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SUPPORTING WOMEN’S CANCER CARE AND PREVENTION IN YOUR COMMUNITY

thesportofgiving.org


Cancer Awareness Calendar 2011

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January

National Cervical Cancer Screening Month

May

Skin Cancer Detection and Prevention Month Women’s Health/ Cancer Awareness

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September National Ovarian Cancer Month Gynecological Cancer Awareness Month October

National Breast Cancer Awareness Month

November

National Lung Cancer Awareness Month


Welcome

You are entering into an energized grassroots environment with one purpose: to host a sporting or perhaps a non sporting event generating proceeds to benefit local facilities and women’s cancer care and prevention programs in your community. This event kit is intended to guide you and your team with proven processes and procedures to insure a successful, fun event. The history of the organization, structure of committees, volunteer opportunities and techniques for enhancing your event are included. There is a listing of all relevant forms from registration to sponsorship. Use this kit as your toolbox to recruit volunteers, assemble committees and run sponsorship efforts effectively. You will be assigned a personal advisor to answer any questions or concerns that may arise. The Sport of Giving events, including but not limited to, SwingFest,VolleyFest and RunFest, are totally staffed by volunteer efforts. We value the time, gifts and talents that each person brings to our organization. We thank you in advance for your commitment. You join a rich history of raising women’s cancer awareness, supporting those diagnosed, and giving access to quality care through capital support (ie – digital and mobile technology; diagnostic screening centers, etc.). The Sport of Giving started in North Metro Atlanta in 2001. Since then, The Sport of Giving has raised a substantial amount of money for women’s cancer prevention and awareness. After receiving The Good Neighbor Award on the national level, The Sport of Giving is now expanding its boundaries and coming to your own neighborhood. Whether you are reading this in Seattle, Washington or Buffalo, New York, we welcome you to a community of local activists and advocates with amazing talent, skill, and creativity. We hope our effort will lead to many more success stories in the fight against women’s cancer! On behalf of all women and their families impacted by cancer, thank you for making this commitment!

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Table Of Contents Cancer Awareness Calendar Welcome Table of Contents Cancer Chart

1 2 3 4

General Overview History Mission Benefactors Events TSOG Fact Sheet Frequently Asked Q & A Where Does the Money Go? Contact Information

6 7 8-9 10 11-12 13-14 15 16

Event Chair & Committee Positions Event Chair Sponsorship Financial Registration Special Events Food & Beverage Public Relations

18 19 20 21 22-23 24 25

Event Planning Organizing Your Event Fee & Benefactor Distribution Format Enhance Your Event Appendix RunFest Event Application SwingFest Event Application VollyFest Event Application Special Events Application Policies and Guidelines

28 29 30 31

33 34 35 36 37-38

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Women’s Cancer Chart Lavender

All Types of Cancer

Pink

Breast Cancer

Hot Pink

Inflammatory Breast Cancer

Pearl

Lung Cancer

Teal

Ovarian Cancer Cervical Cancer Endometrial Cancer Uterine Cancer All Gynecological Cancers

Black

Skin Cancer

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General Overview


History

Sheila Stevens founded The Sport of Giving in 2001, after her mother, Joan Glover, fell victim to cancer. Stevens persuaded her neighborhood friends at TPC Sugarloaf to rally with her in the fight against breast cancer. In doing so, the first tennis event raised $22,000 for the benefit of the DeKalb Hospital Breast Cancer Research Fund. “The idea for the event came out of my passion for tennis and my love of the Lord. Put the two together and BIG things can happen!” states Sheila. From the start, The Sport of Giving proved to be a shining example of a grassroots fund raising.

After reaching the one million dollar mark in cumulative giving in 2008, the traditional events of VolleyFest, SwingFest and RunFest now operate under a more inclusive name, The Sport of Giving. The Atlanta Metro area has over 650 participants, 350 sponsors and 100 volunteers. After receiving the prestigious “Good Neighbor Award” from Realtor Magazine, requests from across the United States to host sporting events led to a new initiative giving communities nationwide the opportunity to join us. Imagine the power of hundreds of women rallying together to make a difference! “Our mission at The Sport of Giving remains the same: to allow women of our communities access to the very best medical care with the highest level of support for those diagnosed with cancer. Through education, awareness and improved medical facilities we are making our communities a better place to live. Using your love of sports is making this a reality. On behalf of all the women and the families you are impacting, we thank you!” Sheila Stevens

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The Sport of Giving Mission

The Sport of Giving is a national, grassroots effort committed to ensuring the very best medical care, support, education and cancer prevention for every woman in every community.

