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2016 ANNUAL GENERAL MEETING January 14, 2017


SECTION 1: AGENDA & VOTING REPORT

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AGENDA

2016 ANNUAL GENERAL MEETING Saturday, January 14, 2017 Baymont Inn & Suites, 4311 49 Avenue Red Deer, Alberta 10:00 a.m.

1. Call to Order

Sandy Nesbitt

10:00 a.m.

2. Clarification of Voting Structure/Quorum

Matt Parrish

10:05 a.m.

3. Changes to the Agenda

Sandy Nesbitt

10:10 a.m.

4. Motion to Adopt the Agenda

Sandy Nesbitt

10:15 a.m.

5. Adoption of the 2015 AGM Minutes

Sandy Nesbitt

10:20 a.m.

6. Review of Financial Statements

Rick Melia

10:25 a.m.

7. Appointment of Auditor(s)

Rick Melia

10:45 a.m.

Sandy Nesbitt Sean Hofstetter Rick Melia Matt Parrish & Dave Laplante Alexa Fleming Devin Vandenburg Colin Ogilvy Kenton Poelzer David Robinson

10:50 a.m. 10:55 a.m. 11:00 a.m. 11:05 a.m. 11:10 a.m. 11:15 a.m. 11:20 a.m. 11:25 a.m. 11:30 a.m.

Eve Fletcher Graeme Moffat

11:35 a.m. 11:45 a.m.

9. Elections  Vice President  Director of Finance/Administration  Director at Large

Sandy Nesbitt

12:00 p.m.

10. New Business

Sandy Nesbitt

12:15 p.m.

11. Adjournment

Sandy Nesbitt

12:30 p.m.

8. Reports 8.1 Board of Directors Reports         

President Vice President Director of Finance/Administration Directors at Large - High Performance Director at Large - Rules & Regulations ERU CRU AJRA RAMOA

8.2 Office Reports  Registration/Membership Services  Technical Director Report

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AGM VOTING STRUCTURE

Quorum: 4.1.4

Attendance by 20% of the total membership (or five (5) Members, whichever is less), and 50% of the currently serving Board of Directors in good standing, at the Annual General Meeting is a quorum.

Club Votes (68 Eligible Votes): 3.4.3(a):

Each Club is entitled to a maximum of three votes determined by the programs offered by the club (one vote for each Men’s, Women’s and Junior program. A program will be recognized as such when it has 10 or more registered members.

Airdrie (2) Antediluvians (1) Banff (1) Bow Valley (2) Calgary Knights (1) Canucks (2) Clansmen (3) Cobras (1) Cold Lake Penguins (2) Edson Axmen (1) Foothill Lions (2)

Fort McMurray (1) Grande Prairie (2) Hornets (3) Irish (3) Leduc (2) Lep-Tigers (3) Lethbridge (3) Lloydminster (3) Medicine Hat (0) Nor'Westers (3)

Pirates (3) Rams (3) Riggers (2) Rockers (1) Saints (3) Saracens (3) Sharks (3) St. Albert (3) Strathcona Druids (3) Titans (3)

Other Votes (10 Eligible Votes): 3.4.3(e)

Voting privileges will be extended to one vote each for the Executive Council, AJRA, RAMOA, ERU, CRU and any other organization the Board of Directors inducts onto the Board.

President (1) Vice President (1) Director of Finance/Administration (1) Director at Large (1) Director at Large (1) Director at Large (1)

AJRA (1) RAMOA (1) ERU (1) CRU(1)

TOTAL OF 78 ELIGIBLE VOTES

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SECTION 2: MINUTES OF THE 2015 ANNUAL GENERAL MEETING

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MINUTES OF THE 2015 ANNUAL GENERAL MEETING

Rugby Alberta Board of Directors Annual General Meeting November 21, 2015 Red Deer, Alberta Clansmen: Lep/Tigers Nor’Wewsters Pirates Riggers Rockers Sharks Canucks Bow Valley Hornets Rams Saracens Titans Non Voters Board Members:

Devin Vandenberg Jordan Stinn, Mike Fadeyi, Alix Evans Rick Melia, Rick Styles-Oldring Alex Fleming, Robert Burstall, John Vizza, Aniibal Parisi Rob Landers, Jeremy Groleau Jo Reinbold John Alden, Julian Gauthier Tyler Hadaduick Rob Holbough Peter Rowe, Stephen Thomas Andy Evans Dave Roberts, Brittany Buchanan, Alana Orazietti Neil Haggerty, Scott Blunden Dave Leplante Sandy Nesbitt, Rick Melia, Sean Hofstetter, Matt Parrish, Rick Stiles-Oldring, Kenton Poelzer, Rob Dorran, Mike Brown (Absent: David Robinson)

Sean Hofstetter chaired the meeting in the absence of Sandy Nesbitt. 1.

Sean Hofstetter called the Annual General Meeting to Order. Neil Haggarty (Titans) seconded the motion and the meeting was opened at 10:00am

2. Matt Parrish explained the voting structure- 67 eligible votes with 38 votes in attendance. Therefore there was a quorum. 3. Sean Hofstetter asked that everyone take a few minutes to review the 2014 AGM Minutes. Sean Hofstetter asked for any questions or clarifications of the minutes. Rick Melia move to adopt the 2014 AGM Minutes seconded by Jordan Stinn (Lep/Tigers). Carried 4. Sean Hofstetter asked for any additions to the Agenda.

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MINUTES OF THE 2015 ANNUAL GENERAL MEETING (CONT.)

Brittany Buchan (Saracens) moved to adopt the Agenda as presented Jordan Stinn (Lep/Tigers) Seconded. Carried Sean Hofstetter stepped down as Chairman of the meeting and allowed Sandy Nesbitt to preside over the remainder of the meeting. 5. Presidents Report – Sandy Nesbitt as distributed Highlights of his report were: -We are now in a position where we see more technical less administration -Growth in rugby particularly the on the youth side -Club Excellence Program, Rookie Rugby are positives for 2016 -RC Staff Changes – Graham Brown stepped down and accepted a position with CIS Jim Dixon has accepted the vacancy left by Mike Chu -Asked the membership to support Canada Sevens -$5 increase in Rugby Canada dues across the board will go towards Women’s Pay to Play and help them reduce their cost 6. Vice President Report - Sean Hofstetter – Strategic Planning – handout Sean gave an update on our Rugby Alberta Strategic Plan. The following were highlighted: Four main pillars – Business, Players, Referees and Coaches, need more work with Referees/ Better collaboration. 2016 Key Initiatives -Club Excellence grant has been submitted -Continue Rookie Rugby Pilot -Prairies Services Agreement – 2016 will see Alberta in a better position to control our destiny as well as help Manitoba and Saskatchewan -Player & Coach Development Programs doubled in size -Competition structure will be delivered to sub unions as soon as received from Rugby Canada -Continue work with RAMOA to help them identify needs, key initiatives, and develop a provincial policy for recruitment 7.

Treasures Report – Rick Melia – Draft Review handout – Ricks Report Discussion was held as to whether or not to post our budget on our website. It was decided that we would continue to have it available if anyone wanted it but it would not be posted. A Finance committee is in place with representation from all sub unions open.

8.

Member at Large – High Performance – Matt Parrish – handout Matt Parrish spoke to the highlights of our season this year as well as his experience when he stepped down from his board position to accept an administrative role assisting the Technical Director.

