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2012 Summer Session Calendar 3/12/12 4/9/12 4/16/12 6/22/12 7/27/12

Application period begins for non-SCU and non-degree seeking students. E-campus registration period begins for continuing degree seeking SCU students. E-campus registration period begins for non-SCU and non-degree seeking students. E-Campus registration closes. Beginning 6/25/12 all registration must be done in person at the Registrar’s office. Application period ends for non-SCU and non-degree seeking students.

Tuition and fees are due on the 21st of the month that the bill is generated. All summer payments must be submitted online Session 1 (5 weeks)

Session 2 (5 weeks)

Session 3a (3 weeks)

Session 3b (3 weeks)

Session 3c (3 weeks)

Classes Begin

6/21/12

7/30/12

6/18/12

7/9/12

7/30/12

Last day to withdraw with 100% tuition refund (less fees)

End of day of 2nd scheduled class meeting.

End of day of 2nd scheduled class meeting.

End of day of 2nd scheduled class meeting.

End of day of 2nd scheduled class meeting.

End of day of 2nd scheduled class meeting.

Last day to add

6/25/12

8/1/12

6/20/12

7/11/12

8/1/12

Last day to declare Pass/No Pass

6/25/12

8/1/12

6/20/12

7/11/12

8/1/12

Last day to withdraw with 50% tuition refund (less fees)

End of day of 3rd scheduled class meeting.

End of day of 3rd scheduled class meeting.

End of day of 3rd scheduled class meeting.

End of day of 3rd scheduled class meeting.

End of day of 3rd scheduled class meeting.

Last day to withdraw without a “W” grade

7/6/12

8/17/12

6/22/12

7/13/12

8/3/12

Last day to withdraw

7/20/12

8/24/12

6/29/12

7/20/12

8/10/12

Holidays

None*

Sept 3

None

None*

None

For MTR & TR Class end Tuesday, 7/24/12

For MTR, MWR & TR Class end Thursday, 8/30/12

7/25/12 for M-R courses

8/15/12 for M-R courses

7/26/12 for M-F courses

8/16/12 for M-F courses

M-R Class: Thursday, 7/26/12

M-R Class: Thursday, 8/16/12

Classes End For MWR & MW Class end Wednesday, 7/25/12

Final Exams

For MTR & TR Class final on Thursday, 7/26/12 For MWR & MW Class final on Friday, 7/27/12

For MW Class end Wednesday, 8/29/12

7/4/12 for M-R classes 7/5/12 for M-F classes

For MTR & TR Class final on Tuesday, 9/4/12

M-R Class: Thursday, 7/5/12

MWR, MW Class: final on Wednesday, 9/5/12

M-F Class: Friday, 7/6/12

M-F Class: Friday, 7/27/12

M-F Class: Friday, 8/17/12

Key to reading calendar: M = Monday; T = Tuesday; W = Wednesday; R = Thursday; F = Friday Web site: www.scu.edu/summer *July 4 is an administrative holiday but not an E-mail: scusummer@scu.edu academic holiday; offices will be closed, but Office: Arts & Sciences Bldg, 1st Floor, Ramos Center classes still meet Office hours: M-F, 8:00 a.m. to 5:00 p.m.


Table of Contents    Summer Session Calendar …………………………………………………………..……… Inside Cover Admission and Transfer Credit ……………………………………………………………………….... 1 Registration Information for Continuing (Degree-Seeking) SCU Students ……………………………. 2 Registration Information for Non-SCU, Non-Degree Seeking SCU Students, Incoming Freshman and Transfer Students …………………………………...……………………………………………….... 3-4 Ecampus Registration Details for All Students .………………………………………………………. 5-8 Tuition and Billing .………………………………………………………………………………….. 9-12 Academic Policies and Regulations .………………………………………………………………... 13-15 Student Services …………………………………………………………………………………….. 16-20 Instructions for Students Enrolled in Online Courses .……………..………………………………….. 21

2012 Undergraduate Summer Session

1


Admission and Transfer Credit 

Who is eligible for the SCU Summer Session program? The Santa Clara University (SCU) Summer Session is open to all college students in good academic standing at their home institutions. All non-degree seeking Santa Clara University students or students from other schools (non-SCU students) must fill out and submit the Online Summer Application, and pay the appropriate fees and deposits before they will be permitted to register for summer courses. A transcript is not required. Accreditation SCU is accredited by the Western Association of Schools and Colleges. Units earned at SCU generally are transferable to other colleges and universities. Students from other universities or colleges should consult with academic advisors at their home institutions prior to registration in SCU’s Summer Session to determine the transferability of the SCU units. To enroll at SCU in the regular year Enrollment in the undergraduate Summer Session does not guarantee or imply acceptance to SCU during the regular academic year. To enroll in SCU for the regular undergraduate academic year, please apply through the Undergraduate Admissions Office at 408-554-4700 or go online to www.scu.edu/admissions.