The Sport of Giving Objectives:

· To support and promote creative sporting & non-sporting fundraising events for both men & women in local communities around the country.

· To raise money for local programs and medical equipment needed to allow women access to the very best medical care, support, education, and cancer prevention.

· To bring national attention to women’s cancer and the importance of early detection and proactive health care.

· To foster a sense of community among women through The Sport of Giving fundraising and social programs.

· To make cancer prevention and awareness a way of life for all women.

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Benefactors

The Sport of Giving’s Board of Directors approves, through a grant process, specific benefactors to distribute net proceeds from each annual event. Benefactors must support The Sport of Giving’s mission statement by offering services or support at the community level with the specific purpose of care and/or prevention of womens cancer. There are national, regional and local choices that have community impact. Examples of each are listed below. It is important to communicate the designated Benefactor to all participants and sponsors. Everyone wants to know how their donation makes a difference and the impact on their community. Examples of previous benefactors include the following: National

· American Cancer Society Patient Navigator A Patient Navigator at many community hospitals works with cancer patients at the moment of diagnosis as they begin their cancer journey. The program is newly designed and implements a proactive strategy to reach out and help patients and their families through treatment and recovery. · The American Cancer Society Road to Recovery Program The American Cancer Society Road to Recovery program provides transportation to and from treatment for people who have cancer and do not have a ride or are unable to drive themselves. Volunteer drivers donate their time and the use of their cars so that patients can receive the life-saving treatments they need.

Regional

· TurningPoint Women’s Healthcare TurningPoint improves quality of life for women with breast cancer by providing, promoting and advocating evidence-based and specialized rehabilitation. TurningPoint Women’s Healthcare walks beside women on their breast journey and is an integral part of their return to full quality of life. TSOG has provided financial assistance to give access to these valuable services to the uninsured and underinsured.

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Benefactors

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Local

· Gwinnett Medical Center Lawrenceville Construction is underway for a freestanding “Center for Women’s Services” at Gwinnett Medical Center, a local non-profit hospital. This project will not only add services for breast cancer detection but enhance the physical surroundings to provide a calming, relaxing atmosphere for what can be a stressful experience because the findings from a diagnostic mammogram, ultrasound or biopsy can mean a cancer diagnosis.

· Gwinnett Medical Center Duluth Grants for Gwinnett Medical Center, a local non profit hospital have supported upgrading and implementing digital technology and the establishment of separate screening and diagnostic breast care centers that provide a comforting spa-like atmosphere for a potentially stressful diagnosis of breast cancer.

· Northside Hospital Forsyth Grants to this benefactor have purchased a breast MRI detachable table for the new Breast Care Center at Northside Hospital Forsyth a local non-profit hospital.

· Mobile Mammography Grants to support the purchase and operation of mobile mammography vans that bring life saving screening where women work and live.

· Breast Cancer Treatment Handbooks Grants to supply a nationally recognized book authored by an RN & OCN breast health specialist will be given to patients who are diagnosed with breast cancer. The Handbooks help patients understand the disease, treatments, emotions and recovery process.


Events

The Sport of Giving invites you to join our grassroots effort to help the fight against women’s cancer in your community by hosting an event.

Host a tennis tournament! Ladies, Men’s, Mixed Doubles, Pro Am, Kid’s Round Robin, one or two day--there is certain to be a tennis tournament format for your neighborhood, club or facility. You select a format and use our proven template to insure your success.

Host a golf tournament! You decide the format that will provide the best experience for your facility/neighborhood/club and use our proven template to insure your success! Ladies, Couples, Pro-Am, Kid’s Golf tournaments, one or two day formats are a few suggestions.

Host a Run/Walk event! You decide the format that will provide the best experience for your neighborhood or community and use our proven template to insure you success! Participants have a choice of running or walking a 5K and/or 1 mile or similar distance to raise awareness or funds to fight women’s cancer.

Create your own

There are a lot of creative fundraising events incorporating sports such as spinning, swimming, dancing, bowling etc. Only your imagination is the limit. Use your creativity to design your unique “Fest” event.

