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2012-2013 Student / Parent Handbook 0


Table of Contents Welcome Letter Faculty and Staff Departments/Moderators Club, Organizations and Special Assignments Mission, Vision and Core Values of Saint Gertrude High School History Accreditation Admission Procedure Non-Discrimination Policy General Expectations and Requirements Curriculum Offerings and Requirements Course Offerings Library and Technology Guidance Services Graduation Requirements Report Card and Grading System Honor Roll Interim Reports Class Standing Full Schedule Requirement Summer School Course Changes Withdrawal from School Financial Obligation The School Day Attendance Tardies/Early Dismissals Absence After School Library Hours Inclement Weather Illness During School Day and Medications Exams Senior Exemptions for Exams in Semester Classes Cafeteria Advisory Study Hall Program Detention Other General Information The School Codes The Financial Contract and Code of Conduct Honor Code Uniforms Alcohol and Illegal Substances Smoking

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3 4 5 7 8 9 9 9 10 10 11 11 14 15 16 17 18 18 18 18 19 19 19 19 20 20 20 21 22 23 23 23 24 25 25 25 26 28 28 29 31 33 34


Bullying Policy In-School or Out-of-School Suspension Student Activities Program Requirements for Students Seeking Major Offices Class Activities Special Activities Clubs and Organizations SCA NHS SOS Musical and Play Athletics Fitness Center Regulations Parent Teacher Student Organization (PTSO) Fundraising at Saint Gertrude Guidelines for Students and Chaperones for Socials and Dances Student Dress Code for Dances Richmond Independent Schools and Parents for a Drug Free Youth Asbestos Acceptable Use Policy for the Internet Bell Schedule

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3215 Stuart Avenue, Richmond, VA 23221 Main Office (804) 358-9114

August 2012

Dear Saint Gertrude High School Parents and Students, Each new school year starts with a sense of excitement and anticipation. This handbook provides information regarding the policies and procedures associated with the operation and governance of Saint Gertrude High School. We ask you to take some time to familiarize yourself with the contents of this handbook so that it will help you have a successful experience at school. By choosing to attend Saint Gertrude High School, you have demonstrated a personal commitment to continue your education in a challenging, college-preparatory environment that strongly emphasizes traditional Benedictine values. The faculty, staff and administration stand ready to assist each student to recognize and develop her full potential-academically, physically, and spiritually. Together, as a community, let us remain fully committed to preparing our students to meet present and future challenges while developing the moral and spiritual values that they will need to be successful as tomorrow’s leaders.

Susan T. Walker

Judi M. Lynch, Ph.D.

Susan Walker President

Judi Lynch Principal

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FACULTY AND STAFF 2012-2013 ADMINISTRATION Susan Walker, President Dr. Judi Lynch, Principal Julie Edmondson, Administrative Assistant to the President Susan Kopecko, Assistant Sister Mary Clark, Assistant to the Principal DIRECTOR OF ADMISSION AND MARKETING Maureen Williams Linda Stewart, Administrative Assistant to Admission DIRECTOR OF ATHLETICS Melissa Ackerman Kristen Treadwell, Athletic Trainer

DIRECTOR OF DEVELOPMENT Nancy Parsons Amber Berry, Development Assistant and Special Events Coordinator DIRECTOR OF STUDENT ACTIVITIES Katie McKenney DIRECTOR OF ALUMNAE AND PUBLIC RELATIONS Margaret Shibley DIRECTOR OF FINANCE Jane Johnson DIRECTOR OF GUIDANCE Gwen Christodoulou Polly Wall, Freshman/Sophomore Counselor Anne Jamerson, Learning Resource Specialist Carolyn Holshouser, Assistant to Director of Guidance

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DIRECTOR OF TECHNOLOGY Andrew Burnett FACILITIES MANAGER Roger Spinner

DEPARTMENTS

ENGLISH Jenni Gallo, Chair Molly McAleer Katie Schwieder Jenny Watkins

SCIENCE Carol Chase, Chair Grace Cuevas Bill Dwyer Nora Riley

FINE & PERFORMING ARTS Lisa Fusco, Chair Kathy Calhoun Anita Stratton Valerie Tellmann

SOCIAL STUDIES Nancy Rives, Chair Nancy Carrig Meredyth Hoggatt Ashley Mosier

FOREIGN LANGUAGE Judy Dyson, Chair John Harris Tamara Ingram Maria McCarthy

THEOLOGY Cathy George, Chair Becky Milton, (Health & Wellness; Drivers Ed) Mary Riley Maria Thorsen

LIBRARY/MEDIA/TECHNOLOGY Peggy Boon, Chair Jennifer Lamb, IT Specialist Sarah Rasich, Library Services Assistant Megan Madel, Library Assistant and Technology Instructor

MATHEMATICS Susan Farmer, Chair Cheryl Mayo Brenda Brickley Michael Gill

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MODERATORS AND ADVISORY STUDY HALLS 9A 9B 9C 9D 9E

Maria Thorsen Susan Farmer Jenni Gallo Cathy George Cheryl Mayo

11A 11B 11C 11D 11E

Tammy Ingram Grace Cuevas Nora Riley Nancy Rives Katie Schwieder

10A 10B 10C 10D 10E 10F

Ashley Mosier Carol Chase John Harris Maria McCarthy Becky Milton Jenny Watkins

12A 12B 12C 12D 12E

Nancy Carrig Brenda Brickley Mike Gill Molly McAleer Anita Stratton/Kathy Calhoun

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CLUBS, ORGANIZATIONS & SPECIAL ASSIGNMENTS ALL SCHOOL FIELD TRIP Jenni Gallo Nancy Rives ART CART Anita Stratton ART GALLERY AND GUILD Anita Stratton Kathy Calhoun BIG SIS/ LITTLE SIS Class Moderators BLOOD DRIVES Mary Riley BOOK CLUB Peggy Boon Katie Schwieder BOOKSTORE Brenda Brickley CHAPEL SERVICES Mary Riley DISPLAY CASE Anita Stratton Kathy Calhoun ENVIRONMEN TAL SCIENCE CLUB Nora Riley

FOREIGN LANGUAGE CLUB Tammy Ingram

JR/SR BANQUET Cheryl Mayo JR/SR PROM Ashley Mosier

GATOR GOURMET Tammy Ingram Carol Chase GATOR SHOP Missy Ackerman Judy Dyson Katie McKenney GO GREEN Jennifer Lamb Nora Riley GRANDPARENTS LUNCH Becky Milton PTSO

RED CROSS CLUB Maria Thorsen

LOCKERS Susan Farmer

SADD Mike Gill

MAY DAY Cathy George Anita Strattondesign Valerie Tellmandance

SCA Carol Chase Ashley Mosier

MODEL JUDICIARY Nancy Rives

HOMECOMING DANCE Mike Gill

MUSICAL & THEATRICAL PRODUCTIONS Lisa Fusco

HONOR COUNCIL Nancy Carrig

NATIONAL HONOR SOCIETY Cathy George

JR. RING CEREMONY Brenda Brickley Grace Cuevas 7

PTSO FACULTY REP Molly McAleer Katie McKenney

LITURGICAL SERVICES Theology Department

MODEL GENERAL ASSEMBLY Ashley Mosier

iGator Peggy Boon Jenny Watkins

PLC Peggy Boon

SCIENCE CLUB Grace Cuevas Nora Riley SR. CLASS TRIP Nancy Carrig SONG CONTEST Judy Dyson Lisa Fusco SOS/HUMAN RELATIONS Cathy George Katie McKenney SPAAP Polly Wall Anne Jamerson


STET Jenny Watkins STUART AVENUE PLAYERS Lisa Fusco

TECHNOLOGY CLUB Peggy Boon Sarah Rasich

TOWER Jennifer Lamb WINTER DANCE Grace Cuevas Mike Gill

THEATER Lisa Fusco

WRITING CENTER English Department

MISSION, VISION AND CORE VALUES OF SAINT GERTRUDE HIGH SCHOOL Mission Saint Gertrude High School, an independent Catholic, college-preparatory school, prepares and inspires young women to answer the challenges of their changing world. Vision The Saint Gertrude High School family will inspire young women to answer the challenges of their changing world through their daily actions, thoughtful intellect and vital faith. Core Values 

We live by Benedictine values of community, hospitality and stewardship, finding strength in our prayerful spirituality, beauty in God’s creation, and joy in serving others.

We create a diverse, nurturing and inclusive community in which together we make one another stronger.

We develop the whole student by stimulating pursuit of intellectual excellence, physical well being, expressive creativity and spiritual discovery.

We exhibit high moral character in the way we show respect for ourselves and others.

We serve as good stewards of the resources that are entrusted to us, ensuring opportunities for as many young women as possible, regardless of their economic situation.

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HISTORY Saint Gertrude High School has been serving the educational needs of young women for over eighty years. During that time it has grown from a twenty-six member student body to the average enrollment of over 260 students. Saint Gertrude High School was built in 1913 to provide a home and a chapel for the Benedictine Sisters who lived and taught at St. Mary's on Fourth and Marshall Streets. During the first few years, two basement rooms served as a small private elementary school. A project designed to care for retarded children was begun several years later but was discontinued shortly thereafter, since it proved impractical. In 1922, Saint Edith Academy, a boarding school for girls at Bristow, Virginia, was closed, and the high school department was transferred to Saint Gertrude in Richmond. Sister Gertrude Head, the first principal, and a three-member faculty began the educational program for eight students. In the course of the first year, the enrollment increased to twenty-six. The School continued to operate solely in the original building until new additions were added in 1956 and 1972. The most recent addition opened December 2004. At the very outset, the school was affiliated with the Catholic University of America. In 1925, Saint Gertrude High School was accredited by the Virginia State Board of Education and then in 1942 by the Southern Association of Colleges and Schools. In 1978 the school became a member of the Virginia Association of Independent Schools, and in 1982, a member of the National Association of Independent Schools. ACCREDITATION Saint Gertrude High School, designated a Blue Ribbon School by the United States Department of Education, is accredited through the Virginia Association of Independent Schools (VAIS) and Southern Association of Colleges and Schools (SACS). ADMISSION PROCEDURE Admission to Saint Gertrude High School is based on satisfactory completion of course prerequisites and the recommendations of former teachers and principals. Requirements for admission include the following:

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1. 2. 3. 4. 5. 6.

