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School Guidelines 2012-2013

San Francisco Day School 350 Masonic Avenue San Francisco, California 94118 415-931-2422

For more information, visit: View the School’s calendar online at

Contents Introduction and SFDS School Song . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Absences, Arrivals, and Dismissals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Attendance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Behavior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Child Abuse, Dress Code, Drugs & Alcohol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Emergency Information and Field Trips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Harassment Policy, Health Record, Illness & Medication. . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Inclusiveness in School Events. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Lice Alert Protocols and Lost & Found . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Lunch and Snack. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Parent/Guardian Visits, Parties, and Probation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Progress Reports, Religious Tolerance, Security Procedures . . . . . . . . . . . . . . . . . . . . . . 13 Smoking, Toys and Electronic Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Traffic Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Key Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

San Francisco Day School admits students of any race, color, national and ethnic origin to all rights, privileges, programs, and activities generally accorded to students at the School. It does not discriminate on the basis of gender, race, color, national and ethnic origin, or sexual orientation in administration of its discounted tuition, athletic, and other school-administered programs.

Introduction The board of trustees establishes policies for the operation of the School. These policies cover a wide range of topics including budgeting, tuition, admission of siblings, fundraising, student life, learning differences, building use, harassment, child abuse, and tutoring by faculty. Following is a partial list of school policies. Parents may request information about school policies from the head of school or president of the board of trustees, or consult the policy binder at the front desk.

San Francisco Day School Song There’s a dolphin playing in the ocean, leaping over waves and diving in. Feeling free ‘cause everything is open, like a child ready to begin. We come to grow, we come to make friends. We come to know, beginnings and ends. We come to learn life’s precious tools, We come to love San Francisco Day School. There’s a bridge that joins two points together, a golden gateway to the world beyond. Passing through, with friends we’ll have forever, and in our hearts the echo of a song. We come to grow, we come to make friends. We come to know, beginnings and ends. We come to learn life’s precious tools, We come to love San Francisco Day School. We come to grow, we come to make friends. We come to know, beginnings and ends. We come to learn life’s precious tools, We come to love San Francisco Day School.


Absences Please call the School (931-2422) before 8:30 a.m. each day your child is absent. You may leave a message before 8:00 a.m. or speak directly with the receptionist after 8:00 a.m. If you have not left a message by 9:00 a.m., the receptionist will call to verify the absence. In upper school, homework buddies will leave assignments with the receptionist to be picked up after dismissal.

Arrivals and Dismissals Kindergarten

8:15 a.m. - 2:15 p.m.(Monday - Friday)

Grades 1-2 Grades 3-8

8:15 a.m. - 3:00 p.m. (Monday - Friday) 8:00 a.m. - 3:00 p.m. (Monday, Friday) 8:00 a.m. - 3:30 p.m. (Tuesday, Wednesday, Thursday)

The School strongly urges families to car pool or use public transportation in the interests of the environment and in anticipation of 400 students arriving and leaving simultaneously. The School has established the following procedures as a courtesy to our neighbors and to ensure safe and speedy drop-off and pick-up for our students - please refer to the “Traffic Guidelines� section of this handbook. Arrival Doors open: Golden Gate 7:00 a.m. - 9:00 a.m. (GG reopens at 2:00-10:00pm) Masonic 8:00 a.m. - 4:00 p.m. Students arriving by car are dropped off at the Golden Gate entrance where administrators and faculty welcome them. For safety reasons, please do not: double park, make U-turns, park on sidewalks, or block neighboring driveways. Students should NEVER be dropped off or picked up on Masonic Avenue. A crossing guard is posted during arrival and dismissal at the corner of Masonic and Golden Gate for children who will be walking or arriving via Muni. Children arriving before 8:00 a.m. will be supervised in the Golden Gate lobby. At 8:00 a.m. lower school students may go to the roof for supervised play or to classrooms until school begins. 2

Arrivals and Dismissals, cont’d. Dismissal For the safety of our students, families must provide the School with information regarding students’ dismissal arrangements, including the names of adults authorized to pick them up. No changes in a child’s dismissal routine will be allowed without written notification from the family to the front desk and classroom teacher. Students may not remain beyond dismissal time unless they are attending AEP, homework café, study hall, sports, or other school-sponsored activities. Kindergarten is dismissed at the Golden Gate entrance. Grades 1 & 2 are dismissed as follows: • Walker/ Muni riders: Students in grades 1 & 2 who are walking or using public transportation on Tuesdays, Wednesdays, and Thursdays will meet at the Golden Gate entrance instead of the Masonic entrance. • Car Riders: Students in Grades 1 & 2 waiting for carpool at 3:30pm on Tuesdays, Wednesdays, and Thursdays will wait with an adult in a supervised area at no charge. Grades 3-8 are dismissed as follows: • Walker/Muni riders/car riders: Students are held at the Golden Gate entrance until their car is announced, at which time they are sent to meet their driver. Drivers should not arrive before dismissal time. At dismissal time, drivers should form a line along Golden Gate Avenue.