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The Sport of Giving Fact Sheet

The Sport of Giving is a 501(C)(3), non-profit foundation that helps support Women’s Cancer Care and Prevention on the community level through a multitude of special fundraising avenues (sporting and non-sporting events) for men and women. Mission: The Sport of Giving is a national grassroots event committed to ensuring the very best medical care, support, education, and cancer prevention for every woman in every community. Sport of Giving Fundraising Events: · VolleyFest Tennis Tournament · SwingFest Golf Tournament · RunFest Walk/Run Event · Fashionably Aware Fashion Show · Wine Tasting, Silent Auction and Raffle · Pink Party Social, Event Kick-Off or Post Event Party in local community · Create your own! History: The Sport of Giving originated as “Volley For a Cure” in 2001 by founder Sheila Stevens, who wanted to make a difference in people’s lives while honoring the spirit of her mother who had succumbed to cancer. The organization has since raised more than $1.2 million through annual tennis and golf tournaments, running events and creative fundraising for the local community. In 2009 The Sport of Giving made the step to bring the organization to a national level – helping communities around the country hold similar fundraising events to raise money to fund local women’s cancer care and prevention initiatives. Vision for the future: The vision for the future involves encouraging other clubs and neighborhoods throughout the U.S. to rally with The Sport of Giving and support the effort in the battle against cancer. With The Sport of Giving’s Atlanta efforts as a model, the hope is that hundreds of women will come together to benefit cancer patients in their local communities.

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Fact Sheet

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Continued

Facts about Women’s Cancer: · Breast Cancer is the most common cancer among American women, except for skin cancer. · There are about two and a half million breast cancer survivors currently in the United States. · Lung cancer is the leading cause of cancer death in women, and breast cancer is second. · About 21,550 new cases of ovarian cancer will be diagnosed in the United States during 2009, accounting for more deaths than any other cancer of the female reproductive system. · About 3 in 4 women with ovarian cancer survive at least 1 year after diagnosis. · Uterine cancer is the 4th most common cancer in US women with an estimated 40,100 cases per year. · Uterine cancers account for 6% of all cancers diagnosed in US women. More than 95% of these cases are endometrial cancer. · There will be about 11,270 new cases of invasive cervical cancer diagnosed in 2009. *According to the American Cancer Society®


The Sport of Giving Q & A

What is The Sport of Giving?

The Sport of Giving, Inc. is a 501(C) (3), non-profit organization that helps support women’s cancer care and prevention on the community level through a multitude of special fundraising avenues (sporting and non-sporting events) for men and women.

What types of fundraising events are held by The Sport of Giving?

Currently The Sport of Giving (TSOG) hosts several annual sporting events that include VolleyFest (tennis tournament), SwingFest (golf tournament), RunFest (walk/run event), Pink in the Rink as well as non-sporting events such as a fashion show (Fashionably Aware), wine tasting, or other creative fundraising. As TSOG grows, more events may be added based on demand. Other creative fundraising ideas include silent auctions, raffles, and social events such as BBQ’s, Kick-Off Parties or Post Event Parties.

Where does the money raised go?

All funds raised by The Sport of Giving (TSOG) events go towards women’s cancer care and prevention in the local community. Every community has different needs; therefore the money generated from events will go towards different awareness and prevention projects. The TSOG Board of Directors carefully considers and approves grant requests from each specific area that hosts an event. One thing is certain: money will benefit the local community in which it was raised!

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Q &A

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Continued

Why should my club or neighborhood participate in The Sport of Giving?

Lung cancer is the most common type of cancer in women, and breast cancer the second most common, yet there are still so many women in the United States who do not have access to the top medical care, prevention, support, or education. The Sport of Giving wants to make certain that your community has this access. It is a grassroots effort that will impact your friend, your relative and your neighbor. You can personally see and experience the impact you are making!

Who can participate in The Sport of Giving events?

The Sport of Giving events are open to anyone who wants to participate. The more people who participate in the event, the more awareness will be generated, the more money will be raised, and the more impact the organization will have on the local community.

Are donations to The Sport of Giving tax deductable?

Yes. The Sport of Giving is a 501(C) (3), non-profit organization. Funds raised will solely and directly benefit a charity.

How can I learn more about The Sport of Giving?

For more information, visit www.thesportofgiving.org.

Who can I contact if I am interested in hosting a Sport of Giving event in my local community?

info@thesportofgiving.org


Where Does The Money Go?