Completed application forms and fees Transcript of grades and standardized scores from previous school(s) Recommendations Personal interview with admission personnel Admission Testing Medical immunization records (copies of senior immunization records will be available in the front office after graduation) Prior to enrollment, the responsible party or parties must sign financial contracts; and, when family circumstances warrant, a copy of legal custody papers will be filed in the school office. Partial academic scholarships are offered to qualified students; also limited financial aid is available to students in all grades. Parents must apply each year to be considered for financial aid. NON-DISCRIMINATION POLICY Saint Gertrude High School admits qualified students of any race, religion, national or ethnic origin, or disability to all of the rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, religion, national or ethnic origin, or disability in administration of its hiring, educational, and admissions policies as well as of its scholarship, loan, athletic, and other school-administered programs. Saint Gertrude High School is a non-profit organization that subscribes to non-discriminatory admissions and employment policies. GENERAL EXPECTATIONS AND REQUIREMENTS Enrollment at Saint Gertrude High School automatically implies that the student agrees to uphold school regulations and to participate in required class functions and school activities. Students must be aware of all regulations governing various school functions and must be willing to abide by them. All students are to be aware of and follow the Honor Code. Any student who does not conform to the Honor Code at Saint Gertrude High School and is convicted by the Honor Council may lose a leadership position, an opportunity of a leadership position, and/or representing the school in interscholastic functions. Athletic coaches, chaperones, moderators/sponsors with the knowledge and consent of the administration and athletic director, shall have the responsibility and obligation to discipline any student for actions that she/he feels is not in the best interest of Saint Gertrude High School. Suspension from school is imposed only for a very serious reason. The decision to suspend a student rests with the administration after consultation with all involved members. Prior to suspension, parents will be notified, and a letter stating the measures and the reasons for such action will follow.

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Expulsion is resorted to only when all other means of discipline have proved ineffective, and the student's conduct is a definite hindrance to the welfare and progress of the school community. The measures regarding such a decision and notification of parents are the same as those for suspension. In the best interest of the students, the administration always reserves the right to modify these rules and regulations and/or dismiss a student who it believes does not uphold the ideals of the school. CURRICULUM OFFERINGS AND REQUIREMENTS – FOR DESCRIPTIONS OF COURSES ***** Please see Course Offerings 2012-2013 in the downloads box***** The curriculum and related activities offer each Saint Gertrude High School student the opportunity to acquire an excellent college preparatory education. During her high school years, she is encouraged to grow spiritually, intellectually, psychologically, and physically with preparation for an active role in society. Special emphasis is placed on meeting the individual academic and social needs of each student. COURSE OFFERINGS ENGLISH

FOREIGN LANGUAGE

English 9 *Honors English 9 English 10 *Honors English 10 English 11 *Honors English 11 English 12 *AP English Literature and Composition Creative Expressions

French I, II, III, *Honors IV, *Honors V Latin I, II, III, *Honors IV Spanish I, II, III, *Honors IV, *Honors V

HEALTH/WELLNESS, DRIVER EDUCATION Health I, II, III Fitness for Life Sports Skills Weight Training Aerobic Conditioning Sports Medicine Graphic Design Driver Education

FINE & PERFORMING ARTS Introduction to Art Honors Portfolio Art Dance I & II** Drawing Painting Ceramics Honors Ensemble Chorus Acting Theater Arts Belle Tones Tower Ringers Music Technology 11


HISTORY AND SOCIAL SCIENCES

THEOLOGY

Fundamentals of World History World History II *Honors World History II U.S. History *AP U.S. History United States Government *AP U.S. Government & Politics Economics Sociology

Theology 9 Theology 10 Theology 11 Theology 12

MATHEMATICS Algebra I Algebra II *Honors Algebra II Geometry *Honors Geometry Pre-Calculus with Trigonometry *Honors Pre-Calculus with Trigonometry Introduction to Calculus Probability & Statistics *AP Calculus AB *AP Statistics SCIENCE Conceptual Physics *Honors Conceptual Physics Chemistry *Honors Chemistry *AP Chemistry Biology *Honors Biology *AP Biology Anatomy & Physiology Physics 2 Environmental A & B

TECHNOLOGY Digital Video Design Graphic Design Tech Consumer

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** Dance may be used as fine arts credit or a unit of personal fitness

*** Music Technology may be used as fine arts credit or technology credit

Note: Course enrollment may be terminated when maximum number of students is reached. Courses may not be offered if a minimum number of students is not reached. At registration, students are responsible for fees including AP (Advanced Placement) test fees. All students enrolled in AP courses are required to take the AP exams.

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LIBRARY AND TECHNOLOGY Guided by the curriculum and the objectives of the school, the Library/Media Center provides a user-friendly atmosphere that encourages both students and faculty to make use of the available resources. It further enables students to have hands-on experiences with up-to-date electronic resources and tools to prepare them to become lifelong library and information users. Technological reference sources provide students with opportunities to develop searching strategies and critical thinking skills for future library use at the college level and beyond. By providing both contemporary and classic fiction, the program also strives to instill in the students a desire to read for both pleasure and information. The library is the hub of the academic network, which extends the knowledge base of the library into the classrooms. The automated library catalog and circulation system provide greater access to library holdings. Further research sources are provided through the library’s online subscriptions which can be accessed through the school’s Intranet or from home through the Saint Gertrude High School web page: www.saintgertrude.org. The academic network is just one component of a comprehensive technology program. An administrative network provides for more efficient use of student data and record keeping. The Class A Scheduler program is used for producing class schedules. A coordinating program, Whipple Hill, is used for grade reporting. Naviance, a web-based management system is used for college planning and advising. Individual software programs are being utilized in the Admissions, Finance, and Development and Guidance offices to meet their specific needs. Each classroom is equipped with multimedia/visual presentation equipment including a networked computer or laptop, a presentation monitor or a video projector and a VCR/DVD player. This equipment is available for use in the classrooms for group and individual presentations to enhance teaching and learning opportunities for all learners. The keyboarding and multimedia labs along with the wireless laptop group facilitate the integration component of the school-wide technology program. The multimedia lab consists of 24 networked computers and a teacher workstation. The lab is staffed by a Technology Integration Specialist who works with the faculty to plan and implement the integration of technology across the curriculum. The Media Lab consists of 19 networked computers and a teacher workstation for scheduled classes. The wireless laptop group provides the opportunity for another networked lab facility in the library or in any classroom. Students utilize these labs for cooperative or individual projects using word processing, data base, spreadsheet, presentation and desktop publishing software. Tools such as scanners, digital cameras, laser and color printers, presentation monitors, and video projectors are also available. These multimedia projects help students supplement and enhance the acquisition of knowledge in subject areas while developing useful technology and presentation skills. Use of other technologies, such as video and laser discs, is also integrated into the curriculum. The school network provides Internet access throughout the media center and in all classrooms and offices throughout the school. It allows for expansion of the student information base beyond the physical walls of the school building. A school e-mail system for faculty, staff and students, has been established to facilitate communication for school and academic purposes. To 14


maintain network security, the e-mail system and Internet use are monitored. The school email account is the only permitted e-mail system for use with school computers. Turnitin.com is a subscription service provided by the technology department and library to help students with their research, writing, and documentation skills. Faculty use of e-mail and web-based services further enhances communication with students and provides access to assignments and other course requirements over the Internet. Guidelines for use of the school computers and school Internet access are provided in the Saint Gertrude Acceptable Use Policy.

GUIDANCE SERVICES The guidance counselors work closely with parents and teachers to encourage each student to develop knowledge, self-discipline, and a strong sense of responsibility. They help students evaluate their potential and select a course of study which is challenging and in keeping with the student’s interests and abilities. The counselors work with students individually and in groups to discuss academic, social, and emotional issues. Counselors are available for consultation on developmental concerns of parents and faculty and for interpretation of test results. The guidance office hosts parent-teacher conferences. Also they may direct students and their families to appropriate professionals. Guidance services include a guidance director, guidance assistant, a freshman/sophomore counselor and a learning resource specialist. The freshman counselor meets with all freshmen individually during the ninth grade, and with the freshmen and sophomores throughout the year as needed. The goal is to help students transition and adapt successfully to the high school environment. The guidance director works with students in group settings and individually on problem solving, academic concerns, and college planning and selection. The guidance office is the resource center for college planning, the application process, and decision making, maintaining college catalogs, a Saint Gertrude College Handbook, and college related books. The Saint Gertrude High School web site offers links with colleges, the College Board, ACT, NCAA, and a variety of financial aid and scholarship websites. Guidance hosts college admissions office representatives for information sessions with students. Consult the school calendar for guidance events, including financial aid workshop in the fall, college panel information night in the spring, and the Richmond Area Independent Schools College Fair evening in April. These events help parents and students during the college admissions and application process. The guidance assistant produces interims, report cards, grade point average worksheets, and transcripts. In addition, the guidance assistant keeps the student’s records and academic folders. The guidance assistant works closely with the director and students, in tracking college materials, and sending transcripts and application materials to colleges. Guidance uses Naviance, a web-based management system to assist in college planning and advising.

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If parents have questions about their daughter’s progress, please contact a member of the guidance department. Director – 358-9885x348, Assistant – 358-9885x346, Freshman/Sophomore Counselor – 3589885x347, Learning Resource Specialist – 358-9885x345

GRADUATION REQUIREMENTS During the 2012-2013 school year, two courses of study are offered to the students at Saint Gertrude High School. Students may elect to pursue either a 22 credit or 24 credit diploma program. In addition, there are special requirements unique to Saint Gertrude High School that supports our core values of promoting the development of the whole student-physically, spiritually and academically. Minimum requirements for each program are listed. The college preparatory curriculum encourages taking five core curriculum subjects per year, in addition to other requirements and electives of interest.

22 Credit Diploma English Mathematics Laboratory Science History and Social Sciences Foreign Language Electives Health and Wellness*

24 Credit Diploma

4 3 3 4 0 2 1

4 3 3 4 3 1 1

*Health and Wellness includes: Health 1, 2, 3 and Fitness for Life College preparatory curriculum normally includes at least 4 math courses and 4 science courses.

Special Requirements of Saint Gertrude High School Fine and Performing Arts Theology (all students) Keyboarding/Computer Applications Personal Fitness Service to the Community

½ 4 ½ 7 Units 40 Hours

Personal Fitness units are required but will not be a part of the grade point average.