 

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2012 Undergraduate Summer Session


Registration Information for Continuing (Degree­Seeking) SCU Students 

1. Regular Registration Period: April 9 to Last Day to Add for Each Session Continuing degree-seeking SCU students may register for courses during this period using ecampus (www.scu.edu/ecampus). Appointments will be generated so that Seniors begin registration on April 9, Juniors on April 10, Sophomores on April 11, and Freshmen on April 12. To find your enrollment dates, Log-in to ecampus and go to the Student Center main page; on the right-side of the screen under Enrollment Dates click on Open Enrollment Dates. Select a Term from the drop down arrow, and select the Summer 2012 term. Note that some low enrolled courses may be cancelled before this date, which may not appear on ecampus. If the course has started, students also will be required to submit a signed Add Form by the instructor teaching the course or obtain a permission number from the instructor to add a class during the late registration period. 2. Walk –In Registration Period: Begins June 25 Beginning June 25 all students must register in person and pay full tuition and fees at the time of walkin registration. Students are required to obtain proof of tuition payment from the Bursar’s Office prior to registering at the Office of the Registrar. Both offices are located in the Walsh Administration Building. If the course has started, students also will be required to submit a signed Add Form by the instructor teaching the course or obtain a permission number from the instructor to add a class during the walk-in registration period. 3. Payment of Tuition and Fees Tuition and fees for continuing SCU students are due on the 21st of the month that the bill is generated. Late payment fees apply for all students. Students are responsible for monitoring their account balances and financial aid information, and assume responsibility for all costs incurred as a result of enrollment in the Summer Program. (Refer to the Tuition and Billing section of the class schedule.) 4. Access Your SCU GroupWise Email Account: Login to ecampus to get your SCU GroupWise email account. This is the only email account the University and Summer Program will use to contact you for any reason. All students are required to check this account regularly.

2012 Undergraduate Summer Session

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Registration Information for Non­SCU or Non­Degree Seeking SCU  Students, Incoming Freshman and Transfers  1. Online Application Period: March 12 – July 29 a) Apply Online

Non-SCU, Non-Degree seeking SCU students and Incoming SCU Freshmen or Transfer students must complete and submit the Summer 2012 Online Application Form at www.scu.edu/cas/summer/apply.cfm prior to registering for classes. Handwritten applications are not accepted. The application fee of $80 is due upon submission. Applications are processed in the order received and it takes approximately 3-5 days for applications to be processed by the Office of the Registrar. b) Verify Application Submission Any student who submits the online application will receive an immediate web response of a successful submission of the online application. Additional instructions detailing your e-campus ID and password; how to pay the required course deposit, and how to register for classes will be email separately, students are required to print this important message and refer to it often. c) Receive Ecampus Notification After the Office of the Registrar has processed your online application, FIRST TIME students will receive an email notification providing a SCU ecampus ID and password information and RETURNING students will receive an email notification providing information on how to obtain their SCU ecampus ID and reset their password. Ecampus ID and password notification is sent to the email address provided by the student that was submitted on the online application. Students may contact the Summer Program Office at (408) 554-4833 if they do not receive an email notification within 10 days. Please note that this is the only correspondence students will receive at this email address. All future correspondence via email will be sent to the student’s SCU GroupWise email account. 2. Payment of Tuition and Fees: DUE on the 21st of the month the bill is generated

Tuition: $542 per unit a) Deposit Payment Due Before June 25 – students are required to use ecampus to pay (1) a $80 non-refundable application fee and (2) a $2168 course deposit (for a total of $2248). The $2168 course deposit will be credited toward tuition and used to decrease the amount billed. Tuition deposits and fees are due prior to registration. (Refer to the Billing and Payment Section of the class schedule.) b) Full Tuition Payment Due Beginning June 25 - all students must pay full tuition fee in person at the Bursar’s Office in Walsh Administration Building.

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2012 Undergraduate Summer Session


Registration Information for Non­SCU or Non­Degree Seeking SCU  Students, Incoming Freshman and Transfers   3. Ecampus Registration Period: April 16 thru the last day to ADD for each session

a) Registration Period: April 16 to Last Day to Add for each Session Non-SCU students, Non-Degree seeking SCU students and incoming Freshmen or Transfers may register during the late registration period for courses using ecampus (www.scu.edu/ecampus). Students may register after two business days after online payments has been submitted and processed successfully on ecampus. Note that some low enrolled courses may be cancelled before this date, which may not appear on ecampus. If the course has started, students also will be required to submit a signed Add Form by the instructor teaching the course or obtain a permission number from the instructor to add a class. b) Walk-In Registration Period: Begins June 25 Beginning June 26 all students must register in person and pay full tuition and fees at the time of walk-in registration. Students are required to obtain proof of tuition payment from the Bursar’s Office prior to registering at the Office of the Registrar. Both offices are located in the Walsh Administration Building. If the course has started, students also will be required to submit a signed Add Form by the instructor teaching the course or obtain a permission number from the instructor to add a class during the walk-in registration period. 4. Access Your SCU GroupWise Email Account: Login to ecampus to get your SCU GroupWise email account. This is the only email account the University and the Summer Session Office will use to contact you for any reason. All students are required to check this account regularly. Students who do not check the SCU email account should forward their SCU GroupWise email to their preferred email account. Instructions on how to forward your SCU GroupWise email account are at http://it.scu.edu/howto/GroupWise/Forward/.

2012 Undergraduate Summer Session

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Ecampus Registration Details for All Students  ECAMPUS ACCESS 1.

