurs. The data in ConnectEd for staff is imported from Finance Manager weekly.

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Computer Security Incident Response Team For the purpose of this document, a computer security incident is defined as: y Any real or suspected adverse event in relation to the security of computer systems or computer

networks y The act of violating an explicit or implied security policy y Network or host activity that potentially threatens the security of computer systems

Examples of incidents could include activity such as: y attempts (either failed or successful) to gain unauthorized access to a system or its data y unwanted disruption or denial of service y the unauthorized use of a system for the processing or storage of data y changes to system hardware, firmware, or software characteristics without the owner's

knowledge, instruction, or consent The team and procedures outlined below provide guidance and documentation on computer security incident response handling and communication efforts within the Rocky Point Union Free School District. The plan will be activated whenever a computer security incident occurs. Team Members Information Technology:

Joe Spina, District Communications Coordinator Greg Mancini, Network Administrator (CORE BTS)

Administrators:

Dr. Carla D’Ambrosio, Superintendent of Schools Susan Wilson, Technology Coordinator K-12

Security Staff:

Richard Mondello, Plant Facilities Administrator

Personnel Representative: Sherry Alessandro, Assistant Superintendent for HR Outside Agency:

Suffolk County Police Department, 7th Precinct

Joe Spina, District Communications Coordinator, will serve as the head of the Internet Incident Response Team. In the case of an Internet security breach or accidental release of personnel and/or student information, the team would be convened. The following will be the recommended actions in the event of an Internet security breach. District Communications Coordinator Joe Spina will investigate the compromise by convening the above team. 1. Identify the type of information compromised • Social security numbers • Driver’s license numbers • Financial account numbers • Bank account or credit card • Other info used in combination with these, e.g., name, address, phone numbers, etc. Rocky Point UFSD 2008-2011 Technology Plan, May 2008

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2. Security Incident Reporting Directions • Notify the Superintendent • Notify the local police if warranted • Keep a written log of pertinent information •

3.

4.

5.

6.

7.

8.

9.

Notification of Incident: Inform the appropriate people. In the case of a criminal act, secure the computer and store it until the incident has been investigated and cleared. • Control of information: Control all information. Release to Superintendent • Follow up analysis. All involved parties should meet and discuss the actions • Procedures should be evaluated and modified Physical intrusion of secured areas • Notify the building principal and superintendent • If warranted, notify the local police department Catastrophic Disasters of secured areas • Notify the building principal and superintendent • If warranted, notify the local police department Electronic Intrusions • Notify the communications coordinator, network administrator, and Superintendent • Any data captured that resulted in detecting the intrusion should be kept until the incident has been investigated and cleared Hacking Incidents • Attempts to Gain Access to a System: Incidents of this type may include repeated login attempts, repeated ftp or telnet commands, and repeated dial back attempts. • Identify the problem • Identify the source and look at system log files and active network connections • Make copies of all audit trail information: system log files, the root history file • Log all actions • Notification: Notify the Communications Coordinator, Network Administrator and Superintendent; If warranted, notify the local police department • Complete follow-up report Active Hacker/Cracker Methods for Incidents • The method used to handle a cracker/hacker incident should be determined by the level of understanding of the risks involved. • Immediately lock the person out of the system and restore the system to a safe state OR allow the hacker/cracker to continue his probe/attack and attempt to gather information that will lead to an identification and possible criminal conviction. • Notification: Notify the Superintendent; If warranted, notify the local police department Timing • Access for an extended period of time? Determine how long. • Time between compromise start and compromise stop (or discovery) Identify Attacker • Known identity • Disgruntled insider • Affiliate • Unaffiliated third party • Multiple attackers

The District’s personnel and student information is stored primarily using web-based products. Currently student and staff data is in several locations—eSchool, Naviance, ConnectEd, and Finance Manager.