The Sport of Giving is committed to keeping all money raised within the respective community where an event is held. The ultimate goal is to provide every woman with the very best medical care, cancer prevention, education, and support in their local community. Funds raised by The Sport of Giving (TSOG) events go towards improving women’s cancer care and prevention in the local community. Every community has different needs; therefore the money generated from events will go towards different awareness and prevention projects. Events submit a grant request for the initiative they wish to support which is carefully considered for approval by the The Sport of Giving Board of Directors. One thing is certain: money will benefit the local community in which it was raised! Below are some examples of local cancer initiatives that The Sport of Giving money could fund in your community: · Local awareness campaigns on the importance of early cancer detection · Medical equipment needed at local non profit hospitals · Diagnostic equipment to make cancer screenings easily accessible, readily available, and more accurate for all women · Cancer Care handbooks for those diagnosed with cancer The Sport of Giving was founded in North Metro Atlanta, Georgia, and has raised over $1.3 million for their local community. Donations have supported the following women’s cancer initiatives in that area: · Establishment of a designated digital screening center at Gwinnett Medical-Duluth · A Technician Station in Northside Forsyth’s Mobile Mammography van · Expansion of diagnostic mammography and support services for breast cancer patients at Gwinnett Medical Women’s Pavilion · The purchase of a Mobile Mammography Care-A-Van at Gwinnett Medical · Implementation of Gwinnett Medical’s state-of-the-art digital technology · Breast Care Treatment Handbooks for women diagnosed with breast cancer · Low cost mammograms for women in Gwinnett County · Support the American Cancer Society’s Patient Navigator program that offers support for someone from diagnosis, through treatment and recovery

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The Sport of Giving Contact Information

The Sport of Giving, Inc. Headquarters 680 Trinity Place Suwanee, GA 30024

E-mail: info@thesportofgiving.org Website: www.thesportofgiving.org Your Personal Advisor: Name ________________________ Phone ________________________ E-mail ________________________

Your personal advisor is_____________________

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Event Chair Responsibilities and Committee Positions


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Event Chair Responsibilities

· Coordinate and oversee all aspects of the event · Manage, organize & recruit volunteers to chair committees · Suggested committees: Sponsorship Financial Registration Public Relations Food & Beverage Special Event Fundraising Honor/Memory names · Establish and communicate fundraising goal (TSOG encourages events to raise at least 2.5 times your player registration fees). Communicate your goal to TSOG Headquarters upon completion of the Event Application · Hold Regular meetings with committee members. Verify progress & confirm timelines with Chairs · Receives and reviews updated data from the following committees: Sponsorship Registration Financial Honor/Memory names · Update Event/Facility Manager on your event details · Oversee wrap-up and acknowledgement letters


Sponsorship

One of the most successful ways to raise funds is through sponsorship. The generosity of our communities and local businesses has been nothing short of amazing. Sponsorship is central to the success of an event whether cash, service or product necessary for the success of your event. Corporate and Personal Sponsorship · We have found that many companies support women’s health and may have funds allotted to support your cause either directly or through matching grants.

· Consider advertising your sponsors in an event program in exchange for their donation. It is a nice perk to encourage their support.

· If deemed appropriate for your event, set levels of sponsorship where benefits such as advertising or “free” player registrations are offered.

· When soliciting personal donations any amount is appreciated, whether it is $1 or $100. You will be amazed to find how a community rallies together for a cause, which is our driving force today.

Sponsorship Chair Responsibilities · Form a Sponsorship Committee (usually including one of the Event Chairs as a member).

· Compile an on-going sponsor list containing all potential, pending and confirmed sponsors names with contact information and donation details. An example of the sponsor tracking form can be obtained from your Personal Advisor.

· Encourages the sponsorship committee to obtain cash/product/service sponsors for the event.

· Collect all checks/certificates, etc., update the sponsorship status each week, and deliver items to the appropriate chair (i.e. Cash/check to the financial chair, Daily gift products to Daily Gift chair)

· Ensure that all sponsors are recognized in an appropriate manner at your event. Examples are sponsor signs, banners, fliers, pamphlets.

· Coordinate personal thank you notes sent to all sponsors.

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Financial Chair

路 Collect and account for all event fundraising funds including registration fees, sponsor donations, auction, raffle or any other creative fundraising proceeds. 路 Establish a uniform financial procedure with your volunteers. (i.e., ensure checks are made payable to the proper name, verify check amounts and signatures, confirm all credit card information, and who to submit funds to) 路 Oversee or pay event costs. Typical costs include food and beverage, decorating, and tournament cart/green fees for golf tournaments. Hopefully, most expenses will be donated; but a plan must be in place if this is not the case. Ideas for Handling Expenses: The Decorating Committee may cover decorating costs as a donation. Sponsors could be solicited to cover costs and write checks directly to the payee. A TSOG Acknowledgement Receipt can be issued to show the event was for charity, and you can offer advertising in exchange for the donation. Private or Public clubs that have an accounting dept. may be willing to handle Event Registration Fees for you. Checks or credit card payments could be made directly to the club; the club deducts fees such as food and beverage or golf fees then writes a check to TSOG. Receipts can be prepared in advance to email or mail to participants acknowledging their payment goes to TSOG, a 501 (3)c and this serves as their receipt for taxes. Good record keeping is essential. Another option for larger events is to open a bank account in your event name. Turning In Funds to TSOG It is suggested that funds be mailed to TSOG in at least two collections. The first after the majority of registrations has occurred and a final one after your event is over and all fundraising has been completed. Additional collections can be made as necessary. Also, you may choose to set up your event with online credit card payments via PayPal. Your Personal Advisor will provide financial procedures that include a Count Sheet and Detail Count Sheet. Acknowledgements The Financial Chair should work with the Event Chair, Sponsorship Chair and/ or a separate committee to send personal thank you notes or receipts for donations to sponsors, participants and volunteers. TSOG, Inc. will issue official tax acknowledgement letters for all sponsors, cash or in-kind, that makes a donation over $250 using the contact information each venue provides via an excel spreadsheet.

