HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO Minutes of Commission Meeting Thursday, December 11, 2008
440 Turk Street San Francisco, California
A Regular meeting of the Housing Authority Commission of the City and County of San Francisco met at 440 Turk Street, San Francisco, California, on Thursday, December 11, 2008, at 4:00 p.m. President A. Brown called the meeting to order at 4:01 p.m. 1.
ROLL CALL PRESENT:
Rev. Amos Brown, President Neola Gans, Vice President Jane Hsu, Commissioner George R. Brown, Commissioner Dwayne Jones, Commissioner Matthew Schwartz, Commissioner(arrived at 4:08pm)
Millard Larkin, Commissioner
A quorum was present. ALSO PRESENT:
Mr. Henry A. Alvarez III, Executive Director Mr. Roger Crawford, Assistant General Counsel
APPROVAL OF AGENDA Commissioner Jones motioned to accept the agenda. Commissioner Gans seconded the motion. This request was approved unanimously.
GENERAL COMMUNICATIONS/ REPORT OF SECRETARY Henry Alvarez, Executive Director, reported that there were no General Communications or Report of the Secretary.
COMMITTEE REPORTS There were no Committee Reports.
REPORT OF GENERAL COUNSEL
Commission Meeting Minutes December 11, 2008 Page 2 Roger Crawford informed the Commission that there was no need for a Closed Session unless otherwise noted by the Commissioners. 6.
TENANT REPRESENTATIVE REPORT Williams Vitale, President of City Wide Council- Senior Disabled reported on the Resident Custodian issue. Lavelle Shaw, Vice- President of the Tenants Association, informed the Commissioners that the PHTA had a meeting with Hope SF Leadership Academy as well as a discussion regarding the MOU with the SFHA.
PUBLIC COMMENT ON AGENDA ITEMS There were no public Comments on Agenda items.
UNFINISHED BUSINESS There was no unfinished business.
A) CONSENT AGENDA NOTE:
All matters listed hereunder constitute a Consent Agenda, are considered to be routine by the San Francisco Housing Authority Board and will be acted upon by a single vote of the Authority Board. There will be no separate discussion of these items unless a member of the Authority Board so request, in which event the matter shall be removed from the Consent Agenda and considered as a separate item. 1) RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH BAYVIEW PAINTING & CONSTRUCTION FOR CONCRETE SIDEWALK AND RETAINING WALL REPAIRS AT THE CAL 1-3 SUNNYDALE HOUSING DEVELOPMENT IN AN AMOUNT NOT TO EXCEED $68,000 Commissioner Brown requested that this item be removed from the Consent Agenda. James Mark, HD & MOD Senior Project Manager presented this item. He informed the Commissioners that the sidewalk and retaining wall repair contract includes sidewalk and retaining wall replacement at Sunnydale Housing Development. Sidewalk and retaining wall repairs require properly
Commission Meeting Minutes December 11, 2008 Page 3 trained asbestos certified workers. In accordance with HUD, CalOSHA and Building Department regulations, safe work practices will be required to ensure the safety of residents and workers during stabilization process. The sidewalk repairs will provide a healthier, safer environment for Sunnydale Housing Development while redevelopment is planned and the multi-phased revitalization gets underway The Authority issued Solicitation No. 08-620-QTE-033 on October 31, 2008, following review and approval of the solicitation by the Finance and Procurement & Contracts (Procurement) Departments because preliminary cost estimate was below $45,000.
The Bayview Painting & Construction bid for the sidewalk and retaining wall at the Northwest corner portion of the site is $68,000, which is 34 percent above the $45,000 original cost estimate generated by the structural engineer of record, Reilly and Company. However, after Reilly and Company reviewed their cost estimate, they missed some work and reconciled the bids received and concluded the two bids were fair and reasonable. The contractor informed the Authority that they stood by their bid. The sidewalk and retaining wall repair activity is funded in the 2007 Capital Fund Program budget. Bayview Painting & Construction is committed to exceeding the 25 percent resident hiring requirement on this job. Bayview Painting & Construction is pursuing one (1) position for resident hiring contract requirement including Security and Laborer position. In the past, Bayview Painting & Construction has exceed the 25% resident hiring and employed past residents on their other commercial painting projects. Bayview Painting & Construction has prepared job descriptions and submitted them to the Authorityâ€™s resident employment specialist.
