SAN FRANCISCO HOUSING AUTHORITY 440 Turk Street • San Francisco CA • 94112 • (415) 554-1200
MARCH 11, 2010
SAN FRANCISCO HOUSING AUTHORITY COMMISSIONERS
HENRY A. ALVAREZ III, EXECUTIVE DIRECTOR
RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH FDC CONSTRUCTION FOR A NEW PROPERTY OFFICE, EXPANDED LAUNDRY FACILITIES AND ACCESSIBILITY MODIFICATIONS AT THE CAL 1-31, 25 SANCHEZ HOUSING DEVELOPEMENT IN AN AMOUNT NOT TO EXCEED $193,830
Background The 25 Sanchez Development is located at the corner of Sanchez and Duboce Streets. The building is four stories high with apartments for 90 senior and disabled residents. Currently, this building has one small laundry room on first floor to serve all 90 households. Housing Development & Modernization Department (HD&MOD) has developed a scope of work to expand the laundry facilities, add a new property office and provide accessibility modifications to the laundry and bathrooms. Work under this contract will generally include, but not be limited to, the following tasks: a. b. c. d. e. f. g.
Construct a new property management office from a portion of community room space; Demolish of existing office; Construct a new laundry room; Renovate existing laundry room; Install of new laundry equipment; Modify existing community room bathrooms for wheelchair accessibility; Repaint striping for Van Accessible parking space and accessible path of travel.
The project will improve health and safety to the residents by upgrading laundry facilities and providing wheelchair accessibility modifications. This project will also provide employment for public housing residents and help create a pool of qualified residents for future work on similar construction projects.
March 11 2010 Page 2 Analysis HD& Mod developed the Invitation for Bid documents, Plans, and Specifications based on master procurement documents furnished by Procurement and construction documents (drawings and technical specifications) furnished by the Authorityâ€™s architectural; electrical; mechanical and abatement consultants. The documents were reviewed and approved by Procurement prior to the start of the bid process. (See Attachment 1) Per HUD-5369 Instructions to Bidders, the contract award is based on the lowest, responsive, and responsible bidder. Based on the above, the lowest responsive and responsible bidder is FDC Construction. Their bid is 46 percent lower than the construction cost estimate of $343,518 developed by Full Circle Architectural and is considered to be reasonable and acceptable. Upon request, FDC reviewed their bid and informed Procurement that they stood by their bid. FDC has done similar work for the San Francisco Housing Authority, San Francisco Unified School District and other public agencies. According to a reference check on past projects performed by FDC, the firm is a responsible contractor and their work is of good quality. They have a good history of performing well and minimizing contractor initiated change orders. A debarment check was made with the California Department of Industrial Relations and California State License Board. FDC is not debarred from Federal Procurement and Non-Procurement work. FDC will provide a two-year guarantee for materials and workmanship in compliance with Authority standards. Resident Hiring MBE/WBE Participation FDC is a MBE/WBE for $130,544 or 67 percent of the construction cost of the project. Three SubContractors are MBE/WBE for 17,686 or nine percent. Therefore, the total MBE/WBE participation is at 76 percent. Budget Considerations This activity is funded in the Year 2009 ARRA CFP Program budget. Staff Recommendation Staff recommends adoption of the Resolution. Executive Directorâ€™s Recommendation: I concur with the requested action. (Prepared by: Barbara Smith, Alicia Sisca and Francis Eng)
RESOLUTION NO. ____________________ ADOPTED____________________________ RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH FDC CONSTRUCTION FOR A NEW PROPERTY OFFICE, EXPANDED LAUNDRY FACILITIES AND ACCESSIBILITY MODIFICATIONS AT THE CAL 1-31, 25 SANCHEZ STREET DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $193,830 WHEREAS, The San Francisco Housing Authority publicly advertised Solicitation No. 10-620-IFB-010 for the New Property Office, Expanded Laundry Facilities and Accessibility Modifications at the CAL 131, 25 Sanchez Street Housing Development; and WHEREAS, FDC Construction submitted the lowest responsive and responsible bid of $193,830; and WHEREAS, these services are necessary to protect the safety and welfare of residents and to preserve the Authority’s real property assets; and WHEREAS, funding is available through the HUD 2009 ARRA CFP Program budget; and WHEREAS, the procurement process for the actions covered by this resolution meet the procurement standards of 24 CFR 85.36 “Procurement”, HUD Handbook 7460.8 REV 2, “Procurement Handbook for Public Housing Agencies and Indian Housing Authorities”, the San Francisco Housing Authority Procurement Policy Manual and State of California and local laws; and WHEREAS, all required documents submitted by the low bidder have been reviewed and found to be in order; and WHEREAS, FDC Construction will meet the Resident Hiring requirements. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:
1. The Executive Director is authorized to enter into a contract with FDC Construction for a new property office, expanded laundry facilities and accessibility modifications at the CAL 1-31, 25 Sanchez Street Housing Development, in an amount Not-To-Exceed $193,830, contingent to HUD approval.
