HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Commission Meeting Tuesday, March 27, 2008
440 Turk Street San Francisco, California
A regular meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Thursday, March, 27 2008, at 4:00 p.m. President A. Brown called the meeting to order at 4:07 p.m. 1.
ROLL CALL PRESENT:
Rev. Amos Brown, President Neola Gans, Vice President George R. Brown, Commissioner Millard Larkin II, Commissioner Jane Hsu, Commissioner Dwayne Jones, Commissioner (arrived at 4:10) Matthew Schwartz, Commissioner (arrived at 4:11)
NOT PRESENT: A quorum was present.
Ms. Mirian Saez, Interim Executive Director Mr. Tim Larsen, Assistant General Counsel
APPROVAL OF AGENDA
Vice President Gans moved to approve the request to approve the agenda and Commissioner Hsu seconded the motion. This request was passed unanimously. 3.
APPROVAL OF MINUTES
March 11, 2008 Special Commission Meeting: Vice President Gans moved to approve the request and Commissioner Hsu seconded the motion. This request was passed unanimously.
March 11, 2008 FINAL MIN
Commission Meeting Minutes March 27, 2008 Page 2 Interim Executive Director Mirian Saez informed the Commissioners of the Communication from Michaels Development requesting that we review their Westbrook Development application. She also informed the Commission of a letter from the Interim Executive Director to the Department of Housing and Urban Development requesting funding for the Veterans Affairs Supportive Housing Vouchers. 5.
REPORT OF SECRETARY
Ms. Saez stated that she has traveled to Washington DC twice this month and received useful information about budget appropriations, proposed changes to the voucher program and Hope IV authorizations. She stated that the future continues to look bleak on the HUD front and that the one hundred percent operating subsidy is not happening anytime soon. She informed the Commission that she met with the Acting Assistant Secretary for Public Housing and they had positive discussions. Ms. Saez reported that the Eligibility Department was making progress with the public housing and Section 8 waitlist by purging the waitlist. They have reduced the 30,000 names in the public housing waitlist by 7,500 and reduced the 28,000 names in the Section 8 waitlist to 26,000 all in one month. This will greatly improve our referral efforts to public housing and section 8. She went on to inform the Commissioners that they can find the Combined Revenue Expenses Statement in their commission packages. She stated that the Finance Committee meets quarterly and reports directly to the Commission and she will provide them with the monthly statements. Included in that report is an explanation of variances including over spending and protective services and expenses dealing with fire repair work. Ms. Saez overviewed the summary of services available for youth delivered by the housing authority in conjunction with city departments and organizations including job training, education programs and recreational programs. She outlined the memo for our response to violent crimes and shooting and explained the established initiative developed by the department of public health. She explained the services provided to the families of a violent crime included a crisis response team being dispatched to the crime scene and need based wrap around services. Other services provided include mental health services and assistance finding clergy. In reference to the Transition Team Ms. Saez stated that the team is working to reduce vacancies. The maintenance and force accounts have greatly reduced the back log of vacant units offline for over 12 months. The transition team is also in discussion with the PUC and the PG&E to consider managing the power lines and transformers at the Housing Authority sites in order to reduce power losses and down time. The transition team is also introducing recycling into our developments as well as auditing the current safety camera deployment and the current security contracts. Finally, Ms. Saez stated that a Ross Grant was awarded in the amount of $375,000. The funds will be used to expand the services from 350 and 666 Ellis to Rosa Parks and Clementina
Commission Meeting Minutes March 27, 2008 Page 3 Towers. She also explained that HUD has requested that we make applications for the Veterans Affairs Supportive Services vouchers. This award is expected to be made by Memorial Day and will provide 105 vouchers to house homeless veterans. 6.
