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pdfEdit995: Customize your PDF documents with ease

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file:///C:/Program Files (x86)/pdf995/res/utilities/readme.html

pdfEdit995 has been successfully installed. pdfEdit995 can be accessed from the Start menu under Software995. pdfEdit995 offers a wealth of additional functionality for the pdf995 user, such as: combining documents into a single PDF; automatic link insertion; hierarchical bookmark insertion; PDF conversion to HTML or DOC (text only); integration with Word toolbar with automatic table of contents and link generation; auto-attach to email; stationery and stamping. Note to Word users: The installation of pdfEdit995 places the a file named pdf995.dot into the Office startup folder. The file is digitally signed by Software995 and used to enable the Word Toolbar Addin (see the "Batch" section below). It should be trusted. If you do not wish to use the Word Toolbar Addin, you can delete the file from the Office startup folder.

1: Autolaunch When Autolaunch is checked, pdf995 will automatically display PDF documents in the default PDF viewer when printing is complete. This requires that a PDF viewer is installed. When Auto-Email is checked, pdf995 will automatically attach a PDF to an email message for sending. This requires that a default MAPI compliant email client such as Microsoft Outlook is specified. Adding the following to the Parameters section of pdf995.ini will allow you to specify a recipient, text and a subject. Email Subject=hello world Email Recipient Address=support@pdf995.com Email Recipient Name=Pdf995 Support Email text=this is the text If the Recipient Address and Name are specified, a CC address may also be specified as follows: Email CC Address=help@pdf995.com Email CC Name=Pdf995 Help The default MAP login will be used. This can be adjusted by adding Email Mapi Logon= Email Mapi Password= The text "SMTP:" is inserted before the recipient address by default. In order to prevent this insertion, add the following to the Parameters section of pdf995.ini Add SMTP to Email Address=0 Auto-Email uses the operating system's mapi32.dll file. An alternate mapi32.dll file is included in the utilities folder. In order to configure pdfEdit995 to use that file instead, change its name from mapi32.dll.ren to mapi32.dll. Auto-Email can also be configured to send via SMTP directly without requiring user input and without displaying the email message. The following parameters are used: SMTP=1 Email Subject= Email Recipient Address= Email Server= Email Password= Email From Address= Email text= Email User Name= Email CC= SMTP additional Parameters= Email BCC= In some cases with SMTP, Email User Name may be omitted. In both cases, if the entry Email text entry is omitted, the message text may be specified in ..\pdf995\res\utilities\email.txt. Run smtpsend.exe for a list of additional parameters.

2: Combine/Extract When Combine is checked, pdf995 will combine multiple (2 or more) documents. The default configures pdf995 to add the document being printed to the most recently printed document. Combine mode may also specify that pdf995 start combining with the next document printed. Using combine mode, Pdf995 outputs a new, single PDF document. Be sure to turn off Combine mode when finished.

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Combine mode can be used to create PDF documents from multiple applications, such as Word, PowerPoint, Excel and even other PDF documents (you can re-print all or part of PDF documents with pdf995 in order to combine them with others). Deleting ..\pdf995\temp.ps will refresh the batch queue. You can print a section of a PDF file from the free Acrobat to pdf995. When used with Combine mode, you can add, remove and reorder PDF pages. Note: When using combine mode with documents containing multiple page sizes, it may be necessary to adjust Pdf995 Properties. On Windows 2000 and later click the "Advanced..." button and select Postscript Options. Change Postscript Output Option to "Optimize for Portability." This will result in larger PDF file sizes. The Combine Existing PDFs and the Extract PDF Pages tools require that Signature995 and the Standard Encryption Module v1.5 or later are installed. Both are free and may be downloaded from www.signature995.com. Extract PDF Pages may be used to extract multiple page ranges and reorder PDF pages. The Combine Existing PDFs option enables multiple PDFs to be automatically combined into a single PDF. The Extract PDF Pages option allows a page range to be extracted from an existing PDF to a new PDF. pdfEdit995 includes 2 command line utilities for combining PDFs or extracting pages: pdfcombine.exe and pdfextract.exe. They are found in the ..pdf995\res\utilities folder. Run them to see a message box with instructions.

