Page 1

Bogotรก, candidate city


1.

EXTERNAL PERSPECTIVE 1.1 Visa Regulations 1.2 Currency Exchange History 1.3 Political Situation 1.4 International Connectivity 1.5 Accessibility 1.6 Bogotรก more than IC 1.7 Cartagena, more than IC

2. INTERNAL REALITY 2.1 Goals Achievement 2.2 Previous Conferences 2.3 Fundraised Projects 2.4 MC Partners 2.5 Bank Statement 3. CONFERENCE LOGISTICS 3.1 CC Structure & Pipeline 3.2 Budget 3.3 Cash flow 3.4 Proposed Venues 3.5 IT Facilities 3.6 Sales Plan 4. SUPPORTING DOCUMENTS 4.1 Supervisory Group 4.2 Proexport 4.3 Mayor of Bogotรก 4.4 ADF 4.5 Invest in Bogotรก 4.6 Bogotรก Conventions Bureau 4.7 Corferias 4.8 El Tiempo 4.9Colombian Alumni Association 4.10 Iberoamerican Alumni Association 4.11 LCPs Endorsement 4.12 Venues Quotations


1. EXTERNAL PERSPECTIVE 1.1. Visa Requirements All travellers must hold a visa except the following: 1. Citizens of Colombia. 2. Travellers with normal passports coming for tourism only and staying for no more than 90 days provided they are 2.1. Citizens of Andorra, Antigua & Barbuda, Argentina, Australia, Austria, Bahamas, Barbados, Belgium, Belize, Bhutan, Bolivia, Brazil, Brunei, Canada, Chile, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominica, Dominican Republic, Ecuador, El Salvador, Estonia, Fiji, Finland, France, Germany, Greece, Grenada, Guatemala, Guyana, Honduras, Hungary, Iceland, Indonesia, Republic of Ireland, Israel, Italy, Jamaica, Japan, Korea, Latvia, Lichtenstein, Lithuania, Luxembourg, Malaysia, Malta, Marshall Islands, Mexico, Federated States of Micronesia, Monaco, Netherlands, New Zealand, Norway, Palau Islands, Panama, Papua New Guinea, Paraguay, Peru, Philippines, Poland, Portugal, Romania, Russia, Samoa, San Marino, Singapore, Slovak Republic, Slovenia, Solomon Islands, South Africa, Spain, St. Kitts-Nevis, St. Lucia, St. Vincent & the Grenadines, Suriname, Sweden, Switzerland, Trinidad and Tobago, Turkey, United States of America, United Arab Emirates, Uruguay, Vatican City, Venezuela; 2.2. Travellers with Chinese Taipei passports; 2.3. Travellers with passports issued by Hong Kong. 3. Travellers with British passports regardless of endorsement concerning citizenship, provided they are coming for tourism and staying for no more than 90 days. 4. Travellers with diplomatic, official and service passports provided they are: 4.1. Citizens of Czech Republic, Germany, Republic of Ireland, Russia and Slovak Republic staying for an unlimited period. 4.2. Citizens of Hungary, India and Spain staying for no more than 90 days.


5. Travelers with official passports provided they are: 5.1. Citizens of Brazil staying for no more than 30 days. 5.2. Citizens of Argentina, Chile, Ecuador, El Salvador, Honduras, Italy or Uruguay, staying for no more than 90 days. 5.3. Citizens of Costa Rica and Cuba staying for no more than 180 days. 6. Travelers with diplomatic passports: 6.1. Citizens of Argentina and Chile staying for an unlimited period; 6.2. Citizens of People's Republic of China and Venezuela staying for no more than 30 days. 7. Travelers with service passports provided they are citizens of Honduras, Italy or Japan staying for no more than 90 days. 8. Travelers with diplomatic, service and special passports staying for no more than 90 days provided they are citizens of Turkey. 9. Travelers with diplomatic and official passports provided they are: 9.1. Citizens of Barbados, Cyprus, Guatemala, Israel, Panama, Peru and Switzerland staying for an unlimited period; 9.2. Citizens of Guyana and Iran staying for no more than 30 days; 9.3. Citizens of Belize, France, Mexico and Poland staying for no more than three months; 9.4. Citizens of Paraguay staying for no more than 120 days; 9.5. Citizens of Dominican Republic staying for no more than 180 days. 10. Foreign residents of Colombia with a return permit. 11. Travelers with a 'Laissez Passer' issued by the United Nations: 11.1. 'Laissez Passer' issued by the United Nations to Citizens of People's Republic of China and Haiti are not accepted.


