Incoming Global Community Development Program AIESEC in Kolkata Training Module, 2013
What is Exchange?
Students/gradua tes sign up with AIESEC to go to abroad
AIESEC is present to work with organizations partnered with AIESEC
AIESEC runs two exchange programs: - GCDP - GIP
Organizations can be NGOs/Schools/C ompanies.
Incoming Global Community development Program:
nity for young people to develop entrepreneurial and responsible leadership by creating direct p
AIESEC partners with NGOs and schools in order to provide internships for development of the community or the society.
Deals with issues like HIV/AIDS awareness, women empowerment, child rights, etc.
An opportunity for young people to develop entrepreneurial and responsible leadership by creating direct positive impact through an international volunteer experience
The process of iGCDP RAISE
When a COMPANY partners with AIESEC to take interns for a specific job role in the organization, the organization signs a contract with AIESEC and the requirements are uploaded on www.myaiesec.net, its called a “Raise”.
Each member under all the project heads would be raising!
When organization selects and confirms a student/graduate (Exchange Participant) for the internship, it’s a match. Few documents are exchanged like- EP Acceptance Note and TN Acceptance note. The same is when uploaded on myaiesec.net, its called a “Match”.
Each one will be matching in our department. Specially the teams under the project heads
When the intern flies down to the country (India in our case) and starts working with the organization, it’s a realization.
The people who in our dept who do are in charge of the same is the Engagement and Delivery managers and the EnD Director.
Approach towards GCDP The member should know what is happening in India and in the world with respect to these issues which will help them while designing and implementing the project as well.
Patience is the key to crack appointments.
www.myaiesec.net You need to sign up for myaiesec.net Have an email@example.com id, gmail account and skype account ( please use professional names as user ids)
Start connecting to local, national and international AIESEC members individually and over groups, on facebook etc. myaiesec.net helps us connect to AIESEC countries and this network is our USP for organizations. What is a TN form, EP form and how do forms get matched online by a TN manager and an EP manager.
The Traineeship Nominee(TN) taker flow
Feedback and evaluation
TN taker flow Impact
TN Taker flow can be divided in to 4 main parts which if performed correctly would provide a solution to all problems.
Market Segmentation Analyse the partition of the market in various groups Targeting To identify inside those segments which are the organizations that you will approach to sell your product. Positioning Getting in touch with potential clients.
2. Selling: ď‚ž
Once the positioning strategy has been decided, the next step is to execute the positioning in a sales meeting.
Execute positioning simply means to fix appointments with the final list of companies shortlisted.
3. Delivery ď‚ž
This is one of the longest parts of the process that assures us the success to others.
This involves various processes starting from the entering of a form to its auditing, from matching a form on myaiesec.net to exchanging acceptance notes.
A formal contract and commitment between AIESEC and the Company.
â€œ Job Questionnair eâ€?
Both parties should keep an original copy with official stamps and signatures of both the Company and AIESEC Both parties should sign changes that are made after signing the contract, or a new contract should be completed and signed
Please follow the following stepsJQ Entering the details from the JQ on MYAIESEC.NET Analysis the supply and demand using MYAIESEC.net Approaching suitable EPs, Conducting Interviews and Exchanging Acceptance Notes . Providing relevant documents for Visa and Exchange Participant Expectation setting .
Once these processes are in place then we are moving to processes that are focused on the interns experiences like reception, induction in to the organization and integration in to the LC.
Focusing on building the relationship with the organization which also includes organization preparation and intern integration.
4. Re-Raising : ď‚ž
This last step which will assure the success of the relationship management process that started with selling. This eventually results in a long term partnership through cyclic re-raises.
Taking continuous feedback about the intern from the organization . How and Why?
CRM (various formal and informal methods of maintaining it)
Matching and IR
The Matching process
Talk to prospective Eps and VPs of different countries.
Have skype interviews with them.
Sort the timelines.
Exchange Acceptance Notes.
Change status of the EP and TN forms on myaiesec.net from “Available” to “Match”.
Nationalized/ Regional projects & Ad Hocs
Nationalized / regional projects are those which are run by the whole MC.
These projects are sold to corporates, who pay the LCs according to the relaxations made for these projects.
Ad hocs are those projects which LCs take care on themselves, and run it alone.
Nationalized projects of AIESEC INDIA Rural Development Conserve Footprints Worldview Genesis
Regional projects Women empowermentEducationHealthcare-
Women empowermentSouthern Region
The projects/adhocs of AIESEC Kolkata FootprintsConserveWorldviewHealthcareGenesisAnthroplaceProject SunshineHIV/AIDS Environment. Child Cultural Rural Human rights. healthcare Marketing (Soma) education. resource ( (Shankhmala) [To (Samiksha) . (Apurva) (Shankhmala) (Soma) be implemented]
Footprints- Child rights. (Soumita & Yash)
WorldviewCultural education. (Soma)
HealthcareRural healthcare . (Shankhmala)
GenesisHIV/AIDS (Soma) [To be implemented]
AnthroplaceHuman resource (Apurva)
Project SunshineMarketing (Samiksha)
How to use EP ids?
