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SKYE INSTRUMENTS LTD JOB INFORMATION PACK Stock Control & Purchasing Officer


Company Information Skye Instruments is a family-run Company and started in 1983 on the Isle of Skye in Scotland by John and Gill Wilde. It operated from their home and when the business outgrew their house, a decision had to be made – either to expand on the Isle of Skye or move. For various reasons they decided to move and they relocated to Llandrindod Wells in 1986. As the business has grown the Company has moved to larger and larger premises on the Ddole Industrial Estate, and in 2000 purchased their current 10,000 sq.ft. factory. Skye designs and manufactures a range of electronic instruments that are used in plant and crop research. Our product range also includes an Automatic Weather Station, which is used in the Environmental Sector. Skye has an excellent reputation for quality products and customer service. Employee Ownership As part of succession planning within Skye, the owners John and Gill decided that they would like to go down the route of Employee Ownership. The main reasoning behind this decision was that John and Gill wanted to ensure that the employees had a stable base in order to make the company successful as an independent business over the short & long term. These benefits include the ability for Skye staff to keep control of their own destiny, have a participative work environment and share in the profits and capital gains that they help to create. Staffing We have an excellent team of, currently, 18 members of staff, 15 full-time and 3 part-time. The factory is openplan and we very much work as a team with a definite ‘hands-on’ approach. We have several social events during the year from BBQs to our Christmas event. Training and Development A lot of training is undertaken in-house, mainly because a number of our requirements are specialist. However, we are kept informed of courses that are being held locally and if they are applicable, then staff are encouraged to attend. Staff are also encouraged to be aware of any relevant training and inform their Line Managers. Pension Skye operates an individual pension scheme programme for permanent staff and contributes 3% of your salary. There is also a facility for personal contributions. Holiday Entitlement is 20 days per year, plus the days in between Christmas and New year, plus bank holidays. Probation Period Unless the post is on a ‘contract basis’, we operate a three month probationary period. Performance is continually monitored and after 3 months a review is held. If all is OK then the position becomes permanent and a wage increase given. Annual appraisals are held with Managers. Working Hours 16 Hours (5 afternoons a week,). Factory opening times are 9am until 5pm Monday to Friday


STOCK CONTROL & PURCHASING OFFICER JOB OUTLINE HOURS: SALARY:

16 hours per week initially Negotiable

BACKGROUND: There are currently 18 staff and this is a new position. The job of stock control and purchasing has formed part of the Accounts position at Skye. Our current Accounts Administrator is retiring to the Isle of Wight, so we have taken the opportunity to assess the two roles. We have decided to separate the jobs. This allows for an exciting opportunity for the successful person to really develop this role. We can only offer a parttime position to start with, but we can see the job expanding. It is a very important role and key to the profitability of the Company. Encouragement and support will be given to undertake the Chartered Institute of Purchasing & Supply qualifications. We have an open-plan factory and we very much work as a team - all departments of the Company work alongside each other. THE JOB – STOCK CONTROL & PURCHASING OFFICER • • • • • • • • • • • • • • • • •

obtaining and maintaining a working knowledge of the Skye product range, how they are built and the components required running the Sage Batch Controller stock control programme on a daily basis maintaining product Bill of Materials (part of Batch Controller) maintaining pre-defined stock levels (part of Sage L50) ordering stock as highlighted by Batch Controller ordering other parts as requested liasing with suppliers setting up and maintaining component call-off schedules with suppliers sourcing replacement components/parts as defined by the Production Co-Ordinators having an eye to reducing component costs and thereby increasing profits setting up and maintaining a Supplier Quality System liasing with the Product Designer & Product Specialist to source components for new designs obtaining quotes from suppliers overseeing the Goods Inspection System maintaining the Drawings Register System implementing any new systems which will help towards the efficiency/profitability of the Department & Company producing reports for the Skye Co-Ordination Team


QUALIFICATIONS • • • • • •

Knowledge of Sage Line50 and/or Sage Manufacturing (Batch Controller) would be an advantage A good telephone manner Generally computer literate with a good working knowledge of spreadsheets Able to work as part of a team A tidy & methodical worker a persistent but polite nature as this is needed in dealing with suppliers over the phone

APPLICATIONS: In writing to:

Skye Instruments Ltd 21, Ddole Enterprise Park, Llandrindod Wells, Powys LD1 6DF

or by email to: skyemail@skyeinstruments.com


Equal Opportunities Policy PLEASE COMPLETE THE ATTACHED QUESTIONNAIRE Vacancy advertising Wherever possible, all vacancies will be advertised simultaneously internally and externally. Steps will be taken to ensure that knowledge of vacancies reaches underrepresented groups internally and externally. Wherever possible, vacancies will be notified to job centres, careers offices, schools, colleges, polytechnics, etc, with significant minority group rolls, as well as to minority press/media and organisations. All vacancy advertisements will include an appropriate short statement on equal opportunity. Selection and recruitment Selection criteria (job description and employee specification) will be kept under constant review to ensure that they are justifiable on non-discriminatory grounds as being essential for the effective performance of the job. Wherever possible, more than one person must be involved in the selection interview and recruitment process, and all should have received training in equal opportunities. Wherever possible, women, minorities and disabled persons will be involved in the shortlisting and interviewing processes. Reasons for selection and rejection of applicants for vacancies must be recorded. Positive action - training, promotion and conditions of service Underrepresented groups will be encouraged to apply for training and employment opportunities with the company. Wherever possible, special training will be provided for such groups to prepare them to compete on genuinely equal terms for jobs and promotion. However, actual recruitment to all jobs will be strictly on merit. Wherever necessary, use will be made of lawful exemptions to recruit suitably qualified people to cater for the special needs of particular groups. Wherever possible, efforts will be made to identify and remove unnecessary/unjustifiable barriers and provide appropriate facilities and conditions of service to meet the special needs of disadvantaged and/or underrepresented groups. Personnel records In order to ensure the effective operation of the equal opportunity policy (and for no other purpose) a record will be kept of all employees' and job applicants' gender, racial origins and disability. Where necessary, employees will be able to check/correct their own record of these details. Otherwise, access to this information will be strictly restricted. Such records will be analysed regularly, and appropriate follow-up action taken. General The objectives of this Policy are to: • Ensure that the Company has access to the widest labour market and secures the best employees for its needs.


• • •

Ensure that no applicant or employee receives less favourable treatment, and that, wherever possible, they are given the help they need to attain their full potential to the benefit of the company/etc and themselves. Achieve an ability-based workforce which is in line with the working population mix in the relevant labour market areas. The co-operation of all employees is essential for the success of this policy. However, ultimate responsibility for achieving the policy's objectives, and for ensuring compliance with the relevant Acts of Parliament as well as the various Codes of Practice, lies with the company/etc. Behaviour or actions against the spirit and/or the letter of the laws on which this policy is based will be considered serious disciplinary matters, and may, in some cases, lead to dismissal. SKYE INSTRUMENTS LTD 21, DDOLE ENTERPRISE PARK, LLANDRINDOD WELLS TEL: 01597 824811 FAX: 01597 824812 EMAIL: SKYEMAIL@SKYEINSTRUMENTS.COM WEB: WWW.SKYEINSTRUMENTS.COM CLOSING DATE FOR APPLICATIONS :

7th September 2012


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