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SAN FRANCISCO HOUSING AUTHORITY Rev. Amos Brown, President Mirian Saez, Vice President Micah Allen, Commissioner Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner Mathew Schwartz, Commissioner Dorothy Smith, Commissioner

BOARD AGENDA September 22, 2011 4:00 pm Board of Commissioners Room 440 Turk Street San Francisco Ca. 94102 (415) 715-3280 Henry A. Alvarez III Executive Director

.The Mission of the S

“The Mission of the San Francisco Housing Authority is to deliver safe and decent housing for low income households and integrate economic opportunity for 1 residents.”


Table of Contents MEETING NOTICE .................................................................................................................................. 3 PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:LIMITED MINUTES .............................. 6 SECRETARY'S REPORT……...…………………………………………………………………………..7 TENANT REPRESENTATIVE REPORT ................................................................................................. 15 REGULAR BUSINESS AGENDA ............................................................................................................ 16 COMMISSIONER’S COMMENT ............................................................................................................. 58 CLOSED SESSION .................................................................................................................................... 59 ADJOURNMENT....................................................................................................................................... 60

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EDW IN M. LEE, MAYOR SAN FRANCISCO HOUSING AUTHORITY

REV. AMOS C BROW N, PRESIDENT

SAN FRANCISCO HOUSING AUTHORITY Mirian Saez, Vice President Micah Allen, Commissioner Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner Matthew Schwartz, Commissioner Dorothy Smith, Commissioner Henry A. Alvarez III, Executive Director

440 TURK STREET SAN FRANCISCO, California 94102 www.sfha.org

MEETING NOTICE Thursday, September 22, 2011·4:00 p.m. 1.

The San Francisco Housing Authority holds its regular meetings at 440 Turk Street, San Francisco, California 94102.

2.

Disability Access: 440 Turk Street is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices are available upon request. Agendas are available in large print. Materials in alternative formats and/or American Sign Language interpreters will be made available upon request. Please make your request for alternative format or other accommodations to the Office of the Ombudsman and Communication (415) 715-3232 (V); (415) 715-3280 (“TTDY”) at least 72 hours prior to the meeting to help ensure availability.

3.

The closest accessible BART station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are: #47 Van Ness, #49 Van Ness, #71 Haight/Noriega, #5 Fulton, #21 Hayes, 36 Parnassus, #7 Haight, the F Line to Market and Van Ness and any line serving the Metro Stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 415-673-6142. There is accessible parking across the street from City Hall at Civic Center Garage as well as across the street from the Federal Building on Larkin.

4.

Agenda, minutes and attachments are available at www.sfha.org as well as the San Francisco Housing Authority Administrative Office located at 1815 Egbert Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been distributed to the San Francisco Housing Authority Board of Commission after distribution of the agenda packet, those materials are available for public inspection during normal office hours at the San Francisco Housing Authority at 1815 Egbert Street San Francisco CA 94124

5.

In order to assist the San Francisco Housing Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the San Francisco Housing Authority accommodate these individuals.

6.

The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices from the meeting room. The presiding officer may remove from the meeting room anyone who is: disorderly or insolent toward any Commissioner(s); boisterous or violent; disobedient of any lawful order of the presiding officer.

7.

Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item. Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance door. When the Board considers legislation, which has not been considered by a committee, testimony is welcome during the Public Comment portion f the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for testimony on an item. The public may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless otherwise approved by the Board of Commissioners. The President, or the Board, may limit the total testimony to 30 minutes. The Board may not take action on a new proposal, which is not on the agenda.

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AGENDA ------------------------------------------------------------------------------------------------------------------------------ORDER OF BUSINESS 1. Call to order and roll call The Board of Commissioners may hold a close meeting pursuant to California Government Code for consultation concerning attorney-client matters, real estate, litigation, personnel and security matters. The board reserves the right to enter into closed meeting at any time during the course of the meeting

2. Approval of agenda 3. Public comments on items not on the agenda: limited minutes Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff. Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’ attention, please contact the Executive Office of the San Francisco Housing Authority at leey@sfha.org.

4. Secretary’s Report a. Report on actions related to public comment b. April 2011 Administrative fee reconciliation letter c. PHAS Score Report 5. Tenant representative report: a. b. 6.

City Wide Council - senior/disabled (“CCSD”) Public Housing Tenants Association (“PHTA”)

Regular Business: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who require an interpreter.

a. Consent Items 1. Minutes of a Regular Board meeting held on August 25, 2011 b. Action items 1. [Resolution Authorizing the Executive Director to adopt utility allowance schedule for FY 2011] Presented by: Anthony Ihejeto, Director of the conventional public housing program Public Comment

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2. [Authorization for the Executive Director to establish the Voucher Payment Standard Schedule for 2011/2012] Presented by: Nicole McCray-Dickerson, Acting Director, Section 8 Department Public Comment 3. [Results of Operation for Period ending August 31, 2011 ] Presented by: Roger Crawford, Special Assistant to the Executive Director, Executive Office Public Comment 4. [Effect of Federal Cuts on the San Francisco Housing Authority’s Operations for FY 2012] Presented by: Roger Crawford, Special assistant to the Executive Director, Executive Office Public Comment 5. [Report: HUD Corrective Action Plans for the Housing Choice Voucher Program] Presented by: Pamela Palpallatoc and Nicole McCray, Acting director of the Housing Choice Voucher Program (Formerly Section 8) Public Comment 7. Commissioner’s comment 8. Closed session: A closed session is scheduled in accordance with Government Code Section 54950, in sequence. a. Closed session pursuant to GCS 54956.9 to receive advise from legal counsel on matters pertaining to Robert Coats, Painter Public Comment 9. Adjournment

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PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA: LIMITED MINUTES Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff. Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’ attention, please contact the Executive Office of the San Francisco Housing Authority at leey@sfha.org.

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SECRETARY’S REPORT a. b. c. d.

Report on actions related to public comment April 2011 Adminstrative fee reconciliation letter PHAS Score Report Recognition of Employee Service

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EDW IN M. LEE, MAYOR SAN FRANCISCO HOUSING AUTHORITY

REV. AMOS C BROW N, PRESIDENT

SAN FRANCISCO HOUSING AUTHORITY Date: Thursday, September 1, 2011 To:

Board of Commissioners

From: Henry A. Alvarez III, Executive Director Re:

Responses to Public Comment at Commission Meeting on August 25, 2011

Commenter Uzuri Pease: requested greater outreach for the RAMP Program at housing developments; and information on the IPM (Integrated Pest Management) program at Sunnydale. Another Commenter Ramonica Grayson asked why the IPM program was not outreached to any other part of Sunnydale besides Velasco. In addition, she indicated she wanted to know when and if it would be offered to other residents at Sunnydale. Staff Response: The Ramp Program is operated by the City and County of San Francisco’s Office of Workforce Development located at 1 Dr. Carlton B. Goodlett Place, City Hall Room 448, San Francisco, CA. However, the agency will place the Ramp Program brochure in it’s next available rent statement mailer. The IPM project, at the Velasco section of the Sunnydale housing development is a pilot program. Once the pilot program is completed staff will evaluate the effectiveness of the program to determine what our next steps will be. Commenter Beverly Saba: requested resources to secure social workers at senior/disabled developments. Staff Response: Virtually all of the resources of the Authority is provided by the Department of Housing and Urban Development (HUD). There is no current funding availability to secure social workers for senior and disabled housing. Staff will discuss Ms. Saba’s concerns with the Human Services Agency and, or Senior and Disabled services to determine if social workers are available to assist our Public Housing participants. Commenter Abdul Kadir requested copies of documents submitted at the last Commission Meeting (August 11, 2011). 8


Staff Response: Staff will make available any documents submitted to the Commission Secretary at the August 11, 2011 Commission Meeting to Mr. Kadir.