Diversity Committee No report. Finance Committee Report of the March 12, 2008 Meeting Commissioner G. Brown reported on the Finance Committee Meeting stating that Commissioner Brown, Commissioner Hsu and Vice President Gans were presented. He continued with an overview of the informational items in the meeting which were outlined in the Commissioners packages. He stated that we are sticking with the budget as well as we can but there are a few areas where staff is going to have to improve. During this report, Commissioner Schwartz commented on the note in the variance in the ground lease payments from North Beach. He requested an explanation for why the expected payment was going to be less then a third of the budgeted payment. He also commented on a note that stated that excess half payments have been received in earning interest and that hope stated that they wonâ€™t be recaptured at the end of the year. He wanted to have a discussion about the probability of that happening and requested a discussion about this issue. Ms. Saez informed Commission Schwartz that the HOPE IV sites have money retained for services as they go along; specifically resident services so we are not expected to expend then all up front but are instead expended during the course of the program. Ms. Saez then reminded President Brown that there was a vacancy on the Finance Committee. President Brown then moved that Commissioner Schwartz be appointed to the Finance Committee. Commissioner Jones moved to approve the motion and Commissioner G.Brown seconded the motion. This request was passed unanimously. Commissioner Schwartz then resigned from the Development Committee due to the conflict of interests and President Brown acknowledged the request and thanked him for his participation on the committee. Personnel Committee No report. Development Committee No report. 7.
REPORT OF GENERAL COUNSEL
Commission Meeting Minutes March 27, 2008 Page 4
Mr. Tim Larsen, Assistant General Counsel, stated that there would be a closed session to discuss pending litigation. He also informed the Commissioners that they can find the litigation report and the shooting incident report in their binders. 8.
TENANT REPRESENTATIVE REPORT
City Wide Council - Senior/Disabled No report Public Housing Tenants Association (PHTA) No report 9.
PUBLIC COMMENTS ON AGENDA ITEMS: LIMITED TO 2 MINUTES NOTE: The public will have the opportunity to comment on agenda items prior to any action taken by the Commission pursuant to the San Francisco Housing Authority Rules Governing Public Testimony adopted 2/23/95 as Resolution No. 4423. Prior to adjournment, after Item No. 11, the public will have the opportunity to comment on items not on the agenda. During this time, President Brown accepted a comment on an item not on the agenda due to a mistake in the calling of the order of business. A concerned resident commented on the degree of service he received from the San Francisco Housing Authority. He wanted to make sure that the Commission was aware of his concerns with his experiences with staff. Commissioner Larkin requested the name of the staff member who provided the sub-standard customer service. Ace Washington had a comment on an item not on the agenda. He introduced himself to the Commission and informed them that the will be stopping by the meetings. There were no public comments on agenda items.
UNFINISHED BUSINESS - None
NEW BUSINESSA. RESOLUTION AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR TO SUBMIT A DISPOSITION APPLICATION FOR THE 275 THRIFT STREET (CAL 133) PROPERTY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (“HUD”), AND SUBJECT TO HUD APPROVAL, DISPOSE OF THE PROPERTY AT FAIR MARKET VALUE
Commission Meeting Minutes March 27, 2008 Page 5 Ms. Saez explained that Barbara Smith was on vacation so Juan Monsanto, Manager for Planning and Development would be elaborating on this item. Mr. Monsanto stated that this property is a single family home and approving this resolution will allow the Interim Executive director to send a disposition application to HUD. This will allow us to dispose of the property at fair market value. This site was identified as a scattered site in 2002 by a comprehensive needs assessment. Mr. Monsanto stated the location and informed the Commission that the building systems are aging and maintenance would be extremely expensive. The property appraises for $500,000 this month. Commissioner Schwartz wanted urged staff to look into Health and Safety Code 34315.7 which states requirements of Housing Authorities to dispose of properties in California. Ms. Saez informed him that staff would look into the code and report back to the Commission. Commissioner Jones commented on his pleasure that staff was being creative to work on our problems and Commission G. Brown explained that the Finance Committee moved to recommend this item in the Finance Committee Meeting. Vice President Gans moved to approve this request and Commissioner Hsu seconded the motion. The request was passed unanimously. B. INFORMATIONAL PRESENTATION: HOPE SF OVERVIEW B. RESOLUTION AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR TO SUBMIT AN AMENDMENT TO THE APPROVED DISPOSITION APPLICATION FOR THE 75-77 COLERIDGE CAL 1-30(B) PROPERTY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (â€œHUDâ€?), AND SUBJECT TO HUD APPROVAL, DISPOSE OF THE PROPERTY AT FAIR MARKET VALUE Mr. Monsanto stated that approving this resolution will allow the Interim Executive director to send an amendment to this disposition application to HUD. An original disposition application was submitted in 2005 with the idea that the proceeds would address the repairs of six units in the Ping Yuen development. HUD requires that when we change the use of the proceeds we must submit an amendment to the original application. This site was identified as a scattered site in 2002 by a comprehensive needs assessment and has very costly capitol improvement and maintenance needs. The property appraised for $675,000 this month. Commissioner G. Brown informed the Commission that the finance Committee voted to recommend this item to the full Commission. Commissioner Schwartz inquired if staff had looked into housing replacement vouchers and replacement housing factor funds and Ms. Saez informed him that staff would look into it and report back to the Commission. Commissioner Schwartz moved to approve this item with Commissioner Jones seconding the motion. This item was approved unanimously.