It is important for children’s academic progress that they attend school every day. A student who is absent misses explanations, discussions, and classroom activities that cannot be recovered. Please plan trips for the announced vacation periods, social affairs for weekends and other engagements for after-school hours. Any student who will be absent for reasons other than illness must secure a future absence slip, which must be signed by teachers and parents, and turned in to the office at least one full day before the day of absence. Responsibility for obtaining work missed during such absences rests with the parents and the student. In the upper school handbook there are clearly articulated policies and practices relating to make up work after absenses. Tardiness: Upper school students are expected to be in class and ready to begin working at 8:00 a.m., lower school students at 8:30 a.m. Students arriving after this time must check in at the front desk before going to their classroom. Leaving During the School Day: Students needing to leave for any reason during the day must notify the School in advance. For lower school students, a written message to the classroom teacher will suffice. Upper school students should bring a written message to the receptionist the day before or upon arrival in the morning. Parents must pick up children in the lobby; students are not allowed to stand outside and wait for parents.



San Francisco Day School educates and nurtures children according to the highest standards of academic excellence and responsible behavior. The School strives to help each child develop a strong sense of self-esteem balanced by respect and appreciation for others. To ensure that the Day School is a safe place where children can play and learn, all members of our community are expected to demonstrate compassion, integrity, and responsibility. There are certain behaviors that will not be tolerated within our community: • verbal or physical conduct hurtful to others (including name calling, inappropriate language, severe aggression, harassment) • destruction or vandalism of property • lying or cheating • stealing • leaving campus without an adult •

possession or use of weapons, alcohol, tobacco, or illegal drugs

When the School’s expectations are not met, classroom teachers will intervene and communicate with parents as necessary. When infractions arise outside the classroom, any staff member may respond. In some situations, an upper school teacher may issue a discipline slip to document the event and to inform parents. If the inappropriate behavior is particularly harmful or is a repeated infraction, the division head will contact the parents to discuss ways to resolve the situation and help the student meet community standards. Strategies may include: • a meeting of the parents and teachers • sending a student home for the remainder of the day • in-school suspension •

loss of certain privileges, such as recess, after-school sports or field trips

Repeated occurrences are of particular concern because they interfere with the learning process and have a detrimental impact on the rest of the School community. Students who demonstrate such a pattern may be placed on probation while the administration considers whether continued enrollment at SFDS is appropriate. In instances of extremely inappropriate, persistent, or disruptive behavior, the administration may take more severe measures, including suspension or expulsion from school.


Child Abuse In compliance with California state law, teachers and school staff who suspect child abuse in any of the categories listed below must file a report immediately or as soon as practical by phone, followed by a written report within 36 hours. • Physical abuse • Physical neglect • Sexual abuse •

Emotional maltreatment

Dress Code All students are expected to wear clean and neat clothing that is appropriate for school and free of tears and holes. Shoes must be safe and suitable for active outdoor play. Sturdy, rubber-soled shoes are required for P.E. classes. Parents will be contacted by the classroom teacher or division head if a student is not dressed appropriately. The following are not acceptable: • • • •

tank tops, bare midriffs, or underwear showing hats clothing with inappropriate language or logos make-up may not be brought to school. If make-up worn by a student is considered inappropriate or distracting, a teacher may ask the student to remove it.

Drug and Alcohol Policy The School’s policy concerning drugs and alcohol is to work toward achieving several goals: (1) to maintain a learning environment that is entirely free from the influence of drugs and alcohol; (2) to educate students in an age-appropriate manner about issues relating to the use of drugs and alcohol; and (3) to assist and support individual students and families having difficulty with substance abuse. For further information, see the full drug and alcohol policy in the policy binder at the front desk. Alcohol is not served at events on campus when students are present.