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Registration Committee

Registration Chair & Committee recruits and manages all participant data.

· Manage sign-up & registration process · Manage recruitment e-mail blasts & fliers · Maintains registration forms, collect fees and registration data list · Oversee check-in at the Event · Work closely with Event Chair & Facility Professional · Send thank you notes to participants communicating the success at event close

Proven ideas for Recruitment

· · · · · ·

Post fliers & publish notices in local newspapers and newsletters Engage your facility personnel to aid in recruitment Personal phone calls Communicate with league captains Host a Kick Off Party Utilize network media such as Facebook & Twitter

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Special Events

We have found great success with other creative fundraising ideas to enhance your event. We recommend establishing a Special Events Chair and Committee to manage one or several of the ideas listed. · Silent Auctions

The Sport of Giving has found that silent auctions are incredibly successful and often the major fundraising project of the year. Companies or persons may donate gift certificates, celebrity/athlete autographed memorabilia, or special event tickets.

Previous successful silent auction donations have included big-ticket items such as spa treatments, beachfront condo getaways, tickets to the taping of Regis & Kelly Show, and 2 round trip airline tickets. Smaller items such as certificates for haircuts, car washes and dining at local restaurants have proved to be popular.

· Pink Party or Event Kick Off Party

Prior to the start of your event, host a kick off gathering for participants. This has been most successful to set the tone for your event and increase fundraising. Offer a signature drink such as a “pinktini” for an additional charge. This is a great opportunity for a silent auction or raffle.

If you are one of several events in your area, host a larger scale gala (“Pink Party”) inviting all participants, neighbors and sponsors. Offer food and cocktails, add music, and hold a raffle or big-ticket item silent auction to make a recipe for your biggest fundraising of all.

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Special Events

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· Raffles

Selling raffle tickets to your participants prior to or on event day is an easy fundraiser. The items raffled off can be one item or several grouped in a basket. A friendly raffle basket competition where items are donated and put together by local tennis teams, neighborhood streets, etc. are both motivating and interesting. A colorful or theme presentation can create a buying frenzy.

· Other Fundraising Ideas

· · · · · · ·

Coupon books with coupons from local retailers Neighborhood BBQ/Wine tasting Hair cut-a-thon Art or sports memorabilia auction Specialized fundraising opportunities at your event such as Mulligans for golf, Volleygans for tennis Enlist local retailers to host a shop for a cause event or fashion show with a percent of weekend sales donated to your event


Food & Beverage

A Food and Beverage Chair and several volunteers that are not playing in the event are recommended to coordinate food and beverages for your event. Food and beverage should be planned according to your event format. Something as simple as drinks and power bars can be provided for a round robin or RunFest while a two-day VolleyFest event might require courtside breakfast, lunches and a formal finale luncheon with inspirational speakers. Food and beverage for SwingFest will depend upon the type/length of tournament and facility. It is always our desire to acquire donated food, but we understand that some facilities do not permit outside food to be served. We recommend you discuss your food and beverage plans with your Advisor for suggestions and recommendations to fit your event format.

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Public Relations

Public Relations Chair works with Event Chair & Registration Chair to promote your event and special fundraising opportunities. It is suggested that you enlist community news sources such as local access talk shows, post on community bulletin boards and send press releases to local publications. The PR Chair coordinates communication among your volunteers to ensure that correct event information is shared by all. Once your event is completed, the Public Relations Chair will follow up with news sources to promote the results of your event. It is optional to arrange for a check presentation to your benefactor(s). You will be anxious to share your event’s success and your participants will be excited to hear how they have impacted their community! A detailed PR kit with examples of press releases, fact sheets, and promotional materials can be obtained from your Personal Advisor.