3: Bookmark pages Users may bookmark pages of the last document printed with pdf995. Note: The PDF must not be open in the Viewer when adding bookmarks. Bookmarks may be arranged hierarchically. The bookmark list may be saved for future use with other PDF's. In addition, it is possible to automatically add bookmarks specified in the list to all PDF's created with Pdf995 by adding the following to the [Parameters] section of pdf995.ini: ProcessPS=c:\program files\pdf995\res\utilities\pdfedit995.exe InsertBookMarks The auto-insertion process will refer to documents and settings\all users\application data\\pdf995\res\utilities\bookmarks.xml for the bookmark list. When this option is selected, the color and style of the bookmarks may optionally be adjusted by adding entries in the 4th and 5th positions of the Bookmark entries: <BOOKMARK Page="0001" Text="1" Children="0" C="[1 0 0]" F="2" /> When using batch mode to convert Word documents or the Pdf995 Word toolbar, Word bookmarks will automatically converted to PDF bookmarks. Additional bookmark hierarchies may be stored in files may be placed in documents and settings\all users\application data\\pdf995\res\utilities\. The files should end in .xml. When pdfEdit995 detects them, it wll include a list box so that user can select from the different files.

4: Links Users may automatically create links for text starting with "www." or "http://". Alternatively, users may specify text for which they would like a specified link created. The specified link may be a URL or a local file. If a path is not unspecified, the link will reference a file in the same folder as the PDF when it is viewed. If you are generating PDF files from Word 2000 or later, you can use the Word toolbar add-in accessed from the Batch tab. It automatically ports links, bookmarks and the table of contents (links to bookmarks) to the PDF. Links to URLs and bookmarks will appear as internal links in the PDF. Bookmarks will appear as PDF bookmarks. The page size specified for the pdf995 printer must match the page size of the Word document in order for the Toolbar to insert links at the proper location in the PDF. You can set Word's default page size for pdf995 by first printing from Word to pdf995 without the toolbar and adjusting the page size in the pdf995 printer dialog. You can also adjust the system wide default page size for pdf995 in Control Panel-PrintersPdf995-Properties.

5: Autoname provides 3 options a. Name and specify location of the PDF document using the "Save As" dialog (default). b. Automatically name the document based on the originating document and save it in the pdf995\output folder. c. Save all PDF documents to the same filename. When this is selected the user is prompted to specify a PDF filename. This can be helpful when pdf995 is incorporated into automated workflow systems. The Options button allows modification of the output folder used in b. It also supports configuring the Save As dialog when a. is

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selected: Open the Save As Dialog to a fixed directory, the user's My Documents folder, or the last folder to which a PDF was saved.

6: Text Users may extract the complete text or a statistically generated summary of the last document printed with pdf995. Note: PdfEdit995 can be used to extract text or summarize existing PDF documents because it is possible to print to pdf995 from a PDF viewer. The pdfEdit995 HTML Module allows users to convert PDF files to HTML files complete with images or Word DOC files without images. The pdfEdit995 HTML Module is free and may be downloaded from pdfEdit995.

7: Rotate In addition to Portrait, Landscape and Rotated Landscape options found in Pdf995 Printer Properties, PdfEdit995 offers combine options: a. Rotate as necessary (default) - pdf995 attempts to rotate on a page-by-page basis. This is particularly useful when printing PowerPoint presentations and Excel charts. b. No rotation - pdf995 will not rotate pages. Note: many applications such as PDF viewers can rotate pages before sending them to printers such as pdf995. c. Rotate all pages - pdf995 will rotate the page orientation of all pages by 90 degrees. Rotate Pages Of Last PDF Created - A range of pages in the last PDF created with Pdf995 may be rotated using the "Rotate Pages Of Last PDF Created" tool. This may be also be invoked from the command line by calling ..\pdf995\res\utilities\pdfedit995.exe rotatepages You can print an existing PDF to pdf995 in order to make it the last PDF created with Pdf995. You can also rotate existing PDFs as follows: 1. In pdfEdit995 select no rotation. 2. Open the PDF in the free Acrobat. Select File-Print-Pdf995-Properties-Rotated Landscape. If necessary specify a page size under Advanced. Do not select Auto-rotate and center pages in the Acrobat printer dialog. Note: You may need to select Shrink Oversized Pages to Paper Size. Print.