2. This resolution shall take effect immediately. APPROVED AS TO FORM AND LEGALITY:
_________________________________ Tim Larsen, General Counsel
HENRY A. ALVAREZ III, Executive Director
March 11, 2010 Page 1 ATTACHMENT 1 BID SOLICITATION PROCESS The Authority issued Solicitation No. 10-620-IFB-010 on February 4, 2010, following review and approval of the solicitation by the Finance and Procurement & Contracts (Procurement) Departments. The procurement process for the action covered by this resolution meets the procurement standards of 24 CFR 85.36 “Procurement”, HUD Handbook 7460.8 REV 2, “Procurement Handbook for Public Housing Agencies and Indian Housing Authorities”, the San Francisco Housing Authority Procurement Policy Manual, and the State of California, and local laws. The Invitation for Bid advertisement refers potential bidders to www.ebidboard.com where the Plans and Specifications are available for free viewing and downloading. The Authority also advertised for bidders and outreached to potential bidders as follows: Past Bidders List, Contractors Blue Book & Yellow Pages: The Authority e-mailed, faxed, or mailed its Invitation for Bid advertisement to One Thousand Three Hundred Seventy-Four (1,374) individual contractors from the Authority’s Past Bidders List, the Contractors Blue Book and Telephone Directory Yellow Pages. HRC: The Authority e-mailed, faxed or mailed its Invitation for Bid advertisement to Two Hundred (200) Disadvantage Business Enterprise (DBE) contractors listed by the San Francisco Human Rights Commission. Labor Unions: The Authority faxed and emailed its Invitation for Bid Documents, Plans & Specifications to the San Francisco Buildings Trade Council. Newspapers: The Authority publicly advertised its Invitation for Bid advertisement in the following newspapers: Daily Pacific Builder, (trade publication) San Francisco Bay View, (African American community) World Journal, (Asian American Community) Small Business Exchange, (MBE/WBE and DBE community) Additional Newspapers: The Authority e-mailed its Invitation for Bid advertisement to the San Francisco Board of Supervisors office who placed the advertisement in the following community newspapers: Sing Tao Newspaper (Chinese American community), Public Agency Websites: The Authority e-mailed its Invitation for Bid advertisement to the following agencies who placed the advertisement in their website bulletin boards: City and County of San Francisco (City Purchasing Department), U.S. Department of Commerce’s BIDNET (Minority Business Development Agency), Builders Exchanges: The Authority notified the following Builders Exchanges, where the documents are available to Contractors to view at no charge: San Francisco Builders Exchange, Peninsula Builders Exchange, Builders Exchange of Alameda County, Santa Clara Builders Exchange, Contra Costa Builders Exchange, Marin Builders Exchange, and
March 11 2010 Page 2 Eight (8) potential bidders requested the Invitation for Bid documents and Plans & Specifications that were issued by HD&MOD. The on-site bid walks were conducted by HD&MOD on February 11, 2010. In attendance were twenty-three (23) contractors along with the Authority’s electrical and abatement consultants, Office of Fair Housing and Resident Relations representatives, and HD& Mod project manager. On the closing date for the solicitation, February 19, 2010, the Authority received bids from ten (10) contractors. The bid documents were publicly opened and read aloud. The submittal documents were reviewed by HD&MOD and forwarded to Procurement for review and approval to prepare this resolution. The Contractors’ bids are as follows: Per HUD-5369 Instructions to Bidders, the contract award is based on the lowest, responsive, and responsible bidder. Based on the above, the lowest, responsive, and responsible bidder is FDC Construction FDC’s bid is 46 percent lower than the construction cost estimate of $343,518 developed by Full Circle Architectural LLP. Their bid is considered reasonable and acceptable and upon request, FDC reviewed their bid and informed Procurement that they stood by their bid. FDC has done similar work for San Francisco Housing Authority and for the San Francisco Unified School District and their work is confirmed to be in good quality. According to the reference check on past projects performed by FDC, the firm is a responsible contractor with a good record and has similar construction experience with other agencies. FDC has performed well on similar size projects for other public projects, has a good history of performing well and minimizing contractor initiated change orders. A debarment check was made with California Department of Industrial Relationship and California State License Board and shows that FDC is not debarred from Federal Procurement and Non-Procurement work. FDC will provide a two-year guarantee for materials and workmanship in compliance with Authority standards.
RESPONSIVE BID PROPOSALS Bidder
25% Contractor Resident MBE/ Hiring WBE
Sub Contractors+ Suppliers
FDC Construction CM Construction.
Six @ $62,986 Six @ $79,627
CF Construction HOI”S Construction Bayview Newmak Builders Jin Construction
$217,000 $238,000 $272,644 $308,315 $329,000
Yes Yes Yes Yes Yes
No Yes No No Yes
K.L.W. Construction P&A Construction Agbayani Construction
$333,000 $335,000 $359,000
Yes Yes Yes
Yes Yes Yes
Three @ $90,800 Five @ $70,349 Three @ $48,844 Four @ $56,800 One @ $15,000 Five @ $66,867 Three@ $36,000 Three @ $44,800
MBE/WBE Sub Contractor % of Total Job 9% 39%
Total MBE/ WBE
0% 12% 0% 0% 0%
0% 82% 0% 0% 95%
21% 5% 12%
90% 94% 100%
DATE: MARCH 11, 2010 TO: SAN FRANCISCO HOUSING AUTHORITY COMMISSIONERS Background The 25 Sanchez Development is located at the corner of San...