South Dakota Association of County Commissioners
Volume 57, Number 5
County Comment June 2011
Buffalo County Courthouse
SPEC WITH CONFIDENCE
It’s a fact: bids often award to the lowest initial price. But there’s the price of buying a piece of equipment – and then there’s the cost of owning it. Depreciation, repairs, and maintenance can severely impact an agency’s budget and add high equipment costs beyond the initial price. Life Cycle Costing is a better way to evaluate purchase options. It protects budgets by requiring bidders to disclose the expected lifetime costs of service, repair and other facts to yield a true value comparison. Caterpillar makes Life Cycle Cost proposals easy. Visit govbidspec.com to download bid specs, Life Cycle Cost forms and Scheduled Maintenance forms. Edit them to your agency’s needs and include them with your RFP to bidders.
Butler Machinery can show you the benefits of incorporating Life Cycle Costing into your agency’s RFPs. When you have all the facts, you’ll find Cat equipment delivers lower total costs and better return on investment. Get the facts. Get the Life Cycle Cost advantage at govbidspec.com.
Bismarck, ND 58501 3630 Miriam Ave 701-223-0890
Dickinson, ND 58601 Fargo, ND 58104 2803 I-94 Business Loop E 3402 36th St. SW 701-456-1400 701-280-3100
Grand Forks, ND 58201 1201 S. 46th St. 701-775-4238
Hankinson, ND 58041 17040 Hwy 11 701-242-7474
Jamestown, ND 58401 1910 27th Ave. SE 701-251-1400
Minot, ND 58701 1505 Hwy 2, Bypass E 701-852-3508
Aberdeen, SD 57401 4950 E. Hwy 12 605-225-6240
Pierre, SD 57501 801 N. Garfield Ave. 605-224-5400
Rapid City, SD 57702 3601 Deadwood Ave. 605-342-4850
Sioux Falls, SD 57107 3201 N. Louise Ave. 605-336-3010
The National Institute of Governmental Purchasing (NIGP), National Association of State Procurement Officials (NASPO) and National Association of Fleet Administrators (NAFA) endorse the use of Life Cycle Costing as a preferred procurement method.
©2010 Caterpillar All rights reserved. CAT, CATERPILLAR, their respective logos, “Caterpillar Yellow,” the “Power Edge” trade dress as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission.
5/3/10 4:05 PM
President’s Comments Wrestling with Nature So what is with all the chaos? Who would ever think that June would be another month of a continuation of all the craziness in life? I give thanks today for some of the normal events of life that help balance that chaos. The beginning of June used to be the month where…. The kids celebrated their 1st month of summer …. much of the planting was completed …. and the conversation started to move toward concern for not having enough rain. Within that were the few days of vacations – of reunions – and wondering how hot it was going to be. Some of that is with us today, but we still have that clinging wonder of the lingering chaos. As I write today Pierre is mobilizing for flooding – with commensurate anticipations in Yankton and Dakota Dunes - this in June! Meanwhile on the rest of the “PRARIE” some of our farm families are wondering what year they will get into some fields – or if they should just start a fish farm! Wrestling with nature’s ways is one part of chaos, but we should also recognize the draining burden of political chaos as our friends in Washington continue to work on us to “allow “
By John Claggett them to raise the astronomical debt ceiling higher than it has ever been – so they can continue to try to help! And then daily we also feel the economic chaos that becomes fodder for immediate media fixation. Each day we find that are closest friends, connective communities, local governments, and volunteers from our churches and other organizations are at the forefront of what is good today. When in times of danger, survivors are the word of choice. In today's world we salute survivors for their tenacity in embracing optimism – not only for themselves but for others within their world. Within the huge diversity of our Counties there is a continuum of need as life affecting events happen daily. As I have been thinking about the state of our State I know that we will be survivors whether that is overcoming the course of nature, economic gyrations, and yes even some government actions. Today as we ask ourselves how we can help, I find it imperative for us to affirm how to continue to serve better. We live life on a continuum – with the hills and valleys – where it is my fervent hope that everyone in our local governments work to help pave the way for survivor optimism as we live and serve in the best State, in the best Country, in this World of Wonder!
