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athletics handbook for

parents

& athletes

CHALLE NGE o urs e lves C O OP E R ATE as a te am C OM P E TE with char acte r


Dear Parents and Athletes: This handbook is the product of years of experience and knowledge surrounding youth sports, drawing from the expertise and wisdom of a variety of sources. We are committed to providing an athletic program in keeping with Oak Hill School’s philosophy and mission, and we solicit your partnership toward this goal. Please take the time to read and discuss the contents of this handbook, so that we have mutual understanding and purpose. Oak Hill School has much to be proud of, and athletics should be no exception. There is a reason our student athletes, years after graduation, still love to wear their old green and white sports apparel and display their avid support for the Panthers. It is a special honor to represent Oak Hill, not only as an athlete or former athlete, but even in the coaching ranks, as we are fortunate to have so many alumni leading our teams. Panther Pride is something we all share: coaches, fans, and athletes. In order to distinguish ourselves in the community of youth sports, we encourage each stakeholder to pledge to represent Oak Hill School with character and integrity. Thank you in advance for your shared commitment. GO PANTHERS! Betty Ann Santi, Director of Athletics

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Oak Hill School Athletics Handbook for Parents and Athletes

Oak Hill School Athletics Mission Statement........................5 Athletics Program Philosophy........................6 Our Partnership........................8 Leadership & The Student Athlete........................10 Commitment........................11 Expectations and Guidelines........................12 Sportsmanship Code........................14 Sports and Seasons........................15 Managing Health Risks in Athletics........................16 Team Selection Process........................17 Communication in Athletics........................18 Recognition and Awards........................19

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Oak Hill School Athletics Mission Statement In order to build a firm foundation for life through athletics we will:

CHALLE NGE o urs e lves C O OP E R ATE as a te am C OM P E TE with char acte r Chal lenge: Coaches and athletes will challenge themselves to know what it means to give one’s personal best.

C o op erate: We will work together, fulfilling individual roles for the greater good of the team.

C omp ete with Char acte r : We will strive to win, but, more

importantly, to give our best, all in the context of integrity and good sportsmanship.

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Athletics Program Philosophy At Oak Hill, we believe that athletics is an extension of our overall mission of the school –“Building character and integrity in a Christian environment.” It is our belief that building that character and integrity takes place in a loving, disciplined and supportive environment under the leadership and guidance of those who teach and coach our student athletes. Oak Hill School places a strong emphasis on the following principles which guide our athletics program: ››

Perseverance – Learning to grow and overcome obstacles to winning and learning from losing situations.

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Attitude – A positive attitude from coaches and players who represent our Oak Hill School.

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Nurturing – Teaching and leading; offering growth situations for all players and team members.

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Team – The concept of “team,” not the individual is the very heart of all Oak Hill athletics.

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Health – Through the participation in sports, Oak Hill athletes become more physically fit while developing their God-given talents. Athletics is a lifelong activity for healthy living at the core of all athletic programs.

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Enjoyment – Athletes and coaches are expected to compete and have fun while playing.

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Respect – Respect for your teammates and your opponents reflects on you and Christ’s love for others.

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Sportsmanship – Practicing good sportsmanship reflects your character and your integrity.

Our Offerings Oak Hill School offers a wide range of opportunities for students to participate and enjoy athletics. OHS offers competitive, interscholastic sports with other schools in our conference. We offer the following sports teams:

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5th Grade Football

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6th Grade Football

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Volleyball

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Cheerleading

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Cross Country

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Girls Basketball

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Boys Basketball

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Girls Lacrosse

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Boys Lacrosse

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Track & Field

We also offer developmental opportunities in sports with activities such as: ››

Dribble Cubs

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Girls Lacrosse Clinic

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Boys Lacrosse Clinic

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Basketball Academy

Athletics at Oak Hill are varied and age-appropriate. A commitment to Oak Hill athletics from all coaches, parents and players is expected and is a critical component of the success of our Oak Hill athletic teams. This includes a commitment to both practices and games. Since some teams are limited in space, a student who is not chosen for a team is highly encouraged to explore opportunities available in those sports offered by local youth leagues serving our community. Parents’ and Participants’ Expectations Whether at Oak Hill-sponsored sports events or in youth leagues across the community, Oak Hill parents, coaches and participants are expected to represent Oak Hill School in a positive light based on these guiding principles.