9. Rules & Regulations – Rick Oldring – Handout Rick Oldring outlined in his handout the changes to the Rules and Regs for the 2016 season and asked that particular attention be paid to his recommendations moving forward as he steps down from his position as Member at Large

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MINUTES OF THE 2015 ANNUAL GENERAL MEETING (CONT.)

10. Mike Brown – ERU Report -Edmonton Rugby Union has hired two new staff people to replace Jo Hull. Randy Ross Hamre has been hired to work with the Gold Program – Alana Fittes has been hired in the position of Rugby Development. -The VP Rugby has been split into two board positions - Junior/Senior Rugby. Jo Reinbold will continue with the role of Senior Rugby with Peter Weran assuming the position of Junior Rugby - Referee Development – development funds were not accessed by RAMOA so ERU will initiate a plan for referee development within ERU -Junior numbers are good but there is a need to convert them to Senior Rugby 11. CRU Report – Rob Dorran – Handout Vicki Gallant has been hired as the Technical Director of CRU 12. Alberta Junior Rugby Report – Kenton Poelzer - handout -Communication continues to be a problem and will be addressed in 2016 13. RAMOA – Dave Robinson - handout (absent) Dave asked Sandy to pass on the following “RAMOA's top priority for 2016 is to work with Rugby Alberta and the sub unions, on the recruitment and development of match officials, as part of improving upon the level of rugby officiating in the province”. 14. Registration/ Membership – Eve Fletcher – handout 15. Executive Directors Report – Debby Ashmore – handout 16. Technical Directors Report – Graeme Moffat – Power Point Presentation Joe Reinbold (Rockers) moved that all reports be adopted as presented. Seconded by Jullian Gauthier (Sharks) Carried. 17. Informal discussion was held around a proposal that Norm McDougall had presented for ACAC. Matt Parrish spoke informally on behalf of CIS and stated that inclusion in any competition is driven by those that are very interested. A spokesperson should be chosen that will continually work with ACAC (Alberta Colleges Athletic Conference) for inclusion in a CIS type format. Debby has passed on the proposal twice to ACAC with no response to date. 18. NEW BUSINSS a. Alberta School Athletic Association Request - handout Request to blackout the dates of High School Provincials. Clubs are committed to making it work however there are implications for the clubs to ensure their players receive enough games etc. Recommendation: Since RAMOA has agreements with ERU, CRU and ASAA to ensure referees are available for all games it was suggested that RAMOA meet with all organizations to come to a mutually acceptable format. This may include no games on

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MINUTES OF THE 2015 ANNUAL GENERAL MEETING (CONT.)

that date or a reduced schedule to ensure that RAMOA meets its obligations outlined in their agreements. 19. Sandy Nesbitt passed the Chair to Rick Melia, to conduct the election of officers ELECTION OF OFFICERS i. President – currently held by Sandy Nesbitt – Sandy has allowed his name to stand. Rick Melia called for nominations. Rob Dorran nominated Sean Hofstetter. Sean declined. Nominations called two more times. Sandy Nesbitt declared President by acclamation. ii. Member at Large – Matt will allow his name to stand for one year term. First, second, third call for nominations. Matt Parrish declared Member at Large (one year term) by acclamation. iii. Member – at Large – Two year term - two positions Rick Melia called for nominations. Matt Parrish nominated Dave LePlante seconded by Sean Hofstetter. Dave LePlante will allow his name to stand. Second and third call for nominations - Robert Burstall (Pirates) nominated Alexa Fleming,(Pirates) seconded by Jo Reinbold (Rockers), third call for nominations. Nominations ceased. Alexa Fleming and Dave LePlante named to Member at Large positions for a two year term by acclamation. 20. Rick Melia moved adjourn the 2015 Rugby Alberta AGM, seconded by Jo Reinbold (Rockers). Carried

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SECTION 3: BOARD OF DIRECTORS’ REPORTS

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PRESIDENT’S REPORT

In 2016 Rugby Alberta made some more great strides. We welcome the leadership of our New Executive Director: Denise Fisher. After an extensive search with over 70 applicants the hiring committee was unanimous that Denise was in a league of her own. I am very excited to see where she leads us as an organization and a sport. As seen in the videos: In 2016 Rugby Canada awarded Alberta with 2 very significant awards! Coach of the Year went to our own Graeme Moffat! Also, Union of the Year went to Rugby Alberta. This is a direct reflection of the Membership, volunteers, parents, coaches, referees and players in this province. Congratulations all. We had a third year of compounded growth, 19% increase in 2014 and another 10% in 2015 and 3% in 2016. I am very excited to follow the successful player and coach development centered right here in Red Deer, you will hear more from Graeme. Last year we purchased a trailer with the intent of starting a “Travelling Road Show” of rugby, coming to a field near you. After some hard work, we have returned to our own Identity as Rugby Alberta for the programs 18 and under. Things to look forward to and what we are working on are: a Club Excellence Program; National Rookie Rugby Program; All of our programs continuing; Two Senior Men’s National games in Alberta in June; A bigger and better ARC tournament in July; and once again hosting The Canadian National Championships in Calgary in August. I want to take this time to thank the Board for all their time this past year and look forward to the new board getting even more accomplished next year. I want to thank all the staff for their efforts in 2016 including Debbie, Eve, Dan, Christi Sue and all the managers and coaches. We should look forward to reaping the benefits of the direction of Graeme Moffat with the work done last year and into next.

Sandy Nesbitt President, Rugby Alberta

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VICE PRESIDENT’S REPORT

In 2016 as in past years I largely supported Rugby Alberta(RA) with planning, governance, and facilitation activities. A few key initiatives for Rugby Alberta this year were the Organization Structure Review, Internal Policies Review, and continued execution of our 3-year plan. Organizational Structure Review This was an agreed to initiative that was to provide recommendations back to the RA board about the effective reporting structures, aligned our board roles and responsibilities with that structure and develop a succession plan for the Executive Director. A three-person committee was struck which included myself, Kenton Poelzer and Matt Parish. I would like to take a moment to thank them for their efforts as a great deal of time went it to creating several options that were presented back to the RA board. The focus of this review quickly became the succession plan. The board with the committee’s support initiated a search for an Executive Director using an executive search firm. This was a very positive experience and yielded what I believe to be an excellent candidate to lead Rugby Alberta for many years to come. That being said, the work of the Rugby Alberta board is not complete. We still have much work to do to finalize how our board members will align with key staff members and portfolios. While I believe that this year’s board has been effective, there is still work to be done to improve collaboration and communication. Next steps will be addressed at the first meeting of the newly elected board. Internal Polices Review At the same time the review committee was struck, the board also started a review of internal management and board polices. This review did not get as much traction or yield the result I would have anticipated. This initiative still requires resources and a committee to work with the new Executive Director to close the identified gaps. I will expect this to be a topic of conversation early on with the newly elected board. 3-Year Plan I cannot say that we continued to execute on our plan as it was developed. We did not often refer to our plan at our board meetings. We also did not provide regular updates and measures against that plan as I would have expected. While I believe the Rugby Albert staff continued to use the plan to regularly guide their work. The Rugby Alberta board does have to work in 2017 to get back on track. The plan needs to be updated with the support of our new Executive Director and use as a regular tool for the organization. I would like to take the time to thank my fellow board members for their contributions in 2016. Everyone on the board contributed in the ways they could, which was great to see. While this year has been tumultuous at times, the board meetings supported healthy conflict which I believe has started Rugby Alberta down a path which will support the organizational for years to come. Sean Hofstetter Vice President of Rugby Alberta