2011 Officers and & Board of Directors President John Claggett Davison County First Vice President Robert Johnson Harding County Second Vice President Allen Sinclair Yankton County Treasurer Phylliss Pudwill Walworth County Past President Jim Schmidt Lincoln County Directors Oscar Thompson Aurora County Dave Albrecht Spink County Francis Hass Clark County David Forrette Grant County Casey Krogman Mellette County Delvin Worth Potter County Bill Floyd Sully County Gerald Beninga Minnehaha County Ron Buskerud Pennington County NACo Representatives Don Larson • Brookings County Nancy Hansen • Brown County WIR Representative Clint Farlee • Ziebach County
County Comment • www.sdcc.govoffice2.com
Notes from the Senate Senator Tom Hansen, District 22 We take pride in our states low per person tax burden. But we also want to be fair in the administration of our tax policy. It seems that the landscape in constantly changing. One of the areas where the changes are most noticeable is in the enforcement of our sales tax laws. South Dakota depends heavily on sales tax as a source of the revenue needed to finance state government. It has served us well for a long time. The question however is “will we be able to continue to rely on it in the years to come?” Electronic commerce (buying goods over the internet) is taking business away from main-street merchants and often handing it over to out-of-state vendors. In many instances those sellers don’t collect our sales tax. The purchaser is responsible for paying the tax even when it is not collected by the seller. Unfortunately most of the time, it just goes uncollected. A lot of work has gone into drafting language for federal action that will allow states such as ours to enforce our sales tax laws on transactions occurring in other states. Sales tax is easy to apply. With the simplification laws that have been put in place by the states participating in the Streamlined Sales Tax Agreement it can now be easily administered by vendors no matter where they are located. Most of the states are faced with budget shortfalls. It is serious enough when the problems were because of 4
economic conditions. The situation is even worse when they don’t receive taxes that are owed because the outof-state seller didn’t collect it and the purchaser didn’t pay it. One would think Congress would recognize that allowing states to collect the sales tax that is owed to them would be a tremendous help to those states. The best part is that it wouldn’t cost the federal government anything. One of the problems comes from the idea held by some that for the state to enforce their sales tax laws it still is a “new tax.” It is like saying that even if you cheat to win the race you still get to keep the prize. There is a tiny bit of logic in the thought of collecting these uncollected taxes. It would give government money they are not now receiving. A new thought is being considered by some of the states that might have some merit. It would be especially worthy of consideration in South Dakota. It is estimated that we are currently missing out on about $40 million annually because of uncollected sales taxes. Why not direct the money we would receive because of Congressional action to correspondingly reduce some other tax? South Dakota Offices: Beresford • Pierre Rapid City Environmental Geotechnical Materials Forensics
The official newsletter of the South Dakota Association of County Commissioners 222 E Capitol Ave Suite 1 Pierre, SD 57501 Phone: (605) 224-4554 Fax: (605) 224-4833 Website: www.sdcc.govoffice2.com Email: email@example.com Bob Wilcox, Editor Kris Jacobsen, Assistant Editor The South Dakota Association of County Commissioners (SDACC) was founded for the betterment of county government. Each of South Dakota’s 66 counties are members of SDACC. The SDACC Board of Directors is made up of elected county commissioners and is responsible for overall SDACC policy and management. SDACC serves its members through lobbying, education, publications, and research. The County Comment is published nine times a year by the South Dakota Association of County Commissioners (SDACC), It is distributed to county elected officials, county employees, state agency personnel, National Association of Counties (NACo), universities, non-profit associations and organizations interested in the betterment of county government. Companies interested in advertising in the County Comment, please contact Kris Jacobsen, Assistant Editor. SDACC member counties may place classified ads, story ideas, articles and photographs in this newsletter at NO CHARGE. Please send your information by email to info.sdacc@midconetwork. com. Each member county devotes approximately $10.00 per official of their annual dues for a subscription to the County Comment. Non-member subscription rate is $15.00.
We are consultants Geologists Scientists Engineers
COUNTY COMMENT COUNTY COMMENT
www.amengtest.com (800) 972-6364
The opinions expressed within are not necessarily those of the South Dakota Association of County Commissioners (SDACC).
County Comment • www.sdcc.govoffice2.com
County News SD DOT 5 Year Statewide Transportation Improvement Program (STIP) The South Dakota Department of Transportation (SDDOT) has developed a Tentative 2012-2016 Five-Year Statewide Transportation Improvement Program (STIP). The Tentative STIP includes all the state sponsored transportation projects for this future time period. Informal Public Meetings 1st District Association of Local Governments - Watertown June 28, 2011, 124 1st Avenue Northwest, 10:00 a.m.. Southeast Council of Governments - Sioux Falls June 28, 2011, 500 N. Western Ave., Suite 100, 3:00 p.m.. 3rd Planning and Development District - Yankton June 29, 2011, 1808 Summit Street, 10:00 a.m.. Northeast Council of Governments - Aberdeen June 29, 2011, 2201 6th Ave SE, 7:00 p.m.. Black Hills Council of Local Governments - Rapid City July 6, 2011, City Office Meeting Room 300 6th Street , 7:00 p.m.. Central South Dakota Enhancement District - Pierre July 14, 2011, SDDOT Commission Room 700 E Broadway Ave, 10:00 a.m.. Formal Public Meetings July 12, 2011 - Aberdeen Ramada Convention Center, 7:00 p.m. July 21, 2011 - Rapid City Ramkota Hotel, 7:00 p.m. July 26, 2011 - Sioux Falls Ramkota Hotel, 7:00 p.m. July 27, 2011 - Mitchell Highland Conference Center, 2000 Highland Way, 7:00 p.m. July 28, 2011 - Pierre Ramkota Hotel, 7:00 p.m
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Roads, Bridges, Bridge Inspection, GIS/GPS Services, Mapping, Waste Water, Subdivisions, Testing, Surveying, Platting 109 South Main * Box 376 BOWMAN, ND 68623 Phone: 701-523-3340 Fax: 701-523-5243
3561 Old Whitewood Rd * Box 686 STURGIS, SD 57787 Phone: 605-347-2722 Fax: 605-347-2822
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3030 Airport Rd, Ste A * Box 23 PIERRE, SD 57501 Phone: 605-224-1123 Fax: 605-224-0659