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Our Partnership A strong, healthy partnership between parents, athlete and coach is the most important factor in facilitating a meaningful sports experience. When all three parties share the same goal and commitment, an athlete can soar toward his/her potential and relationships can be positive and meaningful. The following guidelines are designed to foster respect, open communication, transparency and understanding in these relationships. It is important to remember that coaches are professionals who make judgments based on what benefits all the players/coaches involved, in other words the team. ››

Coaches will strive to provide information in a timely fashion regarding schedules, practice requirements, necessary equipment, safety enhancements and any other specifics needed in order to plan. We do our best to keep you up to date. Contact the coach with any questions.

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Coaches are committed to treat each athlete with respect, assess their developmental needs, see them as individuals and prioritize their safety and character above winning.

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If you have concerns about how your child is treated or questions about ways he/ she can improve, or even about your child’s behavior, you may email, call or even set up a meeting with the coach. Playing time, play calling and other athletes are inappropriate topics to discuss with the coach. We strongly encourage you to first approach the head coach, and if necessary, progress to the Athletic Director. We discourage involving the counselor, a teacher, advisor or another administrator as your first contact.

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It is ill-advised to approach a coach with concerns immediately after a game. Emotions run high and environments are intense, and to expect a clear and accurate exchange about a problem is unrealistic. Please wait 24 hours before having these discussions.

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Commitment to the team is a high priority once an athlete has decided to take part. Obviously, our athletes cannot drive, so we assume a commitment on your part as well. If your child must miss practice or a game, advance notice to the head coach is expected, and whenever possible, from the athlete to the coach personally. Email or a phone call as well as talking in person are all good options. Consequences are often appropriate if athletes have to miss. Other athletes who are present and are prepared may deserve their opportunity. These matters are left up to the head coach’s discretion.

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Athletes experience sports in new ways through our athletic program. They need your guidance and support in these uncharted waters. However, we ask that you refrain from coaching them, speaking negatively of the coach or the team, attending practices or acting as their agents in communicating with coaches. Among the goals of our program are to see athletes find their voice; develop character and self-confidence, along with other interpersonal skills. Encourage them to approach their coach with questions, concerns and pertinent information. Often sports provide rich opportunities for this kind of growth, which leads to a strong sense of self.

The best advantage you can give your child is to allow his/her own to lead and possess his/her own sports experience. If they love the sport, you will see the passion. If they have God-given ability in the sport, the coaching staff will see it. If they have concerns, allow them the freedom to discuss these with you without judgment. Athletes are great resources about what best fits them. Approach conversations about game performance with a careful hand. Be their biggest fan and be a safe sounding board as they figure things out for themselves.

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LEADERSHIP & THE STUDENT ATHLETE Students who participate as members of Oak Hill sports teams carry a genuine responsibility over and above the expectations for other students, which should not be taken lightly. We expect these student athletes, who wear the name of our school on their uniforms, to represent the best of everything our community upholds. This goes beyond game sportsmanship to displaying excellence in nonsports related activities as well. Academics are a school’s top priority. Oak Hill’s mission states that this learning will take place in a Christian environment where character, integrity and service are our highest ideals. Student athletes should be leaders in the classroom, in the band room, in the gymnasium, in the dining hall, in service toward others, at recess and in offcampus activities. Conduct that is not aligned with this principle reflects poorly on teammates and coaches, as well as the school community. Whenever poor behavior is an issue, coaches and the athletic administration take it seriously, and consequences may result, including possible removal from an Oak Hill team. Our goal is to help our student athletes find their voice, their confidence and their Godly character through athletic endeavors. We believe they can become better leaders and individuals through the disciplines and rigor of sports. Learning takes place in the classrooms of the practice and playing field, where emotions are designed to be intense, where disappointments are unavoidable and teammates must work together to achieve success. To this end, coaches work tirelessly, and athletes learn to follow their example. We desire excellence from each person, mentoring players to never be content with mediocre effort or desire. Panther Pride implies leadership, and it is the standard for every Oak Hill team member.

