Financial Handbook 2021-2022
WELCOME TO SMLS Thank you for choosing St. Mildredâ€™s-Lightbourn School for your daughterâ€™s educational experience. We are happy to have your family as part of our school community. This handbook outlines our tuition fees and payment options as well as other charges, optional programs, and financial aid, among other details.
MISSION To develop courageous girls who challenge and change the world.
SCHEDULE OF FEES AND PAYMENT PLANS 2021-2022 ACADEMIC YEAR New Students: Application Fee:
A payment of $200 is required to accompany the application.
A non-refundable registration fee of $3,000 is payable when the offer of admission is accepted.
International students are required to pay 50% of tuition upon acceptance of an offer of admission to confirm their enrolment.
Pre-School - Half Day
Pre-School - Full Day
JS1 to JS5
MS6 to MS8
SS9 to SS12
PAYMENT OPTIONS PreSchool Half Day
PreSchool Full Day
JS1 to JS5
MS6 to MS8
SS9 to SS12
Balance due June 15
Payment due June 15
Payment due August 15
Payment due October 15
Payment due January 15
Payment Plans Advanced Payment Plan
Standard Payment Plan
Monthly Payment Plan* Deposit 10 payments due on the 15th of each month: June 15, 2021 to March 15, 2022 Pre-school half day: 10 x 998.00
Pre-school full day: 10 x 1,830.00
JK/SK: 10 x 2,194.00
JS1 to JS5: 10 x 2,580.90
MS6 to MS8: 10 x 2,773.30
SS9 to SS12: 10 x 2,886.60
* Payment to be made by submitting 10 post-dated cheques or by pre-authorized debit.
PAYMENT METHODS For registered students, payments can be made by one of the following methods:
Cheque or money order payable to St. Mildred’s-Lightbourn School • Please make note of the 4-digit student ID on payment or attach the remittance stub from your monthly statement • Online banking • Plastiq online credit card payment • Wire Transfer Online Banking We are currently able to receive payments from the following banks. To set up online banking, add St. Mildred’s-Lightbourn School as a payee using the 4-digit student ID as the account number.
• • • • •
Bank of Montreal CIBC Royal Bank of Canada Scotiabank TD Canada Trust
Plastiq Online Credit Card Please note that a third party processing fee will apply. To make a payment, you must register an account with Plastiq at www.plastiq.com/app/#/login. Once registered, add St. Mildred’s-Lightbourn School as a payee using the 4-digit student ID as the account number. Wire Transfer* Please notify the SMLS Finance Office that a wire transfer has been completed by contacting firstname.lastname@example.org. Include the student name and/or student ID on the wire transfer payment information. The sender is responsible for all associated bank charges. *A $15 bank fee applies. If paying by wire transfer please add $15 to wire amount to cover bank fee. Bank Name: Canadian Imperial Bank of Commerce (CIBC) Address: 197 Lakeshore Road East, Oakville, ON, L6J 5E8 Bank #: 010 Transit #: 00162 Account #: 82-01412 Swift: CIBCCATT
TUITION Tuition fees for all full-day students include:
• • • • •
All course fees Most academic curriculum-based field trips Hot lunch and nutritious snacks Yearbook Tuition Refund Insurance (standard and monthly payment plans)
OTHER CHARGES Technology Program At SMLS, all students are provided with access to a wide variety of technologies. Starting in MS6, each student will be provided with a laptop computer for their exclusive use. A software package required for academic use is installed on the computer. A fee of $150 per month, which covers the cost of the laptop, internet access, technical support, educational software and printing costs, will be charged while the laptop is assigned to the student. This fee will be billed in accordance with the payment option chosen for tuition fees. For those families choosing the Advance Payment Plan, a discount of 6% will be applied to the total laptop fee.
Facility Renewal Fee Funds received through facility renewal are used to enhance the resources of the school, and for capital purposes at the discretion of the Board of Governors. The total contribution of $750 is billed in July. University Applications Where a student exceeds three university applications outside of Canada, a charge of $50 per application will be applied, in addition to postage. Additional Costs There are additional costs incurred throughout the year which are not included in tuition. These include, but are not limited to, Global Studies and experiential learning opportunities, uniform, lost/damaged books, sports teams, and other incidentals. Late Payments/NSF Charges Interest at 1.5% per month or 18% per annum will be added to accounts that exceed 15 days overdue. A charge of $50 will apply for any declined payments due to non-sufficient funds.
OPTIONAL PROGRAMS AND COSTS After School and Auxiliary Programs SMLSâ€™s auxiliary programs department offers a number of fee-based programs to support extracurricular learning. Included in the offering of options are a variety of after school programs, DELF enhanced French language instruction, and summer camp opportunities. For additional information, please email the Business Development & Auxiliary Program Coordinator at email@example.com. Bus Program SMLS offers a flexible bus program to assist with student transportation to and from school. Bus charges are billed in September. A list of current bus routes and pricing is available. For further information, please contact the Transportation Coordinator at firstname.lastname@example.org. Extended Day Program The Extended Day program is available for students requiring care before school (7:15am - 8:00am) and after school (3:30pm -6:00pm). A light, nutritious snack is provided during this period, as well as a variety of activities. Costs for this program are billed in September. For more information, please refer to Extended Day on the MySMLS Resource Board. Space is limited and early sign-up is recommended. Tuition Refund Insurance Plan Participation in the Tuition Refund Insurance Plan is mandatory for families opting for the Standard and Monthly Payment Plans. Families on the Advance Payment Plan have the option to participate in the Tuition Refund Insurance Plan.