8: Stamp This feature places a stamp on every page of the last document printed with pdf995. Font, color, outline mode, text size, orientation, page range and text location may be specified. Windows 2000 and later supports foreground stamping and auto-stamping of all PDF files created with Pdf995. This feature may be used with OmniFormat and pdfEdit995 Batch mode. Unchecking the diagonal box enables location specification. Negative values and values above 100 may be needed for large format drawings. The following entries may be used as part or all of the text. This will facilitate auto-stamping and coding of PDF files created with Pdf995. #Date# - complete date #m# - month of year #d# - day of month #y# - year #H# - hour #M# - minute #S# - second #pp# - page number #tp# - total pages #File# - file name #Author# - author name specified in pdf995.ini in the [Parameters] section under Stamp Author. #Number# - automatically incremented number specified in pdf995.ini in the [Parameters] section under Stamp Number. #Misc# - string specified in pdf995.ini in the [Parameters] section under Stamp Misc. #lf# - inserts a line feed (not available on Windows 95, 98 or ME). The number of digits in the #Number# and #pp# fields may specified (4 digits in the example) by adding the following entries to ..pdf995\res\pdf995.in in the [Parameters] section: Number of Digits for Stamp Numbers=4 Number of Digits for Stamp Pages=4 Span Page Numbers: This will increment the initial page number by the number of pages stamped. If the PDF contains a background, it may be necessary to select the pdf995-properties-paper tab and change the paper type to

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transparency before creating the PDF. The stamp may not be visible on documents that are rotated.

9: Image Extraction: Users may convert each page of the last document printed to JPEG, JPEG (grey), PCX (24bit), PNG (256), TIF (12nc), TIF (24nc) or BMP (256). Users may specify resolution between 1 and 1200 pixels per inch. Lower resolution JPEG images are suitable for use as thumbnails. PDF Image Resolution: Users may specify the image resolution for PDF files created by pdf995. Choose between default, screen, printer and prepress. The values for these may be adjusted in pdf995\res\convert\gs_pdfwr.ps. The default setting used by pdf995 is "prepress", not "default". The color resolution settings for the settings are below. They may be customized by editing pdf995\res\drivedir\gs_pdfwr.ps. default - 72 dpi ebook - 150 dpi printer - 300 dpi prepress - 300 dpi PSL2Printer - 600 dpi If PSL2Printer is selected, the Pdf995 postscript driver resolution should be increased by going to printer-pdf995-propertiesprinting preferences-advanced and chaning print quality to 600. The Pdf995 output color space may be specified. Choices are RGB (default) and CMYK.

10: Web View Optimize PDF documents if you plan to post them on web servers that support bit streaming. This may increase PDF file size. Checkting the Set Archive Bit box sets the NTFS file system Archive Bit to on.

Compress Existing PDF - This tool will apply compression to reduce file size of a PDF. The new PDF may not be viewable in older PDF viewers. pdfcompress.exe is a command line utility that will compress a pdf. The required arguments are the input pdf and the desired output pdf. The full paths must be in quotes. Example: pdfcompress.exe "c:\input.pdf" "c:\output.pdf"

Use Binary Encoding - Leave this checked to create smaller PDF files. Uncheck this if ASCII encoded files are necessary for attaching PDFs to older email clients.

11: Fonts The preferred and default setting for pdf995 uses font substitution. However, you may also embed fonts with pdf995. The Fonts dialog details the steps involved. PDF Level: 1.3 is the default setting and generates accurate but larger PDF files. When unchecked, Pdf995 will use font substitution to generate smaller PDF files. Selections include 1.2, 1.3, 1.4, 1.5 with PDF-a support

12: Stationery Users may create letterhead, an embossing, or backgrounds for PDF documents. For best results, the PDF stationery should be produced by creating line art (fonts should be converted to line art as well) in a product such as Corel Draw or Adobe Illustrator. The line art should be printed using pdf995. In pdfEdit995 clicking "Create stationery from last document printed" will create the stationery. Once made, the stationery may be sub-imposed on the last document printed in pdf995 by clicking "Impose stationery on last document printed." The stationery may not be visible on documents that are rotated, contain backgrounds or have non-standard formats. PdfEdit995 supports storage of multiple stationery files. PdfEdit995 saves stationery as ..\documents and settings\all users\application data\\pdf995\stationery.eps. The file may be renamed in the ..\pdf995\ folder provided it retains its eps extension. On the next startup, PdfEdit995 will allow the user to chose the stationery to impose.