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10


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PHAS SCORE REPORT

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U. S. Department of Housing and Urban Development OFFICE OF PUBLIC AND INDIAN HOUSING REAL ESTATE ASSESSMENT CENTER

Report Date: 9/15/2011

Public Housing Assessment System (PHAS) Score Report for the Transition Year PHA Code: PHA Name: Fiscal Year End:

CA001 Housing Authority of the City & County of SF 9/30/2010 PHAS Indicators

Physical Financial Management Resident PHAS Total Score PHAS Designation

Score

Maximum Score

21 30 20 30 26 30 8 10 75 100 Standard Performer

Initial PHAS score issued date: 6/17/2011

Financial Sub-Indicators Submission Type: Audited/A-133 1. Current Ratio 2. Months Expendable Funds Balance 3. Tenant Receivable Outstanding 4. Occupancy Loss 5. Net Income 6. Expense Management Less: Audit Penalities Total Financial Score

Score

Maximum Score

9.00 5.13 0.48 4.50 1.50 0.00 -1.03 19.58

9.00 9.00 4.50 4.50 1.50 1.50 30.00

Notes: 1. The sum of the sub-indicator scores may not equal the overall score due to rounding. 2. PCNE adjustment will not display in REAC's on-line system. 3. REAC on-line system may display data which is more current than the data shown on this Score Report.

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Recognition of Employee Service:  

Jessica Nam: Conventional Public Housing Department: 25 years of service Maria Gonzalez: Housing Choice Voucher Program: 20 years of service

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TENANT REPRESENTATIVE REPORT: a. b.

City Wide Council - Senior/Disabled (“CCSD”) Public Housing Tenants Association (“PHTA”)

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REGULAR BUSINESS AGENDA: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who require an interpreter.

a. Consent Items 1. Minutes of a Regular Board meeting held on August 25, 2011 b. Action items

1. [Resolution Authorizing the Executive Director to adopt utility allowance schedule for FY 2011] Presented by: Anthony Ihejeto, Director of the conventional public housing program Public Comment 2. [Authorization for the Executive Director to establish the Voucher Payment Standard Schedule for 2011/2012] Presented by: Nicole McCray-Dickerson, Acting Director, Section 8 Department Public Comment 3. [Results of Operation for Period ending August 31, 2011 ] Presented by: Roger Crawford, Special Assistant to the Executive Director, Executive Office Public Comment 4. [Effect of Federal Cuts on the San Francisco Housing Authority’s Operations for FY 2012] Presented by: Roger Crawford, Special assistant to the Executive Director, Executive Office Public Comment 5. [Report: HUD Corrective Action Plans for the Housing Choice Voucher Program] Presented by: Pamela Palpallatoc and Nicole McCray, Acting director of the Housing Choice Voucher Program (Formerly Section 8) Public Comment 10. Commissioner’s comment

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11. Closed session: A closed session is scheduled in accordance with Government Code Section 54950, in sequence. b. Closed session pursuant to GCS 54956.9 to receive advise from legal counsel on matters pertaining to Robert Coats, Painter Public Comment 12. Adjournment

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EDW IN M. LEE, MAYOR SAN FRANCISCO HOUSING AUTHORITY

REV. AMOS C BROW N, PRESIDENT

Board of Commissioners of the San Francisco Housing Authority Meeting Minutes: August 25, 2011 ORDER OF BUSINESS 1.

Call to order and roll call

Commissioners President: Rev. Amos C. Brown Vice President: Mirian Saez Dr. Veronica Hunnicutt Ahsha Safai Matthew Schwartz Dorothy Smith Micah Allen 2.

Present at Roll Call

Absent x x

x x x x x

Late Arrival

Time Arrived

4:00 4:00 4:00 4:00 4:00

Approval of agenda There is one change in the agenda and that is there is no closed session. Motion: Commissioner Second: Commissioner Allen Vote: All approved

3.

Public comments on items not on the agenda: limited minutes Uzuri Pease, resident of Potrero Terrace, advocated for the RAMP program. Ms. Pease requested that the Authority participate in more outreach to involve residents. Jeanie Riggs, resident of Clementina Towers, comments on Abdul Kadir’s statement from the August 11, 2011 Commission meeting. Ms. Riggs stated that the allegations made by Mr. Kadir are not true. Beverley Saba, Secretary of Citywide Counsel, presented a resolution requesting that funding be located to provide a social worker for every senior/disabled building. A copy of the proposed resolution was provided to every member of the Commission. Abdul Kadir, resident of Clementina Towers, requested a copy of the cover letter of the petition that was handed to the Commissioners at the August 11, 2011 meeting. Wants to know what he is doing in violation of his lease. Abdul Kadir says that Jeannie Riggs is making his life unlivable. Uzuri Pease,Vice President of the Potrero Terrace, speaking on behalf of Monica Ferray, who is the treasurer of Potrero Annex Board asked if the president of a Resident Council Board can 18


make a decision on behalf of the board to remove the Resident Council from the jursidiction-wide council. 4.

Secretary’s Report a. In response to the Commission’s request, they are now including their responses to the public comments and will be updating the list for every meeting.

5.

Tenant representative report: a.

City Wide Council- senior/disabled (“CCSD”) Dorothy Raimey, President of the City Wide Council, stated that City Wide is taking reservations for the September 21st day trip to the Monterrey Bay Aquarium.

b.

Public Housing Tenants Association (“PHTA”) Neola Gans, treasurer for the PHTA, stated that her absence is due to changes. Ms. Gans reported that a meeting was called on August 23, 2011 by the San Francisco Housing Authority where issues were resolved. Ms. Gans’ reported that the PHTA funds would be released.

6.

Regular Business: a. Consent Items 1. Minutes:  Minutes of a Regular Board meeting held on August 11, 2011 Motion: Commissioner Veronica Hunnicutt Second: Commissioner Micah Allen Vote: All approved b. Action Items 1.

[Informational Presentation: Status of the Integrated Pest Control pilot project at the Sunnydale Housing Development.] Presented by Roger Crawford, Special Assistant to the Executive Director, Executive Office. Commissioner Veronica Hunnicutt commented that she is enthusiastic about the IPM program and supports the potential green jobs available. Commissioner Hunnicutt further recommended that IPM contact the Office of Economic and Workforce Development for resources related to green jobs and that IPM educate residents on the treatments being used in resident homes and causes for rodents. Commissioner Allen requested a copy of the power point presentation. Commissioner Safai asked how the program will be funded in the future.

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Ms. Cynthia Knowles answered that the Authority first needs to show that the pilot project is successful. Upon its success, Ms. Knowles will explore funding opportunities with the Department of Housing and Urban Development. Commissioner Safai asked about the impact of this program on asthma. Ms. Knowles responded that monitoring of health would be a key component of the program. Commissioner Safai asked what the ultimate goal is of this pilot program. Ms. Knowles answered that lower asthma rates is the ultimate goal alongside with safer cleaning. Commissioner Safai requested examples of this programs success in other cities? Ms. Knowles responded that Boston has documented evidence of this and she will have to further look into the studies presented. Commissioner Hunnicutt encouraged the educational aspect of the IPM program. Public Comments Ramonica Grayson, President of the Sunnydale Tenant Advisory Board, asked

why the IPM program was not outreached to any other part of Sunnydale besides Velasco. In addition, she indicated she wanted to know when and if it would be offered to other residents at Sunnydale. Christian Faoa, resident of Sunnydale, commented that IPM has been letting people know what was happening and educating people about what pest management is in addition to talking to them about the health risk. Mr. Faoa further thanked his property manager Kendra Crawford for her efforts. Uzuri Pease, resident of Public Housing, asked if: 1) pests are being killed; 2) how will residents be notified of the pest control; and 3) how will residents be notified of the job opportunities. Ms. Uzuri further recommended that the Authority review results of other cities prior to funding the program. David Lo, health educator with the San Francisco Department of Public Health and team member of the IPM project in Velasco and Sunnydale, attended the meeting to show his support for the program. Mr. Lo will research data to support the comment that the IPM model can reduce asthma to prevent asthma.