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Event Planning


Organizing Your Event

· Select date, event type and fee structure (VolleyFest, SwingFest, RunFest, or other). · Select a benefactor for your event. · Speak with your assigned Advisor at TSOG Headquarters. · Submit an Event Application to The Sport of Giving Headquarters. · Begin soliciting sponsors and recruiting participants for your event. · Schedule a meeting with recruited Committee Chairs to review responsibilities. · Set a timeline for tasks such as reserving facilities, registration deadlines, etc. · Ensure everyone has the information and tools needed to be successful. · Understand the financial procedures in place for the collection of sponsor donations, player registration money and additional fundraising. · Turn in money according to financial guidelines in a timely manner. · Finalize and communicate your event details including number of participants at least two weeks in advance of the event to The Sport of Giving headquarters. · Day of your event: HAVE FUN!! · Upon completion of your event finalize acknowledgements and complete the financial procedures. · Have a wrap up celebration with your volunteers, making note of your success as well noting ways to improve your event in the future. · Know that you have made a difference! · Send copies of your financial sheets to your Personal Advisor

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Event Fee & Beneficiary Distribution of Funds (2011)

Events may include women only, men only, mixed, kids, or Pro-Am with a minimum of 24 players. Events may be completed in one or two days. Refer to Event Format for additional guidance. SwingFest & VolleyFest Event Participation Fees & Program Costs Your event is unique to you and your community.You should have an idea of the going rate for tournaments around your area. A minimum fee and program cost structure is outlined below. We encourage you to consider starting higher than the minimums listed. Typical fees for a successful two-day event have been $150.Your Personal Advisor will be able to assist your analysis of special circumstances such as cart or green fees associated with SwingFest to cover costs. Recommended Registration/Participation Fees: $150 - $75 (minimum) 2-Day Event $100 - $50 (minimum) 1-Day Events TSOG Packages & Benefits: You may choose from the following Participant Packages that TSOG will ship directly to you. Additional benefits include posting your event photos, important dates and honor/memory names on our website and inclusion in the year-end E-Program. Corresponding TSOG Program Fees are indicated. Consult your Personal Advisor to order individual items or package choices. Package Choices Total Fee 路 TSOG Designer T-Shirt, Sports Towel, Bag Tag, $30 per Person Picture Frame, 4 Trophies (additional may be purchased) 路 TSOG Designer T-Shirt Only $20 per Person 路 TSOG Standard Unisex T-Shirt Only $15 per Person 路 Minimum fee without TSOG Gifts (This minimum fee is required) $10 per Person *The portion of funds that the Sport of Giving retains from your fundraising covers costs of providing t-shirts, gifts, postage, admin costs, and expenses related to maintain a 501(c)3 organization. At the end of each calendar fiscal year, excess funds will be distributed back to qualifying benefactors in the form of year-end bonus checks. Your personal advisor will be happy to answer any questions you may have about fund distribution or corporate expenditures. Program cost is subject to change annually. Benefactor Distribution of Funds Funds from your event will be mailed directly to your beneficiary unless otherwise indicated. Beneficiary checks are issued quarterly. A cover letter with your event name, venue location and event chair will accompany this check. The Event Chair will also receive notification.

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Event Format

Each event needs to establish a format and run a well-organized event. VolleyFest Event Format · Each venue must select a format for play that best suits the number of players & size of facility. Your pro staff will be helpful in determining this format. · For VolleyFest, most events utilize a team format consisting of 4 players with a waterfall system for creating equitable teams. Speak with your Advisor for suggestions. · Larger venues may need to utilize a 2-division format with each team playing every team within their division with the winners of each division playing each other for the championship. · Format and scoring for each round should be determined by number of players and rounds to be played. SwingFest Event Format · SwingFest may be a 9-hole or 18-hole event · Scramble formats work best if your tournament is open to all handicap levels · If teams have various skill levels a team average handicap should be established. You may want to enlist the help of a Golf Professional. RunFest Event Format · RunFest events may be held on neighborhood streets or local trails and may be a 1 mile Fun Run, 5K, etc. or a combination. Formats can be a casual “shotgun” start, or seeded by runner numbers

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Enhancing Your Event

· Use pink tennis balls or golf balls. · Create a tribute using ribbon paper cutouts. Have participants write names of those in memory or in honor of and display them for everyone to view. · Hold a longest rally contest for tennis and count each hit. Or better yet, if you have a speed gun, hold a contest for the fastest serve! · Celebrate a survivor by making them your honorary chairwoman at your event. · Do you have a Tennis or Golf Pro? Hold a clinic prior to your event for participants to get warmed up for the big event. · Sell tennis Volleygans for third serve, pro for a point, etc, or sell golf Mulligans for an extra drive or putt do-over. · Plan a luncheon or fashion show that features signature drinks or signature desserts with your event theme. · Secure sponsors for the day of the event such as massage therapists, chiropractic services, etc. · Invite a cancer survivor to speak at your event. It will increase awareness and give a face to your cause. · Have friends across town? Encourage them to host an event & come together for a kickoff party.