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REPORT CARD AND GRADING SYSTEM Report cards are issued every nine weeks, by mail. The grading system is as follows: A+ 97-100 B+ 87-89 A 93-96 B 83-86 A- 90-92 B- 80-82

C+ 77-79 C 73-76 C- 70-72

D+ 67-69 D 63-66 D- 60-62

F

Below 60

60% is passing. Students must earn a minimum year end course grade of C- in Algebra I in order to progress to Algebra II and students must earn a minimum year end course grade of C- in foreign language for advancement to the levels two and three of a language. A grade point average (GPA) is determined by the quality point system listed below and is carried four decimal places. It is not rounded up. A+ A A-

4.25 4.00 3.75

B+ B B-

3.25 3.00 2.75

C+ C C-

2.25 2.00 1.75

D+ D D-

1.25 1.00 0.75

Advanced Placement (AP) course grades receive a +1.0 weight and Honors course grades receive a +0.5 weight when computing the GPA’s. Grade point average is determined at semester. Students receive GPA worksheets after first semester and after second semester (distributed in the fall of the next school year). Only grades earned at Saint Gertrude High School (except Driver’s Education and Personal Fitness units) are included in the average. Grades received at other schools are reflected on the student’s transcript, but not part of the Saint Gertrude High School GPA. When a student earns an F grade, no credit is awarded for the course, but the grade is computed in the GPA. When the course is repeated, the credit is granted, but the grade is not included in the GPA. The new grade is shown in the student’s transcript. The transcript reflects only final grades earned in courses. Based on the quality point system above, the following is an example of computing a student’s GPA.

Grade A B+ C CF B

Subject

Credit

Chorus Theology English Physics Honors Pre Cal US/VA History

0.5 1 1 1 0 1 4.5 Points

Points 2.00 3.25 2.00 1.75 0.00 3.00 12.00

Total Credits = GPA

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12.00

5.5=GPA 2.1818


HONOR ROLL Honor rolls will be determined by the computed grade point average (GPA) including weights for AP and Honors classes: First Honors: Second Honors Honorable Mention

4.00 and above 3.99 - 3.50 3.49 – 3.00

If a student has a “D” or an “F” on her report card, she cannot achieve honor roll recognition. INTERIM REPORTS Interim Reports are issued to each student after the fourth week of each grading period. This interim report is designed to give parents and students an idea of how the student has progressed in each subject area for that grading period. Each student is responsible for getting the interim report signed by her parent and returned to school the following day. Parents should consider the report and its recommendations carefully, discuss it with the student, and, if necessary, the teacher. If an appointment with the teacher(s) is needed, call the school office or the guidance office. CLASS STANDING Class standing is calculated after first semester of junior year. Class rank is not reported to students or to colleges but can be used when required for a scholarship. Decile standing is reported to colleges if required on the secondary school report section of college applications. FULL SCHEDULE REQUIREMENT All students must carry a full schedule. Each academic year, five academic core subjects are recommended. If a student needs to enroll other than full-time, signed consent of parent/guardian, student, counselor, and school principal is required. The consent will be placed in the student’s permanent record. Homework assignments are an important part of the educational program at Saint Gertrude High School. Outside assignments, projects, and papers enrich the learning experience. Generally, a minimum of two hours of study outside of school each day is basic for high school students. The workload and objectives for students enrolled in AP and Honors level courses is a more rigorous and extensive program of studies. Students taking these challenging courses should be prepared to commit themselves to an increased workload.

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SUMMER SCHOOL With prior approval by the guidance counselor, credit toward graduation requirements will be given for classes taken for remediation at a state-accredited summer school, with the following limitations:   

A maximum of four credits will be accepted for any student. No more than two credits will be accepted in any subject area. Grades will not be included in the student’s GPA but will be recorded on the transcript.

COURSE CHANGES The decision to drop or to add a course to a student’s schedule requires the permission of the teacher, parents, and guidance counselor. The student must also complete a Schedule Change Form available in the guidance office. A student may change her schedule without penalty provided it is completed within the following deadlines:   

Drop a full year course up to the ninth week of the school term but may not add a new course after the third week of the school term. Drop a semester class up to the fourth week but may not add a new semester course after the second week of the school term. Drop a quarter class up to the second week of the nine week quarter term, but may not add a new quarter course after the first week of the quarter term.

If a course is dropped after these deadlines, then the course will be recorded on the student’s transcript with a Withdrawal (WD) passing (P) or failing (F) – WDP or WDF. Exceptions may be granted at the principal’s discretion in case of extreme hardship on the student or any other unusual circumstances. If the student is a senior, it is the student’s responsibility to contact her colleges to learn of any probability of impact on admission. During senior year also, if transcripts have been sent to colleges the student must inform the college admissions office of withdrawals. WITHDRAWAL FROM SCHOOL If a student withdraws from Saint Gertrude High School, the principal’s office must be notified by the parents. The parents would then follow the withdrawal procedure initiated by the office. Records cannot be released until notification is given by parents and the withdrawal procedure is completed. FINANCIAL OBLIGATION Saint Gertrude High School is a non-profit educational institution and the late receipt of tuition, fees, or charges impedes the fiscal planning and functioning of the school. The school reserves the right to require the withdrawal of any student for whom financial accounts are delinquent. Students will not receive report cards or have transcripts sent until accounts are paid in full. 19


Seniors will not be allowed to participate in Baccalaureate or graduation exercises if financial obligations are outstanding. Students are eligible for scholarship to Saint Gertrude High School only if the tuition accounts are current.

THE SCHOOL DAY The school day is divided into 7 periods plus an Advisory Study Hall (ASH). Saint Gertrude High School generally schedules 46 minute periods from 7:55 AM until 2:50 PM on Regular Days. On Odd and Even Block days, the 85 minute periods are from 7:55 AM to 2:50 PM. Teachers have office hours from 2:50-3:15 PM. During this time students can receive help or ask questions. Meetings and parent conferences will take place after 3:15 PM. If students plan to have part-time jobs, it is recommended that students begin jobs after 3:30 PM. On regular school days the building, including the media center, is open at 7:15 AM. Throughout the day, all doors remain locked, and access to the school building is regulated by a video intercom system that controls two main entrances. Students who are in the building after 4:00 PM need to go to the library unless the students are with a faculty member, coach or staff member for a particular activity. The Front Office needs to be notified if a student will remain at the school after 4:00 PM. Since the building is not available in the evenings or weekends, students must remove their belongings from the building before 4:00 PM on school days. Parents and students are requested to take care of business matters when the office is open (7:45 AM - 4:00 PM on regular school days).

ATTENDANCE Punctual and regular attendance is important. All students must attend regularly and they must be on time. Often, attendance records are a means of evaluation for acceptance in colleges and for jobs. Frequent absences or tardiness may result in low marks and failures. For long term absences, tutoring at the family’s expense may be needed. Students and parents are to be aware of the following policies:

Tardies/Early Dismissals If a student is absent for 4 or more periods (regular day) or 2 or more periods (block day), that student will be considered absent for that day. If a student is absent for fewer than 4 periods (regular day) or 2 periods (block day), at any time during the day, that student is considered T/ED. After the second tardy, a student will receive detention: 30 minutes for 10 minutes or fewer and one (1) hour for more than 10 minutes tardy. After 10 tardies total during the school year, a student will be given a day of in-school suspension.

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Signed notes by parents are required for appointments or activities which state the reason the student is to be away from the school. These notes must be turned into the office as early as possible. Absence A good education begins with good attendance. Students are expected to be present and on time for every school day. Attendance records will be examined in those cases where a student’s absences have reached 10. A parent/administrator/guidance counselor meeting will be held to discuss that student’s absences. 1. In the event of an absence, parents must call the office by 7:55 AM the day of the absence. Parents will be called by 8:15 AM if the school has not been notified of the student’s absence. 2.

On the day she returns to school after the absence, the student will submit a written note from her parent or guardian, explaining the dates and reason for the absence.

3. The only legitimate excuses for absences are:     

Illness of the student Severe illness or death in the immediate family Exposure of the student to contagious disease Extremely inclement weather Special funerals and appointments with prior approval by the administration

4. Requests for absences for personal reasons and requests for early dismissals or late arrivals are discouraged because they often result in lowered student achievement. On such occasions teachers are not obligated to give make-up work or tests. Ideally, parents will not make such requests. If it becomes absolutely necessary, submit a note to the front office at least three (3) school days in advance containing the following information:    

the student’s name date(s) of absence and/or time of early dismissal or late arrival special reasons for the request signature of parent or guardian

The student will then be given a note to present to each of her teachers in order to receive her assignments. 5. Parents and students should remember that the school policy is to excuse students only for illness, pressing family emergencies, extremely inclement weather, and those appointments that cannot be scheduled after school. Other requests must be approved by the administration. Please schedule appointments for early dismissal days so as to only miss minimal amounts of time.

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6. Teachers keep daily attendance records regarding absences and tardiness for each class. 7. Students who are absent must consult their teachers about missed work and make-up work. Any unauthorized absences make it difficult for the teacher to accommodate make-up work. 8. Courtesy demands that students must check with their teachers whenever the students know they will be missing from a class; this includes authorized absences. 9. A student must be in attendance all day long on the day of a school activity in which she plans to participate including sports, class activities, musical and drama performances, and school functions. If a tardy occurs, the student must be present at school by 9:30 AM in order to participate. If a student needs to leave for a doctor’s appointment, she must return with a note from the doctor. 10. A student who misses 25% or more of the instructional time of a given class may forfeit the opportunity to receive credit for that class. A student missing more than 25% in more than one class may not be invited back the following year. 11. Skipping and/or Truancy: Any student found to be truant or skipping school will be suspended from school. The student may be suspended from activities and will receive zeros for work due on the day she missed and the day of suspension.

After-School Library Hours The library and computer labs will be open every day until 5:45. On regular dismissal days, you must sign in to the library by 4:00. On early dismissal days, you must sign in one hour after school ends. At this time, you are no longer allowed to roam through the rest of the building or go to your lockers. You must remain in the library. If you are meeting with a teacher or coach and wish to come late, you must have a signed note from the teacher/coach. When you leave, you must sign out and indicate your next destination. You may only exit through the back library doors! If you are being picked up, make sure your ride comes to the back! If you have any questions, please see Miss Mosier.

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INCLEMENT WEATHER The official station for receiving the news about closings for Saint Gertrude High School is WRVA (1140 on your AM dial). Closing will also be announced on TV stations NBC 12, WRIC TV8 and WTVR 6. The school web site (www.saintgertrude.org) will also have school closings. The schedule for the day that begins late will be posted in the front hall. The administration will make decisions regarding the approval of tardies and absences when inclement weather occurs.

ILLNESS DURING THE SCHOOL DAY AND MEDICATIONS If a student becomes ill during school time, she must have permission from the teacher to leave class (or assigned area) and report to the main office for a pass to the clinic. The clinic is to be used for the maximum of one class period. The student must then report back to the main office. If the student is not well enough to continue class, a school official must obtain permission from the parents for the ill student to go home. Students recovering from an illness should be fever free for at least 24 hours before returning to school. No student is permitted to leave school to drive another student home unless she is a sister of the ill student.