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COMMITMENT One important goal in our athletics program is to provide a variety of sports opportunities for young athletes. Students may sample various sports to discover their unique interests, passions and abilities. However, this must be balanced with the goal of teaching commitment when becoming a member of a team. There are implied responsibilities when several unite toward a common goal. This requires a change of mindset from “I” to “we.” Learning to be a teammate is a skill that transcends sports and enhances one’s experiences throughout life. Inherent in team membership is a sense of commitment to one another and to shared team goals. We ask coaches and players to honor this commitment as a foundation for the sports experience. Athletes who don the Oak Hill jersey must realize that the expectation is to prepare and compete with character, improving all the while as individuals and as a unit. Coaches prepare athletes for competition, teaching them the skills/rules of each sport, setting a roster and representing OHS in the community as a solid and excellent program. In honoring team commitment, specific priorities should be upheld. For example, a school game should be honored above a practice in another school sport or a practice on a team outside of school. If there are situations that are impossible to navigate, it may indicate your son or daughter could be overcommitted. Their teammates and coaches deserve the utmost consideration that can be given. The key to striking a successful balance between choices and commitment is communication. Parents and children should openly and realistically discuss schedules and prior commitments before joining a school team. Once the decision is made to take part, it is our hope that parents allow their children to assume leadership in the sports experience, including taking the lead in communicating with coaches. Encourage your child to initiate conversations with the men and women who coach their teams. This optimizes the experience for everyone involved and promotes growth in the student athlete beyond the playing field.

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Expectations and Guidelines Athletics are a privilege at Oak Hill, above and beyond what is required for our students. All sports activities are optional and cocurricular, and are intended to enhance and round out the Oak Hill experience for a student athlete. To clarify, Physical Education is part of the required curriculum, an enrichment class in which all of our students participate. Therefore PE is not considered part of athletics, nor is athletics part of PE. Below are some principles and policies, which guide and safeguard the athletics experience for our participants. Historically, these guidelines have proven to preserve the purpose and essence for which the activities were designed. ››

Typically, we ask parents to refrain from attending team practices. We consider a practice similar to a classroom where students are learning and experimenting with new skills and concepts. We feel they should be afforded the respect of doing so without spectators.

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We know that our athletes depend on others for transportation. However, we expect them to be present and on time for practices and games. Out of respect for the coaches time, please pick your child up on time, and communicate whenever this is not possible. We advise our coaches that athletes should never be left without adult supervision. Therefore, before coaches leave, any children remaining will be sent to Explorations at the parents’ expense.

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Siblings, members of your carpool or other guests are not allowed to stay for athletic practices. Coaches are there to focus on team practice, not child care for others. All children on campus must have adult supervision.

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Team uniforms on loan from the school should be returned upon request, clean and in good repair. Athletes should wear uniforms only for practices or games.

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Refrain from parking on the side of the driveway in the grass next to the front lawn on Tyne Boulevard where we often hold practices. Please utilize the parking spaces provided.

At competitions, we ask parents and other spectators to refrain from standing near the team bench (or in the infield for running events at track meets). These areas are reserved for coaches and athletes. It creates a distraction when coaches and teammates are preparing and planning, discussing and strategizing, for others to be present.

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Outdoor events require an eye on the weather. We make every effort to give you advance instructions about weather contingencies. Please check your email for this information.