Emergency Information Please keep your emergency contact information up to date via the “Family Access Module” button in the online parent portal. Technical difficulties? Contact The School conducts monthly fire drills in cooperation with the San Francisco Fire Department. Teachers conduct an earthquake drill following every fire drill. First aid equipment and a concise manual describing emergency procedures are kept in administrative offices and all classrooms. A more detailed manual is on hand at the front desk. The School has a detailed plan to be put into effect in the event of a major disaster and conducts two extensive drills for staff and students each year. In the event of a major disaster, students will be kept at school until they are picked up by parents or alternates listed as the emergency contacts. The School is prepared to care for your child for an extended period of time and will not release your child to anyone who is not listed as an emergency contact. Students will remain in the building as long as it is safe to do so. In the event of severe damage to the building, students will move to the USF field at Masonic and Golden Gate.

Field Trips Life outside the walls of the School can be a great teacher, and the City offers a rich curriculum. Transportation is generally arranged in private cars or on public transportation. Every precaution is taken to safeguard the students on these trips. When traveling in private cars, all students must use seat belts and may not sit in the front seat. Neither the School nor the parents furnishing the cars for the trips can assume complete responsibility for participating students. The School’s insurance carrier requires that parents who drive have on file with the School a form documenting their auto insurance coverage as follows: • Bodily Injury Limits of $250,000 per person, $500,000 per accident and Property Damage of $50,000 • or Combined Single Limit of $500,000 per accident


Harassment Policy The School is committed to creating an environment free of harassment. School policy prohibits sexual harassment and harassment based on pregnancy, childbirth, or related medical conditions, race, religion, color, national origin or ancesty, physical or mental disability, medical condition, marital status, age, gender, sexual orientation, family care status, veteran status, or any other basis protected by law. All such harassment is unlawful. No teacher, administrator, other employee, adult visitor of the school, or student is allowed to engage in any form of harassment on or off the campus at any time. If you believe that you or your child have been or are being harassed sexually or because of any of the other reasons listed above, you should immediately contact the head of school, following up with a written complaint that provides as much detail as possible. The School will immediately undertake a thorough and objective investigation of the allegations. If the School determines that unlawful harassment has occurred, effective remedial action will be taken in accordance with the circumstances involved.

Health Record No student will be allowed to attend school until parents complete and return the student Health/Emergency Record. This form is kept on file to document important medical information and your consent for the School to obtain emergency medical help for your child. It also lists the names of persons authorized to pick up your child in case of an emergency.

Illness and Medication

For the welfare of all, please do not send a child who is not feeling well to school. The control of contagious diseases depends on the cooperation of all families in the School. Please observe the following rules: • Children should not be in school with a fever and should be kept home until 24 hours after a fever subsides. A child who has vomited during the night should be not be sent to school the next morning unless you are sure he or she is well. • If your child contracts a contagious disease, please notify the School immediately. The School will notify other parents of any exposure to a contagious disease in their child’s class. The Health Record should detail any allergies or special health needs. You must inform the School of new allergies or special health needs that may arise during the school year. 8

Illness and Medication, cont’d. Life Threatening Allergies: Before school starts, we ask parents of children with life threatening allergies to meet with their Division Head to determine if food with that allergen will be prohibited from the classroom or restricted. Medication: Upon written request by the family, the division office staff will administer prescription medication to students. Medication must be sent to school in the original container with dosage information on the label. Medication must be shown to the classroom teacher and then taken to the division office. Students are not allowed to carry medication with them during the school day. Dispensation of medication is recorded in our medical log. Tylenol can be given to students when necessary during the school day if parents have granted permission by signing the appropriate section of the Student/Family Information Form. Students who feel ill may rest in the sick room until parents arrive to pick them up. In the case of a medical emergency, the School will call 911 and notify parents as soon as possible.

Inclusiveness in School Events As part of our effort to build an inclusive community, we ask that families be sensitive to the details of social gatherings and parties outside of school, and especially those events that include students. It is important to realize that although these are outside events, their impact on students and their families and the school community can be considerable. Social exclusion, whether intentional or inadvertent, is harmful to those excluded and included. The School is committed to an environment in which all community members feel visible, valued, and welcome. When planning school-wide and/or grade-wide events, families, individuals, and class leaders should make an effort to recognize diversity within the School community so that all families feel included. Open communication is essential to fostering inclusiveness. Loren MoyĂŠ and Chris Wilcox, Co-Directors of Diversity, are able to help foster such communications. You are always welcome to contact them for advice or support.


