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Winter 2019  

Inside  Track  –  ROAD  RUNNERS  CLUB  OF  AMERICA   Lead  photo:    Congratulations  to  the  winners  of    the  RRCA  Texas  State  Championship  on  November  25,  the  HMSA  Classical   25K,  six  of  whom  are  pictured  with  RRCA  South  Texas  State  Rep  L ee  Greb  (in  y ellow,  of  course).  

Overview of  Fiduciary  Obligations  for   Running  Clubs   By  Brenda  Groskinsky  –  RRCA  Kansas  State  Rep  &  Past-­‐  President,  RunLawrence  

The RRCA   recommends   that   running   clubs   should   be   the   #1   beneficiary   of   club-­‐ earned  funding  from  events  they  own,  followed  by  giving  opportunities  to  nonprofit   partners  in  their  communities.    As  such,  the  following  tips  are  designed  to  provide   guidance  and  talking  points  for  club  boards  to  review  at  their  next  board  meeting.   •   Running  club  board  members  should  have  an  understanding  of  the  following   fiduciary   obligations   which   include:   making   sure   that   adequate   income   is   available,  ensuring  that  there  are  controls  to  not  overspend,  and  policies  and     procedures  are  in  place  to  safeguard  club  assets.    

• Board  members  should  review  their  Strategic  Plan  annually.  If  they  don’t  have   one,  they  should  consider  developing  one.    

• Board  members  should  ensure  that  their  spending  matches  elements  in  their   strategic  plan.    For  example,  do  your  charity  partners  align  with  your  mission   and  your  strategic  plan.    

• Board  members  should  regularly  review  financial  statements  (recommend  no   less  than  quarterly).   Continued  on  next  page  

 

We Run  the  Nation!  

IN THIS  ISSUE:   Overview  of  Fiduciary   Obligations  for  Running   Clubs   Understanding  SafeSport  and   Implementing  Policies  for   Your  Organization   61st  RRCA  Convention   Spotlight   And  More    

 


Overview of  Fiduciary  Obligations  for  Running  Clubs  Continued   •   The   treasurer's  role   includes   oversight   of   the   budget  planning  process,  assurance  that  adequate   income   is   available   for   club   needs,   safeguarding   the   organization’s   assets,   and   the   completion   of   federal,   state,   and   local   reporting,   including   documenting   and   reporting   unrelated   business   income  tax  (UBIT)  (i.e.  t-­‐shirts  sales),  and  payment   of  local  sales  taxes,  as  required.  

•   Clubs  should  prepare  an  annual  budget  and  modify  

it, as   needed,   with   board   oversight.     Don’t   over-­‐ inflate   income   to   meet   budgeted   expenses.     You   may  fall  short  at  the  end  of  the  year.        

• Small   nonprofits   (i.e.   those   that   do   not   have  

multiple events   or   employees)   can   use   a   simple   cash-­‐in  and  expenses-­‐out  process.    But,  some  level   of   board   oversight   should   still   be   required   for   writing   checks   and   reporting   on   the   checking   account  balance.  

• Financial   internal   controls   should   be   established   and   FOLLOWED.   Clubs   should   have   documented   policies  outlining:     o   Who  will  have  full  access  to   the  bank  account   (online  or  in-­‐person);   o   Who  is  listed  to  have  view  access  to  online  bank   accounts  or  other  financial  accounts;   o   Who   can   write   checks   and   who   must   co-­‐sign   checks;   o   Who   can   reimburse   people   and   how   (will   you   allow  for  PayPal  type  reimbursements  or  will  it   be  checks  only);   o   What  is  the  policy  for  the  use  of  personal  credit   cards,   and   what   is   the   dollar   threshold   for   reimbursements   before   a   check   must   be   written  from  a  club’s  bank  account;   o   When  does  the  board  review  bank  statements;   and   o   When  and  how  does  the  board  review  income   and  expenses.   •   Software   used   to   manage   club   funds   should   be   purchased  by  the  club,  and  not  borrowed  from  a   personal   version   owned   by   the   club   treasurer.   Ideally,   organizations   should   use   cloud-­‐based   accounting   systems   with   multi-­‐user   access   levels   for  oversight.    

• The  club’s  strategic  plan  should  identify  spending  

opportunities. For   example:  coaching   and   race   certification   training,   RRCA   dues   and   insurance,   youth   running   programs,   club   member   training,   national   running   club   meeting   attendance   by   board   members,   the   annual   club   meeting   celebration,  and  race  or  other  club  events.    These   items   may   meet   a   strategic   plan   by   investing   in   leadership   training,   educating   volunteers,   and   more.    

• RRCA  recommends  that  a  “giving  policy”  be  put  in  

place for   clubs.   Club   members   should   have   a   discussion  on  this  topic  to  at  least  outline  how  and   when  to  allocate  funding  to  potential  new  charity   partners.    Look  to  the  club’s  mission  to  determine   if  charity  partners  are  a  good  fit,  and  check  charity   partners  to  ensure  your  contributions  are  going  to   well-­‐run,  reputable  charity  organizations.  