If medication is required during the school day, the parent should bring the medication to the Front Office in the prescription bottle/original bottle with the following information on the label:  

 

student’s name doctor’s name

frequency, dose date.

The parent will then be required to complete a release form in the Front Office. Diocesan policy requires that all prescription medicines be dispensed from the Front Office with written parental permission. It is the student’s responsibility to come to the Front Office at the appropriate time. EXAMS Examinations are scheduled for two hours at certain times and days. Students may not switch exam times and exam dates. Generally two exams are given each day. Please see the school calendar for exam days and times. This schedule may change due to inclement weather. All students (including seniors) must take exams and must be present on assigned days. Students must remain in the classroom for the entire testing period. On examination days if students have any free time, they must report to the multipurpose room (old gym) or the library; lockers may be used only during break time. Texts, papers, notes, etc. must be placed in the front of the classroom where the exam takes place. A library book may be left in the front of the classroom for use when the examination is completed.

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EXEMPTION FOR SECOND SEMESTER EXAMS (Seniors and Advanced Placement) **This policy will be subject to review at the beginning of each school year.** SENIORS: Seniors may request an exemption from a second semester examination if the following criteria are met: Grade Criteria: The senior must have a cumulative course average of at least a B average (82.5%) prior to the exam date and maintain a B average (82.5%) or above during for the fourth quarter. Attendance Criteria: Each day that the senior is absent from school or the class counts as ONE absence. The senior cannot be absent from the class more than six times during the school year. The seventh absence, therefore, removes a senior from exemption for that class for the school year. Religious holidays, school-sponsored absences, and deaths in the immediate family do not count within those absences. Participation at national level athletic events also does not count within those absences. When a student receives her seventh tardy to school, she is removed from eligibility for senior exam exemption in all of her classes. The senior must attend at least 75% of a class in order to be counted present in that class. (Regular mod--approximately 40 minutes; block mod--approximately 65 minutes) Block days count as ONE absence, if the student is absent for the entire day. Forty-five minute clinic visits count as ONE absence; however, approved visits to guidance during classes do not. Any detentions not served will remove the student from eligibility in all of her classes. Advanced Placement Students - all grade levels: Students in advanced placement courses may request an exemption for the second semester examination if the following criteria are met: Exam Criteria: The student takes the AP exam earlier in the year. Grade Criteria: The student has a cumulative course average of at least a B (79.5). Attendance Criteria: Each day that the student is absent from school or the class counts as ONE absence. The student cannot be absent from the class more than six times during the school year. The seventh absence therefore, removes a student from exemption for that class for the school year. Religious holidays, school-sponsored absences, and deaths in the immediate family do not count within those absences. Participation at national level athletic events also does not count within those absences.

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When a student receives her seventh tardy to school, she is removed from eligibility for AP exam exemption. The student must attend at least 75% of a class in order to be counted present in that class. (Regular mod – Approximately 40 minutes; block mod – approximately 65 minutes) Block days count as ONE absence, if the student is absent for the entire day. Forty-five minute clinic visits count as ONE absence; however, approved visits to guidance during classes do not. Any detentions not served will remove the student from eligibility in all of her classes. CAFETERIA No hot lunches are prepared at the school, and no food may be ordered by students to be delivered to the school. Students may bring lunch from home. Microwaves are available for students to heat food. All students are expected to keep the tables cleared and to deposit litter in the proper containers. Food or drink may leave the MPR following lunch, providing food is in a closed container or sealed “baggie” and drinks have caps that can be tightened (not coffee lids); all food/drink must be put in lockers immediately following lunch. Food/drink may not be eaten in hallways or classrooms at any time with the exception of teacher approval in their respective classroom. For large quantities of food items (i.e. cupcakes for a birthday), students are to ask for and receive permission to leave these items in a teacher’s room before and after lunch.

ADVISORY STUDY HALL PROGRAM In keeping with the philosophy of Saint Gertrude High School, an Advisory Study Hall Program has been implemented. Each Advisory Study Hall group is comprised of a teacher advisor who is the head of the group, and student advisees from one grade level. During the academic year (2012-2013) an average advisory study hall group will have approximately 15 students. The advisory study hall activities that will take place are class meetings, PSAT/SAT prep, study halls, guidance activities, and an advisory period, which is primarily a time when advisees can share academic concerns with the advisor. Also during this time, students take Chorus, a credited class. DETENTION There are four levels of discipline at Saint Gertrude High School. The first level consists of minor classroom offenses which are handled by the teacher. Minor offenses at the second level are handled by detention with the principal. Chronic minor offenses at the third level may lead to in-school suspension. Major offenses at the fourth level result in out-of-school suspension. Students will be assigned detention for the following reasons:

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 

school tardies uniform infractions, including not wearing blazers on announced days/for assigned functions  chewing gum in the building  having open containers of food or drink in her possession (including her locker)  a detention from administration

Students will serve detention during lunch period in the principal’s office. Thirty minutes for each offense is the general guideline. Further administrative action will be taken for excessive offenses. Students will be assigned a day on which to serve their detention(s); if there is a date or time conflict, they must contact the principal in advance of the assigned date to reschedule. If two or more detention hours are due, students may be required to have a conference with the administration to set a reasonable time schedule for working off each detention. Any student that receives detention three times for the same offense within a nine week period will be subject to a meeting with her parents and a member of the administration. A student may not take her exams if she has unserved detentions.

OTHER GENERAL INFORMATION Assemblies: These are conducted periodically throughout the year. All students and teachers must attend these assemblies unless excused by the administration. Students are not allowed to bring books to assembly programs. Students and teachers must remain with their classes until they are dismissed. Students are required to wear their blazers from October through April. Automobiles: All students driving to school will be required to register their vehicle with the Front Office. Students may not visit in cars at all during school hours including lunch periods, when once a semester a student may get their lunch or lunch money from their car after first checking with the front office. Seniors must obtain parking stickers in order to park in the rear parking lot. Cars parked in non-marked areas, in the alley, or in the faculty parking spaces, are subject to towing at the owner’s expense. Violators of parking regulations will lose parking privileges. When students are dropped off and picked up after school by parents, relatives, or friends, there must be NO DOUBLE PARKING ON THE STREET, and each driver must pull in closest to the curb on the school side of Stuart Avenue and obey all traffic regulations enforced by Saint Gertrude High School as well as the City of Richmond. Congestion is heavy each day, and

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safety and courtesy are required for others including our neighbors. Arrangements must be made to avoid this congestion. Books and Supplies: Fees are paid on Registration days. New and used books are sold using an online bookstore, www.myschoolbookstore.com. The average cost of books and fees is $600. Bulletin Boards: Students must be aware of the information posted on the bulletin boards. Any announcements placed on the bulletin boards must be approved by the office before being put on display. Cell phones and other electronic devices: Anything that will distract or is disruptive to the educational environment should not be used during the school day. Cell phones and electronic devices must be turned off and put into lockers at the beginning of the school day and may not be used at any time during the school day. Students who violate this rule will be disciplined. Disciplinary action is at the discretion of the administration and depends on the severity of the situation. The consequence may result in the confiscation of the phone or electronic device and/or an in-school suspension. A parent must meet with the administration to have the phone or electronic device returned. Consequences may result in zeros for class work assigned. Students are responsible for all class work missed. Repeated violations may result in restrictions on a student’s possession of the cell phone or electronic device while at school. Students are allowed to go to the school office to contact parents, and parents are encouraged to contact the front office to leave messages. Field Trips: Educational trips are considered to be a learning experience. Parents will be furnished with date, time, place, and means of transportation for a field trip. Written permission by the parent is necessary before any student can participate in the trip. Phone calls will not be used to obtain parental permission. Guests: Students must seek specific permission from the principal at least one day in advance before bringing guests to school. Permission will be granted only for special occasions and for guests of high school age. Permission for classroom visits should be checked out with individual teachers at least one day before a guest is invited. All guests should be introduced to the principal and classroom teachers. Lunch Guests: Must be approved by administration - in writing in advance is preferred. These guests can include siblings, alumnae of Saint Gertrude High School and Benedictine High School, and current Benedictine High School students. Lunch guests must check in with the Front Office. Gum Chewing: Gum chewing is prohibited on campus or other school events. Students who violate the gum chewing policy must report for detention on the specified day. Injuries: Any physical injury of a student which occurs at school or during a school function must be reported to the office immediately. Parents can request a copy of the School Incident Report at the time of the accident.

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Insurance: School time accident insurance is automatically required of each student annually. This insurance is to be obtained on Registration Day. Lockers: Locks and lockers are school property and must be taken care of properly. Students must use locks issued by the school. Students may leave locks unlocked during the day. Writing or carving on lockers is prohibited. Signs may be posted but should be removed after several days. Scotch tape may not be used to post signs. Lockers and locks are property of the school and can be searched at any time. Lost and Found: Found articles should be taken to the Front Office. The school assumes no responsibility for lost articles, including books. Students must pay a lost and found fee of $.50 to have the article returned. Articles that remain in lost and found for an extended period of time and monies collected will be given to the poor or a charitable organization. Personal Computers: If given permission by her teacher, a student may bring a personal laptop to class. The student will not be allowed to connect to the SGHS network or any available network while at school. No technical support will be provided by SGHS faculty or staff. The school will not be responsible for any damage or loss. Telephone: The office phone is for official business only. Other phones in the building may be used by teachers but not by students. A student who becomes ill during school must report to the office and the office staff will contact the parent by phone. Water Bottles/Tervis Tumblers: The use of the official school water bottles/Tervis tumblers or any SGSC athletic water bottle/tumbler is at the teacher’s discretion. Teachers may choose whether water bottles/Tervis tumblers are allowed in their classrooms. All water bottles/Tervis tumblers will be clearly marked with a student’s name and graduating year. The only content permitted is water. If teachers have a suspicion the water bottle does not contain water, appropriate action will be taken. There will be no water bottles/Tervis tumblers in the chapel, the Media Center, or science labs. Students are not permitted to drink their water bottles/Tervis tumblers while walking in the hallways to their classes. Students are not permitted to leave class to fill their water bottles/Tervis tumblers. They must fill them before or after school, during lunch or Advisory Study Halls, or between classes. Water bottles/Tervis tumblers that are left behind will be sent to lost and found.