Ecampus Login  To access ecampus go to the SCU homepage (www.scu.edu) and click on the SCU Login link located at the top right corner of the page or go to (www.scu.edu/ecampus).  Enter your ID and password (passwords are case sensitive).  A successful login will take you to the “Student Center” page where students can verify “Holds”, “Enroll”, check “My Class Schedule”, view “Grades”, access your “SCU Account Detail”, update “Personal Contact Information”, and a variety of useful student resource links.  Prior to your registration appointment, all students must view any “Holds” which prevent registration and other ecampus online transactions. “Holds” are located at the upper right corner of the front page.  Review and update your address and emergency contact information under “Personal Information”.  Always confirm your registration transactions each time you make a change to your schedule by going to “View My Schedule”.  If you experience any problems accessing ecampus, click on one of the links under the “Ecampus News” for ecampus system alerts or contact the IT Service Center at 408/554-5700.  There are video guides for ecampus located at : http://www.scu.edu/registrar/students.cfm  Students may also call the Office of the Registrar at 408/554-4998 between 8:00 a.m. and 5:00 p.m. for additional ecampus and registration assistance. 2. Forgot Your Password  If you do not know your password, click on the "Forgot your Password" link or email ecampus@scu.edu or call 408-554-5700.  Students can find additional ecampus information from the “For Students” link on the top left of the ecampus page.  For detailed information regarding enrollment and registration go to the General Registration Information page (http://www.scu.edu/studentrecords/%20upload/EnrollmentTrainingGuide_Summer2011-4.pdf).  If you experience any problems accessing ecampus, students may call the Office of the Register at 408-554-4998 between 8:00 a.m. and 5:00 p.m.

CLASS SEARCH OPTIONS 3.

Ecampus Class Search  To search for open classes on ecampus, login to ecampus (www.scu.edu/ecampus) and select the “Search for Classes” icon. Enter the institution (SCU), the Summer term code (Summer 2012), and click search.  Select a Course Subject, and/or a Course Number, the Course Career (Undergraduate), and then click on the Search icon. You can narrow your search by checking the box next to “Show Open” classes only.  A green dot means the class is open and a blue square means the class is closed. 4. Course Availability Class Search To check for open classes externally from ecampus without a log ID or password, go to course availability on the web at (www.scu.edu/courseavail). 6

2012 Undergraduate Summer Session


Ecampus Registration Details for All Students 

IMPORTANT ADD/DROP POLICY THE SUMMER PROGRAM AND THE OFFICE OF THE REGISTRAR DO NOT ACCEPT ADD/DROP FORMS AFTER DEADLINES.

If there are compelling reasons for an exception, please fill out the Undergraduate Student Petition – Exception to University Policy for at: http://www.scu.edu/studentrecords/Registrar-Forms.cfm. Petitions will be reviewed by the University Registrar and a response will be returned to the student’s GroupWise email account. Students are responsible for all costs incurred as a result of enrollment in the Summer Session at SCU and agree to abide by all Summer Session and University policies and procedures. Students are responsible for monitoring their account balances and maintain current valid e-mail address at all times in order to ensure receipt of all Summer Session correspondence in a timely manner.

ECAMPUS ENROLLMENT 5.

Add A Class:  To add a class select the “Enroll” icon in the the “Student Center” or click on the “Search” icon to search for a class that you may want to add.  From the list of classes check the “Select Class” box for the class section that you want to enroll in.  Verify your selection to assure that the class information; title, class meeting times, instructor is the right class that you want and click “Next” to proceed or “Cancel” to delete your selections.  To add a lab that is associated with a lecture course, you will be prompted to select or enter a lab section before selecting the “Next” icon to proceed.  After all the courses you want to enroll for has been added to your shopping cart, click on “Proceed to Step 2 of 3” icon. This will take you to the “Confirm Classes” page.  If you are certain of your class selections click on the “Finish Enrolling” icon to complete the registration process.  If your class selections were added successfully, you will see a green check mark in the “Status” column for each course.  If there are any errors in your “Add Transaction”, you will see a red “X” in the “Status” column for that course. Be sure to read the enrollment transaction error message to see if the error is fixable. If so, click on “Fix Errors” to go back to the appropriate page.  When you have registered for all of your classes, click on “My Class Schedule” to verify that your enrollment is accurate. Print a copy of your schedule for your records.

2012 Undergraduate Summer Session

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Ecampus Registration Details for All Students  6.

Adding Closed Courses:  If a class in which you are interested in is full, you have three alternative options: a) Register for an alternate course that fits in with your schedule. b) Get a permission number from the instructor. To obtain permission for a class that has filled to capacity, seek the instructor’s permission prior to the start of classes or attend class on the first class meeting day. If the instructor approves your request to add, he/she will give you a unique, section-specific permission number that will override the class capacity enrollment. Use the permission number to add the class through ecampus by selecting the “Add a Class” icon on the “Student Center” page (Refer to “Add a Class” instructions.)  Enter the permission number in the box on the right side of the page, and click on “Next” to proceed to “Confirm Classes”. Complete your registration by clicking on “Finish Enrolling”, then go back to “My Class Schedule” to verify and print your class schedule.  Note that the permission number expires on the last day to add a class for the session that the course is offered. If the permission number does not work on ecampus, go to the Office of the Registrar, Walsh Administration Bldg, first floor, no later than the last day to add a class for the session that the course is offered, complete and submit an Add form with the permission number that the instructor provided. 7. Verifying Enrollment:  Your enrollment is not complete if you did not click on the “Finish Enrolling” icon prior to verifying the status of your enrollment transactions.  When you have registered for all of your classes, click on “My Class Schedule” to verify that your enrollment is accurate. Print a copy of your schedule for your records. 8. Enrollment in Special Permission Courses:  Some classes require special permission to enroll and may be added only with the instructor’s signature on an add form or a permission number. If you have a signed add form, the class will be added at the Office of the Registrar, Walsh Administration Building, First Floor, at any time during the registration period and no later than 5 p.m. on the last day to add a class for the session that the course is offered. 9. Enrollment in Session 3 Chemistry and Physics Sequences:  The Physics Department is NOT taking a wait list for Physics courses offered in the Summer. Enrollment is based on availability of seats on a first come-first serve basis. Refer to the Class Search instructions in this class schedule to check if the class that you want is open prior to registering online.  The Chemistry Department will keep a wait list for the lecture sections only if the lecture section is full. It is the student’s responsibility to contact the administrative assistant at 408-554-4799 to be placed on the Chemistry lecture section wait list.  Students will be placed on the wait list in the order that they contact the department administrative assistant. Wait lists will not be kept for the labs. Students will be assigned to available lab times. As seats open in a closed lecture section, the department will contact the student and provide the student with a permission number which is used to add the class through ecampus. If a student does not want to take the course because of placement in an alternative lab day or time, it is that student’s responsibility to use ecampus or to contact the Office of the Registrar to drop the ENTIRE course (lecture and lab sections).