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DIRECTOR OF FINANCE/ADMINISTRATION’S REPORT

The 2015/16 Rugby Alberta Operating Budget was approved with a deficit of about $45,000. The primary reason for this budgeted deficit was that we approved an expense for the Club Excellence Program, but we budgeted only a portion of the off-setting revenue. This was done because, while we had applied for grant funding, we had not received approval for the funding at the time the budget was being prepared. As it turns out we were successful in our grant application, but did not commence the program in fiscal 2015/16. This program will be initiated in 2016/17. We ended the year with a deficit of roughly $44,000.00 which is roughly the amount of deficit approved at the start of the year, however the reason for the deficit was not as noted above but rather it was due to the executive committee’s decision to make a change at our professional leadership level. The restructuring costs for this organizational change included a fair severance package as well as legal fees and professional search fees. All of these restructuring costs were recognized in the 2015/16 fiscal year. Once again this year there were no budgeted expense line items that came in significantly over budget. And, there were no unbudgeted surprise expenses or unrealized revenues. In conclusion, the financial position of Rugby Alberta remains very stable, and the checks and balances that have been established by our board and professional staff to manage the financial resources of the union are serving us well. Sincerely,

P.M. Melia Director of Finance/Administration

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DIRECTORS AT LARGE REPORTS

2016 was my fifth and final year on the Rugby Alberta Board of Directors in the position of Director at Large. Firstly, I would like to thank all the people within Rugby Alberta who have stepped up to coach, manage and look after all the players in Rugby Alberta representative programs over these past few years. I would like to thank Debby Ashmore, Graeme Moffat, Christi-Sue Nesbitt and Eve Fletcher for all the hard work they put in at the Rugby Alberta office. I would also like to acknowledge the time and wisdom that my fellow board members, Sandy, Sean, Rick, Dave & Alexa put into Rugby Alberta. Finally, although I will not be putting my name up for re-election for another term, I will not be too far away as I intend to dedicate more of my time into coach education within rugby in Alberta. Cheers! Matt Parrish

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DIRECTORS AT LARGE REPORTS

Summary: This was my first year as high performance member for the board of directors. It was an educational process and tremendous fun to be associated with so many outstanding athletes and families. Mainly working with Graeme Moffat Alberta has an outstanding year giving opportunities for on field performance. Some highlights include the creation of the Alberta Regionals competition in Calgary, Centralized training in Red Deer, the creation of the boys and girls sevens teams that competed in Vancouver, and a successful Alberta Summer games in Leduc. Graeme will summarize on field performance. Issues to be addressed within current operations Manual: Section 6000 Risk management Police Checks: All coaches and managers should have background checks as per Rugby Alberta operating Manual. Repeated calls ensure this was being conducted failed to ensure this happened. From the liability point of view this leaves Rugby Alberta potential liable is this continues to occur. No team staff should be allowed to travel unless this is complete – Must change for 2017. Section 3004 Code of Conduct for Players As per Rugby Alberta operations manual used to filled out by every player. This was not done 2016. I simple ask do we want this as a group? If yes then we need to follow our own rules if not lets delete this from the manual? Need to be clarified for 2017 Financials: At the point of this report I have not seen annual financials for the teams so I don’t know if we met budget or not? As the cost for operations continues to rise every year both on soft and hard costs Rugby Alberta has been looking at the subsidy amount for each team. Do we continue to support each team less. Or do we reduce the number of teams and support them more? This would reduce the cost for players with those teams, again with less teams participating. Team Operations: Financials, fundraising, expectations, child sponsorship, travel, Rugby Canada contacts. I would like to make a change in this regards for 2017. I see significant room for improvement here. The development of a ONE page briefing document that is handed out to all team’s staff. It would contain the following: 1) 2) 3) 4) 5)

Player code of conduct policy ( to be copied and signed by all players) Financial Summary – the budget for the year and how expenses work Travel contacts – if there are issues on the road Fundraising – what happens if we raise money for our team? Child Sponsorship – Club first, local Union, Rugby Alberta, ( also Sport Alberta Process for sponsorship for all members) 6) Rugby Alberta Contacts – if there are issues on the road 7) Rugby Canada Contacts for tournament – Who to call if they have issues on the ground

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DIRECTORS AT LARGE REPORTS

This summary would be presented to all teams in a ten minute phone call (or in person) with a Rugby Alberta staff member. Simple communication up front will result in significant positive change for all players and staff involved in these teams. I am happy to lead the creation of this in cooperation with the Executive director if the membership is interested. Placement of Players on National Programs: We continue to push for all our players to be part of the national development within Rugby Canada. This is an informal process at this time with informal targets should we set soft targets for each age group or is this not reasonable with too many variables at play? Age group structure changes for 2017: U16 and U18 boys and Girls will go back to provincial representation (Alberta only). This allows for more Alberta players and less travel. U19 men will be Alberta Wolfpack, with Sask, Man forming their own team however Sask, Man will not be allowed to compete at Nationals as the team will be too weak. National Festival = Calgary for 2017 Finally thanks to all the players, parents, families, coaches and officials who dedicate their lives to making Rugby a fun place for young players to compete and grow into outstanding people!!! Submitted by Dave Laplante

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DIRECTORS AT LARGE REPORTS

Rules and Regulations Committee (RRC): The RRC, having representatives from ERU, CRU, AJRA, and RAMOA, completed a review of the RA Rules and Regulations in March. Submissions from the unions were taken and discussed. The two major changes were: 1. Dressing 23 players instead of 22, as per IRB bylaws 2. Tie-breaker formulas for playoffs to accommodate more than two teams being tied The RRC has not received any negative feedback regarding these changes. The RRC also dealt with four Rules and Regulations requests for review. Two were dispensation requests for playoffs, one was a disputed irregularity in a game sheet, and one was regarding penalty points after a defaulted game. One request for removal of import player status was not followed up on by the club in question after additional information was sought before presentation to the committee. As chair of the RRC I have noticed some issues with how RRC requests are being submitted. The main issues I am hoping to address for the 2017 season are: 1. Requests being sent through third parties instead of directly to the committee chair. This can cause a delay in the response of the RRC and given that most requests are time sensitive it needs to be addressed. 2. Inadequate information in the request. As chair, there was one request in particular that I had to do a couple of hours of research to get additional information before presenting to the committee for discussion. In both cases, I am hoping the committee can develop a clear pathway of communication regarding requests, as well as a guideline for appropriate documentation. Hopefully this will decrease the time the committee needs to make decisions. Submitted by Alexa Fleming

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EDMONTON RUGBY UNION REPORT

2016 was a great year for rugby in and around the ERU, we had many successes on and off the pitch. Our Junior program is one of the best in the country, we have dedicated staff and volunteers that provide opportunities to many young adults and children to evolve through our pathway. The junior rugby administration team should be commended on their tireless efforts to grow the game within our union and region. The constant battle is competing programs within our union that continually compete for our athletes based on promises of identification and opportunities that seldom come to fruition. Moving forward the new executive needs to be clear of the pathway and how best for our young athletes to progress through regional, provincial and national ranks. Senior Rugby numbers have plateaued in most areas and constant attention needs to be given to the people who commit many hours and efforts to sustain the involvement of senior rugby registrations. As always gender equality needs to be at the forefront as Women’s rugby is a growing demographic that brings attention to the game through National Team success at the World Cup and Olympic 7’s. Giving our senior players the opportunity to play at a high level whether it through bringing competition in or creating tours will keep senior ERU teams strong and create a form of community among the clubs. Bringing in the Ontario Blues to play the Alberta Selects is a perfect example of how we can provide a platform for our young players to gain opportunities that otherwise wouldn’t have presented themselves. Judy and the staff at Ellerslie Rugby Park should be commended for their great work once again. We have one of the best facilities at our disposal and events continue to be booked within and outside of rugby. Edmonton Rugbyfest 7’s was a success despite the weather, City Championships weekend, Super Saturdays and many other big rugby weekends are always a success because of the professionalism and commitment of everyone at the ERP. I have sat on the ERU board for the last eight (8) years and it has been very fulfilling and rewarding. Unfortunately with a young family and a growing business outside of Edmonton I wasn’t able to commit the time and energy the President’s position deserves and demands. The success of the union is attributed to the efforts of the board; they are the people behind the scenes that make everything tick, without them we are nothing. I would like to personally thank all members of the board for carrying my weight the last six months, it was a privilege to work beside you and I wish you all continued success. I hope to see all of you on a touch line soon and look forward to the ERU being on the forefront of rugby for years to come. Yours in Rugby,

Michael Brown President ERU 2015/16 .