THE SCHOOL CODES FINANCIAL CONTRACT AND CODE OF CONDUCT By signing the financial contract for Saint Gertrude High School, the parent and student agree “to accept and cooperate fully with Saint Gertrude High School’s rules, regulations, and discipline. Saint Gertrude High School reserves the right to discipline the student when, in the opinion of the administration, the student’s interest or that of the School will be best served by such action. Saint Gertrude High School also reserves the right to suspend, dismiss, or deny

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enrollment to any student if her progress is unsatisfactory or whose conduct, attitude, or actions or those of her parent(s) or guardian(s) are contrary to the interest of the School or in violation of the School’s rules as stated in the Student/Parent Handbook.” HONOR CODE The Honor Code works only if the students observe and respect it. It is imperative that every student fully understand its meaning. All student Honor Council members will be available to answer questions that any student may have about the Honor Code. The Saint Gertrude Honor Code requires that a student shall act with self-respect and with respect for all others in every phase of student life. The philosophy of Saint Gertrude High School must be upheld at all times. Violations of the Honor Code are defined to be:       

Lying to any school employee Cheating on any quiz, test, examination, homework, or project Stealing Presenting work of others as her own Using any of the commercial study notes on-line or hard copies (i.e. Cliff Notes, Monarch Notes, etc.) Failing to paraphrase correctly, and/or to include parenthetical references or work cited entries Failing to be a responsible researcher according to MLA guidelines

An Honor Assembly is held at the beginning of each academic year. This assembly addresses the importance of living by a code of conduct in a community such as ours, gives examples and demonstrations of infractions and discusses the procedure to follow in reporting an infraction and the process that would be followed during any investigation and hearing. At the conclusion of this assembly, the entire school community is asked to sign the Honor Pledge. These are then collated into the Honor Code Book of Saint Gertrude High School. The Honor Pledge A Binding Contract I, ___________________ pledge, as a member of the Saint Gertrude High School Community, on my Honor, not to lie, cheat, or steal in either my academic or personal life. I understand that such acts violate the Honor Code and undermine the community of trust of which we are all stewards. I have a clear understanding of the basis, spirit, and interpretation of the Honor system, and I will do all in my power to make the ideal of honor, in its highest sense, prevail among my fellow students. If at any time I should violate either the letter or the spirit of this pledge, I shall accept full responsibility for myself. It is understood that before signing this binding contract that you are expected to make yourself aware of the expectations and responsibilities inherent in the Honor System. Each

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student is expected to know what behavior constitutes an Honor Code violation and how to avoid such behavior. Ignorance is not an excuse for violating the Honor Code. Date: ___________

Signature: ____________________

In each course policy there is a section about the Honor Code. The student is reminded that it is her responsibility to know how the Honor Code applies to each assignment. In case of doubt as to the nature or the extent of the pledge on certain assignments or examinations, the student should ask her teacher for clarification. The Honor Pledge is posted in every classroom as a reminder that the student’s tests, quizzes, homework, and other work are to be her own. The following should be attached to every graded activity at the time it is completed: I pledge that I have upheld all aspects of the Saint Gertrude High School Honor Code in the execution of this assignment. Signature: _______________________________________________ It is each student’s responsibility to report Honor Code infringements to any member of the Student Honor Council, faculty or administration. Faculty members are required to report every violation immediately to the Honor Council. Any student accused of failure to abide by the Honor Code may appear before the Honor Council or administration. The SCA sponsors the Saint Gertrude Student Honor Council. The Student Council is delegated the duty to investigate and work with the administration to correct any breach of the Honor Code. The Honor Council voting members include the President of the SCA, the President of the Senior Class, the President of the National Honor Society, the three SCA Senior Class Representatives and the Vice-President of the SCA serves as President of the Council. The SCA Secretary-Treasurer serves as secretary to the Honor Council. In addition, there is a faculty moderator and a representative of the administration. An integral part of the Saint Gertrude High School Honor Code is confidentiality. By signing the pledge all community members are pledging to keep all Council proceedings confidential. It is an Honor Code violation to discuss case information with anyone except a Council member. In the event of a reported Honor Code violation the following procedure will be followed: 1. A member of the Saint Gertrude High School Community refers a case to the Honor Council. This may include faculty, staff or students. Filing out an Honor Code Offense Form does this. This form may be accessed from the Honor folder on the “M” Drive. Simply print out, fill-in and give it to an Honor Council Member. 2. Members of the Honor Council will investigate the case by first interviewing the accuser and the accused. This is done separately in teams of two Council members. An interview form is used to insure uniformity from case to case. This information is brought back to the full Council for consideration. If the Council deems that there is

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enough evidence for a hearing then the case proceeds. If not it is dropped. All parties are notified in either case. 3. In the event that there is adequate evidence against a student, a date is set for a hearing. The student and her parents are notified of the circumstances of the case and the hearing in writing. They are asked to sign and return the notification letter to the Honor Council. Parents are encouraged to attend the hearing as observers only. Students are required to appear before the Council in dress uniform. Hearings are held outside of school hours. 4. During the hearing the student has the opportunity to speak on her own behalf and members of the Council have the opportunity to question her. At the conclusion of the hearing, the student is dismissed while the Council deliberates. The student will be brought back to hear the Council’s verdict. 5. At the conclusion of the hearing, all involved parties are notified of the hearing outcome. 6. If found innocent all charges are dropped and records are destroyed. If found guilty appropriate sanctions will be set. The student and her parents will be notified of the consequences in writing. They will be asked to sign the letter and return it to the Honor Council. If the student does not comply with the sanctions within the specified period of time, the Honor Council reserves the right to impose stronger sanctions to the original judgment. If the sanctions are still not satisfied after ninety (90) school days, not including vacation or snow days, the matter will be directed to the administration for further review. Records are preserved until resolution of the offense and a period of ninety (90) school days thereafter, at which time the records will be destroyed. If a student is referred to the Honor Council a second time, she may be referred directly to the administration. Any student convicted by the Honor Council may lose a leadership position, an opportunity of a leadership position and/or representing the school in interscholastic functions. Students convicted of an honor offense in their junior or senior years will be ineligible to run for or hold a major office including SPAAP president, SCA president, SCA vice-president/president of honor council, SCA secretary-treasurer, Song Contest leader and assistant, NHS president, class presidents, and SCA representatives. Sophomores who run for SCA secretary-treasurer may not have had an honor council conviction during their sophomore year. UNIFORMS The daily uniform for the students at Saint Gertrude High School is as follows:  

Plaid kilt (no shorter than 2" above the knee front and back of skirt). White Blouse (must be oxford cloth button down front and button down collar); with long or short sleeves; only solid white or skin-tone undergarments are permitted. Blouses may not contain ruffles, lace, or monogram; no oversized shirts. Blouses must

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  

  

be tucked in the kilt at all times. A student will be considered out of uniform if her blouse is not tucked in her kilt. White turtlenecks may be worn alone, under long sleeve blouse, or with sweater. Solid Forest Green or solid white socks (solid crew socks may be folded but the ankle must be covered). No sports socks. No monograms on the socks. Solid Dark Brown (one color) Tie Shoes (no “duck” shoes, no moccasins, no loafers, no tassels). No boots. Heels for shoes may not be higher than one inch. Only Seniors may wear solid white tennis shoes from August until October 31st and again after Easter vacation until the end of school with the Principal’s approval. Solid Forest Green monogrammed cardigan (no cable-knit), crew-neck sweater, or fleece jacket purchased from Rose Uniform Company only. Solid Forest Green monogrammed polo shirts purchased from Rose Uniform Company only. The polos may be worn untucked.

In cold weather:   

Solid Forest Green, black or solid white tights are acceptable. No other shade of green or white will be accepted. If socks are worn with tights, socks and tights must be the same color. SGHS sweatshirts or Sports jackets may be worn in the multipurpose room (old gym) at morning gathering and lunch-time only. Students are urged to wear their sweaters and blazers or approved fleece jacket to class when the weather gets increasingly colder.

Students may wear the uniform black pants from Rose Uniform Company under their skirts. These black pants and all non-uniform items must be taken off as soon as the student arrives in the building and these items must be put in her locker. Hats or head coverings of any type may not be worn during school hours. Headbands may be worn if no wider than 2 inches. Note: Dress uniform includes green blazer, kilt, uniform white shirt, hose, and dark enclosed dress shoes that are no higher than 1/2 inch heel. The blazer must be worn at all Liturgies, assemblies, and special occasions. Only white button down shirt or turtleneck shirt may be worn with blazers. Students are expected to wear their uniform properly at all times. Students will not be allowed in class if they are not wearing the correct uniform. We strongly suggest names be tacked inside blazers and sweaters in case they are misplaced. The procedures for dealing with uniform infractions fall into two categories: Non-removable items: (i.e., skirt, blouse, shoes, and socks). The office will call a parent to bring the student her proper uniform. The proper uniform includes the correct length of the skirt and the correct blouse size. The student will return to class only when she is in uniform.

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Time out of class is considered an unexcused absence; therefore, any tests or quizzes that she misses cannot be taken later. She is responsible to find out what she has missed so that she does not get behind in her work. Removable items: (i.e., out of uniform sweater, sweatshirt, hats, etc.) Teachers will confiscate them and place them in lost and found. Students must pay the lost and found fee to have the article returned. A record will be kept of offenses and after the third offense, parents will be notified. All the above will result in a detention from the teacher. If a student must be out of uniform for a legitimate reason, she must bring a note to the school office regarding the specific reason she is out of uniform. The note must be signed by her parent. Hair, makeup, and jewelry may not be distracting. There should be no visible tattoos or piercings (other than ears). Tongue rings/nose rings or studs and/or eyebrow rings may not be worn at school or any school event. Students may not have gauges or plugs in their ears. A student must have natural colored hair and makeup. If her appearance becomes distracting, the student may not return to class until her appearance is appropriate. Tag Days: No distracting clothing or articles may be worn. No articles of clothing may be worn that condone alcohol, drugs, or violence. Dresses, skirts, and nice pants or jeans may be worn. Shoulders of all clothing must be at least two fingers-wide. Backless shirts and bare midriffs are not acceptable. (Shirts must be able to be tucked into pants or skirts even when the student’s arms are raised.) Specific permission for each tag day must be given by the administration for students to wear shorts or flip flops. Skirts, shorts, shirts, or dresses must be no shorter than four (4) inches above the knee even if worn with leggings or tights. Students may not wear cut-off shorts, jeans or pants with holes, sports pants or shorts, or sweats. Students are expected to dress in their physical education uniforms for gym classes on these days. Parents will be called, and students may be sent home if they are wearing inappropriate clothing. Violators will receive a loss of future tag day privilege.

ALCOHOL AND ILLEGAL SUBSTANCES As with the Code of Virginia, Saint Gertrude High School forbids the use by minors (defined as persons under the age of 21) of alcoholic beverages, marijuana, illegal drugs and drug paraphernalia on campus or at any school function. Students shall not use, possess, distribute, receive, or be under the influence of drugs or alcoholic beverages while going to and from school/school function, while on the school premises, or at any school function. The administration will have a meeting with the offending student and her parents. The following disciplinary actions will be taken: 1. The offender will be placed in out-of-school suspension for five school days. This time is considered unexcused, with no right to make up missed work.