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2012 Undergraduate Summer Session


Ecampus Registration Details for All Students  10.

Drop A Class:  Students may drop Summer Session classes using ecampus or by filling out a Drop Form at the Office of the Registrar any time after registration and before the last day to drop or withdraw from classes for the session the course is offered. Students will not be able to drop or withdraw from classes after the session deadline dates as posted in the Summer Session Calendar.  To drop a class log in to ecampus (www.scu.edu/ecampus) and select “Enroll” from the “Student Center” page.  Click on the “Drop Classes” tab at the top of the page.  Check the box next to the class that you would like to drop, then select the “Drop Selected Classes” icon.  Confirm that you have selected the correct class that you want to drop and click on “Finish Dropping”.  If you have successfully dropped, there will be a green “” check mark in the “Status” column. If the class was not dropped successfully, there will be a red “X” in the “Status” column. Be sure to read the enrollment transaction error message to see if the error is fixable. If so, click on “Fix Errors” to go back to the appropriate page.  When you are done dropping the class, go back to “My Class Schedule” to verify that the class “Enrollment Status” is Dropped. This may be a good time to verify your entire class schedule for accuracy. Print a copy of your schedule for your records and also as proof of the dropped course.  Please check the Summer Program Calendar deadline dates for refunds and after which a “W” grade is recorded on your transcript. No exceptions will be made after the deadline. 11. Drop Class with a “W”  Check the Summer 2012 calendar for the last day to withdraw without a “W”. After this date and prior to the last day to withdraw, you will still drop on Ecampus.  Your transcript will include a notation of “W” in the grade column.  A grade of “W” will not affect your GPA. 12. Swap Classes:  If you wish to drop one class and replace it with another or a different section of the same course, navigate to “Enroll” after logging in to Ecampus.  Click on the “Swap Classes” tab at the top of the page.  Select the class you wish to drop from the “Select from your Schedule” menu, and enter the class you wish to add in the “Enter Class Number” box.  Follow the remaining steps to “Add a Class”, by clicking on “Next” to proceed to “Confirm Classes”. Complete your registration by clicking on “Finish Enrolling”, then go back to “My Class Schedule” to verify and print your class schedule.  If you swap a course with more units, you will be responsible for paying the difference when billed. If you swap a course with fewer units, you may qualify for a tuition refund. Please refer to the Tuition and Billing section in this class schedule for payment deadlines and refund periods or call the Bursar’s Office at 408/408-4412 between the hours of 8:00 a.m. and 5:00 p.m. 13. Study Abroad Enrollment: Students participating in the Summer Study Abroad program must contact Vidalino Riaator, vraatior@scu.edu, in the International Programs Office as soon as possible. Deadlines for deposits and applications vary by program, but in general they are in February and March 2012. For all other inquiries contact the International Programs Office at 408-554-6940 or (www.scu.edu/studyabroad).

2012 Undergraduate Summer Session

9


Tuition and Billing 

Tuition & Fees   

Tuition for Summer 2012 is $542 per unit. Application Fee: All non-SCU, non-degree seeking SCU, incoming SCU freshman and transfer students must pay a non-refundable $80 application fee. Deposit: All non-SCU, non-degree seeking SCU, incoming SCU freshman and transfer students must pay a $2168 deposit before registering for classes. The deposit is credited toward tuition and is refundable to the extent that the student qualifies for a tuition refund under the summer refund policy. Late Payment Fee: a $75 late payment fee and a hold that prevents registration and/or enrollment changes will be assessed to the student for every month the balance remains unpaid.

Tuition Deadline: All tuition and fees are due by the 21st of every month for all charges billed. The payment deadlines are available on the Bursar website 

Pre-payment Requirements: Once the second billing period for the summer session is complete May 30, 2012, students will be required to pre-pay for any new enrollment request. Students with past due balances will also be required to pay their past due balance and pre-pay for any new enrollment for the current session. Please note that guaranteed funds [cash/cashier's check] may be a requirement of the pre-payment process.