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CALGARY RUGBY UNION REPORT

As 2016 draws to a close, our rugby in both Calgary, and Alberta, this year has been interesting and, as usual, not without its challenges. The overall economic downturn that has taken its toll on almost everyone, including the rugby community, does seem, at least, to be starting to improve. This year, overall, was another good year of rugby, even though the Calgary sides did not retain some of the trophies we had previously won. In Men’s Division I, St. Albert won the Alberta Cup, over the Hornets this year, and the Hornets won both the Women’s Premiership title and the Women’s Division I title. The Lep-Tigers won a strong Men’s Division II match against the Bow Valley Grizzlies and the Red Deer Titans won the Men’s Division III match from another very defiant Lep-Tigers side. Also, our Junior rugby programs did well, with both sub-unions managing to take some of the hardware home from challenging schedules. At the CRU, this year, we managed to host another good season of rugby. There are always a few concerns, but with a rugby schedule that was both decided upon too late into the season and with possibly “too many cooks at the table”, things did not go as everyone had planned. Overall I believe rugby is becoming more complex and there are more events being undertaken than we may have both players for and fields to play on. My recommendation, for 2017, is to basically “not” allow any “special” weekends away from rugby, (or “blackouts”) whether it is an individual Club request or a representative requirement, Alberta already has a short season, and if we are going to ask our players top pay considerable dues, they deserve the right to play. Team requests cannot be put into the mix, unless we receive them at least 6-9 months in advance of the season, and only then will they be considered if the rationale is good for the sport. The days of “blackouts” and weekends “off”, for parties, holidays, weddings, etc., simply has to stop. The CRU, hopefully in conjunction with the ERU and RA, will put out a schedule early in the process, and then Clubs can try to arrange for “re-scheduled” games on their own and with their respective sub-unions. Calgary’s representative programs had another standout year, especially the Prairie WolfPack, once again becoming the dominant force in Canadian men’s regional rugby, our Prairie squad can hold their heads high. It was a great season for everyone involved. Unfortunately the Men’s 7’s team did not make the grade for the Olympics in Rio this year, but on the positive side, our Women’s 7’s team not only represented Canada, but also won the Bronze Medal. Alberta had a couple of players representing Canada, and they both made us very proud. Edmonton’s Jenn Kisch and Lethbridge’s Ashley Stacey did us all proud and were both celebrated upon their return from South America and the 2016 Rio Olympics. Overall, I believe the Clubs and players enjoyed their rugby this year. There are, and will continue to be, challenges (from registration, player cards, player card-checks, game sheet preparation and referee allocations) but I honestly believe we are and will continue to make progress. The best news this past year was that we only had a couple of discipline issues. However, one issue that is becoming more of a concern to many, is the language that people use around younger children and older adults in the stands. The CRU will be looking at ways to combat the flippant use of profanity and vulgar comments in general. Many of the occurrences may be “on the field”, and that is a little more understandable. However, nobody should have to listen to profanities and direct, personal insults hurled toward a referee or player that is involved in a game. Sure, many people get heated during a match, and that is fine, but I personally do not believe that anyone has to use the kind of language we all are exposed to far too often.

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CALGARY RUGBY UNION REPORT

As mentioned, our scheduling this year led to a huge challenge for our leagues to accomplish a “reasonable” schedule. We obviously did not communicate well enough between rugby Boards. AJRA, CRU, ERU and RA were all, to some extent, guilty of not listening to one another. I would hope, and expect, that 2017 will be different and better. The personnel changes that will transpire at both Rugby Alberta and the CRU will also help our game, and the sport, continue to progress in its growth and development. The good news is that the CRU is “finally” embarking on a small expansion to the CRU Rugby Park. Over the 2016 – 2017 season, the CRU hopes to have the new Change Room / Washroom project completed, which should allow us to have eight (8) new locker rooms for teams to use and this new facility will also allow us the use of a couple of new washrooms will be convenient. On the other side, we are also expanding our Maintenance Shed complex and this will also help with our operations at the CRU. Perhaps the next step will see the CRU attempt to expand and upgrade the main building – stay tuned. Rugby continues to thrive in Calgary, and our younger children and junior components are leading the way. This is great to see and it is obvious these children will play better than most of us were able to. They may not play as long as we did, but they will probably play the game at a more skilled level. Alberta just has to remain focused on the right aspects of our game, for the people, and we will be in a better position to meet the needs of our players from both a development and competition perspective. It should be great going forward, and I have tremendous respect that our incoming Rugby Alberta Board of Directors, along with our Technical Director, Graeme Moffat, will do tremendous things for Alberta rugby. One last note, Calgary will again be honored with the ability to host the international rugby match that will pit Georgia against Canada, on June 10, 2017. Should be a great day for all! Regards,

Colin Ogilvy President, Calgary Rugby Union

19


ALBERTA JUNIOR RUGBY ASSOCIATION REPORT

The AJRA identified three areas of importance to tackle for the 2015 season: Reestablish Communication Lines, Sub-Union Program Alignment and Club Development Initiatives. We saw a lot of progress in all three areas but there is still room to grow. While working on reestablishing communication lines we focused on timely delivery of our programs calendars to the sub-unions as well as holding sub-union specific meetings on the calendar and rule adaptations in March. Although the communications went out on a timely manner we still identified areas to work on. The culture of rugby programs has become a “last minute” reactive communication platform and so although providing the information early created accountability on our end the end user (ie Coaches) didn’t really receive or often look at the information until last minute. There were also a number of issues “processing” the information/change through the sub-unions. The CRU struggled to implement the program changes in a timely manner (or in some cases at all). There are a number of reasons for this but none more so than a significant disregard by the CRU board for the formal authority of the AJRA resulting in numerous conflicting “agendas”. The ERU performed quite well during the year implementing and administering all the changes however the program struggles with significant infighting and in any given moment an informational email often becomes an open forum of debate. Debate is a good thing but at the right times and often the conflict seemed to be more about creating conflict than creating solutions (particularly when a workable solution was already implemented). Regarding sub-union program alignment last AGM it was unanimously agreed that the clubs desired alignment between the sub-union age grades, specifically the U16-U19, and that the AJRA would establish a committee with parties from RA, AJRA, CRU, ERU, that would review, discuss and establish alignment if consensus was reached. The meeting was held January 9th and after significant discussion consensus was achieved and successfully implemented this year. The U17 and U18 Boys provincial finals occurred and we a success as well as the U18 girls. There is still some room to grow in these programs. We also experimented with U13-15 Boys crossover games at the request of the ERU Jr Directors. The actual games themselves had a fair amount of positive feedback however administering the games were a nightmare. The crossover games likely won’t occur in the future because of the overall amount of headaches they caused creating more reasons for the sub-unions to fight between themselves. Regarding Club Development Initiatives we have begun to lay a foundation for a club development and excellence program. We recognized that in order to grow the sport we need to assist the clubs in administering their programs and raised our standards through continuous improvement. This intern will raise our ability to attract and retain players. We are currently in the “Research and Development” stage of this program and are working in coordination with Rugby Alberta. Overall the season as a massive step forward for the program. Minis programs across the province saw massive growth in their programs, the junior programs saw alignment between the sub-unions (no small feat) and the U13-15 Girls programs had their best set of fixtures yet. There is still a lot of room to grow in administration and hopefully through the accountability on the AJRA will pave the way for better communication and organization on the front lines. Submitted by Kenton Poelzer