Commission Meeting Minutes March 27, 2008 Page 6 C. RESOLUTION AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR TO SUBMIT A DISPOSITION APPLICATION FOR THE ROSA PARKS ANNEX PORTION OF THE ROSA PARKS CAL 1-18(5) PROPERTY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (“HUD”), AND SUBJECT TO HUD APPROVAL, DISPOSE OF THE PROPERTY AT APPRAISED VALUE Mr. Monsanto stated that this property was identified as possible opportunity to add infill affordable housing. An RFQ in 2003 allowed us to secure negotiations with a developer to start work on 100 units of senior housing in the parking lot of Rosa Parks. The property appraises was done based on a long term ground lease which is a one time payment of five million dollars that would be given to the Housing Authority in exchange for Citizens Housing Corporation to build and manage up to 100 units of senior and disable housing. We are in exclusive negotiations rights agreement with Citizens Housing Corporation and hopefully we can come back to the Commission in further months with news about the property. Commissioner Schwarz then recused himself due to a conflict of interest. Commissioner G. Brown wanted to know if the appraisal was for the entire property or just the parking lot. Mr. Monsanto informed the Commission that it was specifically the parking lot and it was an agreement to lease the property. He stated that the agreement address the building of the front part of Rosa Parks from Buchannan to the other side with the idea of utilizing the underutilized land. An advantage is that they will replace one-for-one the parking lots space for staff and residents. Commissioner G.Brown moved to approve this item and Vice President Gans seconded the motion. The motion was approved unanimously. D. RESOLUTION AUTHORIZING THE INTERIM EXECUTIVE DIRECTOR TO SUBMIT AN AMENDMENT TO THE APPROVED DISPOSITION APPLICATION FOR A VACANT SURPLUS PORTION OF THE ALICE GRIFFITH CAL 1-18(4) PROPERTY TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (“HUD”), AND SUBJECT TO HUD APPROVAL, DISPOSE OF THE PROPERTY AT FAIR MARKET VALUE
Mr. Monsanto explained that this property has been under utilized and is a vacant surplus property. This resolution would allow the Interim Director to submit an application to HUD and once approved would give us the opportunity to dispose of this property. The property appraises for $5, 840,000 and it is two acres of land that is separate from Alice Griffith. He stated that the property is only used for parking during eight or nine events. Commissioner Jones wanted to know if we had informed the residents who use the property of the possible disposal and Mr. Monsanto informed him that the Authority hopes that the tenant
Commission Meeting Minutes March 27, 2008 Page 7 associations and residents would find other resources to provide revenues for their programs. Commission G. Brown stated that the Finance Committee had voted to recommend this item. Commission Larkin inquired into whether local developers would be able to bid and Mr. Monsanto informed him that the bid process had not started and that we were not sure how it was going to be marketed. Commissioner Jones moved to approve this item and Vice President Gans seconded the motion. This item was approved unanimously. E. INFORMATIONAL PRESENTATION: VIOLENCE REDUCTION PLAN Ms. Saez introduced Commander Leroy Lindo to present this item. Commander Lindo informed the Commissioners of what the San Francisco Police Department does in regards to the Violence Reduction Plan. He detailed the efforts that the department has taking including reducing crime, traffic enforcement, gang task force enforcement, adult probation and the assistant of the highway patrol for traffic enforcement. He explained that the authority is using the Court Orders and that we are actively pursuing evictions for residents who are involved in drug activity on our properties and also weapons violations. He stated that the he was working closely with the General on pursuing these violators. President Brown commented on the homicide rate and wanted to know that measures we were taking to collaborate with city departments and community leaders. Commander Lindo informed the President that a Cease Fire meeting was held every Tuesday and that there was a meeting once a week to discuss strategy. He also informed the Commission that the department has various resources for parolees outside of incarceration. Commission Brown inquired into whether the district attorneys work with the police department to keep violators in jail. Commander Lindo informed the Commission