SAN FRANCISCO HOUSING AUTHORITY 440 Turk Street • San Francisco CA • 94102 • (415) 554-1200
June 24, 2010
SAN FRANCISCO HOUSING AUTHORITY COMMISSIONERS
Presented By: Virgilio Chua, Accounting Manager David Rosario, IT Director Subject:
RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ISSUE A PURCHASE ORDER WITH ESKEL PORTER CONSULTING, INC. FOR TRAINING AND COMPUTER SOFTWARE TECHNICAL ASSISTANCE IN AN AMOUNT NOT-TO-EXCEED $100,000
BACKGROUND This Resolution authorizes the Executive Director to approve the issuance of a purchase order to Eskel Porter Consulting, Inc. in an amount of not-to-exceed $100,000 to provide training and technical assistance with live implementation of the new computer software. The Authority exhausted the original funding for the implementation of the new computer system. In the March 25, 2010 Commission meeting, staff provided an informational presentation update on the new system conversion and indicated that the Authority would like to increase the training budget by $500,000 so employees can receive additional training on the Microsoft Dynamics GP software and its integration with the Authority’s existing software such as Excel, Word, Power Point and Outlook Since we went live with the new computer system, the Authority needs the additional technical support to resolve certain problems and issues that are inherent in a new system environment. These supports are normally in the form of staff training and system set up that are needed to address unexpected issues that came up in the actual use of the system. These situations are considered normal during transition periods in converting to a new computer system. OBJECTIVE By issuing a purchase order to Eskel Porter, funding will be available to provide training and computer software technical assistance to staff to address the areas of payroll, tenant accounting purchasing/contracting and general ledger portion of the Microsoft GP Dynamic software.
PROCUREMENT Our current software license with MeWare requires that Authority partner with a certified Microsoft Dynamic GP vendor. Eskel Porter is such a vendor. They are a licensed and certified Microsoft Partner and are authorized by Microsoft to make any software changes that affect the Dynamic GP program. Microsoft only allows one vendor at a time to perform or provide support services to Microsoft Dynamics GP. BUDGET CONSIDERATIONS Funding for this request is available from operational savings from the FY 2010 Public Housing Operating Program Budget. DEPARTMENT’S REQUESTED ACTION Staff recommends approval of this Resolution. EXECUTIVE DIRECTOR’S RECOMMENDATIONS The Executive Director concurs with the requested action.
RESOLUTION NO. ____________________ ADOPTED____________________________ RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ISSUE A PURCHASE ORDER WITH ESKEL PORTER CONSULTING, INC. FOR TRAINING AND COMPUTER SOFTWARE TECHNICAL ASSISTANCE IN AN AMOUNT NOT-TO-EXCEED $100,000 ______________________________________________________________________________
WHEREAS, The San Francisco Housing Authority is in need of further training and technical assistance in its implementation of the new computer software; and WHEREAS, the San Francisco Housing Authority has selected Eskel Porter Consulting, Inc., a licensed contractor, who is authorized and certified by Microsoft to proved training and technical assistance of the Authority ‘s new software and; WHEREAS, the procurement process for this blanket purchase order meets the standards of 24 CFR 85.36 “Procurement”, HUD handbook 7460.8 REV 2 “Procurement Handbook for Public Housing Agencies,” the San Francisco Housing Authority Procurement Policy Manual and the State of California and local laws; and WHEREAS, funding is available from operational savings from the FY 2010 Public Housing
Operating Program Budget; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT: 1. The Executive Director is authorized to issue a Purchase Order to Eskel Porter Consulting, Inc. in an amount not to exceed $100,000. 2. This resolution shall take effect immediately.
APPROVED AS TO FORM AND LEGALITY:
_______________________________________ TIM LARSEN, Acting General Counsel
Henry A. Alvarez III, Executive Director