Find additional  financial  managements     tips  like  this  at:      

RRCA.org/resources/club-­‐directors/manage-­‐your-­‐club

  SUPPORT THE RRCA

Contributions to  the  RRCA  supports  our  programs.   Your  financial  support  enables  the  RRCA  to  implement   and   improve   programs   that   benefit   runners   and   the   running  community.   The  RRCA  is  a  BBB  Wise  Giving  Alliance  Accredited   Charity  and  a  Gold  Level  Guidestar  Exchange  Member.     This  means  you  can  give  with  confidence  knowing  that   your  donation  will  be  used  effectively.

GIVE TODAY Mail a  check  to:  RRCA   1501  Lee  Hyw,  Ste  140   Arlington,  VA  :  22209     Give  online:     RRCA.org/about/donate-­to-­RRCA  

We Run  the  Nation!  


RRCA President’s  Letter   Dear  RRCA  Members,   Toshihiko   Sato,   the   illustrious   Japanese   marathoner   who   had   1st  place   finishes  in  several  major  marathons,  including  Boston,  Fukuoka,  London,   and   Chicago,   in   the   1980s,   was   once   asked   if   he   planned   to   marry.    Reflecting  on  his  great  passion  for  distance  running,  he  casually   replied,  “Running  is  my  lover.”   This  past  year,  I  felt  great  empathy  with  Sato;  I  had  my  own  love  affair  with  running.    2018  was  truly  a  banner  year  for   me  as  a  runner.    I  ran  in  26  races,  not  counting  my  three  legs  in  the  Hood  to  Coast  Relay,  crisscrossing  the  country  to   participate  in  venerable  road  races,  several  of  them  RRCA  national  or  regional  championship  races,  in  my  capacity  as   a  goodwill  ambassador  for  the  RRCA  and  our  sport.    Everywhere  I  went,  I  made  sure  to  sport  my  RRCA  running  gear   and  promote  the  RRCA,  and  the  response  was  overwhelming.     In  August,  I  journeyed  to  Kemah,  Texas  to  represent  the  RRCA  at  the  Kemah  Toughest  10K,  the  RRCA’s  2018  10K   National  Championship.    Texas-­‐South  State  Rep  Lee  Greb  and  event  organizers  did  an  outstanding  job  promoting  the   race  as  an  RRCA  National  Championship  Event  and  branding  the  RRCA  in  everything,  from  shirts  to  signs  to  the  awards   ceremony.    The  race  turned  out  to  be  a  very  challenging  event  in  the  August  heat  and  humidity  of  South  Texas,  on  a   very  tough  course,  hence  the  race’s  name!   In   October,   I   traveled   to   Minneapolis   to   represent   the   RRCA   at   the   Medtronic   Twin   Cities   Marathon,   the   RRCA’s   Central  Region  Marathon  Championship.    Minnesota  State  Rep  Paulette  Odenthal,  and  longtime  RRCA  supporter  Gary   Westlund,  and  event  organizers  made  sure  to  properly  brand  the  race  as  an  RRCA  Regional  Championship.  On  race   day,   dressed   head-­‐to-­‐toe   in   RRCA   attire,   I   took   it   upon   myself   to   stand   in   the   middle   of   the   street,   smiling   and   cheerfully  giving  high  fives  to  several  hundred  back-­‐of-­‐the-­‐pack  runners  working  hard  to  finish  in  under  6-­‐hours.       RRCA  Board  of  Directors    

Mitchell Garner   President    

George Rehmet   Vice  President  &  Western   Region  Director    

Craig Minyard   Treasurer    

Jean Arthur   Secretary,  At-­‐Large  Director    

Blaine Moore   Eastern  Region  Director    

Sue Brown-­‐Nickerson   Central  Region  Director    

Ron Macksoud   Southern  Region  Director    

Lisa Rippe   At-­‐Large  Director    

Goody Tyler   At-­‐Large  Director  

One young  woman  saw  me  smiling  as  she  approached  and  abruptly  stopped  to  say,   “No,  I  want  a  hug!”    And  so,  I  gave  her  a  big  hug  and  told  her,  “You  can  do  this.    Finish   strong!”    She  smiled  and  went  on  to  finish  her  marathon.    How  wonderful  that  we   can  find  love  with  our  fellow  runners  through  a  smile,  encouraging  words,  and  a  hug!    

As I  reflect  on  my  running-­‐related  travels  in  2018,  my  mind  goes  back  most  lovingly   to  the  beautiful  celebration  of  the  RRCA’s  60th  Anniversary  in  April  at  our  National   Convention  in  Arlington,  Virginia.    We  are,  after  all,  the  oldest  and  largest  running   organization   in   the   United   States,   and   we   celebrated   our   storied   history   in   the   presence   of   so   many   individuals   who   have   played   a  part   in   that   history.     Hearing   inspirational  speeches  from  Deena  Kastor,  Meb  Keflezighi,  and  Bart  Yasso,  it  was  as   if  I  had  died  and  gone  to  running  heaven!    