The Billing and Payment Process 

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E-Bill Notification - All charges posted to the student's account will be billed and statements will be available online only for students and "Authorized Payers". Statements are processed by the 1st of every month and due on the 21st of the same month. A students billing history will remain online for 18 months. Billing notification will be sent to the student's official SCU GroupWise email address only; unless the student has forwarded their SCU email to a preferred account of choice. Students have the option to electronically forward or print a copy of their statement to a third party payer (parent, employer, etc.) OR set up a third party payer as an "Authorized Payer" to view and pay bills on the students behalf. However, it is still the student's responsibility to ensure payment is submitted by the published payment deadlines. o Instructions for setting up an authorized payer are located on the Bursar Office website at: http://www.scu.edu/busar/billing/, click the link "How to Set-Up an Authorized Payer".

2012 Undergraduate Summer Session


Tuition and Billing  

 

Reviewing a Student's Bill - Billing statements, are available via ECampus only. o Students will log on to ECampus, from the My Menu section, click on "Bursar's Office" then "View Account/Make Payment". This will direct you to the QuikPay/NelNet bill/pay site. From the Message Board page, click on "View Accounts", and for the Official SCU Statement of Account click on the PDF icon. This action will show your most recent statement and provide you with a payment remittance coupon. Students who register, or change enrollment after the initial billing date will not receive a revised billing statement until the next billing run. o Authorized Payers may log on to: http://www.scu.edu/bursar/Online_Bill_Pay/Bill-Payment.cfm, click the "Authorized Payer" link. Authorized Payers will be taken to "QuikPay" login where they will need to enter their Login Name and Password, click the button "Login", click "View Accounts", and for the Official SCU Statement of Account click on the PDF icon. This action will show your most recent statement and provide you with a payment remittance coupon. o Remember - The billing statement is only a snapshot of the account at the time the billing is processed. Payments and other account adjustments made after the billing is processed will not reflect on the billing until the next month. The "Account Status" link will provide information between billing cycles. Paying a Student's Bill - Students and authorized payers can submit payment quickly and securely online with an electronic check, with no transaction fee. Simply follow the navigation above, click on "Make Payment" and follow the instructions. PLEASE NOTE: Beginning June 25th, 2010, Santa Clara University no longer accepts credit card payments for tuition and fee payments. Alternative Payments o By Mail: You must click on the PDF icon, located at the top of your statement, to open the remittance portion and mailing address if submitting payment by mail. o In Person: Payment, by cash or check only, can also be made directly at the Bursar's Office, during normal business hours, locAated in the Walsh dministration Building. o Questions about student accounts should be addressed to the Bursar's Office at 408-554-4412 or via email at bursaroffice@scu.edu.

View Account Detail Online 

There is a simple way to review the most current activity on a student's account. Via ECampus, click on "Student Service Center", and then click on the "SCU Account Detail" link located under the Finance section (mid-page). You will be able to view all charges/credits on the account, by transaction date, and see the most current balance due. This is a very useful screen, especially if you are making enrollment changes between billing cycles.

2012 Undergraduate Summer Session

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Tuition and Billing  Refund Policy  For 100% tuition refund - Students must drop their course(s) online using ECampus or submit their completed drop form to the Office of the Registrar by the end of the day of the second (2nd) scheduled class meeting.  For 50% tuition refund - Students must drop their course(s) online via ECampus or submit their completed drop form to the Office of the Registrar by the end of the day of the third (3rd) scheduled class meeting.  There are no refunds of tuition for dropping courses after the end of the day of the third (3rd) scheduled class meeting. o

PLEASE NOTE: Online courses, independent study and internship courses assume a regular class schedule of Monday, Wednesday, Thursday for tuition refund purposes.

Refund Process  Students who drop courses in a timely manner may be entitled to a full or partial refund of paid tuition. See the summer calendar for the schedule of refunds available for each session. Online courses, independent study courses and internship courses will assume a regular class schedule of Monday, Wednesday, Thursday for tuition refund purposes.  Students may be eligible for a refund if a credit balance is reflecting on their student account. The refund process begins during the 2nd week of the summer session. Students will be sent an email, to their SCU email account, when they are eligible to request their refund [usually the Friday of the first week of the session]. Complete instructions to sign up for refunds via direct deposit and/or request a refund are located at : http:// www.scu.edu/bursar/refunds 1. BEGIN with signing up for Direct Deposit! This is the quickest way to obtain your refund. Refunds via DD are processed daily during the 2nd week of the session; checks are processed once a week and mailed to the address selected. 2. NEXT request your refund via ecampus. 3. CHECK the "YES" I want a refund box, or "NO" I do not want a refund if you would prefer to have your credit remain on your account for future charges. 4. SELECT the amount and mailing address [if not on direct deposit] and click the submit or OK button 5. WAIT for an email to be sent by the Bursar Office to verify your refund has been processed. 

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Refund Criteria o Account must reflect a credit balance o Student must be enrolled at least half-time status during the applicable term o Credit cannot derive from non-refundable item type. Example: tuition remission, departmental scholarship/grant, deposit(s), etc. o Personal check payments will be encumbered for 21 days

2012 Undergraduate Summer Session


Tuition and Billing  

Students will be notified via their SCU GroupWise email address when their refund has been processed. If on direct deposit, funds will be transferred to your banking institution immediately following the completion of the refund process. Depending on your banking institution, funds are usually available within 24-48 hours. However, some smaller banks/credit unions can take longer. Checks will be mailed to the address selected during the request process so please make sure your address information is accurate. There is a $25 re-processing fee for all checks misplaced or lost in the mail.