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2. A thirty day suspension from all extra-curricular activities including interscholastic sports. 3. If the offender is an officer of a club or class, she will lose her position for the remainder of the year. 4. Fifteen additional hours of service will be required. 5. The parents must enroll the student in a community drug counseling program at their expense and approved by the administration. The parent must give permission to share information between the school, the counselor, and the program. 6. If the student and parent(s) comply with the above stated requirements (#2-5), all absences during the suspension will be considered excused, with the right to make up the missed work. Failure to comply with the above stated requirements (#2-5) will result in the student receiving zeros for work missed during the time she was suspended. Future offenses by the student could result in expulsion from school.

SMOKING Any student that uses or possesses tobacco products on school property, at a school sponsored event, and/or in school uniform will be disciplined with a two day suspension. The student will receive a zero for all missed work. If future offenses occur, a more severe punishment will result.

BULLYING POLICY Bullying occurs when one person (or a group) tries to intimidate or harm another person through repeated verbal, written, or physical actions. Bullying behaviors include (but are not limited to) physical or relational acts of aggression. Also, less overt examples of bullying involve social and emotional interactions in which the bully tries to isolate, control, or threaten her victim. These interchanges may occur through conversations, text/photo/video phone messages, written notes, or any social network sites on or off campus. Any of these behaviors that directly affect the school’s ability to maintain our order and discipline are subject to bullying policies at Saint Gertrude High School. If a student feels that she is a victim of bullying, she should the report the incident to a guidance counselor or trusted faculty/staff member. A student who instigates or continues bullying will be subject to disciplinary action. In the event of reported bullying, the administration/guidance counselor(s) will investigate the actions to a reasonable degree and deliver consequences up to and including permanent dismissal from the school.

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IN-SCHOOL SUSPENSION OR OUT-OF-SCHOOL SUSPENSION If suspension is imposed as a part of the punishment, the student will not be allowed to make up missed work and will receive a zero on all tests, quizzes, projects, and assignments completed by the class during her absence. In-School suspended students will not be permitted to participate in after-school functions, such as team practices and games, club meetings and functions, school dances, rehearsals or performances of music concerts or drama productions.

If Out-of-School suspension is imposed, a student will not be allowed on school grounds, even to retrieve books from her locker. She will not be permitted to participate in after-school functions, such as team practices and games, club meetings and functions, school dances, rehearsals or performances of music concerts or drama productions. STUDENT ACTIVITIES PROGRAM Saint Gertrude High School offers an excellent activities program. School spirit is fostered through the participation of the students in such areas as class activities, clubs/organizations, service, and athletics. The Student Activities Program attempts to develop areas of interest to meet the needs of all students. Activities provide an opportunity to develop leadership skills and self confidence of our students. Although academics are always the priority, students are strongly encouraged to participate. Parental cooperation and encouragement is vital to this aspect of growth for our students. All students are eligible to join the activities according to their interests. Both the National Honor Society and SCA have requirements for eligibility.

REQUIREMENTS FOR STUDENTS SEEKING MAJOR OFFICES A student at Saint Gertrude High School is permitted to hold only one major school office at a time. A major school office includes any SCA officer (President, Vice President, SecretaryTreasurer); class president; NHS president; Editors of Green Shield, STET, and TOWER; SPAAP. While not considered a major office, any SCA representative, Song Contest Leader and Assistant must meet the criteria listed below. A student seeking a major office must have a good attendance record with no more than ten (10) non-consecutive absences and/or no more than 8 T/ED during that school year. The student must also maintain an accumulative average of 2.7500 with no grade below passing. President of SPAAP and all SCA representatives are exempt from the minimum cumulative average. For Song Contest Leaders and Assistants, students eligible to be nominated must have a C average with no grade below passing. The nominations for students seeking major offices must be handwritten nominations made by members of the student body or class/club. These nominations must be submitted to be cleared for the following four requirements:

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   

attendance grade point average conviction of honor court violations for that year majority faculty approval

The faculty approval will be based on, but not limited to, the following:   

patterns of absences recent academic performance support of school policies

Selection of publication editors and NHS president follow individual guidelines. All class and club officers and all members of SCA, NHS, and SPAAP must sign a Contract of Leadership Expectations. Failure to abide by the contract or the Honor Code will result in loss of elected or appointed leadership position. The student is bound by the contract and Honor Code policy as soon as the election results are verified and validated or leadership position is appointed. A majority of student votes must be obtained for any school or class office. CLASS ACTIVITIES Each class holds meetings periodically during Advisory Study Hall in order to conduct class business; and, most importantly, to build a spirit of community. Faculty moderators serve as advisors with the planned activities of each class. In addition to each student paying $15 dues, selling House Tour Tickets, and working on class projects week to week, members of each class have specific responsibilities each year. They include: Freshmen:

getting to know each member of the class electing class officers selecting class colors

Sophomores: continue building class unity electing class officers Juniors:

planning and implementing the Junior Ring Ceremony planning and implementing Dances planning and implementing the Senior Celebration planning and implementing the Junior/Senior Prom

Seniors:

planning and implementing Dances establishing a class trip

Senior Trip Guidelines: The average cost of a three day/two night trip after the class treasury contribution is about $400. For planning purposes, families should plan to set aside $100 each year as an estimated amount for their contribution towards the Senior Class trip.  80% of the class must participate in the class trip.

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     

There must be at least one educational event in the trip. The maximum travel time is limited to 8 hours. Students may miss only 2 days of class (2 overnights). Plans for the trip must be settled before Christmas with deadline for all arrangements January 31. Head Chaperone in consultation with the administration chooses the other chaperones before January 31. Money raising projects to finance the trip will not be permitted. The class may use money raised from the sophomore fundraiser, class dues, and the Great Gator raffle, left over after prom and banquet expenses are met. School administrators and senior teachers reserve the right to determine whether a student with excessive absences will be allowed to participate on the class trip. Each case will be determined on its own merit.

Special note for Seniors: In order for the seniors to participate in the Baccalaureate Liturgy and Graduation Ceremony, they must participate in the practices for each of those events.

SPECIAL ACTIVITIES Certain activities, including Song Contest, Retreats, individual class projects, and May Day are required for all students.

CLUBS AND ORGANIZATIONS Art Guild Book Club Environmental Science Club Foreign Language Club Green School iGator (Online Newspaper) Musical and Theatrical Productions National Honor Society Red Cross Robotics (with BHS) SADD SCA and Honor Council (Student Government)

S.O.S. (Student Outreach to Society) /Human Relations SPAAP (peer facilitators) STET (Literary Magazine) Stuart Avenue Players Technology Club TOWER (Yearbook) Writing Center Youth and Government  MGA  Model Judiciary

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SCA—STUDENT COOPERATIVE ASSOCIATION (STUDENT COUNCIL) The purpose of the Student Council is to provide opportunities for student leadership and to establish a spirit of cooperation between the student body and the faculty. Officers elected by the entire student body are President, Vice President, and SecretaryTreasurer. There are three representatives from the Freshman, Sophomore, and Junior classes in addition to their class presidents. The President selects the Historian. The President of the Senior Class and three representatives from this class, as well as the President of the National Honor Society, make up the rest of the Honor Council. NATIONAL HONOR SOCIETY Membership election to the National Honor Society is based on four qualifications: Scholarship, Service, Leadership, and Character. The guidelines for selection will be discussed with all classes at the beginning of the school year. Induction of new members will take place at the beginning of the second semester each school year. Candidates with active honor court convictions will not be considered. The Faculty Council will also take into account patterns of negative behavior, absences, tardies, detentions, and administrative actions. These guidelines are set according to national standards. Scholarship: Eligibility is restricted to those juniors and seniors having at least a 3.5000 cumulative scholastic average. Candidates must have been in attendance at Saint Gertrude High School the equivalent of one semester. It is also required for eligibility that the student is in a scholastic program which includes:  

at least two years of foreign language, and three years math/two years science or two years math/three years science (pre-algebra not included).

Service: At least 20 hours in an approved service project is required in each of two school years (a total of 40 hours). These activities must be other than regular class projects. They must be voluntary, performed to benefit others, and may include such activities as tutoring, hospital work, visiting the elderly, service to the poor and disadvantaged, etc. The Faculty Council determines the validity of a project qualifying as a service. Faculty members familiar with any student in a service capacity are free to evaluate the quality of that service. Leadership: In order to fulfill the requirement for leadership, a student should have done at least one of the following:    

held class office been a chairperson of a committee (dance, etc.) held a club office, or in a less direct way shown positive evidence of being a leader in school or in the community.

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The Faculty Council determines the validity of leadership. Faculty members familiar with any student in a leadership capacity will be asked to evaluate the quality of leadership.

Character:   

A check list will be given to the entire faculty with a place for comments. If desired, an individual faculty member may meet with the Faculty Council for discussion of an eligible candidate. The Faculty Council will discuss the check lists and comments and compile a final list for membership.

Faculty Council: The Faculty Council consists of five faculty members appointed annually by the principal, plus the NHS advisor who serves as an ex-officio member. The Faculty Council determines the selection procedures for chapter membership according to national rules. It selects students for NHS membership in consultation with the entire faculty, and hears dismissal cases. If a student challenges a decision, she may meet with the Faculty Council to discuss her grievance. Retention of Membership: Any member who falls below the standards which were the basis of her selection should be promptly warned. If during the next nine week marking period, the member fails to meet the standards used as a basis for her selection to the Society, then her case shall be reviewed by the Faculty Council. This group may extend her warning period, place her on probation, or vote for dismissal. A member will be allowed only one warning period. In the case of a flagrant violation of school rules or civil laws, a warning is not required for dismissal but a hearing before the Faculty Council will still be held. Once a member is dismissed, she is never again eligible for membership in the National Honor Society. An Honor Court conviction shall be considered a violation of the standards which were the basis of election of a member, and her case shall be reviewed by the Faculty Council. Probation is defined as a period of time in which the member is prohibited from participating in Society meetings and activities and from representing the Society as a member. A National Honor Society member must maintain the standards of membership in order to retain her membership. Periodical evaluations will be made by both faculty members and the student members themselves.