As we  look  to  the  61st  RRCA  Convention,  New  Orleans  has  special  meaning  for  me,   because   in   2005,   pre-­‐Katrina   New   Orleans   was   the   venue   for   my   very   first   RRCA   National  Convention.    When  I  reminisce  about  that  convention,  I  remember  only  the   joy  of  meeting  the  many  devoted  supporters  of  the  RRCA,  people  from  across  our   great  country  who  love  running  as  much  as  I  do.    They  joyfully  expressed  their  love   for   our   sport   in   the   camaraderie   and   friendship   and   fun   that   are   the   RRCA’s   hallmarks.  As  the  French  who  settled  in  Nouvelle  Orleans  might  have  said  hundreds   of  years  ago,  “Laissez  les  bons  temps  rouler!”    That  is,  “Let  the  good  times  roll!”      

Always on  the  run,  

Mitchell Garner, RRCA President

Inside Track   Page  3  


Understanding Safe  Sport  and  How  to  Keep  Kids  Safe  in  the  Sport  of  Running   By  Jean  Knaack,  RRCA  Executive  Director    

On February  14th,  2018,  the  Protecting  Young  Victims  from  Sexual  Abuse  and  Safe  Sport  Authorization  Act  of  2017   was  enacted  by  Congress  and  became  federal  law.    It  is  more  commonly  referred  to  as  the  SafeSport  Act.   In   2017,   the   U.S.   Olympic   Committee   entrusted   the   U.S.   Center   for   SafeSport   (the   Center)   with   the   authority   to   respond   to   reports   of   sexual   misconduct   within   the   U.S.   Olympic   and   Paralympic   Movements   involving   sexual   misconduct.  The  SafeSport  Act  codifies  that  the  Center  has  exclusive  authority  over  National  Governing  Bodies  of   Sport  (NGBS)  to  investigate  and  take  action  for  allegations  of  sexual  abuse.  What  this  means  is  that  individual  NGBS   (USA  Track  &  Field,  USA  Swimming,  USA  Hockey)  no  longer  make  their  own  investigations  of  abuse  allegations.    This   will  now  be  handled  by  the  U.S.  Center  for  SafeSport.    This  helps  to  potentially  eliminate  confusions  as  to  where  to   report  allegations  of  abuse,  as  a  central  organization  is  now  responsible  for  reporting  intake  and  investigation.      

The NGBS  have  issued  Safe  Sport  directives  that  outline  protocols  people  must  follow  if  they  are  associated  with  those   organizations  and  are  actively  involved  in  the  delivery  of  the  sport,  especially  if  they  are  working  with  youth.      These   directives  are  in  accordance  with  the  Safe  Sport  Act.    For  example  USA  Track  &  Field  (USATF)  has  issued  their  directives   (www.usatf.org/About/SafeSport.aspx  -­‐  See  SafeSport  Handbook).     In  the  January  article  by  Phil  Stewart  in  the  Road  Race  Management  E-­‐Newsletter,  SafeSport  and  Running  Events,   Stewart  does  an  excellent  job  of  distilling  USATF’s  SafeSport  Directives  (which  aren’t  very  explicit  or  clearly  outlined   on  the  above  referenced  URL).    So  we  are  sharing,  via  Stewart’s  interpretation,  what  we  understand  to  be  USATF’s   Directives  for  USATF  Sanctioned  Events:    

USATF has  divided  its  sanctioned  events  into  three  categories  with  differing  SafeSport  requirements  (most  events  will   likely  fall  into  Category  3  below):    

• Category  1:    If  the  event  is  a  USATF  or  Association  event,  or  is  under  USATF  or  Association  control,  then  the  USATF   3-­‐step  SafeSport  “compliance”  is  required  from  everyone  who  is  in  an  authoritative/official  capacity  at  the  event.       o   Examples:   USATF   championship   events   like   Indoor/Outdoor   Championships,   or   an   Association   Championship.  If  vendors  are  being  used,  the  vendor  SafeSport  language  available  on  the  USATF  website   should  be  used  in  vendor  agreements.    

• Category  2:    If  the  event  is  a  USATF  or  Association  event  done  in  conjunction  with  an  already  existing  non-­‐USATF   owned  event  (USATF/the  Association  is  piggy-­‐backing  an  existing  independent  event),  then  USATF  3-­‐step  SafeSport   “compliance"  is  required  for  all  individuals  who  are  working  in  any  areas  designated  for  USATF  athletes  as  well  as   member-­‐only  areas.       o   Examples:  USATF  Championships  in  conjunction  with  non-­‐USATF  owned  events  such  as  the  Peachtree  Road   Race,  owned  by  the  Atlanta  Track  Club  and  site  of  the  2018  USATF  10K  championship,  and  the  Twin  Cities  10   Mile,  owned  by  Twin  Cities  in  Motion  and  site  of  the  2018  USATF  10  Mile  Championship,  etc.  If  vendors  are   being  used,  the  vendor  SafeSport  language  available  on  the  USATF  website  should  be  used  in  those  vendor   agreements.    