Regional Animal Health Emergency Workshops The South Dakota Animal Industry Board will be holding a workshop in your area focusing on livestock Animal Health Emergency (AHE) events. The workshop is intended to bring together multiple governmental agencies, local authorities, and other stakeholders that would have a role in responding to and/or planning for a livestock Animal Health Emergency event. A table top scenario with role playing will be used to demonstrate activities that may be employed to mitigate an AHE. Workshops are tentatively scheduled to begin at 9 am and conclude by 5 pm. Schedule of Workshops: June 14, 2011 Groton June 16, 2011 Huron June 28, 2011 Wall June 30, 2011 Freeman As an identified stakeholder I would like to invite you and/or designated members of your staff to attend the workshop. Please have prospective participants contact Dr. Tedrow at firstname.lastname@example.org or 605-7733321. An agenda and location will be sent to participants. June 2011
Tips, Trends and Resources Narrowbanding: Will it Affect Your Jurisdiction? By now, most local elected officials have probably heard of narrowbanding—a word that threatens to impact the communications systems of their public safety services. But just what is narrowbanding? How do you know what it will, and will not, affect? And, more importantly, what are the fiscal implications? The short answer is that narrowbanding is the Federal Communications Commission’s (FCC) terminology for a process that will reduce the size of radio channels used by many public safety and business systems in the US. The transition to narrowbanding has been mandated by the FCC to occur no later than January 1, 2013. Narrowbanding will cut in half the amount of radio spectrum used each time a radio transmits a message. The FCC’s goal
is to create more available channels in congested frequency bands. Frequencies affected by the narrowbanding mandate run from 150 MHz to 512 MHz. This range includes the very popular bands known as VHF and UHF. If local law enforcement, fire, or emergency medical services agencies use VHF or UHF frequencies, these agencies are required to modify their radio systems, as needed, to comply with the FCC narrowbanding mandate. However, it is not only public safety radios affected by this mandate. Radio systems used by local transit systems, public works departments, code enforcement agencies, and many other users will all be affected if they use VHF or UHF frequencies. In addition, “non-voice” radio systems used by
local agencies may be included. These include water or waste water telemetry (supervisory control and data acquisition [SCADA]) systems and automatic meter reading systems. Since this mandate affects various types of public safety and government agencies, ensuring timely compliance must be a priority of local governments. The effort by the FCC to create additional channels by narrowing spectrum use began in the mid-1990s. This is not a new mandate, by any means and many jurisdictions already meet narrowbanding requirements. In fact, every two-way radio approved for manufacture by the FCC since 1997 is already capable of operating in a narrowband mode. If the radios used by your employees are of this
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Assisting Communities with
Development and Rehabilitation
HOME Funds Rural Site Development Funds Housing Tax Credits Bond Financing
HOUSING S O U T H
D A K O T A
D E V E L O P M E N T
A U T H O R I T Y
605.773.3181 800.540.4241 www.sdhda.org 6
County Comment • www.sdcc.govoffice2.com
Tips, Trends and Resources Narrowbanding: Will it Affect Your Jurisdiction? Con’t Continued from page 6
newer vintage, they may only need a low-cost modification known as reprogramming. This software change does not involve physical changes to the radio, which will provide further cost savings. Unfortunately though, many agencies still use older radios that are incapable of moving to a narrowband mode. These radios will have to be replaced. This replacement may include the portable radios carried by public safety personnel, the radios mounted in their vehicles, and the base station or repeater equipment housed at fixed tower locations. And don’t forget the pagers used by many fire departments to alert personnel to an emergency situation. Needless to say, the changes required by the narrowbanding mandate are far reaching. As a leader in your municipality, you should determine if the FCC’s narrowbanding mandate affects any of your radio operations. Here are some basic steps to take: • Consult your public safety leadership and those who maintain your radio systems. Remember to consider “non-voice” radios when reviewing the status of your local radio systems. • Determine if your system needs reprogramming or full replacement. • Consider available options to meet the narrowbanding mandate. These include: o Continuing to use analog systems in a narrowband mode o Moving to digital radio systems o Moving to another frequency band such as 700 or 800 MHz Each option has plusses and minuses. You’ll want to get unbiased and competent advice before making these
decisions. • Collaborate with neighboring communities to determine their narrowbanding plans. Migrate to narrowbanding in concert with your neighbors in order to assure uninterrupted radio interoperability. • Consider that narrowbanding may cause a slight decrease in the level of system coverage. Conduct a system coverage analysis to determine if there will be a slight decrease in your radio system’s level of coverage. Prepare to add towers or other infrastructure to your system if additional coverage is needed. • Modify your FCC licenses to show the new narrowband emission. • Develop a realistic timeline as well as budget of the costs involved. Older systems may need to be completely replaced. While some grant funding is available to help with costs associated with narrowbanding, the wise local government leader will plan to make the transition regardless of grant funds. The bottom line is that narrowbanding is mandatory. The FCC, as of January 1, 2013, will prohibit operation of VHF and UHF radio systems in the current wideband mode. Substantial fines can be imposed for violation. Non-
County Comment • www.sdcc.govoffice2.com
compliant radio systems run the real possibility that they will cause harmful interference to nearby narrowband systems after that date. No one wants to be in that position, so the best course is to make sure that your municipality is ready—even if this means devoting funds from the local budget. The FCC recently made it clear that the January 1, 2013, deadline is firm. The time to act is now. For more information, see the following sites: www.fcc.gov/narrowbanding http://www.npstc.org/narrowbanding. jsp http://www.IMSAsafety.org
Asking questions. Solving problems. Timely results.