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Appendix


2011 RunFest Application (If you are holding more than one TSOG event, you will fill out an application for each one) Event Chair: ________________________ Address: ___________________________ ___________________________ Phone Number # _________________ Fax Number# ______________________ Event Dates______________________ Weekday_______ Weekend_________ Must be at least 60 days from application date Adult Only:_____Adults & Children:______ 5K____ 1 Mile_____ or Both_______ Event Fee ____________________ (Refer to Event Fee Structure page) Are you holding more than one event? Is so, which ones:______________________ Facility Information Facility Name: ________________ Address: ______________________ Phone Number: _______________ Neighborhood __________________ Open Road _______ Trail _____ Registration opens on: ___________ Open Registration on website: _____ Want registration on active.com? ________________ Restrooms located on site Yes or No Facility Approval Yes or No Hospitality Area Yes or No Run Staff Yes or No Event Information Number of Participants Goal: 50-100+____100-200+____300+______ Name of Event Chairperson ________________________________ Name of Event Co-Chairperson ______________________________ Sponsorship Rep ________________________ Special Fundraising Rep ________________________ Financial Rep ________________________ Other Rep ________________________ Venue Responsibilities: · Venue must completely fill out Application · Venue must submit fund raising goals that meet and / or exceeds total expenses. · Support The Sport of Giving mission statement – PROMOTE CANCER CARE AND PREVENTION IN YOUR COMMUNITY Official Use Only: Date Application Received________Advisor Assigned_________ I have read, understood and agree to the enclosed terms and conditions. X _______________________________________________ Date______________

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2011 SwingFest Application (If you are holding more than one TSOG event, you will fill out an application for each one) Event Chair: ________________________ Address: ___________________________ ___________________________ Phone Number # _________________ Fax Number# ______________________ Event Dates______________________ Weekday_______ Weekend_________ Must be at least 60 days from application date Women’s ____Men’s_____ Couples _____Pro Am _____ Event Fee ____________________ (Refer to Event Fee Structure page) Are you holding more than one event? Is so, which ones:______________________ Facility Information Facility Name: ________________ Address: ______________________ Phone Number: _______________ Neighborhood __________________ 18 Holes ________ 9 Holes ________ Handicap required?_________ Private Club ______ Public Club ______ Registration starts on: _________ Allow Open registration on website?______ Restrooms located on site Yes or No Facility Approval Yes or No Hospitality Area Yes or No Golf Staff Yes or No Event Information Number of Players 24-32 32-48 48-60 60+ Name of Event Chairperson ______________________________ Name of Event Co-Chairperson ___________________________ Sponsorship Rep ________________________ Special Fundraising Rep ________________________ Financial Rep ________________________ Luncheon Rep ________________________ Other Rep ________________________ Venue Responsibilities: · Venue must completely fill out Application · Venue must submit fund raising goals that meet and / or exceeds total expenses. · Support The Sport of Giving mission statement – PROMOTE CANCER CARE AND PREVENTION IN YOUR COMMUNITY Official Use Only: Date Application Received________Advisor Assigned_________ I have read, understood and agree to the enclosed terms and conditions. X _______________________________________________ Date______________

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2011 VolleyFest Application (If you are holding more than one TSOG event, you will fill out an application for each one) Event Chair: ________________________ Address: ___________________________ ___________________________ Phone Number # _________________ Fax Number# ______________________ Event Dates______________________ Weekday_______ Weekend_________ Must be at least 60 days from application date Women’s ____Men’s_____Mixed _____Pro Am _____Round Robin______ Event Fee ____________________ (Refer to Event Fee Structure page) Are you holding more than one event? Is so, which ones:______________________ Facility Information Facility Name: ________________ Address: ______________________ Phone Number: _______________ Number of courts ______ Private Club _____ Public Courts_____ Registration starts on: __________ Allow Open registration on website?______ Restrooms located on site Yes or No Facility Approval Yes or No Hospitality Area Yes or No Tennis Staff Yes or No Event Information Number of Players 24-32 32-48 48-60 60+ Name of Event Chairperson ______________________________ Name of Event Co-Chairperson ___________________________ Sponsorship Rep ________________________ Special Fundraising Rep ________________________ Financial Rep ________________________ Luncheon Rep ________________________ Other Rep ________________________ Venue Responsibilities: · Venue must completely fill out Application · Venue must submit fund raising goals that meet and / or exceeds total expenses. · Support The Sport of Giving mission statement – PROMOTE CANCER CARE AND PREVENTION IN YOUR COMMUNITY Official Use Only: Date Application Received________Advisor Assigned_________ I have read, understood and agree to the enclosed terms and conditions. X _______________________________________________ Date______________