• Category  3:    If  the  event  is  not  a  USATF  or  Association  event  or  is  not  under  USATF  or  Association  control,  but  is  a   USATF-­‐sanctioned   event,   then   the   manner   to   obtain   SafeSport   compliance   is   through   acknowledging   USATF’s   SafeSport  policies  in  the  sanction  application  and  complying  with  same.  The  event  directors  of  Category  3  events   must  have  protocols  in  place  to  ensure  the  event  volunteers  and  meet  workers  are  not  a  danger  to  athletes,  and   that  no  participant  is  a  danger  to  volunteers  or  other  participants.  Although  [USATF]  encourage[s]  use  of  the  USATF   3-­‐step  SafeSport  “compliance”  system,  an  event  director  does  not  have  to  use  this  specific  protocol  for  Category   3  events  in  order  to  comply  (e.g.  no  USATF  membership  requirement  or  USATF  background  screen).  However,  it’s   Continued  on  next  page  

Inside Track   Page  4  


important for  all  event  directors  to  know  that  SafeSport  is  federal  legislation,  and  event  directors  must  still  have  a   similar  vetting  system  and  educational  component  in  place  for  event  workers  to  ensure  the  safety  of  athletes  and   to   comply   with   USATF   requirements   and   federal   law.   Category   3   events   are   not   exempt   from   complying   with   SafeSport,  but  how  the  event  director  decides  to  comply  with  SafeSport  can  be  different  from  the  requirements  of   the  USATF  3-­‐step  SafeSport  compliance  system.    

Read Stewart’s  full  article  at  RRM:  www.rrm.com/newsletters/2018/december/safesport.htm    

So what  does  all  of  this  mean  for  RRCA  Member  Clubs  and  Events?      

While much  of  the  SafeSport  Act  speaks  to   the  actions  of  NGBS,  managing  interactions  during  international  and   inter-­‐state  competitions,  and  the  role  of  the  Center,  it  does  outline  that  non-­‐NGBS,  and  adults  working  in  youth   sports   (like   RRCA   and   its   members),   have   certain   requirements   they   must   also   implement   and   follow   to   be   in   compliance  with  the  Safe  Sport  Act.    These  include:    

• Any  adult  (mandated  reporter)  who  is  authorized  to  interact  with  youth  athletes  are  required   to  report   suspicions  of  abuse  to  the  appropriate  law  enforcement  agencies  within  24-­‐hours.   •   All  adults  working  with  youth  are  required  to  go  through  abuse  prevention  training  of  some  sort  that  is  pro-­‐ active  rather  than  re-­‐active.   •   The  abuse  prevention  training  must  include  educational  material  about  the  process  of  sexual  grooming,   how  to  recognize  it,  and  how  to  prevent  it.   •   Organizations  working  with  youth  should  have  a  criminal  background  check  policy  in  place  for  volunteers   that  have  direct  contact  with  youth.  

Now to  unpackage  the  Category  3  USATF  Directive,  as  it  mostly  pertains  to  RRCA  members.    In  usual  fashion,  USATF   has   issued   a   directive   without   providing   tools   to   help   club   leaders,   program   directors,   or   race   directors   easily   implement  SafeSport  requirements  into  their  organizations.    RRCA  is  here  to  help.        

Establishing a  Mandatory  Reporter  Policy  for  your  Club  or  Event    

As a   first   step   in   SafeSport  compliance  all  RRCA  running  clubs,  events,  and  coaches  working  with  youth   should   establish   a   mandated   reporter   policy   for   their   organizations.     Many   clubs   and   events   may   work   with   partner   organizations  that  already  have  reporting  policies  in  place.    It  is  wise  to  check  with  your  youth  running  partners  to   determine  if  their  policies  comply  with  the  Safe  Sport  Act  as  outlined.  The  RRCA  recommends  adopting  the  following   policy  to      

Any adult   interacting   with   amateur   athletes,   defined   as   a   child   or   minor   under   the   age   of   18   that   participates  in  youth  running  programs  or  any  events  hosted  or  operated  by  (ADD  YOUR  ORGANIZATION   NAME),   has   a   duty   to   report   a  reasonable  suspicion  of  sexual  misconduct  such  as  child  sex  abuse,  non-­‐ consensual  sexual  conduct,  sexual  harassment  or  intimate  relationships  involving  an  imbalance  of  power   within  a  24-­‐  hour  period  to  local  law  enforcement  (PROVIDE  SPECIFIC  CONTACT  INFORMATION  FOR  YOUR   LOCAL  LAW  ENFORCEMENT  AGENCY  TASKED  WITH  ABUSE  REPORTING  INTAKE).  EVERY  adult  that  staffs  or   volunteers  to  organize,  assist  with,  or  manage  any  element  a  program  or  event  is  a  mandatory  reporter  and   subject  to  this  policy.  