20


RUGBY ALBERTA MATCH OFFICIALS ASSOCIATION REPORT

This will hopefully be my last report to you, as President of RAMOA (Rugby Alberta Match Officials Association). I am pleased with what we have done with RAMOA, and with the state of rugby refereeing in Alberta, but there is still lots of work to be done. And it is time for some “new blood” to take RAMOA to the next level. RAMOA has evolved since it was first established about 12 years ago. It has become primarily an administrative entity, which liaises with Rugby Canada and Rugby Alberta, and oversees and supports the regional referee societies, the ERURS and the CRURS, in referee recruitment, education, and development. RAMOA is very much dependent upon the local societies, the ERURS and the CRURS, to do the “grassroots” recruitment, education, and development of new match officials. This went reasonably well during 2016, with 88 participants in 7 Level 1 courses that were held across the province; however, not enough of the Level 1 participants became active referees. This remains an ongoing issue. RAMOA needs to do more to help with the retention of these Level 1 participants, and to further develop them; part of what can be done is providing more funding for coaching and mentoring of new referees, which is a goal for 2017. At the High Performance level, I am pleased to report that RAMOA put in a place a High Performance Committee (HPC) during 2016 – and which will continue into 2017 – which has the responsibility for allocating and developing our match officials whom handle the more competitive/elite matches (such as AC and AWP). David Crisp in Edmonton is the Chairman of the RAMOA HPC. As an indication of the high level of rugby refereeing that we experienced during 2016 in Alberta, we had 4 RAMOA match officials on the Rugby Canada National Panel: David Crisp, Doug Hamre, and Robin Kaluzniak in Edmonton, and Michael Jones in Calgary. I would like to heartily congratulate these four; we will hopefully be able to add to their ranks, as we develop other match officials to such an elite level. The total roster of active rugby match officials in Alberta is almost 80, which is very good when compared to most other provinces in Canada; the only province with more active rugby match officials is Ontario. RAMOA referees covered over 1500 matches during 2016, including junior club, high school, and senior club. This does not include the numbers for numerous tournaments that were covered. We continue to see growth at the junior and high school levels, which requires continual recruitment and development of new referees. RAMOA’s budget for the year was about $120,000; we were able to run a reasonable surplus on top of this. With some of this, we plan to increase the match fees that are paid to our rugby referees at the junior and high school levels, as part of trying to recruit and retain more new match officials. We would like to sit down with AJRA, to work with them to perhaps identify junior players and junior coaches whom would be good to train as referees; they can continue as active players or coaches, but they could provide cover for matches (if needed), as well as earn some match fees. RAMOA’s surplus will also allow for further development and coaching at the more elite level, as part of further improving the level of refereeing in Alberta. This includes regularly sending our up-and-coming

21


RUGBY ALBERTA MATCH OFFICIALS ASSOCIATION REPORT

and elite-level match officials to referee at tournaments in the US (California and Colorado) and BC; we also send referee coaches to these tournaments, to assist with their development. We would like to coordinate with Graeme Moffat, Technical Director of Rugby Alberta, on further initiatives, such as bringing in our match officials to work with the players and coaches at the Rugby Alberta Academy sessions. This would include sessions to discuss Law interpretations, such as the new directives regarding dangerous/high tackles. The RAMOA High Performance Committee has requested that we work with the clubs, to see about getting each and every AC and AWP match videoed, with the video to include a microphone link to the match official. This would provide an excellent coaching tool for both the referee, and the clubs. The intention would be to make these videos available to everyone, through some sort of Rugby Alberta YouTube link. Some financial resources from RAMOA are available to help to cover the cost of this. For the AC and AWP matches, RAMOA is normally required to provide 3 or 4 match officials per match (which includes the Assistant Referees, and often a 4th Official). We also try to allocate a referee coach or CMO (Coach of Match Officials), to work with the referee on the day. It costs more to support this than what RAMOA receives per match from the ERU and the CRU, and so RAMOA will be approaching the ERU and the CRU, about increasing what is paid by the ERU and CRU for these matches. RAMOA’s casino application back in 2015 was denied, because we were deemed not to be a qualifying organization. We continue to work to rectify this, though the process is slow. Assuming RAMOA is successful in eventually securing a casino, this should provide further funding for referee recruitment, education, development, and training, to further enhance the level of rugby refereeing in Alberta; it should also make RAMOA less dependent upon the ERU, CRU, AJRA, etc., for its funding. As a final note, I would like to remind the clubs that it is imperative that game sheets for ALL senior club matches be completed - properly - and delivered to the match official on a timely basis, as per the requirements of the Rules & Regulations of Rugby Alberta. The coach or manager for each team is to ensure that the completed and signed game sheet reaches the match official at least twenty (20) minutes before the slated kick-off time. We need stricter adherence to this requirement, by all parties involved. If you have any questions/concerns/issues/suggestions that you would like to discuss with me, regarding RAMOA and/or its members, please feel free to contact me as per the contact information below. The upcoming RAMOA AGM will be held on February 11, 2017, at 12 noon at the clubhouse of the Calgary Irish (CCIAC), in Calgary. Sincerely, David Robinson President – RAMOA Ph. 403 399 9047 david.robinson@horizonbpetroleum.com

22


SECTION 4: OFFICE REPORTS

23


MEMBERSHIP & EVENTS REPORT

Registrations On the following pages you will see a complete spreadsheet of this years’ registration numbers. As you can see we’ve had an increase in members again this year, most of that is attributed to Minor players and Senior players. If you see any discrepancies with your club numbers or have any questions be sure to let us know. Rugby Alberta would also like to congratulate all clubs whose players have made it to our Team Alberta rosters. I’d also like to send a friendly reminder to all clubs to ensure you have your 2017 club registration fees set up through SportsEngine by February 1st. This will help ensure a smooth transition into next season and allow us to open up club registrations as soon as possible. If you have any questions or concerns from last year that you would like brought up, let us know. We also have live online training sessions for any registrars that might need an introduction to the system or even just a refresher.

Club Excellence We are excited to launch our new Club Excellence program in partnership with True Sport and Rugby Canada. True Sport is committed to offering fair, safe, and open sport experiences to all its members, and we are excited to see how the rugby community can benefit from their knowledge and expertise.