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Presently we are able to host only basketball contests and generally on specified Fridays because of our lack of sports facilities. These home games are exciting for our community and our teams. The following list represents proven norms for safety and enjoyment for everyone:

1. The stage is reserved for 6th graders to sit as spectators. Students may not play behind the curtains. They should keep this and other areas free of trash. 2. Throwing and bouncing basketballs is not permitted inside the gym while games are in progress. 3. Mats will be set up on either side of the stage for younger students and siblings. They are welcome to sit and play in these areas, being mindful to stay clear of the teams. Parents are welcome to supervise them from their seats. 4. All children, including players whose games are not in progress, must be under adult supervision. They should not be in the basement, on the playground or otherwise unaccounted for. Teachers and staff are there to watch the games and will not assume responsibility for supervising your children. 5. Sportsmanship is of utmost importance! Please share these norms with your children before home games. ››

The Athletic Director and coaches streamline important information for you because we understand you are bombarded with emails and other communication. However, you are responsible for the information that we provide you. Please read carefully and ask for clarification as needed.

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SPORTSMANSHIP CODE Athletes: When keeping score in an athletic contest, we prepare and strive to win. But the reality is that you do not win them all. Athletes should aim to be composed and gracious in defeat as well as victory. Good sportsmanship is more important than the outcome of the game. It includes abiding by the rules of the game, respecting game officials by submitting to their judgment about a call, treating the opponents with respect, recognizing good team play and participating in any postgame rituals where both teams come together showing mutual respect. Out of respect for officials, coaches, other players, spectators and the game itself, athletes should conduct themselves with character and represent Oak Hill School with Panther Pride. Spectators including Parents: Youth Sports can be as exciting as a college or professional game, especially for fans and family members. However, behavior norms must exceed those of the fans of the professional ranks, where they seek to establish a home court advantage by influencing officials, and degrading other players and coaches. Coaches must be allowed to manage their teams, including sons and daughters of the “fans.� Coaching from the stands creates a distraction for young athletes. Sportsmanship is character in the contest. Spectators by definition are not active participants in the contest, but surround it and create a tone that is contagious. Adults should set the example, leading from the stands by applauding good team effort, respecting officials, coaches, players and one another. Coaches: These men and women have made a commitment to youth sports, spending hours in practices and preparation for games, and not for the money! Their responsibility is to lead by example, showing respect and restraint throughout the emotional ups and downs of a sports contest. They should always deal with opponents in a respectful manner, avoid confrontational remarks toward officials, treat their own players respectfully and hold them accountable for the same standard of conduct. Coaches strive to teach principles of good sportsmanship to their players by not blaming officials for defeats, never berating their players, modeling positive behavior in practices and demonstrating respect for the sport itself. How important are these guidelines? The reputation of Oak Hill School and its sports teams depends upon their adherence. All stakeholders must embrace the fact that their conduct and level of sportsmanship influence what others think of our entire community. We encourage all groups to demonstrate Panther Pride and accept their roles as ambassadors of Oak Hill School, representative of the best in Panthers everywhere.

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SPORTS AND SEASONS Sport

Who

Season

Signups Begin

Football-5 (SNFL)

Boys in 5th Grade

Rising 5th/6th May fitness camp, summer offering

Previous April

Football-6 (SNFL)

Boys in 6th Grade

Aug.-mid Oct. (separate games)

Volleyball (MCAC)

Girls in 6th Grade

July camp, mid Aug.-Sept.

*Previous April

Cheer Squad

Girls in 6th Grade (male or female mascot)

Aug. camp, Aug.-mid Oct.

Previous April *(mascot interest beginning in March)

Cross Country (MTAC)

Girls and Boys in Grades K-6

Sept.-Oct.

Previous April

Dribble Cubs

Girls and Boys in Grades 1-3

Oct.-early Dec.

September

Girls Basketball (MCAC)

Girls in 6th Grade

June camp offering, Oct.-early Feb.

Previous April *early Oct.

Boys Basketball (MCAC)

Boys in 6th Grade

Summer offering, Oct.-early Feb.

Previous April *early Oct.