Lice Alert Protocols • • • • • • • •

As soon as a case of lice is known or reported, the front office staff will send an email notice to all families. Division Heads will determine whether we will employ the services of an experienced lice-checker and inform parents in advance of the check. Division Heads will ask several parent volunteers to be available to stay with the children who are identified as having lice. The office staff and parent volunteers will call parents to pick up children who have lice or nits and will maintain a record of the results of each call. If parents cannot be reached, we will call the emergency contact person. Calls will continue for each child until an adult is contacted. Children will be readmitted to school after being checked by trained personnel. Ten days to two weeks after an outbreak, the school may recheck the children who had lice or nits. Families with persistent cases (lice remain after two or more checks) will be asked to remain out of school for 24-48 hours to treat lice.

Lost and Found Families are strongly encouraged to mark every item of outerwear and lunch boxes with the student’s name. We will attempt to return all marked items to the student. Remaining items will be displayed in the Lost and Found area near the Golden Gate lobby for 30 days. Any unclaimed items left longer than 30 days will be donated.


Lunch and Snack We are thrilled to offer lunch service and free snack as part of our new cafeteria program. We heard your feedback and have created a program that balances the efficiencies of planning and scale with an expressed need for flexibility. To that end, we settled on a program that allows students to eat lunch five days a week or two days a week on Tuesdays and Thursdays. To read a full description of our new program please visit To enroll in regular lunch service, please complete a manual form to pay by check or have the amount added to your tuition bill Snack in the Lower School Grades K-4 students will be served a choice of two seasonal fruits each day. Some examples of what might be served include: clementines, apples, pears, grapes, or bananas. The fruit will be organic and where possible, locally-sourced. We have learned that a choice of fruit is enough to sustain students from morning meeting to lunch, which starts from 11:00 a.m. to 12:00 p.m., depending on the grade. Families who believe their child needs additional food might consider packing a nutritious, wholesome snack for consumption before class begins in the morning. Snack in the Upper School Grades 5-8 students will be served a choice of two seasonal fruits along with a more hearty (but healthy) carb/protein/fat option such as sunflower seed butter sandwich halves, cheese and crackers, hummus rolls, or granola bars. Gluten-free and dairy-free options will be available.


Parent and Guardian Visits In order to maintain a normal flow of the school day and to ensure that the educational process is not interrupted, the School prefers that parents limit visits to classrooms. The best way to learn about your child’s class is to volunteer. Your child’s teacher, class roomparent or the School’s volunteer coordinator can provide information on the volunteer opportunities available for parents. Parents who wish to visit classrooms outside of the many regular opportunities provided may do so with the approval of the division head. In addition, parents should refrain from any use of cell phones while in the building.

Parties As part of our effort to build an inclusive community, we ask that you be sensitive to all the details of parties and other gatherings outside of school. Social exclusion is as harmful to those being asked to participate in exlusivity as it is to those who are excluded. It is important to realize that while these are outside events, their impact on life at school can be considerable. Invitations to parties should be sent through the US mail, not passed out at school. Children should not talk about the party or event at school if not everyone is invited.

Probation An upper school student with consistently low effort grades or low achievement grades will be counseled carefully regarding his or her progress. A student earning two or more year-end grades of D or lower may not be matriculated automatically into the next grade. Parents will meet with the upper school head, advisor and teachers to discuss the advisability of continued enrollment. The re-enrollment contract may be withheld pending the division head’s recommendation.


Progress Reports Progress reports are mailed to families in February and June. Teachers write reports that describe a student’s development and effort in academic and social/ emotional areas. The report also includes comments from the art, music, science and physical education teachers. Upper school progress reports, beginning with the second term of fifth grade, use letter grades to describe academic achievement. Each letter grade is also accompanied by a numerical rating describing the student’s effort. Narrative comments from each teacher provide more detailed information. The June progress report also includes the advisor’s summary statement on personal growth including citizenship, responsibility and attitude.

Religious Tolerance

As part of our commitment to be a supportive and inclusive community, the School strives to respect the many religious groups represented at the Day School. Assemblies throughout the year recognize and celebrate the many traditions of our community members. Parents are encouraged to share with teachers any special information about family traditions that might be helpful in enriching the education of all students. We support students in their observation of religious and cultural holidays and ask parents to inform teachers in advance if students will be absent. For more specific information, please refer to the policy on religious tolerance in the policy binder at the front desk.