that after someone is arrested they get transferred into the District Attorneyâ€™s office and they have separate rules and regulations that they must follow. Commission Jones wanted to know where it states that a violator can or cannot stay in a unit after a crime is committed. Tim Larsen informed the Commission that there is no language that excluded parolees from living on public housing but it does states in the lease that people who commit crimes while living in public housing are liable for eviction and that every resident is informed of this once they accept and and/or move into public housing. Commissioner Larkin wanted to know if the statistics were up to date and Commander Lindo informed him that the report was as of March 12, 2008. Commissioner Larkin also wanted to know what service organizations were involved in the weekly police meetings. Commander Lindo informed him that due to confidentiality reasons, only law enforcement was involved in the meetings. F. INFORMATIONAL PRESENTATION: 311 PROGRAM OVERVIEW
Commission Meeting Minutes March 27, 2008 Page 8
Ms. Saez introduced Mr. Andy Mimoni to present on the 311 program overview. He informed the Commission that the 311 program was a program designated to be the customer service organization for non emergency services. They would handle the calls from the tenants on a 24/7 basis, they work in over 175 languages, they can provide immediate service requests numbers and they can estimate the time the service can be filled in. They offer several benefits to the Housing Authority and its residents. Commissioner Larkin wanted to know the cost associated with this program and Ms. Saez informed him that it would be cost neutral and it may have a possible benefit to the authority because we would cancel the contract with the night answering service. Commissioner Larkin also wanted to know the tracking procedure for work orders and Mr. Mimoni informed him that all work orders can be tracked in the 311 system for follow-up by both the resident and the Authority. Commissioner Jones stated his excitement about this program and how it starts to address the concerns around customer service and a sense of immediate contact with staff. Commissioner Schwartz piggy backed on that comments and complimented the Interim Executive Director on implementing the program. Commissioner Gans waned to make sure that there was a smooth transition between when the service starts so that there was no confusion on behalf of the residents. Ms. Saez informed her that this was a two phase process and that on April 21 initially, the calls will role through the same maintenance number to 311 in order to make sure all the bugs are out of the system. Commissioner Gans wanted to know what exactly qualified as an emergency and Ms. Saez informed that it was measured by health and safety. 11.
PUBLIC COMMENTS ON ITEMS NOT ON AGENDA
There were no additional public comments on items not on the agenda. 13.
COMMISSIONER COMMENTS AND REPORTS
Commissioner Schwartz stated that an amendment needed to be made to the minutes of the March 11, 2008 Special Commission Meeting. After Item 4, General Communications, Commissioner Schwartz requested that we get an update on the agencies financial condition. He also stated that prior to the report of the Development Committee he recused himself to avoid the appearance of a conflict of interest. Vice President Gans moved to approve this amendment and Commissioner Larkin seconded. This request was approved unanimously. Commissioner Larkin welcomed Commander Lindo and wanted to male sure that we only prosecute the deserving criminals and that prevention was also taken into effect.
Commission Meeting Minutes March 27, 2008 Page 9 14.
CLOSED SESSION A Closed Session was scheduled with the Interim Executive Director and Agency Counsel under Government Code Section 54956.9 to update the Commission on pending litigation. The Commission went into Closed Session at 5:35 p.m.
RECONVENING OF COMMISSION MEETING
The Commission reconvened from Closed Session at 6:35p.m. Mr. Larsen stated that President A. Brown, Vice President Gans, Commissioner Hsu, Commissioner Jones, Commissioner Schwartz, Commissioner Larkin and Commissioner Brown were present. The Commission made no decisions during the closed session. 16.
There being no further business to come before the Commission G. Brown moved to adjourn the meeting. Commissioner Jones seconded the motion. President A. Brown adjourned the Commission Meeting of March 27, 2008, at 6:35p.m.
Mirian Saez, Secretary/ Interim Executive Director
Rev. Amos Brown, President