Our goal is complete customer satisfaction on every project. Call us to see how we can provide solutions for your civil engineering needs.
www.sayreassociates.com ● Phone: (605) 332-7211 June 2011
Guest Column Highway Funding Swap Program - SD DOT Secretary Darin Bergquist Greetings: The challenges that you face in maintaining, repairing and preserving your local highways and bridges has been well documented. Recently, Transportation America reported what we already knew in South Dakota – that 20.3% of the bridges in South Dakota are classified as structurally deficient. The vast majority of these bridges are on the local highway systems. These challenges are being exacerbated by the flooding we’ve experienced in recent years that is continuing this spring, significantly impacting many local roads. The flooding is creating immediate repair needs, some of which are of an emergency nature.As a result of these challenges, Governor Daugaard tasked the South Dakota Department of Transportation (Department) with developing a plan to provide some immediate financial assistance to assist with these challenges.
Until 2007, the Department offered local government entities who receive federal highway funds the opportunity to “swap” those funds for state highway funds under a program commonly referred to as the “90/10 swap program”. That program was temporarily suspended in October 2007 due to a lack of sufficient state highway funds to continue the program. This program was very beneficial to local government entities in assisting them in meeting these highway and bridge repair needs as the state highway funds could be used in a much more flexible and efficient manner to meet a wider variety of needs. In order to assist local entities with their immediate highway and bridge repair needs, especially those attributable to local flooding, the Department has worked with Governor Daugaard and his staff in order to offer a ‘new and improved’ version of the prior swap program for this year only. In-
stead of trading your federal funds for state funds on a project by project basis as done under the previous program, the Department will allow you to immediately exchange your federal fund sub allocation for this year for state highway funds. This will provide immediate funds to assist you in meeting your local highway infrastructure needs, both on and off the federal aid system. Based on past federal fund allocations, this program has the potential to provide approximately $20 million in state highway funds that canbe utilized to meet immediate needs This program is optional on the part of each local government entity receiving federal fund sub allocations and is being offered for this year only. If you choose, you may elect to retain your existing federal funds if they better suit your current and future needs. If you choose to participate, you will need to enter into an agreement
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County Comment • www.sdcc.govoffice2.com
Guest Column Highway Funding Swap Program - Con’t Continued from page 8
with the Department and each entities governing body must take action in order to fully execute the agreement. In order for the Department to plan appropriately for federal fund programming, you must have a fully executed agreement with the Department by June 10th.If you have questions or need additional information regarding the program, please contact the Department’s Director of Finance and Management, Kellie Beck, at 605.773.3284.
County Convention Rapid City Ramkota Hotel September 19 - 21, 2011
The Ultimate Survivor
“Counties Surviving, Striving and Thriving”
While I understand this program will not solve all the challenges you face in maintaining your roads and bridges, I hope that it will be of some benefit to you in meeting your immediate and most urgent needs.
2011 - 2012 County Directory Corrections Campbell County Highway Superintendents Patti Pudwill Terry Bauer McCook County Extension Educator email@example.com
Land/Site Design & Development
GIS (Geographic Information Systems)
Water Distribution, Storage & Treatment
Wastewater Collection & Treatment
Shannon County 906 N River St Hot Springs, SD 57447 Phone: 605-745-5130 Fax: 605-745-6835 Spink County Auditor email firstname.lastname@example.org County Comment • www.sdcc.govoffice2.com
Engineering | Architecture | Surveying Brookings | Sioux Falls | Vermillion | Rapid City www.bannerassociates.com June 2011
County News Job Opening Minnehaha County The Minnehaha County Sheriff’s Office invites applications for a Warden to provide overall supervision and leadership in the administration and management of daily operations for the County Jail and Corrections Center. Incumbent will ensure safety and security of inmates and compliance with applicable laws, rules, ordinances, and statutes. Supervise staff; provide work direction and oversight; and monitor work performance. Prepare and maintain operations budget including expenditures and revenue options and short- and long-range operational plans. Conduct interviews, recommend and approve new hires, and develop and approve training programs. Collaborate with other departments, federal, state, judicial and local agencies, and the public to assess service needs and recommend policies and procedures. Conduct facility inspections; assess facility risks; and develop emergency plans and procedures. Requires Bachelor’s degree in criminal justice, law enforcement or related field and 5yrs supervisory or management level work experience and/or knowledge of jail/correctional operations (minimum of 200 beds). Equivalent combination of education and experience will be considered. $2,674.88 - $2,880.56 biweekly. Salary is dependent upon qualifications and experience. For a full list of qualifications and to apply visit: http://jobs.minnehahacounty.org. Position deadlines June 15, 2011 at 5pm. EO/AA Employer. Contact HR with questions at 605367-4337.
Hamlin County is accepting sealed bids for the following motor grader (1) 2005 Caterpillar 143H SN/APN00580, 9,750 hours, AC, 14? MB with 2? ext, 14.00X24 tires, Balderson snow wing. For additional information, contact Merl Hanson, Highway Superintendent at (605) 783-3626. Sealed bids will be received until 9:30am, June 6, 2011 in the Hamlin County Auditors Office, PO Box 237 Hayti SD 57241 at which time bids will be opened and recorded. When bidding please mark on the envelope the items you are bidding on. The County of Hamlin reserves the right to reject any or all bids and to waive any irregularities therein and reserves the right to award sale to the highest possible bidder
LET’S WORK. Time for some new muscle.