1.2. Currency exchange rate history from the past 3 years. The Colombian peso is the official currency of Colombia, often denoted by COP, or less formally, COL$. The available denominations for bills are $1K, $2K, $5K, $10K, $20K, and $50K, and for coins, are $50, $100, $200, $500 and $1000. You can check all of our Currency History detailed HERE! and HERE! And read the World Finance Review: Colombia, Latin America’s rising star HERE! Link 1: http://bit.ly/1gl0YAF Link 2: http://bit.ly/1ykNZ Link 3: http://bit.ly/11X0PvB

GDP Growth Colombia has a growing and resilient economy. In 2009, while world GDP decreased by 2 percent, the Colombian economy grew by 1.5 percent. In 2011, GDP growth reached 5.9 percent.

Inflation Colombia’s inflation rate is one of the lowest in the region and continues to trend downward. At 3.7 percent, it is near its lowest level in over 50 years. Colombia is one of the few Latin American countries that has never experienced hyperinflation, nor ever defaulted on its debt.


1.3. Description of the political situation in the country/territory (including stability).

Colombia is Latin America’s oldest and most stable democracy. For more than a century, the country has experienced peaceful changes of government every four years as citizens have elected government representatives in free and fair elections in a political environment that proudly supports full freedom of the press. (Read more…) Link: http://bit.ly/HonJVg For further details please read the last BTI (Bertelsmann Transformation Index) Report about Colombia HERE! Link: http://bit.ly/16YO5nq

More about Colombia! Some facts you should know about Colombia:  It is situated in the northwest corner of South America; Colombia is the only country in the region with coasts on both the Caribbean and Pacific Oceans.  Shares borders with Panama, Venezuela, Brazil, Peru and Ecuador. Colombia is an equatorial country whose climate is determined by trade winds, humidity and altitude- the temperature drops as the altitude increases.  The country enjoys constant luminosity throughout the year, with an equal duration of daylight and nighttime hours.


Colombia is the second most bio-diverse country in the world, and number one in bird species, orchids and palm trees.

In Colombia you will find history and culture, a variety of museums, fairs, festivals and cultural expressions, as well as an ample gastronomic offer.

Our different destinations will surprise you with their modern life, history, culture, sports, adventure, ecotourism, sun and beach.

During 2012, Colombia hosted more than 138 international events according to ICCA (International Congress and Convention Association). All of these experiences and many more prove that in Colombia, has what it takes to be host to major events.

 In April 2010 Colombia became part of the CIVETS, being recognized internationally as a country of large business opportunities for multinationals and for direct foreign investment.  Colombia is the third country in Latin America in the ranking of Doing Business 2013 conducted by the World Bank, after Chile and Peru. With the 44th position in the ranking, we have climbed seven positions since 2011.  Hewlett Packard, VALE, Kimberly Clark, IBM, Holcim, GOODYEAR, Nestlé, Telefónica, SIEMENS are amongst the many multinationals that have opened business in Colombia in the past two years. With the strengthening of economic and social policies, Colombia is a country with excellent prospects for foreign direct investment.  International tourism grew on average 3.8% between 2005 and 2012, while tourism in Colombia grew on average 8.9% over that same period.