As part  of  your  volunteer  registration  form  for  your  club  programs  or  event(s)  where  youth  will  be  participating,   you  must  include  a  copy  of  this  policy  as  part  of  your  volunteer  sign-­‐up  form.  Require  all  volunteers  and  staff  attest   to  having  read  the  policy  and  agree  to  abide  by  the  policy.    This  policy  should  not  be  buried  in  a  waiver  of  liability;   it  should  be  clearly  visible  text  where  someone  must  affirmatively  agree  that  they  have  read,  understood,  and  agree   to  abide  by  the  policy.    

     

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Establish a  NO  One-­‐on-­‐One  Contact  Policy  for  Anyone  Working  with  Youth    

The concept  is  pretty  simple,  but  very  powerful.    A  NO  one-­‐on-­‐one  contact  policy  or  rule  simply  outlines  that  an  adult   staff  member  or  volunteer  shall  never  be  alone,  unsupervised  with  a  child  that  is  not  their  own  child  during  a  youth   running  program  or  at  an  event.        

Include Text  in  Your  Waiver  about  Barring  People  on  the  Sex  Offender  Registry    

The USATF  Directive  3  outlines  events  must  have  protocols  in  place  to  ensure…”that  no  participant  is  a  danger  to   volunteers   or   other   participants.”     I  know  what  you   are  thinking,  this  is  crazy  right.    It  is  inconceivable  for  event   directors  to  be  expected  to  compare  all  of  their  participants  against  a  sex  offender  registry.    However,  viewed  in  a   sensible  light,  we  believe  there  is  a  reasonable  approach  event  directors  can  take  to    address  this  directive.        

The RRCA   has   long-­‐promoted   that   clubs   should   adopt   the   RRCA   recommended   member   code   of   conduct   (RRCA.org/resources/club-­‐directors/manage-­‐your-­‐club/adopting-­‐a-­‐member-­‐code-­‐of-­‐conduct).  This  member  code   of  conduct  speaks  to  barring  registered  sex  offenders  from  club  membership  or  removing  members  found  on  the  sex   offender  registry.    This  same  point  can  be  applied  to  event  participants.    The  RRCA  encourages  events  to  include  a   notice  in  the  event  waiver  that  outlines  that  race  organizers  reserve  the  right  to  bar  the  participant  from  the  event  if   it  is  reported  to  and  confirmed  by  organizers  that  the  participant  is  a  registered  sex  offender.    What  this  does  is  put   registered  sex  offenders  on  notice  that  they  are  not  welcome  at  your  event,  and  your  event  has  put  a  protocol  in   place  to  help  protect  volunteers  and  other  participants.    

Understanding Abuse  Prevention  Training    

As outlined,  all  adults  working  with  youth  are  required  to  go  through  some  type  of  abuse  prevention  training.  All   RRCA  members  working  with  youth  should  adopt  policies  and  procedures  to  address  this  SafeSport  requirement.    

First, it  is  important  to  understand  that  Safe  Sport  does  not  mandate  what  training  must  be  provided.      The  Act  does   not  dictate  that  all  adults  working  with  youth  must  pay  the  SafeSport  training  fee  and  get  trained  if  they  are  not  a   USATF  member.    The  Act  does  outline  that  all  adults  working  with  youth  should  be  trained  to  understand  sexual  abuse   awareness,   and   the   training   should   focus   on   being   pro-­‐active   versus   re-­‐active.     The   training   must   also   focus   on   understanding  the  process  of  sexual  grooming  and  how  to  prevent  it.        

Safe Sport  does  provide  an  online  education  program  for  NGBS  and  their  members.  Members  or  adults  involved  with   non-­‐NGBS  can  pay  a  $20  fee  to  take  the  Safe  Sport  training.    For  many  RRCA  members,  requiring  all  of  their  program   or  event  volunteers  to  undergo  a  $20  online  education  program  is  probably  not  financially  feasible,  nor  is  it  practical,   considering  some  youth  events  may  have  hundreds  of  event  volunteers.    But  the  fact  remains  that  “some  type”  of   abuse  prevention  training  must  be  provided  to  program  staff/volunteers,  coaches,  event  volunteers,  etc.    There  are   several  online  training  options  available  that  RRCA  members  may  utilize  that  charge  a  fee  for  training  that  range  from   $10  -­‐  $30.  These  options  are  posted  on  the  RRCA  website  at:  RRCA.org/education/understanding-­‐the-­‐safe-­‐sport-­‐ act/      

The RRCA  provides  the  following  recommended  options  for  compliance  as  it  relates  to  training  staff  and  volunteers   on  abuse  prevention:    

1. We  recommend  that  clubs  and  events  adopt  a  policy  outlining  that  any  paid  staff  or  volunteer(s)  tasked  with   leading   or   having   oversight   of   a   youth   running   program   or   directing   youth   races   should   complete   the   SafeSport   online   training   program   (or   another   program   selected   by   the   organization   and   outlined   in   its   policy).    This  ensures  that  your  key  personnel  responsible  for  overseeing  any  youth  activities  have  completed   a  generally-­‐recognized,  sports  abuse-­‐awareness  training  program.          