Basketball Academy

Girls and Boys in Grades 2-5

Early May

March-April

Girls Lacrosse

Girls in Grades 5-6

March-April

February

Girls Lacrosse Clinic

Girls in Grades 4-6

Late February

February

Boys Lacrosse

Boys in Grades 5-6

Mar. - early May

February

Boys Lacrosse Clinic

Boys in Grades 4-6

Late Feb. or early March

February

Track (MBTL)

Girls and Boys in Grades 4-6

Late Feb.-April

February

*If numbers exceed roster spots in the sport or role (mascot), there will be a selection process.

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Managing Health Risks in Athletics Players must be at school at least halfday in order to practice or play a game. This protects them as well as other teammates when illness is involved and prioritizes academics otherwise. It is our top priority to minimize health risks to our athletes in practice and competition. Contact sports such as football, basketball and lacrosse are notorious for inherent risks; however, injuries can also occur in sports which are traditionally noncontact. Proper conditioning, equipment and preparation go a long way to enhance player safety. It is the responsibility of each coach to remain current with best practices in their specific sport, and to fulfill requirements of the Athletic Department. Accidents can occur, though improbable, resulting in injury to the brain or spinal cord, or even death. Whenever an injury occurs, coaches are instructed to make a conservative decision on whether emergency measures are required to ensure the child’s safety. First aid supplies are available to our coaches and managers at practices and games, and we have a portable AED that we transport as needed. During football season, we have access to a certified athletic trainer, who is often on-site. Head coaches are responsible for having emergency contact information readily available at all times. We partner with the school nurse to make sure any pertinent medical information is also available on each athlete. We invite you to make us aware of specific medical concerns. If your son or daughter requires medical attention for an injury associated with OHS Athletics, we request that you make us aware, if we are not already, for the benefit of coaches and the team, as well as your child. Of course, knowledge of any treatment or modifications prescribed is extremely important so that we can partner in the athlete’s recovery. For outdoor sports, we monitor the weather and potential hazards, such as extreme heat, thunderstorms, wind and lightning. We have policies in place for these weather contingencies. The Physicians Report required by the school nurse is necessary for participation in OHS Athletics. This report signifies to us that your child has been seen and examined thoroughly by your physician, and has been deemed healthy enough to participate in our athletics activities. The Physicians Report must be current and on file with the school nurse, or your son or daughter will not be permitted to participate. This is for the safety of all student athletes. 16

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Please familiarize yourself with specific policies such as Heat Policy and Concussion Policy, which can be found on our website. Oak Hill retains an athletic trainer who is knowledgeable and skillful in working with young athletes. The trainer is often on side during football practices and games, and available for consultation at other times as well. The trainer’s role is to work in tandem with the Head Coach and collaboratively with the School Nurse. Whenever, in the opinion of the trainer, an athlete should refrain from practicing or playing, she/ he will communicate this to the Head Coach who will remove said athlete. Before being readmitted, the trainer will be consulted in the decision. The trainer and/or the Head Coach will communicate health conerns to the parent of the athlete as well as the School Nurse and the Athletic Director.

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Team Selection Process Our goal for the Oak Hill student athlete is to provide a sports team experience that is developmentally appropriate, challenging yet not overwhelming and rich in opportunities for growth and improvement. Whenever facilities, resources, and/or meaningful playing opportunities on a team are limited, we are compelled to restrict the total number of athletes on that team. At OHS, we have had team selection/cuts in only two sports: girls volleyball, and boys and girls basketball. Both of these are considered 6th grade teams. Leagues influence the number of games we play in a season, and the sport itself dictates the number of positions on the court at a given time. Whenever those interested in playing exceed the appropriate number for a team, we have tryouts for that team. Tryouts are designed for players to be evaluated fairly and teams constructed so that the various positions are well represented for competition. Tryout dates are announced well in advance and details are communicated to parents via email and/or meetings. Parents are the best judges of whether their son or daughter can handle the pressure of the selection process and its results. Honest conversations about commitment, schedule, skill level and possible outcomes should be held beforehand. Coaches make every effort to encourage each athlete, and are available to discuss concerns along the way. Those who are not selected are invited to consult with coaches to explore additional opportunities to develop in the sport. Student athletes are expected to be gracious in light of the decision, whether they are selected for the team or not. The single most important role of parents in this process is to provide perspective for their child, the benefit of their own life experiences and maturity. Children want to know that life will go on in spite of disappointment, and that their own future remains exciting and full of potential, whether in this sport or something else. A wise parent understands a different path does not mean a lesser path ‌ faith tells us otherwise. Children need to know that making a team does not translate into superiority in any fashion, and that friendships can continue in spite of team configurations. These selection processes are rich with opportunity for training up a child and seeing them develop skills and character that will serve them well throughout life.