Participants authorize the school to process and collect any claim payment to which the participant may be entitled under the Tuition Refund Insurance Plan. For more information, please contact the Finance Office at email@example.com or 905-845-5830, ext 839. Insurance The school does not accept responsibility for loss of or damage to a studentâ€™s personal property. Parents/Guardians should ensure that a studentâ€™s personal belongings are insured while at school. Students from overseas must make their own arrangements for health insurance coverage.
FINANCIAL AID St. Mildredâ€™s-Lightbourn School places a high priority on the attraction and retention of talented students. Each year, financial aid is awarded to deserving students, so that exceptional young women have the opportunity to both enhance their lives and enrich the unique culture of SMLS through the pursuit of academic and co-curricular excellence in an environment designed especially for girls. The SMLS Endowment Fund, totalling more than $1,500,000, is overseen by the SMLS Board of Governors. The principal of this fund remains intact, as only the interest earned is disbursed annually for financial aid. Donations designated for the financial aid program are held in the SMLS Endowment Fund, and enable those girls who would otherwise be unable to attend SMLS due to financial constraints, to benefit from a SMLS education. Both new and returning families are eligible for financial aid. To support girls in the 2020-2021 academic year, financial aid totalling approximately $450,000 was awarded to 48 deserving students. How to Apply for Financial Aid In order to apply for financial aid, an Apple Financial Services application form must be completed annually. Apple Financial will review the application and provide a 9
report on eligibility to the schoolâ€™s Financial Aid Committee. The cost to the family for this assessment is $120 and is payable directly to Apple Financial Services. Applications for financial aid are available online through the Apple Financial website at www.applefinancialservices.ca, and must be submitted by January 15 for the following academic year. The Financial Aid Committee distributes awards as broadly as possible to the most deserving students. The school holds this information in strictest confidence and families are asked to do the same.
INCOME TAX RECEIPTS Religious Instruction A portion of annual tuition fees relating to religious instruction is eligible for a charitable tax receipt. The amount is calculated annually at the end of the calendar year and is dependent on the schoolâ€™s operating results for the most recently completed fiscal year. In past years, the eligible amount has ranged up to 15% of tuition. No written request is required. Post-Secondary Courses (Advanced Placement) The Income Tax Act allows schools offering courses at the post-secondary level to issue tax receipts to students participating in the post-secondary courses. A tax receipt for the cost of tuition for Advanced Placement courses will be issued for all students who write the course final exam. Child Care Expenses Parents/guardians may be entitled to deduct a portion of the school fees paid as a child care expense if their child is 16 years of age or under on December 31, and if supporting parents/guardians fall within the guidelines of the Income Tax Act. A written request for a receipt must be submitted to the Finance Office at firstname.lastname@example.org and a minimum of 5 business days is required for processing.
Donation Receipts St. Mildred’s-Lightbourn School is a registered charitable organization, allowing income tax receipts to be issued for donations of cash and securities. Donations are solicited each year during the Millie Fund annual giving campaign, to support our world-class signature programs, technology and innovation, classroom resources, guest speakers, the Bursary Fund and more. The school may also embark on specific campaigns to raise funds in support of capital expansion and the Endowment Fund. These efforts are supported by the school’s Advancement Office.
DELINQUENT ACCOUNTS A reservation for the next academic year will not be guaranteed if the re-enrolment documents are not received by February 5, 2021. Students will not be permitted to begin classes in September if:
Tuition fees are outstanding for the previous academic year Tuition fees are outstanding based on the selected Fee Payment Plan
Discretionary billing to the school account will not be allowed if the account is in arrears. SMLS reserves the right to withdraw services at any time if accounts are not paid in accordance with established due dates. This includes, but is not limited to, a student not being allowed to participate in fee-based activities including Global Studies and Robotics.
WITHDRAWAL Requests to withdraw a student MUST BE IN WRITING to the Head of School. If the request is received: a) Prior to April 15, 2021, the school will retain the non-refundable deposit b) Between April 15, 2021 and July 15, 2021, the school will retain the nonrefundable deposit and the parents/guardians are responsible for payment of 50% of the outstanding tuition according to the Standard Payment Plan c) After July 15, 2021, parents/guardians have an unconditional obligation to pay fees for the full academic year. No portion of such fees, paid or outstanding, will be refunded or cancelled in the event of a student’s absence, withdrawal or dismissal from the school.
1080 Linbrook Road, Oakville, ON L6J 2L1 Tel: 905-845-2386 Fax: 905-845-4799 www.smls.on.ca Charitable Registration # 11919 1963 RR0001 A not-for-profit independent school for girls Preschool to Grade 12