2. [Informational Presentation: Project Based Voucher Conversion vs. Capital Fund Financing at Four Properties] Presented by: Barbra Smith, Administrator, Housing Development and Modernization. Barbara Smith announced that the Alice Griffith has been selected for a 30.5 million dollar Department of Housing and Urban Development Grant.

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Public Comments None. Commissioner Comments Commissioner Hunnicutt says she is delighted about the $31 million. Commissioner Allen thanked everyone for their hard work and cooperation for this achievement. Commissioner Schwartz asked if this was one of three or six grants. Ms. Smith responded that five housing authorities competed for the grant. Commissioner Allen asked if this would generate jobs? Ms. Smith responded yes. Commissioner Safai encouraged the Authority to ask a third party to facility meetings to educate the community on changes being made in their community and to invite the commission to these meetings. Commissioner Allen offered a space for the community to meet. Commissioner Schwartz requested that the Authority provide ample time to present this resolution to the Board. Ms. Smith responded yes. Commissioner Schwartz commented that the Authority should request that a third party facilitate the meetings as suggested by Commissioner Safai. Commissioner Schwartz commended Ms. Smith and her staff’s efforts to meet with the residents. 3. [Resolution to submit applications to the Department of Housing and Urban Development (“HUD”) for removal of obsolete units and special use units from the Public and Indian Housing Information Center (“PIC”)] Presented by Dominica Henderson, Program Manager, Housing Development and Modernization. Public Comments None. Commissioner Comments: Commissioner Allen voiced his support for the plan. Commissioner Safai asked what is meant by the word “demolishing.” Ms. Henderson stated that units will not be physically demolished with the exception of one location at Hunter’s View, which is expected to be demolished per HOPESF. 21


Commissioner Schwartz asked what would happen to the units that are utilized for community programs. Ms. Henderson answered that those facilities will continue to be managed by the Authority. Motion: Second: Vote:

Commissioner Schwartz Commissioner Safai All approved

4. [Results of Operations for Period Ending July 31, 2011] Presented by Roger Crawford, Special Assistant to Executive Director, Executive Office. Public Comments None. Commissioner Comments None. 5. [Status of the Corrective action Plans required by the Department of Housing and Urban Development Ending July 31, 2011] Presented by Pamela Palpallatoc, Management Analyst, Housing Choice Voucher Program. Public Comment None. Commissioner Comments Commissioner Schwartz asked if in the VASH lease up is the change an accounting change or will more units be leased up? Ms. Palpallatoc responded that it would be both because the Authority was awarded 25 new VASH vouchers and, in addition to this, the Authority has been opening communication with participants and the VA with the goal of getting the Authority off the Correctional Watch List. 7.

Commissioner’s comment Commissioner Schwartz commended staff for their work on the public comment log.

8.

Closed Session None

9.

Adjournment Moved: Second: Vote:

Commissioner Veronica Hunnicutt Commissioner Micah Allen All approved Adjourned by consensus at 17:29 hours. 22


AGENDA SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category:

Action- Office Public Housing Operations____________

Agenda Title:

San Francisco Housing Authority Utility Allowance______

Presented By:

Anthony Ihejeto Director Public Housing Operations

SUMMARY:

The Department of Housing and Urban Development (“HUD”) requires Public Housing agencies to update their utility allowance on a yearly bases The San Francisco Housing Authority has completed its utility allowance study for Fiscal Year 2011. The bases for this study are to update the utility allowance payment. This will affect those residents that pay utilities. The Public Housing and Section 8 monthly utility allowance for electricity, natural gas, water and sewer were calculated by unit size. The utility allowance survey method is the preferred method of obtaining current utility rates and charges, for Public Housing and Section 8 Housing Choice Voucher programs. The Nelrod Company has been working with the San Francisco Public Housing Program on their HUD mandated yearly utility allowance updates. Based on the experience of the Nelrod Company in utility allowance study in San Francisco. Staff requested for this company to conduct a utility allowance study for the section 8 programs and Public Housing based on their experience and methodology. The objective of this survey and study is to update the utility allowances with current utility supplier’s rates and charges for electricity, natural gas, water and sewer from the City and County of San Francisco where residents pay some or all of these utilities. These allowances are based upon a reasonable consumption. The Authority does not have a current utility allowance schedule but will be updating the utility allowance with the new utility allowance schedule. Attachments:

Resolution

A copy of any attached documents are available at the clerk’s desk. DEPARTMENTS REQUESTED ACTION: Staff recommends adoption of this Resolution. EXECUTIVE DIRECTOR’S RECOMMENDATION: I concur with the requested action. Agenda Item No. _____ Date: __________

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Attachment I: Resolution

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RESOLUTION NO. ____________________ ADOPTED____________________________

RESOLUTION AUTHORIZING THE SAN FRANCISCO HOUSING AUTHORITY TO ADOPT UTILITY ALLOWANCE FOR FY 2011 WHEREAS, The San Francisco Housing Authority (“Authority”), during its annual Department of Housing and Urban Development (“HUD”) review, has reviewed the utility allowance rates; and WHEREAS, the San Francisco Housing Authority requested an annual utility rate study and review; and WHEREAS, the San Francisco Housing Authority must approve the new utility allowance rate schedule; and WHEREAS, the San Francisco Housing Authority must authorize a resolution to approve the new utility rate schedule. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT: 1. The Commission authorizes the Executive Director to adopt the new utility allowance schedule. 2. This resolution shall take effect immediately. APPROVED AS TO FORM AND LEGALITY:

REVIEWED BY:

_________________________________ Tim Larsen, Acting General Counsel

Rev. Amos Brown, President

Date:_____________________________

Date:

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AGENDA SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category:

Action-Housing Choice Voucher Program_______________________________

Agenda Title:

Authorization for the Executive Director to establish the voucher payment standard schedule for 2011/2012

Presented By:

Nicole McCray-Dickerson, Acting Director, Section 8 Department____________

SUMMARY: The Department of Housing and Urban Development (“HUD”) requires all housing authorities to adopt a Payment Standard Schedule that establishes Voucher Payment Standard amounts for the PHA jurisdiction in accordance with 24 CFR 982.503. The objective is for the San Francisco Housing Authority (“SFHA”) to establish Voucher Payment Standards based on the Fair Market Rents (“FMR”), which are established at least annually by HUD.

The SFHA uses the Payment Standard as the maximum subsidy the SFHA can provide toward the gross rent (rent plus a utility allowance for utilities, stove or refrigerator paid or provided by the tenant). If the gross rent (rent plus utility allowance) is more that the Payment Standard, the family must make up the difference out of its personal finances.

By approving this Resolution, the SFHA will be able to calculate participant rent in accordance with HUD rules and regulations; and satisfy our SEMAP indicator #8, Payment Standard.