Financial Rights and Responsibility Students assume responsibility for all costs incurred as a result of enrollment at Santa Clara University. It is the student’s responsibility to be aware of their account balance and financial aid information, and maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner. The tuition status of an undergraduate student is determined at the end of the late registration period. No adjustment is made to tuition charges for enrollment changes after the end of the late registration period, unless the student withdraws from the University. The tuition status of a graduate student is determined by the date the course is dropped or the date in which the student withdraws from the University. Students who drop courses or withdraw from the University are eligible for a refund of tuition charges according to the University’s refund policies. The effective date used to determine any refund of tuition is the date on which notification of withdrawal is received by the Office of the Registrar, not the last date of attendance by the student. Neither dropping all courses via ecampus nor informing an individual faculty member, an academic department, or the Dean’s Office constitutes an official withdrawal from the University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal form or notification to the Office of the Registrar. Late Payments: Please note the following policies regarding late payments and delinquent accounts: 

 

Accounts remaining unpaid by each month's payment deadline are subject to a late payment fee. Loans funds or any other sources of financial aid not reflecting on a students account by the payment deadline are also subject to late fees. All accounts must be paid in full in order for students to enroll in succeeding terms or to receive copies of certificates, diplomas, and transcripts. The University reserves the right to recover all costs related to the collection of delinquent accounts. In addition, delinquent accounts will accrue interest at the maximum legal rate once placed in a collection status. The University reserves the right to cancel the registration of any student if a balance due from a previous term remains unpaid at the start of a subsequent term. 2012 Undergraduate Summer Session

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Academic Policies and Regulations  1. Academic Regulations The academic regulations that apply in the Fall, Winter, and Spring quarters also apply to the Summer quarter. Courses taken during the Summer quarter are included in the records of matriculated SCU students for the determination of GPA, class level, honors, probation, and disqualification. Any student not permitted to register during the academic year (i.e., disqualified, suspension) may not take summer school classes at SCU. 2. Administrative Withdrawal / Drop Policy  The Administrative Withdraw policy is not in effect in the Summer as it is during the regular school year. Students who are officially enrolled in a class and fail to attend the first and any subsequent class meetings will remain enrolled in the class, and be responsible for paying all tuition and fees associated with the class.  It is the student’s responsibility to drop a course if they are unable to attend due to changes in the class schedule or personal obligations.  Non-attendance does NOT relieve a student of the obligation to pay tuition and fees. In addition to paying full tuition and fees, an academic hold will be placed on the student’s account to prevent any further registration transactions.  Students who do not formally drop a class for which they are officially enrolled will receive an “F” grade for the course(s), and be liable for all tuition and fees incurred during the Summer.  Students must formally drop a course via ecampus or by submitting a Drop Form to the Office of the Registrar located in the Walsh Administration building prior to the published deadlines. 3. Auditing Courses Degree-seeking students may audit one course in addition to the Summer Program course load limit on a space available basis with a charge of $100 course audit fee. Permission to audit is given by the instructor by the last day to add a class. Submit completed audit forms to the Office of the Registrar by the last day to add a class and no later than one week thereafter. Non-SCU or nondegree seeking SCU students may not audit courses. 4. Course Load Limits Policy / Overload Policy There is NO EXCEPTIONS TO THE COURSE LOAD POLICY for the Summer Program. Students who register for more than the maximum course load will be administratively withdrawn from the course that creates the overload. Students who add overload units in violation of this policy may not receive credit for the course that causes the policy violation. The intensive pace of Sessions 1, 2, and 3 require the following restrictions on Summer course loads:  Session 1: Students may not enroll in or attend more than two courses at any time during this session.  Session 2: Students may not enroll in or attend more than two courses at any time during this session.  Session 3 (A, B, C): Student may not enroll in or attend more than one Session 3 lab science (Chemistry or Physics) course at a time. If you are enrolled in or attending a Session 3 lab science course, you may not be simultaneously enrolled in or attending any Session 1, 2, or 4 course. If you are enrolled in or attending a Session 3 non-lab science course, you may be simultaneously enrolled in or attend no more than one contemporaneous Session 1, 2, or 4 course.  Session 4: You may carry up to 15 units in Session 4 courses (N.B. this does not apply if you are also registered for Session 1, 2, or 3 courses.)  Session 5: Contact the International Programs office at 408-554-6940 for course load restrictions.

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Academic Policies and Regulations  5. Course Cancellations SCU reserves the right to make changes in the schedules or policies without prior notice. We have done our best to ensure the accuracy of the information in this Summer Schedule of Classes or our website www.scu.edu/cas/summer . However, certain statements may need to be corrected or changed. Please carefully check “My Class Schedule” on ecampus for any changes. If a classroom assignment has been changed, information about the new room location will be posted outside the originally-listed classroom. If a course is cancelled, the Summer Session Office will immediately send a notification to your SCU GroupWise email account. It is very important that you check this account regularly. 6. Course Numbering System Courses numbered 1 through 99 are lower-division courses for which students generally receive four quarter units of credit. Lower-division courses are recommended for freshmen and sophomores. The upper-division courses are numbered 100 through 199, and students generally receive five quarter units of credit. Upper-division courses are recommended for juniors and seniors. 7. Enrollment Confirmations Via Ecampus All students can retrieve their course schedules online via ecampus to confirm their enrollment in Summer courses. Course confirmations will not be mailed by the University. 8. Enrollment and Course Restriction Policy  Students may not sit in classes without formally enrolling. Credit is not given to students who attend class without formally enrolling and paying for tuition. Students must be officially registered in classes based on the procedures outlined in the Summer Program class schedule and must have paid all tuition and fees by the published deadlines.  The instructor’s signature on an add form after the add period does not constitute a formal enrollment without tuition payment. Initial registration or class additions will not be accepted beyond the late registration/add period as set forth in the Summer Program Calendar on the front page of this class schedule.  Students who enroll in a course for which they are not eligible are subject to administrative withdrawal from that course. During the first week of class, the instructor may notify the Registrar to drop you from the course if you did not fulfill the following course restriction requirements:  Freshmen enrolled in upper division courses,  Students who have not satisfied any course prerequisites stated in the Bulletin or Class Schedule, or  Students who have not obtained the instructor’s permission as specified in certain courses.