SOS (STUDENT OUTREACH TO SOCIETY) The outreach to the community is an essential part of the philosophy of Saint Gertrude High School. The Theology Department sponsors a school-wide service organization called Student Outreach to Society or S.O.S. Freshmen and Sophomores are required to do 20 hours of service a year. They are encouraged to serve at least ten hours through school service projects during

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their school years. This fosters involvement in our school community. Juniors and Seniors are actively encouraged to pursue and coordinate the service projects. The hours of service required for a student transferring in as a Junior or Senior are at the discretion of the Theology Department. Forty hours are required for graduation. During the school year, the students will have the opportunity to choose a school-sponsored service project, to be encouraged in their work, and to have their hours verified. They will be given credit for service done in their Theology classes. Service may also be done at church or in the community. If it is not school-sponsored, it must be pre-approved by the Theology teachers. It is the student’s responsibility to have service verified by an adult sponsor in writing. Service consists of:   

Help to someone who is weaker, sicker, or less fortunate. Educational help. A benefit to the community.

S.O.S. sponsored: Tutoring at a local elementary school, in-house tutoring, lunch volunteers, office and library aides (without credit), Meals on Wheels, Freedom House, and Coal Pit Learning Center volunteers. Projects done through SPAAP, or other organizations, may also be approved. There may be other programs that will be announced during the year. The entire student body and faculty participate in several projects, such as the food and clothing drives, the Halloween carnival, and the Christmas Coal Pit Project. Church sponsored: Youth retreat leaders, emergency shelter work, nursery work, or other volunteer service projects. They must be verified by an adult sponsor. Community sponsored: Candy striping, hospital volunteers, nursing home visitation, Science Museum volunteers, care of the disabled (it may be a family member), child care, rescue squad work, and service organization projects. They must all be volunteer efforts (without pay), and must be verified by an adult sponsor.

MUSICAL AND PLAY Theatrical productions are open to all students to provide opportunities to develop acting talent and learn the techniques of professional theater. Approximately eight weeks of evening rehearsals culminate in a full-scale musical in the fall and a play in the spring. Students involved must attend scheduled practices and the performances. Backstage workers sign up at the beginning of practices; onstage actors must audition for parts. Students must pass all their classes to participate in the production onstage or backstage. 

A student may use up to 4 drama productions towards their PFU credits.

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ATHLETICS (INTERSCHOLASTIC SPORTS) The Athletic Department provides a diverse, competitive, Christian environment for our athletes. Twelve (12) Varsity sports and five (5) Junior Varsity sports are available during the school year. Team selections are usually on a try-out basis and are open to all grade levels. The teams participate in the State Catholic League, the League of Independent Schools, and with many local public school teams. The Athletic Department fully endorses the Saint Gertrude High School Honor Code. If a student who participates in interscholastic sports competition violates the Honor Code and is found guilty that current season, the Athletic Director along with the administration will determine the appropriate punishment. ***Team Nickname: “Gators”*** Field Hockey (Varsity, J.V.) (Fall) Tennis (Fall) Cross Country (Fall) Volleyball (Varsity, J.V.) (Fall) Swimming (Varsity) (Winter) Basketball (Varsity, J.V. Green, J.V. White) (Winter)

Indoor Track (Winter) Soccer (Varsity, J.V.) (Spring) Softball (Spring) Track and Field (Spring) Lacrosse (Spring) Golf (Spring)

Player safety is of the utmost concern. Inclement weather resulting in poor field conditions may require cancelled practices or scheduled games. For more information regarding sporting events, practices, tryouts, refer to www.saintgertrude.org/athletic

Guidelines for Interscholastic Competition This policy will be subject to review at the beginning of each school year. School Rules 

When quarter grades are distributed, the grades of all student-athletes will be checked. It is the student’s responsibility to fill out a grade sheet and present it to the Director of Athletics. At this time, student-athletes must be passing at least five courses with a grade of C or higher to remain eligible. If she does not have at least five Cs, she will be ineligible for any games/events until satisfactory improvement is shown. The athlete may continue to practice with the team, but is encouraged to attend after-school help sessions to improve academic performance. Failure in any subject for a 9-week period requires academic probation until the next marking period.

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Any student who is found to be under academic probation will be placed on progress reports immediately. It is the student’s responsibility to have a progress report filled out weekly by all teachers and present the progress report to the Director of Athletics. Satisfactory progress in a student’s coursework will result in the reinstatement of her athletic eligibility. If a student fails to turn in a progress report each week until the end of the season, she will continue to be ineligible for competitions.

No single grade for any semester may be lower than a D-. If a student fails any subject for any semester, she is automatically not eligible to participate in the following semester’s athletic activities. This is the same for any new sport. If the student athlete is passing all coursework at the beginning of the next semester, she would be eligible to participate in the next season with academic probation in effect. A failed subject at the end of school must be taken and passed in summer school to be eligible for athletic competition in the new school year.

Health examinations are required for all students involved in athletics. Health forms must be on file no earlier than June 1.

A student may participate in athletics only if she is carrying a full academic load.

Transfer students may not join a team if a season has begun.

Every member of the team is vital. During each season the player is expected to participate at practice. Each player is allowed no more than four unexcused practices. Signed notes from the parents are expected if a student misses practice. A student will not receive a letter if she has missed more than four practices. Letters for sports are awarded at the end of the respective sports seasons.

Guidelines for Transportation of Student Athletes Passenger Restrictions As stated on the Virginia DMV website: “If you are under age 18, you may carry only one passenger under age 18 during the first year that you hold your driver’s license. After you have held your license for one year or until you reach age 18, you may carry only three passengers under age 18. Learner’s permit holders may not carry more than one passenger under age 18. Passenger restrictions do not apply to family members. Violation of either the passenger or curfew restrictions can result in the suspension of your driver’s license.

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While you are a minor and if you are unmarried or unemancipated, your father, mother, custodial parent, legal guardian or the judge of the juvenile and domestic relations court in your locality may ask DMV to cancel your permit or license. If cancelled, you cannot reapply for six months. A court can deny or suspend driving privileges for persons under age 18 if the juvenile is found delinquent by a court, in need of supervision, involved in an alcohol or drug-related offense, or needs court-assigned services or programs such as counseling.”

FITNESS CENTER RULES AND REGULATIONS 1. 2. 3. 4. 5.

All users must be 14 years of age or older, or a member of a Physical Education class. No backpacks, bags, or personal items are allowed in the Fitness Center or in the hallway. Only re-sealable bottles of water are allowed. Closed toe rubber soled athletic shoes must be worn at all times. Athletic attire must reflect the school’s dress code. No denim shorts or denim pants allowed. 6. All equipment is available on a first come, first serve basis. 7. There is a 30-minute time limit on all cardio equipment including set-up, cool-down, and cleaning. 8. If you are unsure of the proper use of the equipment, please ask for assistance. 9. Safe and proper use of the equipment is required at all times. 10. No exercises may be done while standing on exercise benches. 11. Equipment must be returned to proper location after use. 12. Please allow others to “work in” between sets. 13. All equipment must be wiped down after use. 14. Do not allow weights to bang or fall. 15. Inappropriate language will not be tolerated. All students and parents must read and sign the Agreement/Release/Waiver for Informed Consent to use the Fitness Center. This signed agreement must be on file. Students must also agree to the above rules. Failure to obey these rules will result in the following administrative actions:   

First offense: A verbal warning and documentation of the incident. Second Offense: Ejection from the Fitness Center for one week and a written letter of warning placed on file for the remainder of the school year. Parent(s) will be notified by letter. Third Offense: Ejection from the Fitness Center for the remainder of the Semester. Parent(s) will be notified by letter.

(Other actions may apply for participants in Physical Education classes.)

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PARENT-TEACHER-STUDENT ORGANIZATION (PTSO) The PTSO at Saint Gertrude High School exists to:    

Assist the parents and the professional staff in their mutual task of securing for all students a quality and complete education—spiritual, mental, physical, and social. Coordinate the spiritual and educational forces of home and school. Instill in the hearts of all students and parents a loyalty to the Catholic education endeavor. Make recommendations regarding school policy, while recognizing that the responsibility rests with the Board of Visitors and administration; and Promote home-school activities as well as support existing school policies.

All parents become members of the PTSO during registration. Each year they are asked to volunteer in some capacity to help the school meet its goals. Meetings: The PTSO Board meetings are held the second Monday of each month with the exception of December (no meeting). All parents are asked to attend the Parent Class Meetings, the Fall “Back to School Night”, (which includes the installation of new board members) and “Spring Choral Concert & Art Show” in May. Other PTSO sponsored events include: the Mother-Daughter Luncheon and Fashion Show, the Father-Daughter Dinner Dance, the Grandparents Luncheon, and the Green Gator Raffle. FUNDRAISING AT SAINT GERTRUDE Annual Fund Saint Gertrude has an Annual Fund campaign each year because tuition alone does not provide adequate resources to maintain the excellence for which Saint Gertrude is so well known. We must rely on the generosity of donors to make up the difference, and we ask each family to give what they can. No gift is too small to make a difference. The Annual Fund helps close the gap between tuition and the actual cost of educating a student. We are committed to keeping tuition at an affordable level. Gifts to the Annual Fund are used for operations, supplies and activities that enrich the educational experience for SGHS students. The school’s fiscal year is July 1 to June 30. Campaign Currently, Saint Gertrude is raising money to build our first-ever Outdoor Athletic Center on a 16-acre site in Henrico County. The goal is $3.5 million, and that includes a $1 million endowment for maintenance. Contributions to special campaigns are not part of the Annual Fund campaign, so please consider making a gift to the campaign in addition to your annual fund donation. Again, no gift is too small.

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Fundraising Activities and Events Fundraising activities and events provide resources for a number of purposes. Most have a modest cost, but they help support the students and help keep costs low for their special events. The following is a list of annual fundraisers and where the proceeds are directed. We encourage everyone to participate in and/or sponsor these fun events. November – Holly Spree – A holiday bazaar with something for everyone’s Christmas shopping. Proceeds go to the Alumnae Association Scholarship Fund December – Green Gator Raffle – Annual raffle for cash prizes awarded every school day in February. Proceeds fund PTSO activities and special school projects. February – Bourbon Street on the James – A Gala/Auction and our biggest annual fundraiser. An evening of great food, music and fabulous auction items in an elegant setting. All proceeds go to the SGHS Scholarship Endowment for financial aid to students. March – 5 K Challenge Run/Walk – A joint event with Benedictine and a great way to get some exercise while helping both schools. SGHS share helps fund our Athletics program. March – Song Contest – This is a free event but sponsorships are gratefully accepted. April – Gator Gourmet – More than twenty restaurants offer samplings of their menus at this event. Profits help the Sophomore and Junior Classes keep the cost of their Prom tickets reasonable.