24


MEMBERSHIP & EVENTS REPORT

2016 Registration by Club

25


MEMBERSHIP & EVENTS REPORT

2016 Membership by Union Category U7 U9 U11 U13 U15 U17 U18 U19 Senior Coaches Referees Masters Visitors Rec League

Total

Gender F

ERU 37

26

Total 63

M F

80 24

89 24

169 48

M F

64 31

124 26

188 57

M F

98 21

135 22

233 43

M F

82 52

143 59

225 111

M F

74 51

215 5

289 56

M F

100 45

63 161

163 206

M F

52

171

223 0

M F

313

8 272

8 585

M F

640 14

707 3

1347 17

M F

34

50 2

84 2

M F

2

6

8 0

M F

43 61

20 55

63 116

M F

144 18

148 8

292 26

M F M

38 635 1451

7 663 1886

45 1298 3337

#

2118

2549

4667

26

CRU


MEMBERSHIP & EVENTS REPORT

Comparative Registration by Year 2007 3416 496 986 1934 0 0

All Minors Juniors Seniors Visitor Masters Rec League

2008 3389 439 947 1837 0 0

2009 3506 402 943 1858 0 0

2010 3626 433 972 1870 0 64

2011 3914 450 1497 1922 0 45

2012 4083 499 1520 1964 0 50

2013 3589 483 1327 1701 331 84

2014 4286 542 1365 1900 65 70

2015 4722 673 1501 1811 127 37

2016 4844 758 1324 1932 408 63 180

2500

2000

1964 1934

1837

1858

1870

1922

1900

1932 1811

1701 1497

1520

1501

1500 1327

1365

Minors 1324

Juniors Seniors

986 1000

Visitor 947

943

972

Masters Rec League 758 673

496 500

439

433

450

499

483

542

402

408 331

64

45

50

84

0 2007

2008

2009

2010

2011

2012

27

2013

65 70 2014

127 37 2015

180 63 2016


TECHNICAL REPORT

Submitted by Graeme Moffat Change is Hard at first, Messy in the middle………………… Success demands that we grow and change Firstly I would like to thank Debby Ashmore for her support and the time she has invested in this organisation. I wish her well with her future endeavours. 2016 was a busy year for us and I would like to thank everyone who has contributed to the growth and development of rugby in Alberta. Volunteers are the corner stone of the game in this Province and we can’t thank you enough. The vision for Rugby Alberta in my mind is clear, we want to be the leading province in Canada with regards to our 4 key pillars. Player Development, Coach Development, Match Official Development and Business Development. If we want to improve our circumstances we must focus on improving ourselves. What has become more evident to me in the last 12 months is how important club development is. If we want to have a high peak we need to have a solid foundation. I believe that if we invest time and resources in to the clubs we can improve the experience that the players have and start to elevate the on field performances. Unfortunately our numbers show that on average in Canada we lose 50% of our membership each year and attract almost the same in new membership. Unfortunately our senior playing numbers are declining but we have seen growth in Minor and Junior membership numbers. I am confident that with improved infrastructures, new initiatives and more exposures to the Alberta communities that rugby will become thriving sport in the Province. Olympic Bronze Medal Congratulations to Edmonton’s Jen Kish (Captain) and Lethbridge’s Ashley Steacy who were part of the Canadian Women’s 7s team that collected the bronze medal at the Olympic games in Rio. I know that you have inspired a lot of young female athletes to pursue rugby as a chosen sport. Canada V Russia Thanks to Jim Kasakoff, Gayle Kasakoff, and Wally Marcolin, the local organizing committee and the Calgary Rugby Union for hosting a fantastic event at the Calgary Rugby Park. It was a great experience and it generated a lot of interest in the community. I am confident that we will be asked to host future International matches. New Rules of Play In 2015 we adopted and slightly adapted the RFU “New Rules of Play”. I believe that they have made a positive impact on the game but more importantly the player’s experience. These rules have now been adopted by Rugby Canada and will roll out in 2017 under the umbrella of Rookie Rugby. All junior rugby will now be branded “Rookie Rugby”

28


TECHNICAL REPORT

High Performance: Elite/Talent development Program 2 training centres in Calgary and Edmonton for Nationally identified players and for players that we believed had potential to play the game at a high level based on their On field performance. The group of players were supported 3 times per with quality coaching integrating Rugby and Strength & Conditioning. We have seen marked improvements in these players and with consistent training I believe cab represent Canada on the world stage. Unfortunately for 2017 Rugby Canada has cut all financial support to these programs across the country, which means we have been forced to run a modified program. Player Development Program: We continue to run our off-season player development program in Central Alberta. We have formed a solid partnership with Notre Dame High School. I believe this program just gets better and better and we are offering a great program, which allows us to track and monitor the players’ progress. We have a dedicated group of coaches and trainers who add significant value to the players some of whom are current national team players. Coach Development Program: We ran the coach development program alongside the player development program and ran separate sessions for male and female coaches. We have had over 120 coaches take part in the program with the coaches able to get Continuous Professional Development points to keep their current coach certifications valid. We have a backlog of assessments to do but together with Rugby Canada we are looking to see how we can give as many coaches as possible the opportunity to progress from trained to certified. Unfortunately we have had some of our Coach Educator work force leave the province so we are currently working to train and educate a couple more, as there is an increase in requests from clubs for NCCP/World Rugby courses. Provincial Team Programs: Excited that this year we were able to host the Inaugural Alberta Regional Competition for U16, U18 boys and girls and senior women. This event was held in Calgary on the July long weekend with around 500 players representing their regions. This tournament will act as the primary selection tool for the Alberta Provincial XV’s teams. Save the date, ARC 2017 Edmonton June 30th/July 1st January 21st/22nd 2017 sees us run the Inaugural Alberta Regional U18 7s Competition at the Foote Field in Edmonton. Having access to a full sized covered turf field allows us to run such an event, thanks to Matt Parrish for getting us space. We would also like to thank Caroline Tindall and the Red Deer Titans for fantastically hosting our provincial teams this year.

29


TECHNICAL REPORT

Canadian Rugby Championships There were improved on field performances for our provincial teams this year with all our junior teams medaling at the Canadian Rugby Championships. U16 Girls - Bronze U16 Boys - Silver U18 Girls - Silver U18 Boys - Bronze U19 Boys - Bronze U20 Women - Bronze U18 Girls 7s - Silver U18 Boys 7s - 4th Senior Women - 4th Senior Men - 2nd Alberta/Wolf Pack players who represented Canada this year: Name Jen Kish Ashley Steacy Gordon McRorie Nick Blevins Ryan Kotlewski Kyle Gilmour Jake Robinson Duncan McGuire Mozac Samson Gradyn Bowd Jeff Hassler Evan Olmstead Ben Lesage Clay Panga Chelsea Ross Daleka Menin Kristy Sargent Peter Houlihan Lucas Albornez Robbie Povey Jules Gross Alana Fitiz Elysa Sandron Amanda Williams Liam Ohallahan Aaron Evison

Team Canada Women’s 7s Canada Women’s 7s Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSMT Canada NSWT Canada NSWT Canada NSWT Canada A Canada A Canada A Canadian Maple Leafs XV Canadian Maple Leafs XV Canadian Maple Leafs XV Canadian Maple Leafs XV Canadian Maple Leafs 7s Canadian Maple Leafs 7s

30

Club Rockers Lethbridge RFC Hornets Hornets Saints St. Albert St. Albert St. Albert Saints Red Deer Titans Foothill Lions Prairie Wolf Pack Canucks Hornets/St. Albert Druids Hornets Lep Tigers Druids St. Albert Prairie Wolf Pack Hornets Lep Tigers Hornets Hornets NorWesters Druids


TECHNICAL REPORT

Name Dewalt Kotze Jason Lines Brock Gallagher James O’Neil Emerson Padley Darian Morrison Cole Davies Karina Stevenson Kasselle Menin Emily Tuttosi Savannah Dubien McKenzie Pusch Tejah Thompson James Oneil Harley Tucker Sydney Del la Mar Keegan Brantner Rylee Stone Darcie Weir Hollie Philips