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Academic Policies and Regulations  9. Independent Study Eligible Juniors and Seniors may pursue independent study through Directed Study, Directed Research, Practicum or Internships. No more than four independent study courses can be used to satisfy graduation requirements, and no more than one independent study course per term may be taken. To register for an independent study course, students must submit completed Independent Study petitions to the Office of the Registrar after approval is received from the Drahmann Advising and Learning Resources Center. Forms are due by the last day to add a class. Most independent study courses cannot be added through ecampus. Contact the specific academic department for more information. 10. Internships Only continuing Santa Clara University students who have completed at least 88 units are eligible to enroll for summer internships that are no more than ten units. To receive academic credit for a summer internship a student must complete the appropriate paperwork with the faculty member supervising the summer internship, register, and pay summer tuition for the units sought. Departments other than those listed in the catalog also may offer summer internships. Interested students should inquire in individual departments. 11. New Students Accepted in the Fall 2012 New students who have been accepted at SCU for the Fall quarter (both transfers and freshmen) should contact the Drahmann Academic Advising and Learning Resources Center at 408-554-4318 before registration to receive academic advising. 12. Pass/No Pass Grading Option A junior or senior with a declared major may choose to take an elective course Pass/No Pass. An elective course is one other than a University, school or department requirement. One course per quarter, with a maximum of six, may be selected. Under the P/NP option, work equivalent to a grade of C- is not passing. The P/NP option must be selected by the last day to drop a class without a W as listed on the Summer Calendar and is not reversible after that time. If you wish to change the grade option to P/NP after you enroll in a class, you must do so in person at the Office of the Registrar 13. Performance Standards in the Sciences Prerequisites for courses in lower-division sequences in Biology (21,22,23,24), Physics (31,32,33,34; 11,12,13), and Chemistry (11,12,13,14; 31,32,33) will include completion of the prior course in the sequence with a grade of C- or better. Students who do not meet this standard will not be permitted to enroll in the next course of the sequence. For further information, contact the Biology, Chemistry, or Physics department.

Repetition of Courses Students may repeat a course in which they receive less than a C-. All courses, whether repeated or not, are included in the GPA calculation, but units will be awarded only once for a passed course. A few courses are designated as repeatable and you may enroll in them for credit and a grade each time.

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Student Services  ACCESS Summer Session students may obtain an ACCESS Card, Santa Clara University’s student ID, beginning June 14, 2012. If you have any questions, please call 408-551-1647 or visit the ACCESS Card website. ACCESS Card Office Hours Effective: June 18 – August 31, 2012 Monday - Thursday, 9:00 am to 12:30 pm and 1:00 pm - 3:00 pm Friday, 9:00 am to 1:00 pm Effective: September 4 - September 14, 2012 Monday - Friday, 9:00 am - 5:00 pm Regular Academic term hours begin September 17, 2012.

Benson Memorial Student Center Benson Memorial Center houses a number of campus services, including the Campus Bookstore, U.S. Post Office, Information Desk, credit union ATM, meeting rooms, The Hub Writing Center (resource center for writing papers), Learning Resource and Drop In Tutoring Center (get help with studying or homework), Rainbow Resource Center (safe space for students), and the Cellar Market (convenience store). Benson is a good place to relax, hang out, or work on group projects! Benson Memorial Student Center Summer Hours Monday through Friday -7:30 a.m. to 8 p.m. Saturday and Sunday -8 a.m. to 5 p.m. Computing Facilities

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Student Services  The de Saisset Museum The de Saisset Museum at Santa Clara University is the South Bay area’s free museum of art and history. The de Saisset Museum, which is one of three museums in the South Bay to hold accreditation from the American Association of Museums, presents six to twelve temporary exhibitions every year. Exhibitions at the de Saisset highlight the diversity of our community, showcase the work of recognized and under-recognized artists, address the issues of contemporary society, and emphasize the strengths of our permanent collection. The museum also serves as caretaker of the University’s California History Collection, which is on permanent view. The de Saisset also offers a variety of free educational programs, including lectures, workshops, and family days. The museum is open for public viewing Tuesday - Sunday from 11 a.m. - 4 p.m. during regularly-scheduled exhibitions. For more information, please call 408-554-4528 or visit www.scu.edu/desaisset

The Drahmann Center The Drahmann Academic Advising and Learning Resources Center, located in Kenna 101, seeks to ensure that students have the resources they need to take responsibility for their academic success. The Drahmann Center is the home of integrated academic services for undergraduates. Disabilities Resources and International Student Resources for students at any level also are part of the Center and are located in 216 Benson Memorial Student Center. Students may make appointments with University Advisors for assistance with University policies and other academic matters by calling 408-554-4318. Information about Disabilities Resources and International Student Resources is available during posted walk-in hours, in Benson 216, as well as by phone. The Drahmann Center is open from 8 a.m. to 5 p.m., Monday through Friday. Housing Limited on-campus housing is available for Summer Program students, but not for participants in the Young Scholars Program. Interested students can download a summer housing application from the “Applying for Housing” section on the Housing Office web site, www.scu.edu/housing. Students also may contact the Housing Office at housing@scu.edu or 408-554-4900 if they have additional questions. Housing charges will be billed to the resident’s Bursar account.