GUIDELINES FOR STUDENTS AND CHAPERONES FOR SOCIALS/DANCES In an effort to aid chaperones in their serious responsibility of protecting and aiding the students in their charge, the following guidelines are issued: Admission: Admission to activities of Saint Gertrude High School is by invitation from Saint Gertrude High School and/or Benedictine High School students. Students may bring one date/guest. No eighth grader or younger students are allowed. Students must arrive and sign in with their guest and leave with their guest. Students are not permitted to “meet their guest at the dance.” Identification will be required. Only members of the Saint Gertrude High School Senior and Junior classes and their escorts, who are also members of a Senior or Junior High School class or who are recent graduates of high school, are permitted to attend the prom. They must be recognized at the door by designated school personnel.

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Proper Conduct: In all school functions, students and their guests are expected to conduct themselves in the proper manner. The behavior of the guest is the responsibility of the student who brought her/him. If students leave the building, they will not be readmitted to the dance. If something is forgotten in a car, a chaperone must escort them or they will not be readmitted. If they leave at a time deemed by the chaperones to be unusually early, the school is no longer responsible for the student’s activity that evening. Parents will be notified of these circumstances. Parking is available in the rear parking areas and on streets adjacent to the building. Any reckless driving around school property and neighboring areas will be subject to discipline. If the identity of the driver cannot be determined, the owner of the vehicle will be held responsible. If an automobile is removed from the premises during a dance, party, etc., the driver and the occupants will not be permitted to return. Loitering in parking areas or cars is prohibited. Alcoholic beverages and drugs of all kinds are forbidden on the grounds and premises, or in the adjacent parking areas (streets included). Such items will be confiscated whenever and wherever they are found. Users or possessors will be subject to immediate expulsion from the premises and other disciplinary actions listed under the Drug and Alcohol policy. Students may not arrive to the dance under the influence of alcohol and/or drugs. If students have been drinking or using drugs prior to the dance, those students are subject to expulsion from the dance and other disciplinary actions listed under the Drug and Alcohol policy. Smoking is illegal. If students are found smoking on school property or around school property, they are subject to disciplinary action as listed under Smoking in the Student/Parent Handbook. Admittance will only be through the Stuart Avenue entrance. If anyone is caught using any other entrance, that person(s) will be expelled from the dance. Students may not take any decorations from the dance. Please be considerate of our neighbors and keep the noise to a minimum especially when leaving the dance.

Responsibilities: Chaperones are further advised to:    

Circulate and supervise students in all areas, including exits, parking areas, bathrooms, campus, etc. Chaperones must monitor all doors and exits. Students may not leave by gym doors nor may enter through these doors. Accompany student(s) to cars if something is forgotten. See that those who have left the building or left early without permission are not allowed to return. Correct any disruptive behavior. Enforce the Drug and Alcohol policy as well as Smoking policy.

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 

Notify school official(s) of any student who leaves or is sent home before the usual leaving time. Make sure students abide by the Dance Rules outlined to them.

Notes:  A police officer will be on duty at every dance to ensure the safety and security of all guests and chaperones.  If not enough parents agree to chaperone a dance or similar function, the dance or function will be cancelled.

STUDENT DRESS CODE FOR DANCES Students are to arrive at the dance dressed appropriately. The following restrictions are:    

No backless shirts or dresses No stomachs can be showing No spaghetti straps or tube tops; however, tank tops are acceptable if worn with a bra Skirts must be fingertip length or longer; slit must not come above finger tip length

Students who do not comply with the dress policy for dances will not be allowed in the dance.

RICHMOND INDEPENDENT SCHOOLS AND PARENTS FOR DRUG FREE YOUTH Established 1990 Member Schools Benedictine High School The Collegiate School Saint Gertrude High School St. Benedict School St. Catherine’s School Blessed Sacrament-Huguenot High School

St. Christopher’s School St. Bridget’s School The Steward School Trinity Episcopal School The New Community School

Mission Richmond Independent Schools and Parents For Drug-Free Youth are committed to providing a healthy environment for the education and development of our youth. Because of the detrimental effect of alcohol and other drugs on their development, we endorse a standard for youth free of illegal alcohol and other drug use. To this end we encourage and support alcohol and other drug education and awareness in the broader community and at all levels of our schools for students, faculty, and parents. Our

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schools will provide education and prevention programs, referral for help, a forum for parents, and clearly communicated rules regarding alcohol and other drug use. We, Saint Gertrude High School, join with the Richmond Independent Schools and Parents in the strong commitment to achieve and maintain a community where young people do not use, and others do not enable them to use alcohol and other drugs. ASBESTOS In accordance with paragraph 763.85 (b-1) of the Asbestos Hazard Emergency Response Act (AHERA), Saint Gertrude High School was re-inspected in March 2008. We have non-friable asbestos in our building. The inspector has checked and found the building in excellent shape. There is no hazard to your daughter’s health. The management plan is in the office. You are welcome to peruse.

SGHS Acceptable Use Policy (Adapted from ISTE SIGML Policy)

School computers and Internet access through the SAINT GERTRUDE NETWORK are provided for use by students, faculty, and staff for academic or school related purposes only. It is understood that anyone using Saint Gertrude High School computers has agreed to abide by this Acceptable Use Policy. Violations of this Policy can result in restriction of school computer privileges. Students should ever strive to follow the guidelines below when using technology, both on and off campus. Respect Truth: Teachers, Students, and Administrators should be ethical and conscientious when researching and presenting information to peers and members of the community. They should: • Constantly assess the accuracy of information and take care to use information from all sources to avoid any inadvertent errors. • Identify all sources. The individuals looking at your product should be able to evaluate its effectiveness and judge its value. • Only modify media with permission. Avoid distorting or misrepresenting the content of photos, videos, and other media without the permission of the original owner. Enhancement for clarity is sometimes needed and encouraged. • Represent your own cultural values but examine the bias they create and strive to remove that bias from your work. • Avoid stereotyping by race, gender, age, religion, ethnicity, geography, sexual orientation, disability, physical appearance or social status. • Give voice to the voiceless; official and unofficial sources of information can be equally valid as long as they are noted as such. • Distinguish between opinion and fact when expressing ideas. Analysis and commentary should be labeled and not misrepresent fact or context.

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Reduce Harm: Ethical teachers and students treat information sources, subjects, colleagues, and information consumers as human beings deserving of respect. • Gathering and expressing information should never cause harm or threaten to be harmful to any one person or group of people. • Recognize that private people in their private pursuits have a greater right to control information about themselves than do others. • Consider all possible outcomes to the information you express in order to reduce the effect that expression may have on others. • Provide proper citation and obtain permission before using information from another person. • Posting any proprietary school information, including pictures of the school on any social media (including, but not limited to blogs, YouTube, Twitter, Facebook) is prohibited. Be Accountable: Teachers and students are accountable to their readers, listeners, viewers and to each other. • Students are expected to use their school gmail accounts for handling email communications and documents. • School email accounts should not be used to register for a social media site unless directed by a teacher for academic purposes. • All communication using school email accounts should be free of inappropriate images, video, or profanity. • Invading the privacy of individuals is prohibited. This includes using another person's login, password or data space, sharing these items with others, or opening or tampering with files that are not your own. • Students may only print academic documents and will strive to limit the amount of printing done at school. • Clarify and explain information and invite dialogue about your conduct as a communicator. • Encourage constructive criticism about your expressions. • Admit mistakes and correct them promptly. • Expose unethical practices of others. Respect Information and Infrastructure: Information, in the Information Age, is property. Information is the fabric that defines much of what we do from day to day, and this rich and potent fabric is fragile. • Engage in activities that support our information network. Try to prevent illegal hacking, launching or distributing viruses or other damaging software, physically damaging or altering hardware or software, and/or the publishing of information that you know is untrue and potentially harmful. • Promptly report to a faculty member any activities that could result in harm to the information infrastructure. Student Use of Portable Electronic Devices (PED’s): When using PEDs students should ensure they follow the guidelines above for ethical and creative use of technology. PED specific policies follow: Student Equipment Check-Out: • Each PED should be treated as a valuable object. Students should exercise care to ensure

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that the device is not dropped, thrown, or placed in a situation where it could receive damage (including near water or chemicals). • Students should strive to return each device in the same condition in which it was checked it out. • Promptly report to a faculty member any damage that occurs to the PED.

Bell Schedule Regular Schedule 2011-2012 7:50 7:55 8:10 8:59 9:48 10:37 11:26 11:54 12:22 1:11 2:00 2:46

First Bell - 8:05 Morning Gathering/Announcements - 8:56 Mod 1 - 9:45 Mod 2 - 10:34 Mod 3 - 11:23 Mod 4 - 11:51 Lunch/ASH - 12:19 Lunch/ASH - 1:08 Mod 5 - 1:57 Mod 6 - 2:46 Mod 7 - 2:50 Announcements

Please consult the school calendar for more information.

Odd and Even Block

7:50 7:55 8:09 9:35 11:01 11:29 11:57 1:23 2:46

-

8:05 9:32 10:58 11:26 11:54 1:20 2:46 2:50

Odd Even First Bell Morning Gathering/Announcements Mod 1 Mod 2 Mod 3 Mod 4 Lunch/ASH Lunch/ASH Mod 5 Mod 6 Mod 7 Mod 8 Announcements

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Faculty Meeting Schedule 7:50 7:55 8:09 9:35 11:01 11:29 11:57 1:20

-

8:05 9:32 10:58 11:26 11:54 1:20

First Bell Morning Gathering/Announcements Mod 2 Mod 4 Lunch/ASH Lunch/ASH Mod 6 Announcements/Dismissal

Two Hour Delayed Opening—Regular Schedule 9:50 9:55 10:09 10:41 11:13 11:45 12:17 12:45 1:13 1:45 2:17 2:46

- 10:05 - 10:38 - 11:10 - 11:42 - 12:14 - 12:42 - 1:10 - 1:42 - 2:14 - 2:46 - 2:50

First Bell Morning Gathering/Announcements Mod 1 Mod 2 Mod 3 Mod 4 Lunch/Advisory Study Hall Lunch/Advisory Study Hall Mod 5 Mod 6 Mod 7 Announcements

Two Hour Delayed Opening—Block Schedule

9:50 9:55 10:09 11:05 12:01 12:29 12:57 1:53 2:46

- 10:05 - 11:02 - 11:58 - 12:26 - 12:54 - 1:50 - 2:46 - 2:50

Odd Even First Bell Morning Gathering/Announcements Mod 1 Mod 2 Mod 3 Mod 4 Lunch/Advisory Study Hall Lunch/Advisory Study Hall Mod 5 Mod 6 Mod 7 Mod 8 Announcements

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Saint Gertrude High School Student Handbook