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The Process for Setting Up an RTO with ASQA for the delivery of Nationally Recognised Training RTO Consulting

Phone: 1300 406 233 Email: Web:

The Process for Setting Up an RTO Registration as an RTO is a structured three (3) stage process that requires applicants to

demonstrate their ability to operate as an RTO. The stages included in the process are as follows:

 Stage 1 - Preparation and Submission of Online Application including Financial Viability Assessment Pack

 Stage 2 - Desk Audit  Stage 3 - Site Audit

How prepared do I need to be? To gain RTO registration you are required to demonstrate to the registering body that you are ready to start your RTO as soon as you are granted registration.

This means you must: 

Know which qualifications or units that you want to offer

Have the necessary resources for the qualification/units you will be delivering

Have access to training facilities suitably equipped according to training package requirements (unless training is work based)

Have the trainers and assessors who have the relevant qualifications and relevant industry experience, evidence of ongoing professional development and recent currency in the appropriate industry

Trainers and assessors must hold the Certificate IV in Training and

Assessment 

Demonstrate consultation with industry regarding the training and assessment strategies

Develop a business plan and complete the ASQA financial assessment pack to demonstrate the viability of the business

Have all necessary documents and systems in place to run the business in accordance with the requirements of an RTO. This includes the training and

assessment material for all units to be offered 

Demonstrate a strong understanding and commitment to compliance

You will need to prove that you have all of the above prepared through the stages of the application process, first for the online application and then the site audit.

The Registration Process - Stage 1 Research

Preparation and Self-Assessment

Submit Online Application

Financial Projections Reviewed


Not Successful Resubmission fee payable

Stage 1 - Preparation and Submission of Online Application Research - Establish the client need, identify the market, determine the qualification(s)/ unit(s) to be offered and the methods of delivery. Preparation and Self-Assessment - This stage involves preparing all documents, handbooks, templates and policies required to operate your RTO. Included at this stage is the development of the business plan, financial projections,

training materials, assessments and training and assessment strategies. The conduct of a self-assessment against the NVR Standards is a requirement for the application but will also assist you to identify any areas needing improvement prior to submitting the application. Submit Online Application - Submit your application with supporting evidence online using ASQAnet. You are required to pay the non-refundable application lodgement fee of $800 and the $8000 assessment fee. All ASQA fees are GST free. Before your application progresses any further, your completed Financial Assessment Pack will need to pass a Financial Risk Assessment conducted by an external contractor nominated by ASQA (currently undertaken by Kingsway) ASQA will only accept Financial Viability Assessment Packs that have been signed within the past 30 days. Applications signed more than 30 days ago are likely to be rejected. Applicants will be advised if their financial assessment was successful or unsuccessful. ďƒźSuccessful Financial Risk Assessment Applications that passed the financial risk assessment will be notified by ASQA and proceed to the desk audit stage. ďƒť Unsuccessful Financial Risk Assessment Unsuccessful applicants will be given opportunity to resubmit their financial data. The fee of $800 is required when resubmitting financial data.

Desk Audit - Stage 2

Desk Audit


Not Successful Given another chance to submit further evidence

Desk Audit - This stage involves the review of the documents submitted online through ASQAnet. During this stage an auditor will review the documents submitted in the online application. Successful Desk Audit Applicants who are successful during the desk audit will be allocated an auditor. This auditor will make contact to organise a day and time for the site audit.  Unsuccessful Desk Audit Applicants that don’t meet the requirements of ASQA at this stage will be notified in writing and given another opportunity to submit additional documentation to meet the identified gaps.

Site Audit - Stage 3 Site Audit


Not Successful 20 working days to resubmit evidence to address non-compliances

Successful Registration granted

Failure to demonstrate compliance will result in the application being rejected.

Stage 3 - Site Audit Prior to the Site Audit - An ASQA auditor will contact you and request specific evidence prior to the site audit. The reason behind this is twofold. The first, being that the auditor can confirm that the business is ready for the site audit and the second, being it makes it possible for the auditor to be better prepared. The Site Audit - The site audit is usually one day in duration and is your opportunity to demonstrate readiness to operate your RTO and compliance with the VET Quality Framework. Following the Site Audit - During the site audit you should be advised of any non-compliances from the auditor. ASQA’s policy is to complete the audit report and send it to applicants within 15 working days of the site audit. Compliant Applications - Successful applicants with no non-compliances will be notified of the outcome and once formally issued with an RTO ID, can commence marketing and provide training and assessment services. Non-Compliances - Where non-compliances have been identified during the site audit, an audit report will be completed detailing the rectifications required. Applicants have 20 working days to resubmit evidence to address noncompliances. For this reason alone it is essential to spend the time making sure you have prepared everything required.