Bogotá: The Next City Did you know that Bogotá… Has the same number of inhabitants that Colombia had in 1938: 8 Million people. Hides a pre-Columbian treasure. The Gold Museum has 34,000 pieces of pre-Columbian gold jewelry, the world's largest collection of its kind. Has 1,066,643 trees that release about 126 million Kilos of oxygen per day. Offers 2,500 restaurants and over 250 other places, between bars and nightclubs in six different areas of the city Planning on bringing back lots of presents? You have over 100 shopping malls where you will find From international couture to 100% Colombian handcrafts. It is the Athens of South America, Iberoamerican Culture Capital, World Book Capital and has over 120 museums and 90 art galleries as well as the best network of public libraries in Colombia and the region. It has the longest bikeway in Latin America complemented with 300 kms on Sundays / holidays by 120 km of bikeways from the main roads of the city. Has the perfect infrastructure for hosting AIESEC International Congress 2015?


Accessibility to medical facilities, including distance in


Cartagena


1.4. International Connectivity COLOMBIA: In the heart of the Americas. 5 hours away from New York City on a direct flight or 5 hours away from Buenos Aires on a direct flight makes Bogotá the most accessible destination for AIESEC International Congress. Bogota´s Connectivity in facts:    

More than 600 weekly international direct flights. Direct Connection to 20 countries. 23 of the most important airlines flight to Bogotá. A brand new airport: El Dorado for more than 45,000 passengers.


Connectivity to Cartagena


1.5 Accessibility to medical facilities, including distance in km and expected transportation time from conference venue to each hospital or clinic within a maximum 30 km Pereira (International Airport to Venue)

Pereira (Venue close to 5 medical facilities in less than 10 blocks)

Transportation Airport-Hotel Duration: 20- 30 mins Cost: 4.77 Euros by taxi Cost: 0,7 Euros by bus

Transportation Bus Terminal-Hotel Duration: 50 mins Cost: 4.30 Euros by taxi Cost: 0,7 Euros by bus


1.6. Pereira, More than IC


1.7 Cartagena, more than IC


Cali

PRE&POST Study Tours Cartagena

In Cali, salsa dancing is more common than walking

Medell铆n The magic of Cartagena lies in its massive fortifications, the warmth of the people, the richness of the architecture and the infinite range of cultural expression of a doughty and valiant people.

Santa Marta

Touring the city is always a pleasure, given the number of open spaces reflecting the civic life and organization of the residents, presenting a modern and welcoming capital.

Coffee Triangle An ideal way to see Santa Marta is to walk through the Historic Downtown area, stopping at the Cathedral, the museums and the Camell贸n de Bastidas for a romantic holiday.


The rolling hills of the coffee plantations are a hidden paradise, full of unsuspected pleasures.


2. INTERNAL REALITY Accessibility by partners and guests, including possible means of transportation and prices of each transportation option 2.1

Historical data of organizational goal achievement for the past 3 years. PERIOD 2010-2011 2011-2012 2012-2013

2.2.

GOAL 1001 1300 2541

TOTAL 681 1369 1870

% of ACHIVEMENT 68% 105% 74%

List of international meetings hosted in the last years.

AIESEC in Colombia was proudly host of 2 international conferences, both profitable and with an excellent delegate service:  IPM (International Presidents Meeting) In Medellín Colombia in 1975.  AXLDS (Now known as ILC) in Melgar, Colombia in 2006.

2.3.

Amount fundraised in the last 3 years divided by project.

Colombian Pesos (COP) Period 2010-2011

Exchanges $ 56.000.000

Positioning $ 31.000.000

TOTAL $ 87.000.000

2011-2012

$ 85.000.000

$ 23.149.000

$ 108.149.000

2012-2013

$ 93.000.000

$ 81.243.162

$ 174.243.162

Euros (EUR) Period 2010-2011

Exchanges € 22.301,87

Positioning € 12.345,68

TOTAL € 34.647,55

2011-2012

€ 33.851,06

€ 9.219,04

€ 43.070,09

2012-2013

€ 37.037,04

€ 12,890,00

€ 69.391,94


2.4. Names of MC partners and amounts raised, listed in local currency and euro. Partners

COP $ 107.423.173

SABMILLER DELOITTE DATATRAFFIC SUTHERLAND NOVARTIS GLAXOSITHCOLOMBIA COLOMBINA ACCIONES DE LA FRONTERA ANDRITZ EF Western Union Schlumberger Amézquita INCAE Edge Sura AIG GERDAU Circulo de Formación Chartis Visión Mundial ESL Carvajal Frisby (In-Kind)

Total

2.5.

