SAN FRANCISCO HOUSING AUTHORITY 440 Tur k Str eet • San Fr ancisco CA • 94102 • (415) 554-1200
January 28, 2010
SAN FRANCISCO HOUSING AUTHORITY COMMISSIONERS
SIMON CHU, HOUSING DEVELOPMENT & MODERNIZATION
RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH BBJ ELECTRIC INC. FOR FIRE ALARM SYSTEM UPGRADE AT CAL 1-23, 1880 PINE STREET HOUSING DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $296,589.00.
Background The senior residence building of 1880 Pine is located on Pine Street between Gough and Octavia. The building is of rectangular shape, but balconies off each unit swing out at 30 degree angles giving both the west and east facades of saw tooth look. The building raises 12 stories above grade and houses 113 dwelling unit, which occupy the third through twelfth floors. Two fire stairs, one at each end of the building, and two elevators at the south end provide access to the units. The first two floors contain all mechanical equipment for the building, as well as all public spaces, offices and a parking garage. Currently the fire alarm panel is not working. Pacific Fire Alarm Company determined that it is not repairable. Therefore, per the Fire Department requirement the SFHA has to hire a fire patrol 24 hours a day. Getting the contract started right away is critical to the residents’ safety. The general scope of work associated with this project will include removal of existing non-code compliant alarm system equipment, including smoke detectors, pull stations and related conduits or wire-mold and installation of the new fire alarm system. The new system will include new surface mounted wire-molds along corridors and in tenant’s units and installation of heat/flame detectors through out the building with horn and strobe lighting alarms at designated accessible units. The elevator controls will be re-programmed to link up with the new fire alarm system per code. Work under this contract will generally include, but not be limited to, the following tasks: a. b. c. d. e.
Demolition of existing fire alarm system; Core drill concrete floor slab; Abatement control; Installation of surface mounted electrical wire-molds and new fire alarm equipments; Patching and Painting;
The system will improve fire safety to the residents by giving early warning to the residents at the building. This project will also provide employment for public housing residents under the resident
Januar y 28, 2010 Page 2 hiring requirements. By hiring residents, the contractor may help maintaining a pool of qualified residents for future work on similar construction projects. Analysis HD& Mod developed the Invitation for Bid documents, Plans, and Specifications based on master procurement documents furnished by the Finance/Procurement Department (Procurement) and construction documents that meets current code requirements furnished by the Authority’s electrical and abatement consultants. The documents were reviewed and approved by Procurement prior to the start of the bid process. (See Attachment 1). Per HUD-5369 Instructions to Bidders, the contract award is based on the lowest, responsive, and responsible bidder. Based on the above, the lowest, responsive, and responsible bidder is BBJ Electric Inc. (BBJ). BBJ’s bid is 15 percent lower than the construction cost estimate of $349,850.00 developed by FW & Associates. Their bid is considered reasonable and acceptable and upon request, BBJ reviewed their bid and informed Procurement that they stood by their bid. BBJ has done similar works in San Francisco bay area and their work is confirmed to be in good quality. According to the reference check on past projects performed by BBJ, the firm is a responsible contractor with a good record and has similar construction experience with other agencies. BBJ has performed well on similar size projects in the past, has a good history of performing well and minimizing contractor initiated change orders. A debarment check was made with California Department of Industrial Relationship and California State License Board and shows that BBJ is not debarred from Federal Procurement and Non-Procurement work. BBJ will provide a two-year guarantee for materials and workmanship in compliance with Authority standards. Resident Hiring BBJ is currently pursuing two (2) new laborer/field coordinator positions to meet resident hiring contract requirement and has initiated contact with SFHA for resident hiring referrals. MBE/WBE Participation BBJ is not a MBE/WBE will subcontract Safeco as their material supplier for $71,800 or 24 percent of the construction cost of the project. Therefore, the total MBE/WBE participation is at 24 percent. Budget Considerations The Fire Alarm System Upgrade activity is funded in the Year 2009 ARRA CFP Program budget. Staff Recommendation Staff recommends adoption of the Resolution. Executive Director’s Recommendation: I concur with the requested action.