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38490 Highway 12 Aberdeen, SD 57401 800-753-6225
1810 Deadwood Avenue Rapid City, SD 57702 800-999-6286
901 E. 60th Street North Sioux Falls, SD 57104 800-289-6225
County Comment • www.sdcc.govoffice2.com
Retirement News I Will... Prepare For My Financial Future You work hard to provide for your family. With all of the financial responsibilities that go along with keeping a home and raising a family, you often have conflicting priorities on where our money should be spent. Being focused on meeting today’s obligations may mean overlooking something equally important … like investing for your financial future.
tage of both catch-up provisions, you can only participate in one at a time.
Fortunately, your employer understands these needs, and offers a deferred compensation program, also known as a 457 plan, as a convenient way to save for financial future while you’re still working.
Why Nationwide®? Nationwide, your employer’s deferred comp plan provider, offers service and information with the flexibility of managing your account by phone, online or in-person. You have the ability to make changes in your deferral amounts, change your investment choices, attend workshops or meet individually with a representative, when it’s convenient for you.
Why Deferred Comp? You see, deferred compensation allows you to put a pre-taxed portion from each paycheck into an account for your retirement. You decide how much to save and where that money should be invested. Then that money, and any earnings on that money stay invested until it’s time for you to take withdrawals in retirement. At that time, your withdrawals wll be taxed as ordinary income. Plus, deferred comp is designed especially for you, a government employee. Because you work in the public sector, you have the benefit of retiring once you complete your years of service, no matter what age you happen to be. With a 457 plan, you can retire prior to age 59 ½ and begin to take distributions from your plan without paying a penalty for taking an early withdrawal. The 457 plan also offers two “catchup” provisions. These options allow you to defer extra money from your paycheck into your account when you are within a specific age range of retirement. While you may take advan-
You also have access to your money should you happen upon hard times, such as an illness or accident, losing your home in a casualty, or any other unforeseen circumstance that occurs beyond your control (subject to your plan’s guidelines).
When should I get started? One of the many benefits of deferred compensation is that it’s never too soon or too late to get started. Regardless of how much longer you plan to work, it’s smart to have additional money set aside for your future. You can enroll in your employer’s deferred comp plan in one of three ways: 1. Online at NRSforu.com 2. Over the phone by calling
County Comment • www.sdcc.govoffice2.com
1-877-NRSFORU (1-877-677-3678) 3. Schedule an appointment to meet in person with your local Nationwide representative Investing may involve market risk, including possible loss of principal. Information provided by Retirement Specialists is for educational purposes only and is not intended as investment advice. Retirement Specialists are registered representatives of Nationwide Investment Services Corporation, member FINRA. © 2010, Nationwide Retirement Solutions, Inc. One Nationwide Plaza. Columbus, Ohio 43215. All Rights Reserved. Nationwide, the Nationwide Framemark and On Your Side are service marks of Nationwide Mutual Insurance Company. NRW-2634AO (08/10)
How do your employees take tHeir retirement? Having your coffee made-to-order is one of life’s little luxuries. Shouldn’t your employees have that same luxury with their deferred compensation account? That’s why Nationwide offers a wide variety of educational resources and quality investment options to fit the unique needs of public sector employees. Offer your employees a deferred comp program that’s made-to-order.
Contact us today. 877-677-3678 NRSforu.com
Nationwide Retirement Solutions (Nationwide) partners with the National Association of Counties (NACo) to provide counties and their employees with a competitive deferred compensation program. As part of this partnership, Nationwide pays a fee to NACo in exchange for NACo’s exclusive endorsement, marketing support, and program oversight of Nationwide products made available under the program. For more information, including fees paid, Nationwide encourages you to visit NRSforu.com. Information provided by retirement specialists is for educational purposes only and is not intended as investment advice. Retirement Specialists are registered representatives of Nationwide Investment Services Corporation, member FINRA. In MI only: Nationwide Investment Svcs. Corporation. ©2011 Nationwide Retirement Solutions, Inc. All rights reserved. One Nationwide Blvd., Columbus, OH 43215. Nationwide, On Your Side and the Nationwide framemark are service marks of Nationwide Mutual Insurance Company. NRV-0443AO-NX (05/11)
Program Services Are inmate medical costs draining your county budgets? The South Dakota Association of County Commissioners (SDACC) is proud to partner with Correctional Risk Services (CRS) to offer two programs to help South Dakota counties contain the costs of medical care for county inmates. Choose from: Inmate Medical Claims Review Service: CRS will perform claims administration management for all county inmates housed in a county jail. Claims administration management will include: 1..Determine if the medical treatment was actually delivered. 2..Determine if the medical treatment was medically necessary. 3. Provide hospital and physician discounts, where available, through our PPO network. 4. Negotiate ‘quick pay’ discounts from providers whenever possible. 5. Prepare checks to be sent to hospitals, physicians, and other medical care providers. 6. Furnish explanations of payment. 7. Provide detailed claims reports. 8. Furnish Sheriff Department personnel with Inmate Provider Claim Cards. 9. CRS retains a percentage of what they save on the billing. If there are no savings – there are no costs to the county.