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Communication in Athletics The Athletics Department strives to provide parents, students, athletes and other appropriate members of the OHS community with current and vital information. We use various ways to get the word out, and to keep you informed. Website: Updated and specific information about OHS Athletics may be found on the school website, including the Newsfeed, Athletic webpages, the Parent Portal and Calendar. Games, practices, and special events are posted on the all-school calendar and the athletics calendar. On the Parent Portal there is a calendar you can customize for sports information, the link to sign up for specific sports teams, and, once signed up, emails for the dedicated team list. On the Athletics webpage, there is static information about our offerings and philosophy, links to the electronic Athletics Handbook for Parents and Athletes, links to more sports information and events locally, heat and concussion policies, team schedules, and links to sign up for teams and camps. The Newsfeed has important announcements for sign-ups for sports teams and special events. Email: General athletics announcements such as sign-ups that affect specific grade levels and/or genders will be sent from the AD via email. Coaches of specific teams also commonly provide details through email lists about travel, schedule, uniform, equipment, etc. The way to be added to a specific sports team email list is to access the electronic seasonal sports interest form. The form changes throughout the year in preparation for the upcoming sports season, and you will be prompted through an announcement on Newsfeed and/or email to “sign up now.” Here’s the link: https://www.oakhillschool.org/cf_forms/view.cfm?formID=9 This form can be accessed on the Parent Portal page as well. Social Media: Oak Hill accounts in Twitter and Facebook will be utilized at times to announce a game score, highlights, upcoming opportunities, and other notes of interest about athletics. Be sure to follow us! Postings: Camp opportunities, clinics, and other events may be posted around school where students tend to gather.

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Recognition and Awards We celebrate accomplishments for our Oak Hill School athletic teams and recognize upperclassmen (5th and 6th grade only) at an awards ceremony twice a year: the Fall Sports Banquet and the Spring Sports Banquet. In the fall, we recognize those teams who have finished most, if not all, of their competitive seasons: 5th Grade Football, 6th Grade Football, Volleyball, Cheerleading, and Cross Country. In the late spring, we celebrate Boys and Girls Basketball, Boys and Girls Lacrosse, and Track and Field. The banquets include a meal for those team members in 5th and 6th grades, their parents and coaches, as well as a brief program. Head coaches recap the season, and each athlete receives a memento from the school honoring their participation. Awards for individuals on teams are of special significance because they represent the core values of our program. Coaches of each team collaborate to present three awards. First is the Hustle Award, which is given to the player whose effort and enthusiasm have been exemplary. Next is the Leader Award, recognizing the team member whose consistent example and even words have set the standard for excellence for the team. Lastly, the Teammate Award is given to a deserving individual who always puts the team first, and who embodies the meaning of Panther Pride, at practice, games or even in the classroom. This player understands and honors the significance of each person’s role on the team. These awards are as much about the values they represent as the individual recipients. We want to continually hold these virtues high for our student athletes and encourage them to strive toward them. In order to keep these banquets an appropriate length for our students, we do not endeavor to introduce and comment on each team member. Throughout the year there are additional opportunities for the teams to be recognized, usually at Flag.

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