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Wedding Planning Guide 2014


Contents Wedding Planning Conditions & Policies ......................................................................................................... 3 Audio Visual Equipment.................................................................................................................................... 5 Banquet Rooms ................................................................................................................................................ 6 Capacity Chart ................................................................................................................................................... 6 Banquet Facility Floor Plans ............................................................................................................................. 7 Maligne Room ............................................................................................................................................... 7 Wild Rose Room ............................................................................................................................................ 8 Peace River Room......................................................................................................................................... 9 Northern Lights Room ................................................................................................................................ 10 Heritage Room ............................................................................................................................................ 11 Jasper Room................................................................................................................................................ 12 The Gallery................................................................................................................................................... 13

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(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Wedding Planning Conditions & Policies Pricing All prices are quoted in Canadian dollars and do not include taxes. Prices are guaranteed for ninety days from a quotation date, and a 17% service charge will be applied to all food and beverage purchases.

Guarantees Sawridge Inn requires 7 days written notice of guaranteed numbers. If no changes to the contract are submitted to the catering consultant, the contracted number will be the billing number.

Deposits A non-refundable deposit is required to secure your booking.

Cancellation Any cancellation will result in a charge equal to the value of space being held. Cancellation of an event within six weeks of the event date will incur a 50% charge of total contract revenue. Cancellation within 7 days of the function will result in 100% contract revenue charges.

Payment A valid credit card must be given for payment of all applicable charges. Payment particulars will be outlined in the actual catering contract; generally the balance of payment is due upon event completion unless alternative arrangements have been made in advance with the catering consultant. Menu Selection All menu selections must be submitted to the catering office a minimum of 10 days prior to function.

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Set ups Functions will be set to pre-determined specifications; extensive set-ups are subject to charges based on $25 per hour. Arrival and departure times can be arranged by your catering consultant. Holidays Functions held on a statutory holiday are subject to a 20% surcharge.

(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Room Set Up Our reception areas can be set to match your plans and ideas. Flexible seating plans allow for eight to ten guests per table. Dance Floor and Risers These are available and can be adapted to meet your requirements.

Photographs Photograph sessions can be arranged inside or outside of the hotel. Public areas must remain free of obstacles and open for other hotel patrons.

Ceremony Room We can create a separate room for your ceremony, designed for any wedding style.

Guest room blocks Our catering consultant can assist with setting up a room block for your guests at a preferred rate. Our facilities will cater to all the requirements your guests require while attending your wedding.

Audio Visual Used to add a slide show or have special lighting in your reception room

Transportation Our catering consultant will be able to assist with any local transportation needs.

Rehearsals We can accommodate your needs for rehearsal space and catering requirements.

Gift Opening If you require additional catering needs for a gift opening or other aspects of your wedding, our catering consultant will be able to assist you in making all the needed arrangements.

Decorations Flowers and decorations can be shipped to the hotel three hours before your event. Other requirements can be discussed with your catering consultant.

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(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Audio Visual Equipment All Prices Are Subject to 5% GST Equipment TV and VCR/DVD Flipchart or Whiteboard LCD Projector Projection Screen Projection Screen Hand-held Microphone Hands-free Microphone Lapel Microphone Conference Telephone CD Player Video Conferencing

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Details with stand with pad and markers for presentations 6’ (h) by 6’ (w) 8’ (h) by 8’ (w)

(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com

Daily rate $200 $30 $225 $30 $40 $30 $30 $100 $85 $35 Prices Vary


Banquet Rooms Capacity Chart Standing Banquet

Boardroom

U-shape

Classroom

Theatre

Reception

Peace River

50

24

25

24

60

60

Northern Lights

40

20

25

24

50

50

Heritage

60

40

30

30

80

100

Jasper

60

40

30

30

80

75

Wild Rose

120

30

30

120

100

200

Maligne

120

40

40

80

175

200

The Gallery

45

20

20

N/A

50

75

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(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Banquet Facility Floor Plans Maligne Room

Room Set-up

Maximum Number of People

Rounds of 8

120

Rounds of 10

130

Half Rounds

60

Boardroom

40

U-Shape

40

Classroom

80

Theatre

175

Reception

200

Square Footage

2400

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(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Wild Rose Room

Room Set-up

Maximum Number of People

Rounds of 8

120

Rounds of 10

140

Half Rounds

60

Boardroom

30

U-Shape

30

Classroom

120 (Split)

Theatre

100

Reception

200

Square Footage

3062

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(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Peace River Room

Room Set-up

Maximum Number of People

Rounds of 8

40

Rounds of 10

50

Half Rounds

25

Boardroom

24

U-Shape

25

Classroom

24

Theatre

60

Reception

60

Square Footage

703

9

(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Northern Lights Room

Room Set-up

Maximum Number of People

Rounds of 8

32

Rounds of 10

40

Half Rounds

25

Boardroom

20

U-Shape

25

Classroom

24

Theatre

50

Reception

50

Square Footage

608

10

(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Heritage Room

Room Set-up

Maximum Number of People

Rounds of 8

48

Rounds of 10

60

Half Rounds

30

Boardroom

40

U-Shape

30

Classroom

30

Theatre

80

Reception

100

Square Footage

1026

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(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Jasper Room

Room Set-up

Maximum Number of People

Rounds of 8

40

Rounds of 10

60

Half Rounds

30

Boardroom

40

U-Shape

30

Classroom

30

Theatre

80

Reception

100

Square Footage

954

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(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


The Gallery

Room Set-up

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Maximum Number of People

Rounds of 8

45

Rounds of 10

40

Half Rounds

25

Boardroom

20

U-Shape

20

Classroom

N/A

Theatre

50

Reception

75

Square Footage

908

(780) 438-1222 cateringes@sawridge.com www.sawridgeedmonton.com


Sawridge Inn Edmonton Wedding Planner 2014