Inmate Medical Budget Protector: CRS will provide inmate excess medical insurance for county inmates. The policy will include the Claims Administration Management and the following: 1. A $10,000 deductible per county inmate, per contract year. 2. A policy limit up to $250,000 (less deductible) per inmate, per contract year. 3. Covered charges include: a. Inpatient hospitalization b. Outpatient surgical charges c. Emergency room charges - if followed by a hospital admission d. Physicians’ & surgeons’ fees e. Anesthesiologists & radiologists charges, f. Nurses charges g. Diagnostic x-ray & laboratory services h. Dressings, drugs, & medicines dispensed in a hospital or outpatient facility i. Medical conditions such as cancer, heart, kidney, diabetes are covered illnesses j. Accidental injuries, fights, self-inflicted injuries, and attempted suicide. 4. No pre-existing medical condition limitations after coverage has been in effect for 72 hours. NOTE: This is a summary of the plan details. Please call SDACC at (605) 224-4554 for specific details.
Juvenile detention medical costs are also eligible for these programs! Sheriffs’ departments and county governments are faced with the ever increasing problem of providing medical, dental, and prescription drug benefits to an inmate population. In today’s climate of rapidly rising hospital costs, sheriff and county budgets are stretched beyond limit. Often times those budgets are exceeded well in advance of year end. 12
**Members** McPherson & Mellette Counties Correctional Risk Services, Inc “What we do is provide an insurance policy to the county in the event an inmate has a large medical claim” County Comment • www.sdcc.govoffice2.com
County Spotlight Buffalo County Largest City: Fort Thompson County Seat: Gann Valley Population: 2,032 Organized: 1871 Size: 421 square miles Buffalo County was created by an act of the legislature in 1864 and organized in 1871. It was the largest county in the state at that time, comprising an area of 5,000 miles which in 1868 included the present counties of Buffalo, Brule, Jerauld, Aurora, Sanborn, Davison, Hanson, Miner, McCook and part of Lake County. Early settlement of this county dates back to 1862 when Fort Thompson was established at the present site of Crow Creek Agency. The Fort was a square 370 feet each way, and was built of native cedar pickets with gun holes for defense. The first actual settlement within the present organzied county was made on September 16, 1882 with the first post office being established at Eldorado in December 1882. Several county seat propositions were considered at a meeting held on January 14, 1885 when a proposition that A.L. Spencer would donate 30 acres of land and Herst C. Gann would donate a building for a courthouse was agreed upon. Five days later the county commissioners met at the new location and officially declared it the county seat of Buffalo County, to be known as Gann Valley.
of the election was contested on the grounds that the county was a river county and the voters should have registered according to law governing such counties. Since no part of the organized county touched a river, the friends of Buffalo Center resisted the argument. It was brought before Judge Tripp who held that the election was illegal. An appeal was taken but a motion for hearing was denied. On April 2, 1888, a protest was filed against transacting any further business at Buffalo Center , except what was actually necessary for the removal of county property back to Gann Valley. On April 16, the county commissioners awarded the contract for moving county property back to Gann Valley to E.W. Cleveland, who bid to do the work free of charge, and on April 26, 1888 the commissioners resumed business with Gann Valley as the county seat where it has since remained. Fort Thompson was named for one of the early-day forts. The “fort” was located near the mouth of Crow Creek. It was established as an Indian agency in 1863 and was named for Clark W. Thompson, who chose this site. Shelby is 15 miles southwest of Gann Valley, has a name of unknown origin. Crow Creek Indian Reservation included a large portion of Buffalo County. It was named for Crow Creek.
On February 27, 1885, President Arthur issued a proclamation declaring the Crow Creek and Winnebago reservation east of the Missouri River open to actual settlement. A rush of immigration followed. This was short lived however. When Grover Cleveland became President, he issued a proclamation withdrawing the settlement of this land. Settlers were ordered to leave immediately. Some were partly reimbursed by the government for loss of time and money. During the fall of 1886, the first regular election in the county was held and the county seat was moved to an area called Buffalo Center. The Gann Valley boosters were not to be robbed without a fight and the legality County Comment • www.sdcc.govoffice2.com
County News Procedures for Due Process - 2011 SDACC Resolutions 1.Resolutions must be submitted in standard resolution form along with supporting criteria. (see sample.) A.Justification for the Resolution B.Counties Affected by the Reso... lution C.Impact of Resolution
the committee’s action.
resolutions shall be part of the regular business session of the South Dakota Association of County Commissioners. The procedure shall be: A.Final disposition of resolutions passed by the Resolutions Committee. B.Consideration and final disposition of any resolutions introduced by the SDACC Board of Directors. C.Consideration and final disposition of any resolutions taken from the table.