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2. All  other  volunteers  that  assist  with  implementation  and/or  have  some  level  of  interaction  with  children  during   a  youth  running  program  or  during  event(s)  should  be  provided  with  either  online  information/training    or  be   provided  with  an  in-­‐person  orientation  or  training  session  that  provides  training  about  abuse  prevention  and   reporting  as  part  of  your  overall  volunteer  training  program.      Clubs  and  events  may  develop  these  training   materials,    or  they  may  utilize  resources  available  online  and  require  their  volunteers  to  complete  specified   training.    This  option  may  be  a  bit  burdensome  for  your  volunteer  coordinator  to  create  training  materials  from   scratch,  but  it  is  an  option  nonetheless.    

3. The  RRCA  has  posted  a  FREE  online  training  resource  that  clubs  and  events  can  use  to  train  their  staff  and   volunteers.    This  training  addresses:     o   Understanding  sexual  abuse;   o   Understanding  grooming;     o   Intervening  if  grooming  it  suspected  or  witnessed;     o   Mandatory  reporting  within  the  24-­‐hour  time  period;       o   And  more.   The  materials  used  to  create  the  training  were  provided,  with  permission,  by  the  American  Bar  Association,   Stop  It  Now,  and  the  National  Sexual  Violence  Resource  Center.       We   recommend   you   have   all   of   your   volunteers   complete   the   RRCA   training  and  maintain  a  copy  of  the  training  confirmation  certificate  in   their  personal  files.    Ask  them  to  include  the  name  of  your  organization   in  the  “Company”  line  of  the  guest  book  for  the  training  program.  As   part   of   the   volunteer   registration   form   or   volunteer   check-­‐in   procedure,   have   the   volunteer   affirmatively   agree   that   they   have   completed  the  required  training.    Ask  volunteers  to  bring  a  copy  of  the   training  confirmation  certificate  to  show  during  the  volunteer  check-­‐in   process.  Retain  a  copy  for  your  organization’s  records.      

The RRCA  presentation  is  available  for  any    member  club  or  event  to   embed  on  their  website.    The  embed  code  is  posted  in  the  “Members   Only”  section  of  the  RRCA  website.      

The RRCA   can   provide   a   copy   of   the   presentation,  and  associated  notes,   to   present   at   an   in-­‐person  volunteer   training  session  for  your  organization.    While  the  RRCA  will  collect  names,  emails,  and  ideally  “company”  name  of   an  organization  the  person  is  volunteering  for,  we  are  not  in  a  position,  at  this  time,  to  confirm  if  specific  individuals   have  completed  the  training.    If  you  request  or  require  your  volunteers  to  include  your  “company”  (organization   name)  in  the  guest  book,  upon  request,  we  can  run  a  list  for  your  organization’s  name  and  provide  you  with  the   list  of  individuals  that  have  completed  the  training.    We  strongly  recommend  that  the  burden  of  proof  should  be   put  on  the  volunteer  to  provide  proof  to  your  organization  that  they  have  completed  the  required  training  that  is   expected  for  your  club  or  event(s).     Find  the  RRCA’s  Sexual  Abuse  Awareness  and  Reporting  Training  for  Anyone  Working  with  Youth  Runners  at:     RRCA.org/education/understanding-­‐the-­‐safe-­‐sport-­‐act            

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61st RRCA National Convention New Orleans, Louisiana March 28-31, 2019

Register Today!

RRCA Convention   registration  is   only   $390   and   includes  the  educational  seminars,  attendee  goodie   bag,  event  jacket,  and  ALL  networking  events.  

RRCA.org/convention/registration

MARCH 28 - 31, 2019

Special registration  add-­‐on  opportunities  include  the   ability   to   sign   up   for   the   RRCA   Coaching   Level   I   Certification  Cohort,  the  Coaching  Level  II  In-­‐Person   Session   for   qualifying   coaches,  or  a  special  one-­‐day   pass   for   RRCA   Level   II   Certified   Coaches   for   Continuing  Ed  sessions.  