Log in myaiesec.net
Search ep form through the “Forms” search, by putting the EP id.
Details will be provided in another window.
Get the email id of the EP
Get the EP mangers nos
Use the CV for knowing them better. Talk to them
Talk to them
Ep manger’s no
Type of exchange.
International Relations (IR)
What’s IR ?? – International Relations. When you have people abroad who are your friends, who trust you.
Why IR important? – to get matches , To enhance yourself, to gain knowledge, get more exposure & make new friends!!
What is it Built upon? – CONVERSATIONS!
Tools for building IR!
Eps and Trainees.
Social networking sites
Personal communication media (watsapp, fb, bbm)
Use of myaisec.net
Demand Supply management
How to use Eps and Trainees
Send promotional materials with both
Ask them to match
Give them good experiences
Make friends with them
Ask members to go on internships.
Social networking sites
Converse through the same
Make new friends through them
Add yourself on diff groups, like pages, follow people. Etc.
Connect to ppl
Fb, linkedin, twitter, google+ (so many more).
Personal communication media
Watsapp, bbm, gtalk, fb msgs
Add ppl on these!
Always effective and swift media!
They are online spreadsheets.
Made by either MCs/ LCs
Has contacts of the MC members and (or) LC EB members
Has contacts and details of TN/EPS.
AFTs & DAALs
These are documents which AI issues!! These documents gives you details about the available EPS/TNS in the world and helps you gather information about all the countries in the world.
Available forms tracker!- excel sheet. Beginning of Every month AI issues it!! And sends it to all the countries!!
DAAL huge docs!! – help you analyze data!! Issued by AI, end of every quarter!
NST- National Support Team. Dual roles!
MC members – More contacts! Huge contacts
Nationwide IR possible here.
Group chat on skype on fixed date and time.
ALL around spread in the network.
More exposure at one time
More matches at same time.
Add people personally, and talk to them to build IR.
IR set for years, If good delivery.
Helps in Gaining trust.
With whom should IR be built with?
ALL!! Obviously everyone- members, managers, TLs, directors, LCVPs, LCPs, MCVPs, MCPs.
Specially with- ToP oGCDP COUNTRIES!!!!
Peak and off peak??
Peak and off peak cycles?? – peak- more interns come!! Off peak- vice versa!
There are some countries- who exchange during off peak! – CAPITALISE ON THESE COUNTRIES, through IR!
Regions of he world?? 6 regions, and the countries to focus. • Africa- Ghana, Kenya, Nigeria, South Africa , Tanzania, Togo. • Asia Pacific- China, Taiwan, Sri lanka, Indonesia, Thailand , Australia, japan • WENA- UK, Greece, Germany, Portugal, The Netherlands, Canada, France, Italy • CEE- Poland, Ukraine, Romania, Czech Republic, Tunisia, Turkey, Russia. • MENA- Bahrain, Egypt • Ibero- America- Mexico, Brazil, Columbia.
Lets see it for real!
Sample TN form.
The way TN forms are edited.
Concept of EP managers and TN managers.
Sample EP/ TN forms
FB goups and Pages
NST/MC IR mails
Process of Delivery
Realization process Webinars
for cultural understanding and general expectation settings
Temporary Accommodation Moving
to Permanent Accommodation
& internet connections , and exchange of documents
off for first day
in the LC and the Organization
Track of the internship
of showcasing impact stories
How can you assure good post realization quality ?
Click to edit Master text styles Second level Third level ○ Fourth level
Elements of an efficient experience delivery
What is Impact? ď‚ž
Impact is that change agent which is stimulated and brought about in an individual due to some external situation, to have a positive impact on the society.
Here the individual is the Stakeholders of AIESEC and the external situations are the different experience of services they receive from AIESEC.
Why do we need to know about the Impact? We need to know about their individual impact because of the following: To showcase their impact Build International Relations Client Relationship Management Indirect impact on the society through individual impact Evaluation of the quality of experience of an internship Strengthening the relationships with the stakeholders Being relevant and accountable to the society an Organization
How do we know about the Impact? Exchanges
AIESEC’s EdgeStatistics Stories Reports Endorsements Case Practices Case Studies Videos Pictures
Where do we showcase this Impact? We showcase our impact internally and externally ,both.
• Podio • Myaiesec.net • Personal mails • Matching mailers • Project booklets • Culture Shock
• Facebook • Twitter • Linkedin • Tumblr • Youtube • Newspapers • Local media channels • Schools/Colleges/Organizations
When do we start? We start with our stakeholders.
Feedback and Evaluation
Why feedback is needed? • For improvement • For self discovery • For evolvement
Why Evaluation of feedbacks needed? • For actions steps • For performance • For driving Conclusions
Feedback and evaluation
TN taker flow Impact
Letâ€™s Kill it??