8. All properly submitted resolutions shall be printed and sent to counties on or before September 1. A.Resolutions shall be listed as follows: Section I: Resolutions the committee 2.Resolutions may be submitted by a passed, including resolutions amended Working to End the Shortage Veterinarians county to the SDACC Resolutions Com- by of the committee. mittee and shall be passed and signed by Section II: Resolutions incorporated a majority of the members of the board into Policy Statement. in the county of origin. Section III: Resolutions the committee tabled. 13. Any county desiring to introduce a 3.Resolutions may be submitted by a new resolution from the floor may do so district to the SDACC Resolutions Com- 9.Resolutions passed by the commitduring the second reading of the resomittee and shall be passed by a majortee shall receive first reading at the first lutions at the convention by suspendity of the district counties at a meeting business session at the South Dakota ing the rules. The resolution shall be where a quorum is present and signed by Association of County Commissioner’s prepared and fifty copies provided. the chairperson of the district of origin. Annual Convention. SAMPLE - RESOLUTION 4.The officers and members of the Dought Disaster Aid SDACC Board of Directors may submit 10. First reading WHEREAS, South Dakota continues to suffer from a natural disaster resolutions at any SDACC Board of of resolutions in the form of severe agricultural drought conditions, including Directors meeting where a quorum is shall be solely inadequate winter snowfall, meager spring rains, late spring frosts and present. The resolution shall be passed for information devastating winds accompanied by high temperatures; and by a majority vote of the members purposes. WHEREAS, said drought conditions are beyond the financial capapresent. bilities of the individual counties or the State of South Dakota; and 11.Any county WHEREAS, federal emergency agricultural disaster assistance is 5.All resolutions except those addressed desiring to take necessary to prevent the imminent demise of family farms and ranches in Item 4 must be postmarked on or from the table in South Dakota; before July 31. Any resolution posta resolution NOW THEREFORE BE IT RESOLVED, by ______________(Dismarked after July 31 will be returned that the Resolutrict or County) that the President of the United States, the U.S. Conto sender. A representative from the tions Commitgress and the U.S. Department of Agriculture exert any and all efforts county/district of origin should appear tee tabled must to restore the $4 billion of agriculture disaster aid which was earlier before the Resolution Committee to state their intent deleted from the 2006 Federal Emergency Supplemental Appropriatestify in support of the resolution. during the first tions Bill. reading of resoluSAMPLE - SUPPORTING CRITERIA 6.Resolutions reviewed by the tions. To remove Senator will Timbe Johnson Senator John South Dakota Association of County a resolution from 136 Hart Senate Office Bldg Thune Justification for the resolution: the severe drought conditions and Commissioners’ Resolutions Committee. the table States requires Washington, DC 20510 United lack of winter snow pack have caused South Dakota farmers and (202) A.Committee will review form and aSenate majoritySRvote 224-5842 ranchers significant financial hardships. The lack of adequate moisture content. of the members has force the sale of livestock herds, and also created low crop yield Fax: (202) 225-5823 493 B.Committee action shall be: present. Official or in some cases, total crop failure. This has had a direct effect on the Washington, counties economic stability. 1.Pass action is to be Aberdeen (605) 226-3440 DC 20515 2.Amend Resolution taken during the City (605) 341-3990 (202) 224 Rapid 3.Include in Policy Statement second reading of Counties affect by the resolution: 38 counties have passed drought disaster resolutions Sioux Falls (605) 332-8896 2321 4.Table the resolutions.
7.Resolutions tabled by the committee shall contain a brief statement to support 14
12.The second reading of the
Impact of resolution: Increasing Federal Emergency Supplement Appropriations Bill by $4 billion. This would increase the federal disaster payments to South Dakota farmers and ranchers.
County Comment • www.sdcc.govoffice2.com
SDACC Associate Member Directory Agriculture United of SD Steve Dick PO Box 507 Sioux Falls, SD 57101 Phone: (605) 336-3622 Product: Agriculture
Butler Machinery Kelly Humble 3401 33rd St S Fargo, ND 58104 Phone: (701) 298-1705 Product: SD Caterpillar dealer
American Engineering Testing Robert Temme, PE 1745 Samco Rd Rapid City, SD 57702 Phone: (605) 388-0029 Product: Engineering
CenturyLink Jeff Carmon 125 S Dakota Avenue 8th Fl Sioux Falls, SD 57104 Phone: (605) 339-6871 Product: Communications
American State Bank Kelley VanLith PO Box 1178 Pierre, SD 57501 Phone: (605) 224-9233 Product: Financial Services