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2011 Special Events Application

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(If you are holding more than one TSOG event, you will fill out an application for each one) Event Chair: ________________________ Address: ___________________________ ___________________________ Phone Number # _________________ Fax Number# ______________________ Special Event: _________________ Explanation of Event: ______________________________________________________ ______________________________________________________________________ See page ___ in event kit for suggestions of special events OR create your own Event Date(s) ______________________ Recommended at least 60 days from application date Event Fee: ____________ Adult Only:_____ Adults & Children:______ Is this in conjunction with another TSOG event? ____Is so, which ones:__________ Facility Information (where will event will be held – ex. work, home, business, at another TSOG event) Facility Name: ________________ Address: ____________________ Phone Number: _______________ Neighborhood Event ______ Public Event ________ Open Registration on website wanted?: _______ or just information? ________ Event Information Number of Participants Goal: 25-50+____50-100+____over 150______ Name of Event Chairperson _________________________________ Name of Event Co-Chairperson _______________________________ Sponsorship Rep ___________________________ Financial Rep ________________________ Other Rep ________________________ ________________________ Venue Responsibilities: · Venue must completely fill out Application · Venue must submit fund raising goals that meet and / or exceeds total expenses. · Support The Sport of Giving mission statement – PROMOTE CANCER CARE AND PREVENTION IN YOUR COMMUNITY Official Use Only: Date Application Received________Advisor Assigned_________ I have read, understood and agree to the enclosed terms and conditions. X _______________________________________________ Date______________


Policies and Guidelines

As The Sport of Giving continues to expand and make an impact in more and more communities around the country, it is important to be aware of the policies and guidelines to protect the reputation, standards, and The Sport of Giving Name. If you are unsure of any distribution materials or action taken under The Sport of Giving name, contact your personal advisor as soon as possible. Use of The Sport of Giving name and logo: · The official name of our organization is “The Sport of Giving, Inc.” The abbreviation “TSOG” is also appropriate for use, as long as the full name has been spelled out within the same document. · The Sport of Giving logo provided in this packet is the only logo approved for use – make sure that all promotional materials, including event t-shirts and advertisements, are following the approved format. Financial Responsibility: · All event costs are the responsibility of the sponsoring individual or organization. Individual Sport of Giving events are financially self-sufficient thus responsible individuals must utilize community donations and sponsors to cover event costs. The Sport of Giving will not reimburse these. · Monies collected must be handled ethically and legally. All funds raised must go towards covering the cost of the event or towards the grand fundraising total to support local women’s cancer initiatives.

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Policies and Guidelines Continued

Event Participation: · All participants and sponsors participating in sporting events must sign a waiver form. · Sponsor and/or vendor participating in the event must complete Sponsor Commitment form. · If your event is being done in partnership with another organization, you must get approval by The Sport of Giving board of directors. Advertising: · All paid and unpaid advertising, whether print or online, bearing The Sport of Giving name or logo, must be pre-approved by The Sport of Giving Board of Directors. The Sport of Giving name and logo should not be used to promote or advertise any person, organization, or event besides those events benefiting The Sport of Giving (unless pre-approved in writing by the Board of Directors). (Note: oftentimes paid advertising for an event is a costly endeavor and needs to be thoroughly evaluated. Try trading sponsorship for advertising space or utilizing the public relations strategy suggestions contained in this packet). · Legal issues can arise from the misuse of things like unapproved use of name or logo, duplicate content on the web, plagiarism, misleading information, etc. Please send a request in writing to the TSOG Board of Directors for clarification and permission to 680 Trinity Place, Suwanee, GA 30024.

I have read, understood and agree to the enclosed terms and conditions. X _______________________________________________ Date______________

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After raising over a million dollars since 2001, the vision for the future involves encouraging other clubs and neighborhoods throughout the U.S. to rally with The Sport of Giving and support the effort in the battle against women’s cancer.

The Sport of Giving, Inc. Headquarters 680 Trinity Place Suwanee, GA 30024 info@thesportofgiving.org www.thesportofgiving.org


The Sport of Giving Event Kit