13: Batch Users may queue Microsoft Office and PDF documents for automated printing to the DEFAULT printer. If PDF output is desired, set pdf995 to the default printer. If a single document is desired, check Combine in pdfEdit995 before printing. Requires appropriate Microsoft Office products. Check "Add Pdf995 buttons to Microsoft Word Toolbar" to quickly invoke Pdf995 from Microsoft Word. Note: The add-in has been signed by Pdf995. Complete the install by running Word. The checkbox "Open Toolbar Save As to same folder as Word file" is effective if default Autoname options (Use the Save As and open the Save as to the last folder to which a PDF

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was saved.) are specified. The addin will automatically port links and bookmarks from the doc file to the pdf. It automatically ports links, bookmarks and the table of contents (links to bookmarks) to the pdf. Links to urls and bookmarks will appear as internal links in the PDF. Bookmarks will appear as PDF bookmarks. Alternatively, batch mode in pdfEdit and OmniFormat will convert Word documents to pdf document containing links. If you are using the Word toolbar and converting page sizes other than Letter, then set the default page size for pdf995 to match the sized of the doc file before using the toolbar. Note: The default page size for pdf995 may be configured from the control panel-printers-pdf995-properties-printer preferences-advanced window. If the links are in tables in the doc file, go to tables-convert and change the tables to text. Both batch mode processing and printing from the toolbar will automatically import links and the table of contents from Word documents. Links in tables will not be imported. The list of files to be processed is stored in ..pdf995\res\utilities\batch.txt. It may be manually edited. Note: OmniFormat is a utility from Sofware995 designed primarily for batch PDF creation and file format conversion.

14: Comment This feature places a sticky note annotation on the last document printed with pdf995. Color, position and page range may be specified. The following entries may be used as part or all of the text. This will facilitate auto-stamping and coding of PDF files created with Pdf995. #Date# - complete date #m# - month of year #d# - day of month #y# - year #H# - hour #M# - minute #S# - second #pp# - page number #tp# - total pages #File# - file name #Author# - author name specified in pdf995.ini in the [Parameters] section under Annotation Author. #Number# - automatically incremented number specified in pdf995.ini in the [Parameters] section under Annotation Number. #Misc# - string specified in pdf995.ini in the [Parameters] section under Annotation Misc. #lf# - inserts a line feed (not available on Windows 95, 98 or ME). If the PDF contains a background, it may be necessary to select the pdf995-properties-paper tab and change the paper type to transparency before creating the PDF. The annotation may not be visible on documents that are rotated.

15: Number pages Users may add page numbers to the bottom center of the last PDF file printed with pdf995. If the PDF contains a background, it may be necessary to select the pdf995-properties-paper tab and change the paper type to transparency before creating the PDF. The numbers may not be visible on documents that are rotated. The Stamp tool includes a more flexible page numbering option.

16: PSHandler PdfEdit may be configured to automatically convert .PS files to .PDF when they are double-clicked. Run PSHandler.exe to enable and disable this feature.

17: Page Size a. Specify the desired page size (letter is default). b. Select the matching paper size in PDF995 Printer Properties or Preferences (you may need to click Advanced as well). PDF995 Printer Properties or Preferences may be accessed from the printer dialog that is displayed before printing. Note: pdf995 supports additional page layouts. Access them by adding "Extra Sizes=1" to pdf995.ini in the "Parameters" section.

18: Document Information Specify the document properties of the last PDF created: Title, Subject, Author, Keywords and Opening Mode. Document information may be automatically added to all documents created with pdf995.