Clark Engineering Kevin Goff 1410 W Russell St Sioux Falls, SD 57104 Phone: (605) 331-2505 Product: Engineering & Surveying
Architecture Incorporated Susan Kahler PO Box 2140 Sioux Falls, SD 57101 Phone: (605) 339-1711 Product: Architectural Firm
Correctional Risk Services DJ Kreal 215 Jamestown Park Dr #201 Brentwood, TN 37027 Phone: (615) 376-6101 Product: Inmate Excess Medical Insurance
BankWest Kristin Brost 420 S Pierre St Pierre, SD 57501 Phone: (605) 224-7391 Product: Financial services Banner Associates, Inc Doug Wessel PO Box 298 Brookings, SD 57006 Phone: (605) 692-6342 Product: Engineering, Architecture, Surveying Beckenhauer Construction Ron Stauffer PO Box 866 Norfolk, NE 68702 Phone: (402) 371-5363 Product: Construction Mgmt, Design Build
Diamond Mowers Inc David Burkhart 27134 Parklane Drive Sioux Falls, SD 57106 Phone: (605) 368-5865 Product: Agricultural Mowers Diesel Machinery Inc Don Mosey 4301 N Cliff Ave Sioux Falls, SD 57104 Phone: (605) 336-0411 Product: Construction Equipment Distributor Dougherty & Company LLC Tom Grimmond 110 S Phillips Ave Suite 203 Sioux Falls, SD 57104 Phone: (605) 339-9800 Product: Finance
Best Western SD Ramkota Hotels Jean Lacher 3211 W Sencore Dr Sioux Falls, SD 57107 Phone: (605) 334-2371 Product: Hotels, Accommodations
Election Systems and Software Mike Hoversten 11208 John Galt Blvd Omaha, NE 68137 Phone: (402) 938-1305 Product: Elections Services
Brosz Engineering Blake Barringer 3030 Airport Rd Pierre, SD 57501 Phone: (605) 224-1123 Product: Engineering
Hagan Benefits Inc Jeff Pederson PO Box 5090 Sioux Falls, SD 57117 Phone: (605) 334-1030 Product: Liability & Property Insurance
Buskerud Construction Dean Herll PO Box 187 Dell Rapids, SD 57022 Phone: (605) 428-5483 Product: Construction Services & Materials
Howard R. Green Inc Chad Hanisch, PE 6010 S Minnesota Ave #102 Sioux Falls, SD 57108 Phone: (605) 334-4499 Product: Engineering/Consulting
Supporters of County Government! County Comment • www.sdcc.govoffice2.com
Huron Culvert & Tank Co. Shane Davids PO Box 1439 Huron, SD 57350 Phone: (605) 352-8643 Product: Manufacturing corrugated metal culverts and steel tanks
Sheehan Mack Sales & Equip Eric Matzen 901 E 60th St N Sioux Falls, SD 57104 Phone: (605) 336-2000 Product: Contractors’ Equip & Supplies
Insurance Benefits Inc Karen Ripperda 4901 Isabel Place #110 Sioux Falls, SD 57108 Phone: (605) 334-7252 Product: Insurance
Short Elliott Hendrickson Inc Alec Boyce 401 E 8th Street, Suite 309 Sioux Falls, SD 57103 Phone: (605) 330-7000 Product: Engineering, Architectural Consulting Firm
Jebro Inc Noel Schulz 2303 Bridgeport Drive Sioux City, IA 51111 Phone: (712) 277-8855 Product: Liquid Ashpalt Terminal Lankota Custom Truck Stacy Haberer 1800 E Benson Road Sioux Falls, SD 57104 Phone: (605) 336-1727 Product: Truck & construction equipment Metal Culverts, Inc Michael L. Rackers PO Box 330 Jefferson City, MO 65102 Phone: (573) 636-7312 Product: Manufacture & supply corrugated metal pipe, drainage supplies Mryl and Roy’s Paving, Inc Patty Nohr 1300 N Bahnson Ave Sioux Falls, SD 57103 Phone: (605) 334-3204 Product: Asphalt Construction and Aggregate Supply NACo Prescription Drug Card Brad Stone 620 Epsilon Dr Pittsburgh, PA 15238 Phone: (412) 967-2307 Product: Prescription Drug Card Nationwide Retirement Solutions Tom Sierakowski 5404 D J Lane Schofield, WI 54476 Phone: (715) 355-9889 Product: Retirement Programs
Simplifile, LC Dallen Miner 4844 N 300 W, Suite 202 Provo, UT 84604 Phone: (800) 460-5657 Product: E-Recording Stulken, Petersen, Lingle,Walti & Jones, LLP David Lingle PO Box 578 Pierre, SD 57501 Phone: (605) 224-5828 Product: Certified Public Accountants Team Laboratory Chemical Corp Michelle Maier PO Box 1467 Detroit Lakes, MN 56502 Phone: (218) 846-9490 Product: Industrial Chemical Sales The Sidwell Company Karen Fouts 675 Sidwell Court St. Charles, IL 60174 Phone: (630) 549-1000 Product: Geographic Information Systems (GIS), Aerial Photography Titan Machinery Matt Leighton 4201 N Cliff Ave Sioux Falls, SD 57104 Phone: (605) 336-3434 Product: Equipment Dealer TriMin Government Solutions Bill Juergens 2277 Hwy 36 W, Suite 101E Roseville, MN 55113 Phone: (651) 604-3617 Product: Land Records Mgmt System
Northland Securities Toby Morris 215 W Sioux Ave Pierre, SD 57501 Phone: (605) 224-5557 Product: Public Finance
Tyler Technologies Brad King 5519 53rd St Lubbock, TX 79414 Phone: (800) 646-2633 Product: Computer Software & Services
RDO Equipment Brad Gietzen 2801 N Louise Ave Sioux Falls, SD 57107 Phone: (605) 336-2730 Product: John Deere Equip Sales and Service
Ultra/ Connecting Point Doreen Singrey 504 Jenson Ave SE Watertown, SD 57201 Phone: (605) 882-1555 Product: Computer Hardware and Software
PRSRT STD Periodical U.S. POSTAGE Pierre, SD Permit No. 5
SD Ass’n of County Commissioners 222 E Capitol Ave., Suite 1 Pierre, SD 57501 Ph: 605-224-4554, 1-800-439-5672 Fax: 605-224-4833 email: email@example.com
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