Attachments:

Resolution FMR Chart

DEPARTMENTS REQUESTED ACTION: Staff recommends adoption of this Resolution EXECUTIVE DIRECTOR’S RECOMMENDATION: Approve the Voucher Payment Standard for 2011/2012 Agenda Item No. _____ Date: __________ 26


Attachment I: Resolution

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RESOLUTION NO. ____________________ ADOPTED____________________________

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ESTABLISH VOUCHER PAYMENT STANDARD SCHEDULE FOR 2010/2011 WHEREAS, The Department of Housing and Urban Development (“HUD”) requires all housing authorities to adopt a Payment Standard Schedule that establishes the Voucher Payment Standard amounts for the PHA jurisdiction; and WHEREAS, the San Francisco Housing Authority (“Authority”) uses the Payment Standard as the maximum subsidy the Authority can provide toward the gross rent (rent plus a utility allowance for utilities, stove or refrigerator paid or provided by the tenant); and WHEREAS, the Authority will be able to calculate participant rent in accordance with HUD rules and regulations; and satisfies their SEMAP indicator #8, Payment Standard.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:

1. The Executive Director is hereby authorized to establish the Voucher Payment Standard Schedule for 2011/2012 in accordance with 24 CRR 982.503 2. This resolution to be effective immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEW BY:

___________

___

Tim Larsen, General Counsel

Date _____________________________

__________________________ Rev. Amos Brown, President

Date__________________________

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Attachment II: FMR Chart

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Calculation of April 2011 Administrative Fees Housing Choice Voucher Program HA Number: HA Name:

CA001 SAN FRANCISCO HSG AUTH

1

Total Unit Months Leased - April, 2011

7,591

2

Unit Months Eligible for Column A Rate

600

3

Column A Rate

4

Eligibility - Column A Unit Months (Line 2 x Line 3)

5

Unit Months Eligible for Column B Rate

$106.07 $63,642 6,991

(Line 1 - Line 2) 6

Column B Rate

$99.01

7

Eligibility - Column B Unit Months (Line 5 x Line 6)

$692,179

8

Total Eligibility (Line 4 + Line 7)

$755,821

9

Pro-Ration Factor

0.83564

10 Pro-Rated Eligibility (Line 8 x Line 9)

$631,594

11 Fees Obligated for April 2011

$674,869

12 Shortfall in Fees Obligated Line 10 - Line 11, if positive

$0

13 Excess Fees Obligated Line 10 - Line 11, if negative

-$43,275

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AGENDA SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category:

Report: Executive Office

Agenda Title:

Results of Operations for Period Ending August 31, 2011

Presented By:

Roger Crawford, Special Assistant to the Executive Director.

SUMMARY: The results of operations for the eleven months ending August 31, 2011 (Exhibit A): Public Housing

$

116,804

Hope VI

638,053

Section 8

--

Local Programs

70,630

Central Office Cost Center Total

900,775 $ 1,726,261

The result of overall operations reflects a surplus of $1,726,261 considering the proceeds from the sale of the vacant lot at 2698 California Street development. All programs reflect a positive balance, except for the Section 8 Program, which the Authority is using Administrative Fee reserves to resolve a shortfall of $281,029. Staff anticipates that the Authority will maintain a balance performance by fiscal year end. Attachments: Exhibits Copies of any attached documents are available at the clerk’s desk. DEPARTMENTS REQUESTED ACTION: None Requested EXECUTIVE DIRECTOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. ______ Date: ______________

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EXHIBITS

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33


34


35


36


37


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AGENDA SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category:

Action – Executive Department

Agenda Title:

Effect of Federal Budget Cuts on the San Francisco Housing Authority’s Operations for FY 2012

Presented By:

Presented by: Roger Crawford, Special Assistant to the Executive Director, Executive Office

SUMMARY: The Department of Housing and Urban Development (HUD) has reduced the Authority’s subsidy payments by $5.145M. These reductions will affect our Public Housing, Housing Choice Voucher, and Capital Fund Programs for fiscal year 2012. To address this reduction in funding, the Authority implemented the following balancing strategies: a hiring freeze for all vacant positions, ending the assignments of 32 temporary workers, reducing the cost of security, not funding summer youth programs, and reducing outside legal expenses and insurance premiums. After the initial round of balancing, the overall budget deficit was $1.932M. The Authority therefore adjusted the budget for additional line-item cost savings and reduced a total of 11 permanent positions from the 2012 budget. Given HUD’s primary concern is the solvency of our Public Housing Program and that most of the budget shortfall is attributed to Public Housing operations, the 11 permanent positions were reduced from the Public Housing department. [Continued on the next page.] Attachments:

Resolution

A copy of any attached documents are available at the clerk’s desk. DEPARTMENTS REQUESTED ACTION: Staff recommends adoption of this Resolution. EXECUTIVE DIRECTOR’S RECOMMENDATION: I concur with the requested action.

Agenda Item No. _____ Date: __________ 39


Effect of Federal Budget Cuts September 22, 2011 Page 2 of 2

The 11 permanent positions reduced from public housing include five (5) eligibility worker positions, one (1) program specialist, two (2) plumbers, two (2) painters and one (1) glazier. The agency-wide reduction of 32 temporary positions includes thirteen (13) eligibility workers, five (5) junior clerks, one (1) project manager, one (1) program specialist, six (6) laborers, two (2) custodians, one (1) plumber, one (1) tile layer, one (1) electrician, and one (1) carpenter. The result of the aforementioned reductions provides for a balanced budget in the Public Housing Program and our overall operations for 2012. See Exhibit A. . Staff will begin meeting and conferring with represented labor to discuss alternatives to these reductions (e.g. pension reform and monetary concessions).

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Attachment I Resolution

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RESOLUTION NO. ____________________ ADOPTED____________________________ RESOLUTION CERTIFYING THAT THE SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS HAS APPROVED THE OPERATING BUDGET FOR ALL PROJECTS AND COCC FOR THE FISCAL YEAR OCTOBER 1, 2011 TO SEPTEMBER 30, 2012. WHEREAS, the Commission has approved the attached summary Operating Budget for all projects and COCC (Central Office Cost Center) and related documents for the fiscal year October 1, 2011 to September 30, 2012; and WHEREAS, the San Francisco Housing Authority certifies that all statutory and regulatory requirements have been met; and WHEREAS, the Authority certifies that it has sufficient operating reserves to meet the working capital needs of its developments; and WHEREAS, the Authority certifies that the proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low income residents; and WHEREAS, the San Francisco Housing Authority certifies that the budget indicates a source of funds adequate to cover all proposed expenditures; and WHEREAS, the San Francisco Housing Authority certifies that it will comply with the wage rate requirements under 24 CFR 968.110(c) and (f); and WHEREAS, the San Francisco Housing Authority certifies that it will comply with the requirement for access to records and audits under 24 CFR 968.110(i);

[Continued on Next Page]

42


NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:

1. The Board Chairperson, acting on behalf of the San Francisco Housing Authority Board of Commissioners, is hereby authorized to execute HUD Form 52574, certifying and agreeing that: i. The attached budget approved for all projects meets all statutory and regulatory requirements; ii. SFHA has sufficient operating reserves (Current Assets – Certain Current Liabilities as defined by Generally Accepted Accounting Principles) to meet the working capital needs of its developments; iii. The proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; iv. The budget indicates a source of funds adequate to cover all proposed expenditures; v. SFHA will comply with the wage requirements under 24 CFR 968.110 (c) and (f); and, vi. SFHA will comply with the requirements for access to records and audit under 24 CFR 968.110 (i).