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BREACH OF SECURITY NOTIFICATION The Superintendent or his designee shall notify the owner of any private information within a reasonable time frame when the District experiences a breach of the security of its computer system. Such notification may occur by either written or electronic notice. For purposes of this policy, private information means personal information in combination with a person’s social security number, driver’s license number or non-driver identification card or account number, credit card or password which would permit access to an individual’s financial account. Breach of security means unauthorized acquisition of computerized data which compromises the security, confidentiality, or integrity of personal information maintained by the District.

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From: Zoob, Hilna [mailto:HZoob@esboces.org] Sent: Wed 12/5/07 3:21 PM To: Wilson, Susan Subject: eSchoolData SaaS Hi Sue As discussed, this is the informal document that Ann Savino put together for the auditors. If you have any questions please feel free to call me Regards

Hilna R Zoob Program Administrator Student Data Services E.S. BOCES 215 Old Riverhead Road Westhampton Beach, NY 11978 Tel: (631) 244-4242 Fax: (631) 419-1685 hzoob@esboces.org

eSchoolData Knowledge Management System Software as a Service (SaaS)

Contemporary Computer Services, Inc. (CCSI) provides eSchoolData in a Software as a Service (SaaS) delivery mode. Through the SaaS centralized delivery model, school districts attain a costeffective, comprehensive software solution running on a secure, robust, and resilient network infrastructure. The service includes managed backup execution, and 24/7 operational oversight. While no organization can ensure fool-proof delivery of web-based services, Contemporary Computer Services, Inc. (CCSI) has succeeded in providing better than 99.5% up-time since the product was released in 2002. The eSchoolData system was modeled after its mainframe predecessors to provide enterprise grade features and operational stability. As such, eSchoolData is now recognized as the most mature, web-based student management system on the market1. Redundancy The eSchoolData infrastructure is fully redundant. ♦ Redundant content switches for load balancing ♦ Redundant, multi-layered fire-walls ♦ Redundant web-servers ♦ Clustered DB Environment – Operational databases resides on two separate physical nodes. ♦ Clustered Accounts DB ♦ Clustered Report Servers ♦ Multiple Communication Lines/Multiple Carriers 1

eSchoolData debuted in September 2002 along with several other web-based student systems such as PowerSchool’s hosted Enterprise edition, and NCS Pearson’s web-based student system. The aforementioned products were withdrawn from the market shortly after their release. Other products such as Chancery SMS were abandoned by BOCES and school districts across New York State due to the company’s failure to deliver core components of a student management system. While other products pierced the web market through web-enabling technology, eSchoolData is the only student management system endorsed by BOCES Regional Information Centers that utilizes a true Application Service Provide (ASP) Software as a Service (SaaS) delivery model.

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Security The eSchoolData infrastructure is designed in accordance with Department of Defense (DoD) design standards. On the application layer, security is extremely granular thus users can be given access only to the information that they need to see. Additionally, system administrators can force password changes, disable accounts, and monitor activity from one central point. Archive and Backup ♦ ♦ ♦ ♦

Multiple (full) backups are performed daily Incremental backups are performed throughout the day Backups are maintained in separate physical locations Databases are burned to DVD on a monthly basis for archive purposes

Network Operation Center (NOC) CCSI’s Network Operation Center (NOC) monitors the eSchoolData network – including hardware, software, and communications lines, on a 24/7 basis. CCSI’s state-of-the-art NOC provides critical performance data that helps preempt potential hardware failures and/or degradation of services. In addition to monitoring available disk space, response time, processor utilization, SQL utilization, etc., network probes are used to detect rising temperature levels in the data center. In the event of a system failure, engineers are on-call 24/7. Data Integrity Backup databases are restored (on a daily basis) to a non-production environment. If the backups do not complete for any reasons, transactional tables cannot be overwritten until the backup process is properly executed. Code-base roll-outs are only performed after a full backup has been executed. This precautionary measure is taken to ensure database integrity and to maintain a “roll-back” option if needed.

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Appendix P: Eastern Suffolk BOCES and Rocky Point UFSD 5-Year Service Agreement

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Tech Plan 2008-2011