Host Hotel New Orleans Downtown Marriott at the Convention Center 859 Convention Center Boulevard New Orleans, Louisiana 70130 Experience the  unbridled  energy  and  unique  charm   of   New   Orleans'   French   Quarter   with   a   stay   at   our   hotel.  Ideally  located  in  the  city's  Warehouse  District,   within  a  renovated  19th  century  cotton  mill,  the  New   Orleans   Downtown   Marriott   at   the   Convention   Center  successfully   combines   historic   elegance   with   modern  style.     Intuitively   designed   rooms   and   suites   offer   deluxe   bedding,  flat-­‐screen  TVs,  and  workspaces.  Additional   hotel  perks  include  a  fitness  center  and  an  outdoor   pool.  Savor  the  tastes  of  New  Orleans  at  Wolfe's,  our   on-­‐site   restaurant,   which   serves   Creole   and   French   favorites.   Rooms  are  available  at  the  rate  of  $199  per  night.     Book  online:  RRCA.org/convention/hotel  


18th Annual Run/Walk Through History 5k & 1 Mile Metairie Cemetery March 31, 2019 The course  laces  through  the  historic  Metairie  Cemetery.  Established  in  1872,   and  on  the  National  Landmark  of  Cemeteries,  the  race  is  the  largest  run/walk   held  inside  of  a  cemetery  in  the  U.S.    

RRCA Convention  attendees  will  receive  a  15%  off  discount  code  to  register  for   the  race.  The  code  will  be  in  the  convention  registration  confirmation  email.    

RRCA.org/convention/race

Friday Night Social Port Orleans Brewing Teams will  be  formed  during  the  Friday  Regional  Meetings,  and  the  scavenger   hunt/walk  to  Port  Orleans  Brewing  will  be  begin  at  from  the  host  hotel.  Starting   around  4:30  PM  Central.    More  details  coming  soon  about  the  rules  of  the  road   for   the   scavenger   hunt.   Port   Orleans   Brewing   will   sponsor   prize   packs   for   winners  of  the  scavenger  hunt.     6:30  PM  to  8:00  PM  -­‐  Port  Orleans  Brewing  will  be  hosting  a  private  party  for   RRCA  Convention  attendees,  where  they  will  treat  everyone  to  two   complementary  adult  beverages  and  the  Crescent  City  Classic  10K  will  sponsor   traditional  New  Orleans  fare  of  Jambalaya  and  red  beans.    

Beer lovers  ~  Brewery  tours  will  be  available  at  7  &  8  PM,  free  of  charge.     Port Orleans Brewing 4124 Tchoupitoulas St. New Orleans, LA 70115

R R C A . O R G / C O N V E N T I O N


RRCA Executive  Director’s  Letter   Hello  RRCA  Members,    

Thank you  RRCA   Official  Sponsors   2019  

I hope  2019  is  off  to  a  great  start  for  your  organization.    For  the  RRCA,  January  is  always   a  busy  time  as  we  wrap  up  2018  and  look  to  the  coming  year.    You  may  have  noticed   in  2018  that  we  did  not  produce  very  many  print  issues  of  Inside  Track.    Like  last  year,   we  will  utilize  a  mix  of  print  along  with  emails  to  connect  with  organization  leaders.       We  will  produce  three  issues  of  our  printed  Inside  Track  in  2019,  because,  if  you  are   like  me,  it’s  nice  to  read  something  on  paper  in  the   age  of  digital  overload.  We  will   continue  to  email  time-­‐sensitive  information,  industry  trends,  etc.  to  leaders  in  your   organization  under  the  heading  of  Inside  Track.    

Thank you  to  our  many  members  that  have  renewed  their  membership  with  the  RRCA.     We  appreciate  your  support.    If  your  organization  has  not  yet  renewed,  please  do  so  to   ensure  your  activities  are  covered  in-­‐full  for  the  year.    

Thank you  to  our  financial  donors  who  supported  our  programs  in  2018.    You  can  find   our  donors  listed  at:    RRCA.org/news-­‐articles/news-­‐archives/2019/01/17/thank-­‐you-­‐ program-­‐donors-­‐2018    We    hope  your  organization  will  consider  making  a  donation  to   support  RRCA  programs  in  2019.         A  great  way  to  support  the  RRCA  is  to  create  and  maintain  an  account  with  Constant   Contact.  Constant  Contact  makes  a  contribution  in  support  of  RRCA  programs  for  each   account  our  members  maintain.    This  relationship  has  been  very  beneficial  for  RRCA   over   the   last   decade,   and   it   is   a   very   easy   way   to   contribute   to   our   efforts   if   you   currently   have   an   account   with   Constant   Contact.     Learn   more   at:   RRCA.org/our-­‐ programs-­‐services/services/online-­‐services         One  great  way  to  support  the  RRCA  and  to  help  promote  running  in  your  community   or  state  is  to  work  with  your  State  Rep  to  host  an  RRCA  expo  booth  or  table  at  your   event.    In  2018,  RRCA  members  helped  us  host  booths  at  28  events,  in  17  different   states,   that   attracted   over   350,000   people   total.     Our   goal   with  hosting   RRCA   expo   booths  around  the  U.S.  is  to  raise  awareness  about  local  running  clubs  and  how  to  find   them  on  RRCA.org.      