19: Running PdfEdit995 on Citrix/Terminal Server A subset of PdfEdit995 functionality including support for Combine mode, Auto-Launch, Batch processing, Bookmarks, Links, Confidential Stamps, Page Numbering, Auto-Name and Web optimization may be offered to Citrix/Terminal Server users by adding User Mode=1 to the [Parameters] section of ..\pdf995\res\pdf995.ini. When specified, the Administrator may configure the full set of pdfEdit995 options by adding User Mode=0 to the [Parameters] section of ..\Documents and Settings\Administrator

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\Application Data\Pdf995\res\pdf995.ini. If Pdf995 is configured to display the Save As dialog (default), it is recommended that the Options for this mode are configured to open the dialog to users' My Documents folders. The first time a user prints when in user mode, the global pdf995.ini file will be copied to their ..\Documents and Settings\user\Application Data\Pdf995\res\pdf995.ini if the file does not exist.

20: PrintPDF This utility (PrintPDF.exe) will print a PDF to a local or network printer. It may be called from the command line, batch files or programmatically. Pass the PDF full path to print to the default printer. Alternatively, pass the PDF full path in quotes, a space and the printer name in quotes, to specify a printer. If the printer is specified, then adding PrintPDFAcrobatShutdown=1 PrintPdfAcrobatShutdownAfterNSeconds=600 to the parameters section of pdf995\res\pdf995.ini will ensure that instances of Acrobat and the Reader are closed after printing is complete. Acrobat will shut when the print job leaves the printer queue or when the number of seconds specified elapses following the print command. The PrintPDFAcrobatShutdown is required. The PrintPdfAcrobatShutdownAfterNSeconds is optional.

21: Burst PDF documents This utility (BurstPDF.exe) will break a PDF into several smaller PDFs of n pages. Paths must be in quotes. The "##" will be replaced by the document number. The final number specifies the pages per new PDF. Example: burstpdf.exe "c:\input.pdf" "c:\output##.pdf" 3 The document number can be specified to contain a minimum number of digits by adjusting the following variable: Burst Digits=## in the parameters section of pdf995\res\pdf995.ini. The default value is 0. For instance, if the number is set to 4, the first pdf created will be numbered 0001. BurstPDF can be used to break up very large pdfs containing thousands of pages. In order to optimize performance when bursting large documents, it is possible to adjust the setting Burst Refresh=## in the parameters section of pdf995\res\pdf995.ini. The default value is 20. BurstPDF requires that Signature995 and the Standard Encryption Module v1.5 or later are installed. Both are free and may be downloaded from www.signature995.com.

The free version of pdfEdit995 will display a sponsor page in your web browser each time you run it. If you would prefer not to see sponsor pages, you may download a license key for $9.95. Send questions and comments to support@software995.com. pdfEdit995 Examples: In this example, a PDF document is created from a Word document, pages10-20 of a PDF file, an Excel spreadsheet and 3 PowerPoint slides in landscape mode. 1. Make sure Combine is turned off and print the Word document from Word using the pdf995 printer. 2. Turn Combine on and print pages 10-20 of the PDF document from your PDF viewer using the pdf995 printer. 3. Print the spreadsheet from Excel using the pdf995 printer ( turn Rotate on if the spreadsheet is in landscape mode). 4. Make sure Rotate is turned on and print the slides from PowerPoint using the pdf995 printer. In this example a corporate logo is used to create stationery for use by the entire enterprise: 1. Position the logo on a page with "letter" dimensions in the logo creation tool of your choice. Print the page with pdf995. Note: Fonts should be converted to line art. 2. In pdfEdit995 click the "Create stationery from last document printed" button. 3. Distribute the newly created file c:\documents and settings\all users\application data\pdf995\stationery.eps to the organization. Instruct users to place the file in the c:\documents and settings\all users\application data\pdf995 folder. They can

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sub-impose the stationery on the last document printed by clicking the "Impose stationery on last document printed" button in pdfEdit995. You can see sample document demonstrating many of pdfEdit995's key features by clicking on the thumbnail below.