Team Canada U20 Men Canada U20 Men Canada U20 Men Canada U20 Men Canada U20 Men Canada U20 Men Canada U20 Men Canada U20 Women Canada U20 Women Canada U20 Women Canada U20 Women Canada U20 Women Canada U20 Women Canada U19 Men Canada U18 Women Canada U18 Women Canada U18 Women Canada U18 Women Canada U18 Women Canada U18 Women

Club Druids Druids Druids Canucks Canucks Lethbridge RFC Saints Hornets Hornets Hornets Rockers St. Albert Calgary Irish Canucks Hornets St. Albert Lethbridge RFC Rams Calgary Irish Banff

Coaches Name Graeme Moffat Dan Meikle Ricky Coombe

Team Canada NSWT Canada U18 Men Canada U18 & U20

Club Prairie Wolf Pack Prairie Wolf Pack Calgary Irish

31


SECTION 5: FINANCIAL STATEMENTS

32


THE ALBERTA RUGBY FOOTBALL UNION FINANCIAL STATEMENTS OCTOBER 31, 2016

(Unaudited - See Notice to Reader)

Notice to Reader Statement 1 - Balance Sheet Statement 2 - Members' Equity Statement 3 - Operations Statement 4 - Insurance Reserve Fund Notes to the Financial Statements Schedule 1 - Government Grants Schedule 2 - Administration Revenues Schedule 3 - Gaming Revenues Schedule 4 - Leadership & Program Revenues


NOTICE TO READER

On the basis of information provided by management, I have compiled the balance sheet of THE ALBERTA RUGBY FOOTBALL UNION as at October 31, 2016 and the statements of operation, insurance reserve fund and members’ equity for the year then ended.

I have not performed an audit or a review engagement in respect to these financial statements and, accordingly, I express no assurance thereon.

Readers are cautioned that these statements may not be appropriate for their purposes.

Edmonton, Alberta December 22, 2016

Gadowsky & Associates LLP Chartered Professional Accountants


STATEMENT 1 THE ALBERTA RUGBY FOOTBALL UNION BALANCE SHEET OCTOBER 31, 2016 (Unaudited - See Notice to Reader) ASSETS 2016 CURRENT ASSETS Bank - Operations Bank - Casino Term deposit - organizational Term deposit - insurance reserve Receivables - Note 3 Prepaid expenses

PROPERTY, PLANT & EQUIPMENT - Note 4

2015

$ 478,508 83,753 26,456 40,748 26,372 617

$ 504,429 119,062 26,324 40,545 2,291 -

656,454

692,651

5,446

1,816

$ 661,900

$ 694,467

$ 28,040 37,177 2,233 37,955 10,943

$ 24,949 2,233 81,955 -

116,348

109,137

5,446 40,782 499,324

1,816 40,581 542,933

545,552

585,330

$ 661,900

$ 694,467

LIABILITIES AND MEMBERS' EQUITY CURRENT LIABILITIES Accounts payable and accruals Severance payable Deferred Funding, IRB HP Academy Deferred Casino Revenue - Note 5 Deferred Player Development Funds

MEMBERS’S EQUITY Equity in property, plant & equipment - Statement 2 Insurance reserve fund - Statement 2 Operating surplus - Statement 2

APPROVED ON BEHALF OF THE BOARD

DIRECTOR

(See accompanying notes)


STATEMENT 2 THE ALBERTA RUGBY FOOTBALL UNION STATEMENT OF MEMBERS' EQUITY FOR THE YEAR ENDED OCTOBER 31, 2016 (Unaudited - See Notice to Reader)

Equity In Capital Assets BALANCE, BEGINNING OF YEAR

$

INVESTED IN ASSETS

$ 40,581

5,807

NET SURPLUS (DEFICIT) FOR THE YEAR - Statement 3 and 4

-

-

AMORTIZATION BALANCE, END OF YEAR

1,816

Insurance Reserve Fund

201

(2,177) $

5,446

$ 40,782

(See accompanying notes)

Operating Surplus (Deficit) $ 542,933

Total 2016

Total 2015

$ 585,330

$ 535,584

-

5,807

1,609

(43,609)

(43,408)

50,789

-

(2,177)

(2,652)

$ 499,324

$ 545,552

$ 585,330


STATEMENT 3 THE ALBERTA RUGBY FOOTBALL UNION STATEMENT OF OPERATIONS FOR THE YEAR ENDED OCTOBER 31, 2016 (Unaudited - See Notice to Reader) 2016

GOVERNMENT GRANTS - Schedule 1 ADMINISTRATION - Schedule 2 GAMING REVENUES - Schedule 3 LEADERSHIP & PROGRAMS REVENUES - Schedule 4 NET SURPLUS (DEFICIT) FOR THE YEAR

Revenue

Expense

$ 217,317

$ 32,000

138,884

280,361

81,955

-

477,591

558,097

$ 915,747

$ 870,458

2015

Other $(185,317)

Surplus (Deficit) $

-

Revenue

Expense

$ 167,018

$ 32,000 198,131

103,843

(37,634)

151,985

(81,955)

-

154,254

74,531

(5,975)

198,155

258,837

$ (43,609)

$ 671,412

$ 488,968

$ (88,898)

(See accompanying notes)

-

Surplus (Deficit)

Other $(135,018)

$

-

87,018

40,872

(154,254)

-

70,299

9,617

$(131,955)

$ 50,489


STATEMENT 4 THE ALBERTA RUGBY FOOTBALL UNION STATEMENT OF INSURANCE RESERVE FUND FOR THE YEAR ENDED OCTOBER 31, 2016 (Unaudited - See Notice to Reader) 2016 REVENUE Interest

$

EXPENSES

201

2015 $

-

NET SURPLUS FOR THE YEAR

$

(See accompanying notes)

201

300 -

$

300


PAGE 1 OF 2 THE ALBERTA RUGBY FOOTBALL UNION NOTES TO THE FINANCIAL STATEMENTS OCTOBER 31, 2016 (Unaudited - See Notice to Reader) The Alberta Rugby Football Union is incorporated as a non-profit organization under the provisions of The Societies Act of Alberta. Its mission is to govern, promote and develop the sport within Alberta in accordance with the IRB Laws of the game of Rugby Union and the IRB playing charter as well as within the constitutional guidelines and the by-laws of Rugby Canada. 1. ACCOUNTING POLICIES The financial statements have been prepared in accordance with Canadian generally accepted accounting principles, and reflect the following policies: -

ADMINISTRATIVE SERVICES AND PROPERTY, PLANT & EQUIPMENT. All expenditures for office, computer and other equipment are charged against the statement of operations, in the year acquired. The accumulated cost of these assets is also reflected in the balance sheet with an offsetting credit in the members’ equity section. A charge for amortization of property, plant & equipment is provided for annually in the statement of members’ equity using the straight-line method at the rate which best recognizes the useful life of the asset. These are as follows: Trailer Office equipment Computer equipment

20% 20% 30%

-

GOVERNMENT GRANTS from government agencies are recognized as revenue in the year that the grants apply.

-

DONATED MATERIALS AND SERVICES received by the Union that would normally be purchased are recorded at fair market value. The Union is dependent on the voluntary services of its members and directors. Since these services are not normally purchased by the Union and because of the difficulty in determining their fair market value, donated services are not recognized in these Financial Statements.

-

The Union is not subject to either Federal or Provincial income taxes.