For many  years,  we’ve  called  this  effort  “Join  a  Club.”    As  your  organization  renews  its   membership   with   us,   it   is   critical   to   review   the   contact,   and   more   important   your   website  information  we  have  listed  at:  RRCA.org/resources/runners/find-­‐a-­‐running-­‐ club     Keeping  your  organization’s  information  up-­‐to-­‐date  on  RRCA.org  helps  ensure   that  people  looking  for  a  group  to  join  will  be  able  to  easily  connect  with  your  club.     I  look  forward  to  seeing  you  in  New  Orleans  at  the  61st  RRCA  Convention!     Keep  Running,  

Jean Knaack

RRCA Executive  Director  

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2018-­‐2023 Runner  Friendly  Communityâ   Designations    

Congratulations to   the   following   communities   that   received   the   Runner   Friendly   Community   designation   and  to  our  renewing  committees  that  have  maintained   their  designation  for  another  five  years.    

Congratulations to  Dayton,  OH  for  being  selected  as  the   2018  Outstanding  Runner  Friendly  Community.    Leaders   from   their   club   will   be   recognized   at   the   RRCA   Convention  in  New  Orleans  in  March.    

Allentown, PA  -­‐  Application  submitted  by  Lehigh  Valley   Road  Runners   Carrollton,  GA  -­‐  Application  submitted  by  West  Georgia   Track  Club   Chattanooga,  TN  –  Renewed  by  Chattanooga  Track   Club   Cleveland,  TN  -­‐  Application  submitted  by  Terra  Running   Company   Dayton,  OH  –  Application  submitted  by  Ohio  River   Road  Runners  Club Georgetown,  TX  -­‐  Application  submitted  by   Georgetown  Running  Club   Kalamazoo,  MI  –  Renewed  by  Kalamazoo  Area  Runners   Mesa,  AZ  -­‐  Application  submitted  by  Mesa  Parks  and   Recreation   Grapevine,  TX  -­‐  Renewed  by  Lake  Grapevine  Runners   and  Walkers   Peachtree  City,  GA  -­‐  Renewed  by  Peachtree  City   Running  Club   Learn  about  this  program  and  how  to  apply  to  be   named  an  RRCA:    Runner  Friendly  Community.    

PRESIDIO 10 – SAN FRANCISCO, CA Presidio10.guardsmen.org GET IN GEAR 10K – ST. PAUL, MN GetinGearEvents.com ICE AGE TRAIL 50 MILE – LAGRANGE, WI IceAgeTrail50.com PEOPLE’S UNITED VERMONT CITY MARATHON – BURLINGTON, VT VermontCityMarathon.org KALAMAZOO KLASSIC 5K – KALAMAZOO, MI KalamazooKlassic.org STATE STREET MILE – ROCKFORD, IL RockfordRoadRunners.org HOUSTON HALF MARATHON – HOUSTON, TX HoustonHalf.com *Check all websites for final race dates and prize money information.

RRCA.org/our-­‐programs-­‐services/programs/ runner-­‐friendly-­‐community  

Inside Track   Page  11  


ROAD RUNNERS     CLUB  OF  AMERICA   1501  Lee  Hwy,  Ste  140   Arlington,  VA  22209   703-­525-­3890   www.RRCA.org  

Advertise Your  Race  in     RRCA’s  ClubRunning  Emails   RRCA  emails  to  over  200,000   club  members  every  other   month   through   the   e-­‐news,   ClubRunning.     We   provide   feature   articles   that   are   exclusive   to   RRCA   along   with   great  articles  provided  by  a  variety  of  our  partners.    

Check out  our  recent  content  at:  RRCA.org/news-­‐articles    

Advertising opportunities  are  available  in  the  ClubRunning   emails  and  in  the  body  of  feature  articles.    This  is  a  great   way  for  our  readers  to  see  your  event.    Check  out  page  7   for  a  sample  ad  that  will  run  in  the  February  issue.         Advertising  details  can  be  found  at:     RRCA.org/news-­‐articles/advertise-­‐with-­‐us      

RoadRunnersClubofAmerica  

PAY FOR  THE  MUSIC  YOU  PLAY!   Federal   copyright   law   says   that   as   the   event   owner/operator  you  are  responsible  for  paying  the  music   license   when   playing   music   at   events   where   your   participants  have  paid  an  entry  fee.    Similarly  structured  to   the  RRCA’s  group  liability  insurance  program  for  clubs  and   events,   the   RRCA’s   BMI,   ASCAP,   and   GMR   music   license   service  has  a  clearly  outlined  license  fee  schedule.     You   must   attest   to   understanding   the   music   licensing   information   on   our   website   as   part   of   the   join/renew   process.         www.rrca.org/our-­‐programs-­‐services/services/group-­‐ music-­‐license-­‐service   @RRCAnational

WE RUN  THE  NATION!  

@RRCAnational

Profile for Road Runners Club of America

Inside Track - The Newsletter for RRCA Members  

In this issue find information about Fiduciary Obligations for Running Clubs, Understanding SafeSport Act, and more.

Inside Track - The Newsletter for RRCA Members  

In this issue find information about Fiduciary Obligations for Running Clubs, Understanding SafeSport Act, and more.