Security Procedures

The school has two entrance doors that are accessible as follows: • Masonic: Doors open from 8:00am - 4:00pm • Golden Gate: Doors open from 7:00am - 9:00am & 2:00pm - 10:00pm In order to maintain the safety of all students, all visitors, including parents, must sign in with the receptionist or security guard when entering and wear a visitor/ parent badge, supplied by the receptionist or security guard, while on campus. Parents and visitors are asked to return the badge and sign out when leaving the campus. Please note that from 9:00am - 2:00pm the Golden Gate door will be armed with an audible alarm. During this time parents and visitors should no attempt to enter or exit through the door as this will trigger the alarm.


Smoking The San Francisco Day School campus is a smoke-free environment; smoking is not allowed in the building or on the grounds.

Toys and Electronic Devices Children should not bring electronic devices or toys to school except when requested by the classroom teacher. Personal listening devices and electronic games should be left at home. Cell phones are allowed, but must be left in student’s locker until after dismissal.


TRAFFIC GUIDELINES Traffic management at an urban campus presents an array of challenges for everyone: parents and guardians, students, the School, and our neighbors. Masonic Avenue is very busy and cars tend to travel at or above the speed level. The addition of cars during the SFDS morning drop-off and afternoon pick-up increases the congestion, and parking in our neighborhood is limited. For the safety of our students and our neighbors, please understand that drop-off and pick-up of students will take more than five minutes and plan accordingly. Your safety and the safety of all children and pedestrians on or around our campus is our primary concern. We must also respect each other and our neighborhood. This means that you may have to drive around the block more than once, or walk all the way to the corner crosswalk to cross the street. Your patience, planning, and cooperation are appreciated. Please DO NOT: • Park in or block our neighbors’ driveways • Double park • Make U-turns on Golden Gate Avenue • Block the Masonic and Central Avenue crosswalks • Park on the sidewalk • Leave your car parked in the white zone from 7:30-9am or 2-4pm Look out for bicycles! Our white zone shares the road with a frequently used bicycle lane. Please be aware that bicycles are traveling west bound on Golden Gate Avenue. Our orange-vested grown ups may display a bicycle sign that indicates that a bicycle is approaching. Do not pull out from the white zone when the bicycle sign is being waved. When pulling out of the white zone, try not to block the bicycle lane. Parking in the White Zone 7:30am - 8:30am – No Parking 8:30am - 2:00pm – Parking Available 2:00pm - 4:00pm – No Parking From September 1st – 17th there will be no parking available from 12:00pm – 12:30pm due to early kindergarten dismissal. Note: During morning traffic arrival you may drop off heavy items in the white zone and one of our staff members will have your items delivered to their destination. 15

TRAFFIC GUIDELINES, cont’d. How Arrival Works

On Golden Gate Avenue, the school has a white zone dedicated to the arrival and dismissal. The white zone is delineated by orange cones. Traveling west bound on Golden Gate, enter the coned white zone to drop off your child. Please pull forward as much as possible to do so. By about 7:45, there will be orange vested grown ups to help your children out of the car. Please stay in your car while the child is unloaded.


TRAFFIC GUIDELINES, cont’d. How Dismissal Works Just like arrival, please enter west bound on Golden Gate Avenue into the orange coned white zone. In order to ensure the safe and efficient flow of traffic, we post three people at various intersections: one at Golden Gate, one at Central Avenue, and one at Masonic Avenue. These staff members will direct drivers during dismissal. If your child is not available for dismissal when you arrive you may be asked to circle the block for another attempt. The cooperation of all drivers is essential to this process. To avoid traffic congestions, do not arrive prior to the scheduled dismissal time.


Key Contact Information San Francisco Day School 350 Masonic Avenue San Francisco, CA 94122 Main Office Hours: 8:00am-4:00pm (Monday-Friday) If you have general questions or would like more information about San Francisco Day School, please call 415-931-2422 and you will be directed to a person who can assist you. To contact a specific department at SFDS, please refer to the list below: Admission Office 415-568-3610 Office of the Head of School 415-568-3602 Lower School Head 415-568-3603 Upper School Head 415-568-3606 Business Office 415-568-3620 Development Office 415-568-3641 Athletic Department 415-568-3642 Breakthrough San Francisco 415-568-3661


School Guidelines  
School Guidelines