2. This Resolution shall take effect immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEW BY:

___________

___

Tim Larsen, General Counsel

Date _____________________________

__________________________ Rev. Amos Brown, President

Date__________________________

43


Attachment II Exhibit A: SFHA Summary of All Programs; Operating Budget; Fiscal Year 2012

44


45

Nondwelling Rentals

140

HUD Grants - CFP Operating

HUD Grants - ARRA Operating

Housing Assistance Payments

HUD HAPS Contribution - Section 8

Net Restricted Assets - Section 8

Section 8 Administrative Fee Reserves

Administrative Fee Income - Section 8

Fee Income

Other Operating Receipts

200

210

220

230

240

245

250

260

270

Utilities

Maintenance Materials

Fee for Service

Maintenance Contracts

Protective Services

Insurance

Bad Debt Expense

Other Expenses

360

370

380

390

400

410

420

420

Capital fund Program Management Fees

ARRA Management Fees

Bookkeeping Fees

Asset Management Fees

Extraordinary Expenses

Casualty Losses

TOTAL NON-OPERATING EXPENSES

520

530

540

550

560

570

590

18,991,680 $ ( 1,542,844 ) 17,448,836

18,982,890 $ ( 1,491,640 ) 17,491,250

-

-

$ -

-

Proposed FY 2012

Hope VI Projected FY 2011

$ -

-

$ -

-

Proposed FY 2012

COCC Projected FY 2011

$ -

-

$ -

-

Proposed FY 2012

Section 8 Projected FY 2011

$ -

-

Projected FY 2011

$

Proposed FY 2012

Local

-

-

$

18,991,680 $ ( 1,542,844 ) 17,448,836

( 1,491,640 ) 17,491,250

18,982,890

Budget FY 2012

Grand Totals Projected FY 2011

523,900

-

-

-

-

-

395,000

5,780,150

-

27,760,810

17,566,530

189,786

67,032

-

-

-

-

-

-

-

( 3,702,248 )

4,287,013

156,900

-

-

-

-

-

-

-

-

( 4,000,220 )

4,000,220

621,557

14,814,694

-

-

-

-

-

-

-

-

29,404

673,560

13,761,830

-

-

-

-

-

-

-

-

39,000

-

-

-

-

-

92,868

-

9,406,274

279,610

( 718,558 )

125,118,650

119,150

-

9,104,000

256,630

-

128,732,420

( 124,400,093 ) ( 128,732,420 )

-

-

-

-

-

( 276 )

-

637,927

-

9,285,746

( 9,285,746 )

-

-

-

-

-

1,382,487

7,055,498

( 3,702,248 )

31,035,987

17,742,490 -

-

-

262,340

-

2,967,550

4,223,175

14,814,694

10,044,202

279,610

( 718,558 )

134,404,397

( 2,967,550 ) ( 133,685,839 )

-

-

-

-

-

1,316,610

13,761,830

9,366,340

256,630

-

131,699,970

( 131,699,970 )

395,000

5,780,150

( 4,000,220 )

31,761,030

17,762,430 -

56,152,254 $

52,026,390 $

841,583 $

156,900 $

15,465,654 $

14,474,390 $

9,778,752 $

9,479,780 $

637,651 $

262,340 $

82,875,894 $

76,399,800

43,700

1,079,040

1,974,840

2,000,000

5,320,980

5,124,120

1,908,540

13,152,780

305,000

1,010,680

5,780,650

8,358,850

450

( 366 )

11,185

110,000

-

1,571

-

-

14,380

4,048

-

-

-

-

11,430

117,350

-

-

5,000

-

18,120

5,000

-

-

44,182

-

35,431

103,111

252,062

-

193,253

234,037

3,804

1,367,264

5,139,434

7,991,197

70,500

-

50,410

104,290

264,140

-

268,600

238,150

-

1,402,080

4,688,850

7,387,370

31

-

131,896

61,217

50,044

-

8,072

59,172

-

1,058,662

2,099,486

3,656,881

5,000

-

120,510

63,380

86,000

27,400

14,500

63,390

2,000

1,156,770

2,377,490

2,984,610

-

-

-

3,268

-

-

-

-

-

4,382

77,981

270,807

-

-

-

3,810

-

-

-

-

-

15,180

81,910

97,070

153,028

1,078,322

2,274,498

3,255,916

5,223,666

5,850,031

1,999,478

12,872,922

790,058

3,223,464

14,012,312

21,733,575

119,200

1,079,040

2,157,190

2,288,830

5,671,120

5,151,520

2,196,640

13,454,320

325,120

3,589,710

12,928,900

18,827,900

49,480,328 $

46,059,180 $

141,268 $

156,900 $

15,363,776 $

14,474,390 $

7,125,460 $

6,901,050 $

356,438 $

197,970 $

72,467,270 $

67,789,490

-

-

447,130

395,000

1,156,000

-

3,969,080

-

-

-

-

-

-

-

-

-

-

-

-

-

-

111,840

-

-

-

-

-

-

-

-

-

-

-

-

-

-

47,412

-

792,317

-

-

1,813,564

-

-

-

825,930

-

-

1,752,800

-

-

67,996

-

-

-

102,337

-

-

25,020

-

-

-

39,350

170,202

-

1,307,982

1,382,487

1,356,900

1,813,564

3,362,495

-

-

1,298,080

395,000

1,156,000

1,752,800

4,008,430

0

0

0

(0)

(0)

110,880

0

1,024,957

0

NET CASH FLOW

$ 213,761 $ (0) $ 700,315 $ 0 $ 0 $ 0 $ (0) $ (0) $ 110,880 $ 0 $ 1,024,957 $ 0 ============= ========================= ======================== ======================== ======================== ============= ============ =============

700,315

700

(0)

-------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

213,761

$ 6,458,164 $ 5,967,210 $ $ $ 101,878 $ $ 2,653,292 $ 2,578,730 $ 170,333 $ 64,370 $ 9,383,667 $ 8,610,310 -------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

( 9,962 ) ( 9,962 ) -------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

10,950

-

447,670

1,382,487

1,356,900

-

3,260,158

$ 6,671,926 $ 5,967,210 $ 700,315 $ 0 $ 101,878 $ 0 $ 2,653,292 $ 2,578,730 $ 281,213 $ 64,370 $ 10,408,624 $ 8,610,310 -------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

-------------------------- -------------------------- ------------------------ ----------------------- ------------------------ ------------------------ ------------------------ ------------------------ ----------------------- -------------------------- ------------------------ --------------------------

$

-------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

108,365

1,078,688

2,095,986

2,978,320

4,921,560

5,848,460

1,798,153

12,579,713

771,874

789,108

6,695,411

9,814,690

-------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

$

-------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

3,441,994

-

-

-

-

-

1,382,487

7,055,498

-

26,748,974

17,523,300

74,464 75,280 189,786 156,900 29,404 39,000 293,654 271,180 -------------------------- --------------------------------------------------- ------------------------------------------------ ------------------------------------------------- ------------------------------------------------ -------------------------- ------------------------ --------------------------

$

Proposed FY 2012

Public Housing Projected FY 2011

620 Excess Cash Transfer In/Out

NET INCOME

Section 8 Management Fees

510

610

Property Management Fees

500

LESS: NON-OPERATING EXPENSES:

TOTAL OPERATING INCOME

Tenant Expenses

350

460

Admin. Expenses Other Than Salaries

340

TOTAL OPERATING EXPENSES

Employee Benefit Contributions

330

440

Salaries

320

OPERATING EXPENSES:

TOTAL OPERATING RECEIPTS

Hope VI Operating Subsidy Payments

190

290

HUD Operating Subsidy

180

TOTAL RENTAL INCOME

Vacancy Loss Dwelling Rental Income

160

Gross Potential Rental Income

110 120

OPERATING RECEIPTS:

Description

100

Line

San Francisco Housing Authority Summary of All Programs Operating Budget Fiscal Year 2012


AGENDA SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category:

Report - Housing Choice Voucher (Section 8) Department

Agenda Title:

Housing Choice Voucher Department Monthly Corrective Action Plans Update

Presented By:

Pamela Palpallatoc, Management Analyst, HCV Department; Nicole McCrayDickerson, Acting Director, HCV Department

SUMMARY: Updates on the Authority’s Housing Choice Voucher (HCV) Department corrective action plans for the Office of Inspector General (OIG), Section Eight Management Assessment Program (SEMAP), and Rental Integrity Monitoring (RIM), include the following [see attached Voucher Monthly Systems report with voucher count and utilization percentages]:

[Continued on Page 2] Attachments: I: Exhibit A - Voucher Monthly Systems Report for August 2011; II: Exhibit B - HAP Utilization Report; III: Exhibit C - Master CAP Deadline Chart. A copy of any attached documents are available at the clerk’s desk. DEPARTMENTS REQUESTED ACTION: None. EXECUTIVE DIRECTOR’S RECOMMENDATION: Agenda Item No. _____ Date: __________

46


CAP September 22, 2011 Page 2 of 2 August 2011 The PIC reporting rate for August was 97%, compared to 97% in July. The number of re-examinations completed in August was 638. The number of re-examinations backlogged in August was 150. The total number of backlogged re-examinations at the end of August was 678 or 0.08%. The number of inspections completed in August was 1261. The total number of backlogged inspections backlogged at the end of August was 381 or 4.9%. The HCV program utilization (lease-up) in August was 97% by unit, and 99.9% by Housing Assistance Payment (HAP) expenses. The VASH utilization in August was 64.7%. Other Department Updates VASH: HCV Department managers met with the HUD field office and Veteran’s Affairs on September 1, 2011 to reconcile lease-up by unit reports. The HCV Department and VA are still working to reconcile the lease-up by unit reports. Although the VMS report reflects 194 units leased as of August 2011, a joint report generated by the HCV Department and the VA reflects 199 units leased as of September 15, 2011. Other figures as of September 15, 2011 include: eight (8) port outs, five (5) require inspection reports, one (1) in the intake process, five (5) looking for units, and 35 processed. Quality Control: The Nelrod Company will return for the fourth and final quarter of tenant file reviews on October 3, 2011. By September 30, 2011, the HCV Department will submit the Tenant File Error Report updates to HUD for the Rental Integrity Monitoring corrective actin plan.

47


San Francisco Housing Authority Section 8 Programs - FY 2011

Program Description

HUD ACC No.

Housing Choice Voucher V91-V92 441 Tenant Based Voucher Project Base Tenant Protection HOPE VI 1 Year Mainstream Portability - Out Homeownership Programs VO0137 446 Family Unification Voucher (8/1/09) VO0134 447 Certain Development Programs (7/1/09) VO0143 449 Hunter View (Oct., 2009) Hunter View (Oct., 2010) VO0144 Total HCV VO0150 448 Nahonmachi Project (9/1/10) Total HCV & Grant Program 445 VASH (5/1/08) VASH (10/1/10) - additional units VASH (8/1/11) - additional units Total VASH

CA001VO0154

7,410

CA001-VO0150

100 16 50 26 7,602 123 123 175 100 25 300

TOTAL OF ALL VOUCHER PROGRAMS Moderate Rehabilitation MOD01 521 Regular Mod. Rehab MOD02 522 Regular Mod. Rehab MOD03 523 Ritz & Hamlin -UDAG MOD04 524 Peter Clever - SRO MOD05 525 Cambridge -SRO MOD07 527 Earthquake Units (Iroquois, etal) MOD08 528 San Cristina -SRO MOD10 530 Hope House - SRO MOD12 532 O'Faarrell Apt.- SRO MOD13 533 Rose Hotel - SRO MOD14 534 Altamont - SRO MOD16 536 Apollo - SRO MOD17 537 Grand Southern (Isabel) MOD19 538 Veterans Acadamy MOD20 540 Ellis Street - SRO MOD21 541 Ambassador Hotel - SRO (S+C) MOD22 542 315 Turk Street MOD23 543 The West Total Mod Rehab Programs

No. of Unit Leased as of August 2011

Number of Units Awarded by HUD

8,025

CA001-MR-0001 CA001-MR-0002 CA001-MR-0003 CA001-MR-0004 CA001-MR-0005 CA001-MR-0007 CA001-SR-0008 CA001-SR-0010 CA001-SR-0012 CA001-SR-0013 CA001-SR-0014 CA001-SR-0016 CA001-SC-0001 CA001-SR-0019 CA001-SR-0020 CA001-SR-0021 CA001-SR-0022 CA001-SR-0023

Percentage Leased Up

6,036 880 212 63 10 93 1 62

16

7,373 97.0% 90 90 73.2% 194

194 64.7%

7,657

20 13 107 32 60 251 58 10 54 75 88 80 52 100 24 50 13 15 1,102

95.4%

19 11 104 32 57 238 56 9 53 65 83 77 45 92 22 48 13 15 1,039 94.3%

Special Programs 250 250

HOPWA Total Special Programs

Grand Totals for All Programs Deadline

Action Item

9,377 CAP(s)

SFHA

HUD

270 270 108.0%

8,966

Date Completed

95.6% Status

48


OIG, SEMAP, RIM CAPs: Master Deadline Calendar Bi‐Weekly as of 10/22/10

Monthly

2011 Recurring Action Items Develop and implement training for staff responsible for rent calculation and certification process. Provide training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate annual and adjusted income, 5) no procedures to ensure quality of EIV data

Completion of all reexams due and delinquent by month. PIC Annual Recertificaiton Report verifies completion of all reexams due and delinquent for the last month of the report and for all previous months under the CAP.

RIM 1, 3‐6

NM

DD

1/14, 1/28, 2/25, 3/11, 3/31, 4/4, 5/5, 6/10, ?/?, 7/14, 7/22, 7/29, 8/5, 8/19, 8/26, 9/2, 9/16

M: 9/23

RIM 1, 3‐6

TA, AH

DD

RIM 1

TA, MS, AN, AH NM NM RM, NM, PP

DD

M: 2/3 Sub’d:7/29

D: 9/30

Sub’d: 7/29 M: 1/20, 2/15, 3/22, 4/19, 5/13, 6/21, 7/28

9/30

RM

MR

4/11, 7/29

IP

RM

MR

4/11, 7/29

IP

RM/

MR

4/11, 7/29

IP

In conjunction with reexams: 1) completion of all utility allowance calculations, 2) verification of compliant file documentation (using file order sheets and other documentation tools), 3)computation of annual and adjusted income calculations, 4) utilize EIV for verification of eligibility, hierarchy and income determination.

Monthly

Monthly Monthly Monthly until CAP closed

Quarterly

Quarterly Quarterly

SFHA reports concur with PIC reporting. SFHA reports identify, document and quantify current and delinquent reexams. TFE: Update Status Report Spreadsheet for Tenant File Error Report.

EIV reports: Obtain, monitor and resolve discrepancies VASH: Update Status Report Spreadsheet. Meet with HUD SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.