$ 56.590.000 $ 2.475.900 $ 22.099.800 $ 14.167.888 $ 3.000.000 $ 10.000.000 $ 22.192.000 $ 5.900.000 $ 3.000.000 $ 1.200.000 $ 19.041.000 $ 5.300.000 $ 5.500.000 $ 37.588.000 $ 5.253.120 $ 18.703.000 $ 4.533.000 $ 9.484.000 $ 17.176.000 $ 5.000.000 $ 2.000.000 $ 5.202.306 $ 43.000.000

$ 425.829.187

EUR € 42.781 € 22.537 € 986 € 8.801 € 5.642 € 1.195 € 3.982 € 8.838 € 2.350 € 1.195 € 478 € 7.583 € 2.111 € 2.190 € 14.969 € 2.092 € 7.448 € 1.805 € 3.777 € 6.840,30 € 1.991,24 € 796,50 € 2.071,81 € 17.124,65

€ 169.585

An official bank statement as proof of the reserves of the entity within a month of the bid submission date. The statement is in COP. The following is exchange currency in Euros 30th January 2014

COP $ 640,121,821

EUR € 200,038,069


3. CONFERENCE LOGISTIC 3.1.

Propose CC structure and provide an analysis of the expected CC pipeline.

Role CCP

VP ER

VP Finance

VP Delegate Service

VP Logistics

JD Leading the Team Maintaining communication between CC, MC and AI Team Selection Tracking the overall project (Budget, Sales, Team) Support CCVPER in segmentation management and Alumni relations Raising fund and in-kind support Product development and packaging Coordinating partners before, during and after de congress Coordinating with CCVP SE for special partners ER plan Management Budget management and tracking Cash flow and books management Legal issue and permissions coordination Financial management structure CC Shop track and management Risk management plan Funds and In-kind supports tracking Coordinating with the venue for delegate servicing Risk management plan for Delegates Delegate service plan designing and execution Coordinating with CCVPIM&Comm for communication with delegates (registration, arrivals) Managing delegate Pick-ups and reception Study tour designing Coordinating with AI the logistical requirement

Team 6 CCVPs

4 members During the congress 2 members move to Delegate Service Team 3 Members

2 Team leaders 6 Team members +2 members from ER

3 Team Leaders 9 Team members


VP IM&Comm

VP Special Events

3.2.

Ensure logistical requirement for each session and space during the congress Coordinating with CCVPER for in-kind support Meals coordination Managing transportation of delegates and external from and to the venue Coordinating with AI in terms of IT requirements for the congress Creation and maintenance of the congress website Ensure IT support before and during the congress Internet and IT specification at the venue Media management (PPRR plan) Managing promotion of the congress within the delegates and other stakeholders Servicing externals during the congress Planning and execution of all the special events to be held during the congress Coordinating with the venue of each event all logistical requirements Coordinating with the other CCVPs to ensure high delivery of the events Managing specific ER plan for the Events

2 Team leaders 3 Team members

2 Team Leaders 6 Team members +2 members from IM&Comm

For the last 5 years, AIESEC in Colombia has made 8 conferences each year, therefore more members have OC experience and many EB members with experience in OC Coaching and follow up. Each OC have 8 to 12 members Special Events: For each special events, we are thinking about Engagement with AIESEC strategies to have people involved just during the event supporting the specific event. (Both AIESEC members or not members. 30 entities at Jan 2013: with a current membership of 3000 members and growing in local entities

Budget Pessimistic (incomes only coming from delegates fee) and realistic budget (based on the budget and the AI-Hosting Member contract of the immediately previous ILM) and delegate fee. Please refer to attached document: N1 (Budgets & Cash Flow)

3.3.