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Student Services  Library Services

Pat Malley Fitness and Recreation Center The Pat Malley Fitness and Recreation Center provides recreational opportunities for all levels and interests. The 45,000 square foot facility includes a 9,500 square foot weight room with state-of-the-art cardiovascular machines, free weights, varied resistance weight machines, and a gymnasium with three courts for basketball, volleyball, or badminton. In addition, the multipurpose room plays host to our Lifetime Recreation program, which includes aerobics, and mind, body, and spirit (fitness) classes. There are a limited number of Lifetime Recreation classes in the summer. There is a 25-yard outdoor pool for lap swimming and outdoor lighted tennis courts. A valid ACCESS card or Malley Center Membership Card is required at all times for access to the facility. For more information about Campus Recreation programs and facility hours, please visit our site at www.scu.edu/recreation or call the Pat Malley Fitness and Recreation Center Front Desk at 408-554.4068.

Mission Church The historic Mission Santa Clara de Asis, founded in 1777 by Fray Junipero Serra, is at the center of the SCU campus, surrounded by the beautiful Mission Gardens. The church holds regular worship services and is open for quiet reflection and prayer from sunrise to sunset. For more information, visit their website: http://www.scu.edu/mission/

Parking If you wish to purchase a parking permit for the summer, please visit the Campus Safety Office (located in the Parking Structure) and present your driver’s license. Permits may be purchased by ACCESS card, credit card (Visa or Master Card), personal check, or cash. If you are a continuing SCU student, you may wish to purchase an annual permit, which will be effective from July 1, 2012, to June 30, 2013. If you wish to purchase a permit for the Summer Session only, permits will be on sale from Campus Safety for each session, as follows: Session 1 Session 2 Session 3a Session 3b Session 3c Session 4

6/21 - 7/27/12 7/30 - 9/5/12 6/18 - 7/6/12 7/9 - 7/27/12 7/30 - 8/17/12 6/21 - 9/5/12

$80 $80 $70 $70 $70 $150

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Student Services 

Disabilities Resources The university provides support and reasonable accommodations to students with disabilities who register with Disabilities Resources. In order to receive support or accommodations, a student must provide recent documentation and verification of a disability to Ann Ravenscroft or Janis McAlister, Co-Directors, Disabilities Resources, Santa Clara University, 500 El Camino Real, Santa Clara, CA 95053. For additional information about these services, please call Robin Cole at 408-554-4109. Summer walk-in office hours are 9 am to 12 pm. Afternoons are by appointment only in Benson Memorial Student Center 216. All information will remain confidential to the extent provided by law and university policy, and it will be used only by authorized Santa Clara University officials to determine appropriate accommodations. Registration with Disabilities Resources and documentation of a disability must be received at least TWO WEEKS prior to the need for accommodations.

Discrimination and Sexual Harassment Policy Santa Clara University is dedicated to:  

An uncompromising standard of academic excellence and an unwavering commitment to academic freedom, freedom of inquiry, and freedom of expression in the search for truth; and Being a community enriched by men and women of diverse backgrounds, respectful of difference and enlivened by open dialogue, caring and justice toward others, and committed to broad participation in achieving the common good.

Unlawful harassment and discrimination subverts these university ideals. Any behavior constituting unlawful harassment or discrimination toward any individual in the course of any University-administered program, job, or activity is prohibited. The University does not tolerate unlawful harassment or discrimination and will take prompt and effective corrective action including, where appropriate, disciplinary action up to and including dismissal or expulsion. The university’s policy applies to university staff, students, faculty, and all other individuals engaged with university activities. Any questions, concerns or complaints should be directed to the Director EEO/Diversity, Deborah Hirsch at 408-554-4113 or 276 Loyola Hall.

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2012 Undergraduate Summer Session


Instructions for Students Enrolled in Online Courses 

Upon enrollment in an Online Course: Students MUST check their SCU GroupWise email account regularly. If you are enrolled in an online course and have not heard from your instructor one week before class begins, then you are responsible to contact the instructor. If, for any reason, you cannot contact the instructor, you should contact the Summer Session Office at 408-554-4833 or scusummer@scu.edu. Students must log into ANGEL and register for the class, and complete the “About Me” learner profile by the first day of class. For financial (billing and refund) purposes, all online courses will be assigned a Monday, Wednesday, Thursday schedule. However, you will be required to do the assignments as assigned in the syllabus posted on ANGEL.

Technical Information: AT MINIMUM, students need reliable access to a computer with Internet connection (high-speed is preferable), equipped with antivirus software (available free of charge to SCU students); the latest version of your browser (Explorer for PC, Safari or Camino for Macs) with appropriate plug-ins; Adobe Acrobat Reader; QuickTime, and Windows Media Player.

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Summer Viewbook 2012