RIM OIG 1I

SFHA agenda: Due 5 days prior to meeting Sign in sheet of attendees: Due 5 days after meeting Meeting notes: Due 5 days after meeting Report of the progress being made to correct the PIC and SEMAP software issue (re: conversion from CCS to PHAMS): 1) plan 4 of action to correct software issues, 2) ongoing training program to ensure accurate, complete and timely submission of 50058 forms to PIC Inspections and report on failed units and change of units RIM 2, SEMAP Train every employee in inspections process. Submit RIM 2,

DD DD MR

49


OIG, SEMAP, RIM CAPs: Master Deadline Calendar

Quarterly

Quarterly

Quarterly

Quarterly

Quarterly Annually

Immediately

summary of training provided, content of training material, signed attendance log, (paid invoice). Submit new and/or revised written processes developed by SFHA and/or consultant to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income. Include documentation. Submit 1) report summarizing results of audits and quality control procedures implemented to rectify late reexams and miscalculation of utility allowance, 2) revised processes developed for calculation of utility allowance, missing documentation, inaccurate calculation of annual and adjusted income, and ensuring quality of EIV data, 3) quarterly progress reports detailing activities and accomplishments of SFHA and consultant. Provide copies of reports to BOC and ED documenting the status of current and delinquent reexams. Submit copy of BOC meeting minutes with presentation of voucher program report illustrating the status of 1) current and delinquent reexams, 2) annual inspections, 3) miscalculation of utility allowance, 4) missing documentation, 5) inaccurate calculation of annual and adjusted income, 6) procedures to ensure quality of EIV data, AND 7) any disallowed costs. Submit quarterly reports on training to rectify 1) late annual reexams, 2) miscalculation of utility allowance, 3) missing documentation, 4) inaccurate calculation of annual and adjusted income, 5) no procedures to ensure quality of EIV data. Include summary of training provided, content of training material, signed attendance log, (paid invoice). Submit PIC report on completed reexams, backlog reexams and upcoming reexams. Conduct reexaminations of all participants to eliminate backlog. SFHA reports must concur with PIC reporting. Set Deadlines Implement proper passbook rate to ensure each voucher recipients annual and adjusted incomes are correctly calculated and documented.

SEMAP

NM

RIM 1, 3‐5

PP

DD

4/11, 7/29

IP

RIM 1, 3‐6

PP

DD

4/11, 7/29

IP

RIM 1‐ 6 SEMAP

NM, PP

DD

4/11, 7/29

IP

RIM 1, 3‐6 SEMAP 1

PP

DD, MR

4/11, 7/29

IP

RIM 1

RM

DD

IP

RIM 1

TA, AH

DD

IP

RIM 5

NM

DD

As of 6/2010

C

Implement income disallowance for qualifying family members. ‐? Project based reporting corrected in PIC 50058. ‐C 50


OIG, SEMAP, RIM CAPs: Master Deadline Calendar Immediately

Respond to Tenant File Error Report (TFER).

Items pertaining to missing Tenancy Addendum. ‐ C Immediately Submit to Quality Assurance Division, report of VASH vouchers leased by increment.

RIM

MS, TA, AN

RIM

DD

M: 2/3 Sub’d 7/29

D: 9/30

DD

Sub’d 7/29

D: 9/30

Provide listing of VASH clients by month reported in VMS from 1/1/2010 through current. ?

Implement Payment Standards in accordance with 24 CFR 985.3(h) and 982.503 Implement Utility Allowance schedules in accordance with 24 ? CFR 985.3(d) and 982.517. Submit copy of UA study, schedule and Board resolution adopting schedule. Immediately Submit all approved Utility Allowance schedules and effective dates for 2010 and 2011. As of 2010 Update PHAMS with correct utility allowance 9/1/2010 Section 8 Program Managers audited 5% of all annual and interim completed recertifications. ? 100% of HAP contracts approved by Program Managers to ensure accurate payment calculations As of Implement new file order for all cases. 10/2010 As of 100% of all HAP contracts include Tenancy Addendum as 10/2010 a standard practice. Uploaded to PHAMS system so HAP contract prints out with TA. Quality control consultants contracted to assist with 11/1/2010 policies, procedures and relationship management. 12/30/201 0 End of 4Q 2010 1/20/2011

Correctly identify all VASH clients in PIC (Notice PIH 2010‐ 12); confirm action and submit documentation. Comprehensive Section 8 training for supervisors

1/27/2011

Present CAP Update to BOC

1/31/2011

Use up to $8000 in non‐Federal funds to procure training for HQS inspectors, staff and management on HQS and to implement the necessary policies and procedures.

1/31/2011

Submit materials for CAP Update to BOC

Pay from the Admin Fee NRA to HAP NRA account the difference between $279,136 and the cost of the training. Establish monthly meeting with HUD’s SF OPH to review progress of all corrective actions and for HUD to provide technical assistance addressing OIG recommendations.

SEMAP 3 SEMAP 2, RIM 3

HA

MR

5/13/2010

C

NM

MR, DD

?

C

RIM 3 RIM 4

NM NM

DD DD

?

C

RIM 4

NM

DD

RIM 1, 3‐6 RIM 4

NM

DD

NM

DD

RIM 1, 3‐6 RIM

On‐ going C

Initiated 6/2010

DD

?

C

RM

DD

?

C

SEMAP 1 SEMAP RIM OIG SEMAP RIM OIG 1B

NM

MR

?

?

NM PP

1/20/11 1/27/11

C

NM PP RM, HL, VC

1/27/11

C

MR

1/31/2011

C

OIG 1I

RM, NM, PP

MR

1/31/2011

C

51


OIG, SEMAP, RIM CAPs: Master Deadline Calendar 1/31/201 1 2/1/2011

ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE Draft monthly voucher programs report that provides status of voucher program to ED and BOC.

RIM 2, SEMAP

NM

MR

2/1/2011

Sub’d

2/11/2011

Inspect the properties that did not meet HQS and certify that the HQS deficiencies identified during inspections have been corrected and that the properties are now in compliance with HQS regulations.

OIG 1A

RM

MR

1‐3: 5/18/2011; 4: Expected 6/31/2011

1‐3: Sub’d, 4: IP

2/15/2011

Submit copy of training plan for all staff including supervisors, managers, and department director to ensure staff is knowledgeable, proficient and able to carry out their responsibilities to ensure every property under a HAP contract is in compliance with HUD HQS requirements.

OIG 1H1

RM

MR

1/31/2011; Amended: 5/20/2011

Sub’d

2/17/2011

Submit materials for CAP Update to BOC

SEMAP RIM OIG

NM PP

C

2/24/2011

Present CAP Update to BOC

NM PP

C

2/28/201 1 3/1/2011

ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE

SEMAP RIM OIG

PP

C

Develop monthly voucher programs report that provides the status of the voucher program to the ED and BOC.

RIM 2, SEMAP

NM

MR

3/22/2011

Sub’d

3/15/2011

Document with inspections reports, that inspections were conducted for seven housing units with missing inspection reports, or repay HUD $39,018 from Admin Fee NRA or non‐ Federal funds.

OIG 1C

RM

MR

Partial 5/18/2011; waiting for recalc of amt due

Sub’d

3/15/2011

OIG 1D1 SEMAP RIM OIG

RM, PP NM PP

MR

3/7/2011

Sub’d

3/16/2011

Submit policies and procedures for conducting HQS Quality Control Inspections. Submit materials for CAP Update to BOC

3/24/2011

Present CAP Update to BOC

SEMAP RIM OIG

NM PP

4/10/201 1 4/15/2011

ALL RECURRING QUARTERLYAND MONTHLY REPORTS AND DEADLINES LISTED ABOVE Submit policies and procedures to ensure an adequate OIG 1E record keeping system of inspections and quality control reviews. Submit electronic listing of all inspections and QC inspections (same as OIG 1D4 below).