Once registered as an RTO Post Initial Audit - Following registration, all RTOs should be audited 12 months after initial registration was granted. RTO Consulting’s full service RTO set up package manages the application process and supports you from Preparation to Registration. Re-Registration - RTO status is not a once off application. Registration is valid for only 5 years. Existing RTOs that want to continue operating are required to apply for re-registration no later than 90 days prior to the registration expiring. The application for continuing registration is made against the NVR Standards for continuing registration.

We can help with your application, a little or a lot! Choose from the list of services below: 

Full RTO Set Up Service … RTO Consulting can work with you and guide you through the process from the development of your business plan and financial projections through to the registration. We will not only prepare the initial application, customise the templates and documents but we will develop your skills and knowledge so that you are ready to run the business once registered as an RTO.

Step by Step Checklist … Detailed checklist for you to follow in the completion of your application to help

make sure you keep on track, are fully prepared and that nothing is overlooked.

Telephone and Email Support … Access to a team of experts to help you with your application via telephone and email.

Free VET sector updates … Receive regular updates via Facebook, Twitter and LinkedIn about changes to legislation, industry events, professional development opportunities and information that will assist you in running your RTO.

1-on-1 consulting to support you with your application … From the beginning through to registration you will be supported and guided by an industry expert who will not only direct you through the process but coach you so you have a clear understanding of how to run your RTO once registered.

Conduct of Self-Assessment Audit … Your application for RTO status requires that you undertake a selfassessment audit and submit to the regulator in the first stage of the application. Our experienced auditor will complete this audit for you and document the findings in accordance with the current requirements of the regulator.

Review of Assessment Tools … Every application requires you to demonstrate that you have assessment tools ready for all units to be offered. We can review assessments against the current standards and provide feedback and coaching as required.

Preparation and Submission of your Application… Our consultant will prepare your online application for your approval. This way you can be sure that all required evidence is submitted and your application is complete.

Assistance following Initial Audit… Should any documents created by our team require rectifications following the audit we will action these. We will interpret the report and assist you in identifying what is


Templates, Policies and Procedures… Need all or some of the templates, polices and procedures required to set up an RTO? Contact us for a pricelist of the templates, polices and procedures we have available for purchase; making the preparation process that much faster.

Not sure if you want to run an RTO or you have questions you want answered before starting the application process, then the following option may suit‌

I want to run an RTO – one-on-one session This package gives you the opportunity to speak to a consultant with over 13 years experience, who has owned their own RTO, has set up a large number of RTOs for others and understands the industry and difficulties in accessing information. You can ask your questions, gain clarification on what an RTO is and is it right for you.

This package includes information sheets and a review to help you decide what the best option is for your business.

Get answers to your questions including: Is being an RTO right for me? Do I need a consultant, can it be that hard? What is the process? What do I need to prepare? How long does it take to become an RTO? What are the alternatives to being an RTO?

Cost: $550 Duration: 2 hour consultation Method: via Skype Bookings are essential

Client Testimonials "South Burnett Ventures recently engaged the services of RTO Consulting to assist us with the initial registration process to become a registered training organisation. The service provided by Angela and her team was extremely professional and of a consistently high quality. With Angela’s assistance we were able to save valuable time and resources and have become an RTO in much less time than would have otherwise been possible. Angela was quick to respond when additional assistance – or reassurance - was needed. We found Angela to be a wealth of information and very forthcoming with information and resources that she thought might be helpful to us and relevant to our business." Leesa Osborne, Training Manager “Engaging Angela to assist with our application (for RTO registration) was the best decision we made and I have no doubt that it is the reason we are where we are today, after such a short time. I have no hesitation in recommending Angela to anyone who is considering applying for registration as a training provider. I am very happy with the service she provided to us." Debi Pinard “Angela and the team at RTO consulting was a great asset to us during our accreditation process. We found them to be a wealth of knowledge and support through the whole accreditation process. We could not have become an RTO without them. Thanks RTO Consulting!” Scott and Melanie Whimpey, Business Owners

To read more of our client’s testimonials please visit: and click on the Testimonials page

Our services include but are not limited to:

RTO set up

Development of accredited courses

Rectification assistance following an external audit conducted by ASQA

Development of learning and assessment strategies

Internal site and desk audits including audit report and an action plan to address rectifications

Attendance and support at external audits

Review of policies

Development of policies, procedures and templates

Professional development sessions and coaching for staff

Assessment validation

Facilitation of assessment moderation sessions

Ongoing support services

Many services can be provided without the need for lengthy face to face meetings. Many of which can be completed remotely.

Please don’t hesitate to contact us if you have any questions regarding the set up of an RTO or the services offered by RTO Consulting. RTO Consulting

Phone: 1300 406 233 Email: Web:

The Process for Setting Up an RTO with ASQA