Cash flow plan Please refer to attached document: N1 (Budgets & Cash Flow)


3.4.

Proposed venue(s) for pre-meeting and conference. We have 2 viable options for the venue. To see the detail budgets and support letters from both venues please refer to attached document: N2 (Venues Proposal)

Option #1 Hotel Campestre Villa Mónaco

Set in the heart of the business district, within minutes of the International Center District, the historic center of the city “La Candelaria”, the best Museums of the City (Gold Museum and National Museum) and at just 20 minutes from the international airport El Dorado the Crowne Plaza Tequendama Hotel welcomes all the participants for the AIESEC Congress 2015. The hotel counts with 578 rooms, 32 meeting rooms with capacity up to 1.500 people, 850 covered parking spaces and up. Due to its location participants will find a Transmilenio station at just 5 minutes walking distance that will connect them not only to the airport but to the north part of the city and the city center. Some of the benefits that the Venue offers for International Presidents Meeting of 2016 are:

    

Breakfast include in the room rate. Shuttles from Airport to Hotel at specific hours. Free WIFI No charge for meeting space for the event. Free room for every 30 rooms booked and guaranty per night. Up to 4 rooms per night.


ROOM NAME

M2

AUDITORIUM

CLASS ROOM

COCTEL

BANQUET

U

Rojo Monserrate

1002 357

1300 300

600 180

2000 550

1000 350

N/A 60

Guadalupe

101

100

70

180

100

40

Presidencial Esmeralda

40 388

70 350

40 180

100 550

120 350

20 N/A

Bolivar Golfistas

350 95

350 100

180 60

550 40

350 60

85 20

Ejacutivos

32

40

30

N/A

20

20

Cincuentenario

78

N/A

N/A

100

60

30

Empresarial

32

N/A

N/A

N/A

20

20

Pioneros

32

N/A

N/A

N/A

20

20

Corporativo

32

N/A

N/A

N/A

20

20

Libertadores

32

N/A

N/A

N/A

20

20

Excelencia

32

N/A

N/A

N/A

20

20

Logísticos

32

N/A

N/A

N/A

20

20

Gerencial

20

N/A

N/A

N/A

10

12

Website of the “Hotel Campestre Villa Mónaco Click on the image or go to http://www.villamonacohotelcampestre.com/


Option #2 Hotel Costa del Sol In the city of Cartagena, right in front of the beach, this venue offer to its visitors an amazing weather, with premium infrastructure to host over 1000 delegates.

Cartagena is the most touristic city of Colombia The venue is located in the middle of the city, close to anything you may need. Perfect for both: Business & Pleasure


3.5.

Outline the availability of IT facilities, including access and stability of wireless internet connection.

The venue offers free WiFi internet access to all its guests and enough infrastructure (routers and access point CISCO) to provide a stable connection to all the delegates in every corner of the hotel. The connection speed it’s up to 4 mbps with 80 people connected simultaneously in Costa del Sol and 50 people in Villa de Mónaco. In case of any emergency the venue can also provide a room with 3 wired computers and AIESEC in Colombia can provide 10 mobile USB Modem.

3.6 A sales plan outlining products, prices, timeline of raises, person(s) responsible, and a list of high potential partners Please refer to attached document: N3 (Sales Plan)


4. SUPPORTING DOCUMENTATION a. Supervisory Group


b. Board of Advisors


c. Corferias Colombia


d. AdF


e. AIESEC Alumni Colombia


f. LCPs Endorsement Letter


g. Quotation(s) from proposed venue(s), with variable prices according to the delegate numbers outlined Please refer to attached document: N2 (Venues Proposal)

Cover of Financial Times Magazine, June 2013


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