Commissioner Brown wanted to know what work force would be used to complete the work. Mr. Mark informed the Commissioners that the contractor had a B license and are a union contractor. Mr. Fuschs informed the Commissioner that Bayview Painting is a general contractor and they have different crafts being paid prevailing wages. President Brown wanted information on the trees that split the cement in Sunnydale. Mr. Mark informed the Commission that the repairs to the retaining wall will help stop the uprooting of the trees on the properties. Commissioner Brown motioned to approve this Resolution. Commissioner Jones seconded the motion. This Resolution was approved unanimously.
Commission Meeting Minutes December 11, 2008 Page 4
B) ACTION ITEMS 1) RESOLUTION CERTIFYING THAT THE SAN FRANCISCO
HOUSING AUTHORITY BOARD OF COMMISSIONERS HAS APPROVED THE OPERATING BUDGET FOR ALL PROJECTS FOR THE FISCAL YEAR OCTOBER 1, 2008 TO SEPTEMBER 30, 2009; AND TO AUTHORIZE THE EXECUTIVE DIRECTOR TO IMPLEMENT PROPOSED BUDGET AND BUDGET BALANCING STRATEGIES AS OF DECEMBER 3, 2008 (Presented by: Cheryl Taylor, Administrator of Finance)
The objective of this resolution is to provide an approved budget to HUD and to implement proposed budget balancing strategies. This resolution will satisfy HUD’s requirement to submit HUD Form 52574 – PHA Board Resolution indicating that the FY 2009 budget for all projects had been approved by the Board of Commissioners. In the FY 2009 Departmental Budget Request, the Authority anticipated receiving 81 percent of its formula need of the public housing operating subsidy. In other words, for each $1 of need requested by housing authorities, HUD is expected to provide subsidy revenues of just 81 cents. Staff recommends the following revenue enhancements: Increase in Public Housing Operating Subsidy Final Proration, 2008 Expected Increase in Public Housing Operating Subsidy Initial Proration, 2009, Use of Management Improvement Allocation from Capital Fund Program (CFP), Expense Reductions, Expense Reductions, Reduce administrative staff, Reduce crafts personnel, Add 30 new administrative staff, Reduce Protective Services expense, Reduce Waste Management expense (included in Maintenance Contracts). The approximately 12,000+ public housing residents of San Francisco benefit from this approval since the budget funds the day-to-day operations of the Public Housing Program. Commissioner Schwartz wanted to ensure that SFHA looked ahead one year to 2010. Ms. Taylor informed the Board that staff would be looking into 2010 in terms of what we are obligated to do by our MOU’s and what we can forecast in terms of rates, fixed cost and our proration. Commissioner Schwartz wanted to know if there was a standard best practice for the amount of changes in net assets or a percentage that we should be looking at towards the end of the month. He wanted to make sure that we are doing everything we can to show a prudent net asset while maintaining the least amount of staff reductions. Ms.
Commission Meeting Minutes December 11, 2008 Page 5 Taylor informed the Commissioners that the PHAS scores are used as a best practice and that HUD has a measurement that we use for net assets. Commissioner Brown wanted to make sure that the staff reductions had nothing to do with the current negotiations. He was happy to see that the budget the Commission was being presented with was not a breech of our contracts or labor agreements. Commissioner Brown also wanted to make sure that the contracts are redesigned during negotiations so that this type of situation doesn’t happen again. Commissioner Jones motioned to approve this Resolution. Commissioner Gans seconded the request. Commissioner Brown abstained during this vote. This Resolution was passed with 5 votes.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA There were two Public Comments: Donald Jones, Local 261 Laborers Union John Dorsey, 1880 Pine Demetria Page, Vice-President Valencia Gardens
COMMISSIONERS COMMENTS AND REPORT President Brown made a comment that everyone read a book entitled, “ Crazy for God” by Frank Shieffer which outlines events that have effected American policies.
CLOSED SESSION There was no closed session
ADJOURNMENT There being no further business to come before the Commission, President A. Brown adjourned the Commission Meeting of December 11, 2008, at 5:05 p.m.
Henry A. Alvarez III, Secretary/ Executive Director
Rev. Amos Brown, President