May 12th 2009 7:00 P.M Coffee Beanery Weekly Meeting
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Background Primer for new Meeting members Last Week’s Happenings Meeting times and Frequency – We are planning on staying with Tuesday as we continue to gather other local groups meeting days and times before we make a change. We are staying with weekly meetings for building purposes. Possible weekend meetings. Membership paperwork design – Waiver for usage of space and CYA. Russ will make a form. Membership Dues & When to implement (Thinking This month or Next) – We decided on $50 per month, we are going to start by implementing that at the next meeting members will all put in $5 to go towards getting the group incorporated. Then starting with our first meeting in June we will start collecting all members first $50 for the month of June. This will allow us to start building a bank for a space. Credit Card membership dues (Paypal, Google Checkout, etc…) – We are going to look and see what the cheapest account to use is. Getting Incorporated - $50 – We will fill the paperwork after next week’s $5 donation from members is collected. Once we have our Tax ID we can open a bank account. Filling 501c3 status -$750 – As we start to collect monthly dues in June we will take a small portion from each month’s dues to go towards saving to file for this status and when we have enough we will file. Voting standards, who gets to vote? Example: Must attend how many meetings out of the last 3 meetings? – We decided that as long as a member’s dues are in good standing their vote will count. Need to vote on roles (President, Vice President, Secretary, Treasure, Chief Technology Officer, Public Relations – This will be our first group vote at the First Meeting in June when we collect the first member’s dues. Recruitment – We decided to start a Linked In account for our group, We discussed branching out to other creative no technical groups such as aiga.org. Fundraising Ideas – Everyone was asked to bring ideas to the table for group fundraising. A few ideas were a computer/electronics recycling day in Ferndale where people would pay a small amount to drop off and for i3 to take to proper recycling location. Wiki Development – Russ is still working on this Space Requirements – Start building a list of requirements for a space – Everyone was asked to start to compile a list of requirements that we would like to see in a space.
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HacDc Sample By-laws hand out for review at next meeting – This will be handed out at the next meeting for review to start to build our by-laws. Closeout questions & Ideas Nate had brought up a few questions to see if we could change the Creative Commons licensing to not include the non-commercial. We discussed T-shirt sales for the i3 Detroit to raise money. We discussed how can we look for grants and sponsorship fundraising. We decided that we need to put together a nice brochure like paper together with a letter to send out to try and raise awareness and funds. Michigan Upper Hand was topic of discussion. We discussed how to handle our accounting- Internal or by hiring an accountant. No real decision was made. We want to make accounting be transparent to group members by possibly using something like www.freshbooks.com