Januar y 28, 2010 Page 3 ATTACHMENT 1 The Authority issued Solicitation No. 09-620-IFB-67 on December 7, 2009, following review and approval of the solicitation by the Finance and Procurement & Contracts (Procurement) Departments. The procurement process for the action covered by this resolution meets the procurement standards of 24 CFR 85.36 “Procurement”, HUD Handbook 7460.8 REV 1, “Procurement Handbook for Public Housing Agencies and Indian Housing Authorities”, the San Francisco Housing Authority Procurement Policy Manual, and the State of California, and local laws. The Invitation for Bid advertisement refers potential bidders to www.ebidboard.com where the Plans and Specifications are available for free viewing and downloading. The Authority also advertised for bidders and outreached to potential bidders as follows: Past Bidders List, Contractors Blue Book & Yellow Pages: The Authority e-mailed, faxed, or mailed its Invitation for Bid advertisement to Two Hundred Ten (210) individual contractors from the Authority’s Past Bidders List, the Contractors Blue Book and Telephone Directory Yellow Pages. HRC: The Authority e-mailed, faxed or mailed its Invitation for Bid advertisement to Eighty (80) Disadvantage Business Enterprise (DBE) contractors listed by the San Francisco Human Rights Commission. Labor Unions: The Authority faxed and emailed its Invitation for Bid Documents, Plans & Specifications to the San Francisco Buildings Trade Council. Newspapers: The Authority publicly advertised its Invitation for Bid advertisement in the following newspapers: • Daily Pacific Builder, (trade publication) • San Francisco Bay View, (African American community) • World Journal, (Asian American Community) • Small Business Exchange, (MBE/WBE and DBE community) Additional Newspapers: The Authority e-mailed its Invitation for Bid advertisement to the San Francisco Board of Supervisors office who placed the advertisement in the following community newspapers: • Sing Tao Newspaper (Chinese American community), Public Agency Websites: The Authority e-mailed its Invitation for Bid advertisement to the following agencies who placed the advertisement in their website bulletin boards: • City and County of San Francisco (City Purchasing Department), • U.S. Department of Commerce’s BIDNET (Minority Business Development Agency), Builders Exchanges: The Authority notified the following Builders Exchanges, where the documents are available to Contractors to view at no charge: • San Francisco Builders Exchange, • Peninsula Builders Exchange,
Januar y 28, 2010 Page 4 • • • •
Builders Exchange of Alameda County, Santa Clara Builders Exchange, Contra Costa Builders Exchange, Marin Builders Exchange, and
Two (2) potential bidders requested the Invitation for Bid documents and Plans & Specifications that were issued by HD&Mod. The on-site bid walks were conducted by HD&Mod on December 16, 2009. In attendance were seven (7) contractors along with the Authority’s electrical and abatement consultants, Office of Fair Housing and Resident Relations representatives, and HD& Mod project manager. On the closing date for the solicitation, December 22, 2009, the Authority received bids from three (3) contractors. The bid documents were publicly opened and read aloud. The submittal documents were reviewed by HD&Mod and forwarded to Procurement for review and approval to prepare this resolution. The Contractors’ bids are as follows: RESPONSIVE BID PROPOSALS Bidder
NEMA Construction (NEMA)
Bid 25% Contractor Sub MBE/WBE Total Proposal Resident MBE/ Contractors Sub MBE/ Hiring WBE + Contractor WBE Suppliers % of Total Job $330,000 Yes No Three @ 0% 22% $212,800 $296,589
BBJ Electric GAMMA Construction (GAMMA)
Three @ $83,955
Five @ amount unlisted
RESOLUTION NO. ____________________ ADOPTED____________________________ RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH BBJ ELECTRIC INC. FOR FIRE ALARM SYSTEM UPGRADE AT CAL 1-23, 1880 PINE STREET HOUSING DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $296,589.00. WHEREAS, The San Francisco Housing Authority publicly advertised Solicitation No. 09-620-IFB-067 for the Fire Alarm System Upgrade Project at CAL 1-23, 1880 Pine Street Housing Development; and WHEREAS, BBJ Electric Inc. submitted the lowest responsive and responsible bid of $296,589.00 to provide for Fire Alarm System Upgrade Project at CAL 1-23, 1880 Pine Street Housing Development; and WHEREAS, these services are necessary to protect the safety and welfare of residents and to preserve the Authority’s real property assets; and WHEREAS, funding is available through the HUD Year 2009 ARRA CFP Program budget; and WHEREAS, the procurement process for those actions covered by this resolution meet the procurement standards of 24 CFR 85.36 “Procurement”, HUD Handbook 7460.8 REV 2, “Procurement Handbook for Public Housing Agencies and Indian Housing Authorities”, the San Francisco Housing Authority Procurement Policy Manual and State of California and local laws; and WHEREAS, all additional relevant documents submitted by the low bidder have been reviewed and found to be in order; and WHEREAS, BBJ Electric Inc. will meet the Resident Hiring requirements. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:
1. The Executive Director is authorized to enter into a contract with BBJ Electric Inc. for Fire Alarm System Upgrade at CAL 1-23, 1880 Pine Street Housing Development, in an amount Not-To-Exceed $296,589.00, contingent to HUD approval. 2. This resolution shall take effect immediately. APPROVED AS TO FORM AND LEGALITY:
_________________________________ Tim Larsen, General Counsel
HENRY A. ALVAREZ III, Executive Director