PP RM

4/15/2011

Submit policies and procedures for compliance with SEMAP Indicator #5 HQS Quality Control Inspections, 24 CFR 985.3.

RM, PP

PP

OIG 1D2

C

C C

4/11

C

MR

4/15

Sub’d

MR

4/15

Sub’d

52


OIG, SEMAP, RIM CAPs: Master Deadline Calendar 4/21/2011

Submit materials for CAP Update to BOC

SEMAP RIM OIG

NM PP

C

4/28/2011

Present CAP Update to BOC

SEMAP RIM OIG

NM PP

C

4/30/201 1 5/13/2011

ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE Randomly select 5% of all HQS QC inspections conducted and submit the HQS inspection forms and the HQS QC inspections forms for this sample. With the sample of HQS QC inspections, submit methodology used for the random selection. Submit electronic summary of QC inspections conducted including dates of the original QC inspections, who conducted the inspections, address of the units, the neighborhood where property is located, the result of each inspection. For failed inspections indicate if it is a 24 hour life threatening deficiency and what actions have been taken to correct the deficiency.

PP

C

5/13/2011

OIG 1D3

RM

MR

5/18/2011

Sub’d

OIG 1D4

RM

MR

5/18/2011

Sub’d

MR

Partial Sub’d 1/31/11; 5/20/11

IP

5/13/2011

For inspections trainings: submit paid invoice, set of training material and documents used in training, and copies of certificate of course of completion for every attendee.

OIG 1H 2‐4

RM

5/19/2011

Submit materials for CAP Update to BOC

SEMAP RIM OIG

NM PP

C

5/26/2011

Present CAP Update to BOC

SEMAP RIM OIG

NM PP

C

5/31/2011

ALL RECURRING MONTHLY REPORTS AND DEADLINES LISTED ABOVE Submit policies, procedures and controls regarding inspections. Submit revised Admin Plan adopted by the BOC.

PP

C

6/15/2011

OIG 1F

RM, NM, PP

MR

IP

MR

IP

6/15/2011

Submit written policies, procedures and controls regarding quality control, including but not limited to proper follow‐up procedures for failed quality control inspections and written guidelines for corrective action for inspectors who repeatedly overlook deficiencies.

OIG 1G

RM, PP

6/23/2011

Submit materials for CAP Update to BOC

SEMAP RIM OIG

NM PP

C

6/30/2011

Present CAP Update to BOC

SEMAP RIM OIG

NM PP

C

53


OIG, SEMAP, RIM CAPs: Master Deadline Calendar

54


6/30/201 ALL RECURRING QUARTERLY REPORTS AND DEADLINES 1 LISTED ABOVE 7/21/2011 Submit materials for CAP Update to BOC

7/28/2011 Present CAP Update to BOC

7/29/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES 1 LISTED ABOVE 8/18/2011 Submit materials for CAP Update to BOC

8/25/2011 Present CAP Update to BOC

8/31/201 ALL RECURRING MONTHLY REPORTS AND DEADLINES 1 LISTED ABOVE 9/16/2011 Submit materials for CAP Update to BOC

9/23/2011 Present CAP Update to BOC

9/30/2011 For SEMAP indicators 1‐14: Policies, procedures, quality control, training. Submit policies, procedures, training plan, agenda, sign‐in sheets, paid invoices, and certifications. 9/30/2011 PIC reporting rate of 98% by end of quarter (Requirement: consistent rate of 98% for at least two quarters) 9/30/2011 100% of tenant files transferred into the new file order system 9/30/2011 TFE: 100% of tenant files include all pertinent family member information 9/30/2011 Each file is processed in accordance with the outstanding guidance and is thoroughly documented. 100% completion through annual recertification process. 9/30/2011 VASH vouchers leased according to schedule, no matter or when funded. 100% lease up. 12/30/201 0 Provide documentation of 5 VASH vouchers which remain unassigned from those allocated in 2008‐2009.

PP SEMAP RIM OIG SEMAP RIM OIG

NM PP

C

NM PP

C

PP SEMAP RIM OIG SEMAP RIM OIG

NM PP NM PP PP

SEMAP RIM OIG SEMAP RIM OIG SEMAP 1, RIM 1‐6

NM PP

HA, NM, PP

MR, DD

IP

SEMAP 4

HA

MR

Mile‐ stone

RIM 4, 5 RIM 4

NM

DD

IP: _%

NM

DD

RIM 6

NM

DD

RIM

NM

DD

NM PP

IP

Provide status on the new 100 vouchers issued as of 10/1/2010. Provide status on the VA referrals for

9/30/201 1

remaining vouchers. ALL RECURRING QUARTERLY AND MONTHLY REPORTS AND DEADLINES LISTED ABOVE

PP

55


10/20/201 Submit materials for CAP Update to BOC 1 10/27/201 Present CAP Update to BOC 1 10/31/20 ALL RECURRING MONTHLY REPORTS AND DEADLINES 11 LISTED ABOVE 11/17/201 Submit materials for CAP Update to BOC 1 11/24/201 Present CAP Update to BOC 1 11/30/20 ALL RECURRING MONTHLY REPORTS AND DEADLINES 11 LISTED ABOVE 12/15/201 Submit materials for CAP Update to BOC 1 12/22/201 Present CAP Update to BOC 1 12/31/201 PIC reporting rate of 98% by end of quarter 1 (Requirement: consistent rate of 98% for at least two quarters) 12/31/201 Upon completion of the CAP, submit self‐certification that 1 SFHA is in compliance with 982.153 and SEMAP requirements under 985 ‐ annual reexams are current and have been processed in accordance with HUD guidance. 12/31/20 ALL RECURRING QUARTERLY REPORTS AND DEADLINES 11 LISTED ABOVE Unknown FSS Program: Reinstate positions, review action plan, evaluate participant files and contracts, prioritize participants, review accuracy of accounts Unknown Submit documentation of completed staff training 2009‐ 2010. Jaime Kinney HCV Rent Calculation (EWs), Occupancy Specialist (EWs & Inspectors), and HQS Specialist (Inspectors); Nan McKay HCV HQS Specialist (Inspectors).

SEMAP RIM OIG SEMAP RIM OIG

NM PP NM PP PP

SEMAP RIM OIG SEMAP RIM OIG

NM PP NM PP PP

SEMAP RIM OIG SEMAP RIM OIG SEMAP 4

NM PP

HA

MR

O

RIM 1, 3‐6, TFE

NM

DD

O

NM PP

PP SEMAP 5

MS

MR

IP

RIM 1, 3‐6

NM, PP

DD

IP

56


OIG, SEMAP, RIM CAPs: Master Deadline Calendar KEY Approaching deadlines C: Closed Late Needs clarification Sub’d but requires revisions Ongoing Requires immediate SFHA action Waiting for HUD action Ext Req’d: Extension Requested IP: In Progress M: Meeting Date O: Open Sub’d: Submitted

57


COMMISSIONER’S COMMENT

58


CLOSED SESSION A closed session is scheduled in accordance with Government Code Section 54950, in sequence. a. Pursuant to Government Code section 5496.95 – Pending Litigations- Robert Coats

59


ADJOURNMENT

60

092211 COMMISSION BOOK  

book 092211 commission

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