To add a Digital Signature or encrypt a PDF file: Signature995 is a free tool available for download at www.signature995.com. Signature995 uses Microsoft Cryptographic technologies to give you 128-bit DES encryption, offering a high level of protection for all your Internet communications, including legal documents and financial transactions. Signature995 employs Microsoft digital certificate technologies to create and validate digital signatures. Signature995 can be used to restrict printing, modifying, copying text and images for PDF documents. It is both powerful and easy to use. OmniFormat www.omniformat.com OmniFormat is a free document conversion utility which allows dynamic conversion and image manipulation of over 75 file formats including HTML, DOC, XLS, WPD, PDF, XML, JPG, GIF, TIF, PNG, PCX, PPT, PS, TXT, Photo CD, FAX, MPEG and more. PhotoEdit995 www.photoedit995.com PhotoEdit995 allows you to create or edit graphic images, retouch photographs, and perform other alterations on image files including jpeg, gif, tiff, and Photoshop psd. When used with the free Photo Edit graphics module, it is a professional image editing solution whose capabilities rival those of similar programs. SearchWithin www.searchwithin.com SearchWithin is a free full text index search engine that allows you to search inside the files on your drive or network. It looks beyond the titles and inside PDF, HTML, Text, Microsoft Word, Microsoft Excel, Word Perfect and Microsoft PowerPoint documents. SearchWithin works just like major search engines, using advanced querying and full-text search technologies to help you find the information you need fast. UltraPdf www.ultrapdf.com UltraPdf is an exciting, new way to publish and share digital photographs, PDF, HTML and Microsoft Office documents. UltraPdf binds multiple photos and documents into a single, indexed UPDF file making it easy to organize and distribute digital photo albums, project documents and presentations. PhotoShare is the first of our specialized products to take advantage of the UPDF format, specifically designed for managing and emailing your digital images. BackUp995 www.backup995.com Backup995 is a utility that protects against data loss from computer hardware failures and damage from malicious internet viruses. Backup995 is the quick and easy way to safeguard against loss of valuable files. Backup995's Incremental Backup Technology, its Backup Scheduler and its Data Archiving features mean that from now on backups can be done automatically, quickly and on a regular basis. Zip995 www.zip995.com Zip995 is the fast, free way to open and create popular Zip Archive format files. It is fully compatible with other Zip Archive utilities. It includes advanced archiving features such as encryption, variable compression levels, file updating and the ability to create self-extracting zip files. Ftp995 www.ftp995.com Ftp995 is a powerful FTP-client for Windows 9x, ME, NT4, 2000 and XP. It provides access to many advanced FTP client features including: the ability to resume Uploads/Downloads (if the server supports it); site manager with folders; timeout detection; firewall support; SOCKS4/5 and HTTP1.1 Proxy support; SSL secured connections; SFTP support; upload/download queue; and drag&drop . OpenOffice995 Business Applications Suite www.openoffice995.com The Business Applications Suite consists of professional quality applications for creating, viewing and editing Microsoft Word

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documents (.doc), PowerPoint presentations (.ppt), FrontPage WebPages (.html) and Excel spreadsheets (.xls). Included: a full featured word processor with professional formatting and layout tools, spell checking, auto-complete and auto-format as you type. a comprehensive spreadsheet with advanced functions and tools for data analysis. a presentation application with built in tools to: create and edit drawings, diagrams and pictures; add clipart and animation effects; create slideshows. ePad995 Paperless Notes: www.epad995.com ePad995 allows you to create virtual sticky notes and reminders directly on your Windows desktop. ePad notes are just like post-it notes for your computer. Jot down tasks, messages, ideas, appointments, phone numbers, birthdays, or just place a memorable quote in a note and stick it on the desktop. ePad notes can be positioned anywhere you wish, or hidden in your task bar. Accessing them is simple, and the notes are even resizable. ePad note contents can be formatted to include fonts, colors, transparency, display mode, effects, hyperlinks, bullets and numbering. You can paste a website URL or email address in an ePad note and have it right on your desktop. The Find feature allows you to quickly locate a note by content or title. WordBrowser995 Desktop Dictionary: www.wordbrowser995.com WordBrowser995 is an English language dictionary and thesaurus for your PC desktop. It offers easy access to definitions, synonyms, antonyms, and compound phrases. WordBrowser995 quickly looks up text typed into the Word box in real time. It also looks up selected text in Internet Explorer or the Windows clipboard. It draws from a comprehensive collection of over 150,000 words and phrases to provide the most relevant results. pdfEdit995 comes with absolutely no warranty. This software refers to a partial version of GNU Ghostscript 6.51, Copyright 2001 artofcode LLC installed in ..\pdf995\res\convert. GNU Ghostscript comes with absolutely no warranty. GNU Ghostscript is free software, and you are welcome to redistribute it under certain conditions. For more details see the GNU General Public License. This is version 9.7

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