-

USE OF ESTIMATES In preparing the union’s financial statements, management is required to make estimates and assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and reported amounts of revenue and expenses during the period. Actual results could differ from these estimates.

-

FINANCIAL INSTRUMENTS The union’s financial instruments consist of cash, receivables, prepaids, accounts payable and accruals. It is management’s opinion that the union is not exposed to significant interest, currency or credit risk arising from these financial instruments. Unless otherwise noted, the fair value of these instruments approximates their carrying values.


PAGE 2 OF 2 THE ALBERTA RUGBY FOOTBALL UNION NOTES TO THE FINANCIAL STATEMENTS OCTOBER 31, 2016 (Unaudited - See Notice to Reader) 2. RESTRICTED INCOME The Union has income in the current year and previous years from games of chance licensed by the Government of Alberta. Under the terms of the government licenses, these funds may only be used for specified purposes. At October 31, 2017 the amount available for such specified purposes was $37,955 (2015 - $81,955); this amount is included in members' equity. 3. ACCOUNTS RECEIVABLE Insurance Reserve Trades receivable Interest receivable

$

-

$

Operations

2016

2015

$ 26,315 22

$ 26,315 57

$

35

2,233 58

35

$ 26,337

$ 26,372

$

2,291

4. PROPERTY, PLANT & EQUIPMENT Cost Trailer Office equipment Computer equipment

5.

$

2016 Accumulated Amortization

Net Book Value

2015 Net Book Value

5,147 1,125 4,005

$

1,029 937 2,865

$

4,118 188 1,140

$

414 1,402

$ 10,277

$

4,831

$

5,446

$

1,816

DEFERRED CASINO REVENUE Deferred Casino Revenue represents unspent Restricted Gaming Funds. Because these funds are to be used only for approved expenditures and were not fully expended, the Union has deferred a portion of this revenue until the year 2017.

6.

COMMITMENTS The Union rents premises under a Licence Agreement with the Government of Alberta. The terms of this Agreement allow either party to terminate the Agreement on 90 days notice, otherwise the Agreement is on a month-to-month basis.


SCHEDULE 1 THE ALBERTA RUGBY FOOTBALL UNION SCHEDULE OF GOVERNMENT GRANTS FOR THE YEAR ENDED OCTOBER 31, 2016 (Unaudited - See Notice to Reader) Approved Budget REVENUE ALBERTA SPORT CONNECTION - Association Development Grant - 2015/2016 - Association Development Grant - 2014/2015 - Association Development Grant - 2016/2017 - Donation Fund Program - Coach and Officials Grant - High Performance Grant - Alberta Summer Games ALBERTA GOVERNMENT - STEP Program TOURISM CALGARY ALBERTA GOVERNMENT - Community Initiative Program

EXPENSE High performance payroll costs High performance payroll matching costs

2016

$ 72,009 72,009 16,000 3,000

$ 72,009 72,009 4,700 16,000 2,500 3,825 2,500

25,000

43,774

188,018

217,317

167,018

16,000 16,000

16,000 16,000

16,000 16,000

32,000

32,000

32,000

OTHER ALBERTA SPORT CONNECTION - Allocation to administration overhead - schedule 2 - Allocation to leadership and programs - schedule 4

NET SURPLUS (DEFICIT) FOR THE YEAR

2015

$ 72,009 72,009 2,000 5,000 16,000 -

103,843 81,474

(87,018) (48,000)

(185,317)

(135,018)

$

-

$

-


SCHEDULE 2 THE ALBERTA RUGBY FOOTBALL UNION SCHEDULE OF ADMINISTRATION REVENUES FOR THE YEAR ENDED OCTOBER 31, 2016 (Unaudited - See Notice to Reader) Approved Budget REVENUE Membership registration and dues Insurance Sponsorships Interest and miscellaneous Directors insurance Sanction fees Excess Medical Coverage - ACE Gaming - Rugby Development Manager Costs GST refund Visitor registration Ticket sales

EXPENSES Contract payroll Salaries and benefits Insurance, registration and dues Grant and sponsor bonus Accounting fees G.S.T. paid Telephone, fax and cell phone Printing and copying ARU Board costs Bank charges and interest Office and supplies Resource material Postage and delivery Office equipment and software Staff professional development PPC Parking fee Memberships and registration Presidents expense Staff expenses Legal fees Placement agency fees

$

2016

2015

54,500 3,100 25,000 -

$ 59,080 2,027 132 28,977 40,000 5,321 3,347

$ 57,380 420 2,948 196 300 33,610 50,000 6,511 620 -

82,600

138,884

151,985

34,400 136,050 28,400 10,000 8,000 350 7,000 2,500 1,500 1,800 3,500 300 500 2,500 800 200 1,000 10,000 -

32,000 161,040 17,587 8,000 9,593 15,266 4,768 1,806 216 2,163 2,087 244 660 156 196 9,039 2,040 13,500

12,250 113,091 26,755 9,500 6,570 4,963 4,671 1,195 1,572 1,078 2,237 58 378 1,721 2,500 42 120 9,430 -

248,800

280,361

198,131

103,843

87,018

OTHER Allocation from Government Grants - schedule 1 NET SURPLUS (DEFICIT) FOR THE YEAR

$

(37,634)

$ 40,872


SCHEDULE 3 THE ALBERTA RUGBY FOOTBALL UNION SCHEDULE OF GAMING REVENUES FOR THE YEAR ENDED OCTOBER 31, 2016 (Unaudited - See Notice to Reader) Approved Budget REVENUE Casino Casino Revenue carried over from 2013 Casino Revenue carried over from 2015

$ 69,000 -

$

69,000 EXPENSES Casino expense OTHER Deferred portion of Casino Revenues - 2015/2016 Deferred portion of Casino Revenues - 2016/2017 Allocated to Rugby Development expense - schedule 2 Allocated to leadership and programs - schedule 4

NET SURPLUS FOR THE YEAR

$

2016

2015

81,955

$ 81,955 72,299 -

81,955

154,254

-

-

(37,955) (40,000) (4,000)

(81,955) (50,000) (22,299)

(81,955)

(154,254)

-

$

-


SCHEDULE 4 THE ALBERTA RUGBY FOOTBALL UNION SCHEDULE OF LEADERSHIP & PROGRAM REVENUES FOR THE YEAR ENDED OCTOBER 31, 2016 (Unaudited - See Notice to Reader) Approved Budget REVENUE Participants contributions and fees Program rebates IRB HP Academy Funding Sponsorships

EXPENSES Player program costs Honorariums Website maintenance Therapist Recognition Trailer expense

2016

2015

$ 339,195 8,900 -

433,151 24,407 8,933 11,100

$ 178,367 8,622 11,166 -

348,095

477,591

198,155

440,622 41,200 3,000 6,325 -

511,716 23,010 2,110 14,684 1,430 5,147

224,828 23,565 2,734 6,610 1,100 -

491,147

558,097

258,837

OTHER Deferred portion of Player Development Funds Deferred portion of IRB HP Academy Funding 2015/2016 Deferred portion of IRB HP Academy Funding 2016/2017 Allocation from Government Grants - schedule 1 Allocation from Gaming - schedule 3 Deferred portion of IRB HP Academy Funding 2014/2015

NET SURPLUS (DEFICIT) FOR THE YEAR

(10,943)

-

2,233

(2,233)

(2,233) 81,474 4,000

$

48,000 22,299

-

2,233

74,531

70,299

(5,975)

$

9,617


Rugby Alberta extends its sincere appreciation to all of its sponsors and supporters in 2016!


2016 Annual General Meeting