ROYAL BIRKDALE GOLF CLUB RULES OF THE CLUB (Revised September 2014 … 2021) INDEX
Rule AMENDMENTS TO RULES ANNUAL GENERAL MEETING APPOINTMENT OF MANAGING SECRETARY AUTHORITY OF THE COUNCIL BYE-LAWS CESSATION OF MEMBERSHIP CHAMPIONSHIP COMMITTEE COMPETITIONS COMPLAINTS CONDUCT OF MEMBERS CO-OPTION TO COMMITTEES CO-OPTION TO COUNCIL COUNCIL MEETINGS COUNTRY MEMBERS ELECTION OF CAPTAIN ELECTION OF COUNCIL MEMBERS ELECTION OF LADY CAPTAIN ELECTION OF CHAIR OF COUNCIL 6 ELECTION OF MEMBERS ELECTION OF PRESIDENT AND LADY PRESIDENT 68 ELECTION OF TRUSTEES ENTRANCE FEES EXPULSION FINANCE BUSINESS AND STRATEGY COMMITTEE 11 FIVE DAY MEMBERS FULL MEMBERS GREEN COURSE COMMITTEE HANDICAP COMMITTEE HONORARY MEMBERS HONORARY LIFE MEMBERS HONORARY TREASURER
10 10 6 6 11 13 & 14 11 17 19 14 11 6 7 4 6 6 6 12
5 13 14
11 4 4 8
HOUSE COMMITTEE HOUSE MEMBERS INTERNATIONAL MEMBERS INTERPRETATION JUNIOR MEMBERS MANAGEMENT MANAGING SECRETARY MEMBERSHIP COMMITTEE NAME NOTICES OBJECTS OVERSEAS MEMBERS PLANNING COMMITTEE PROFESSIONAL MEMBERS REJOINING RESIGNATION RULES OF THE GAME SPECIAL GENERAL MEETING SUBSCRIPTIONS SUSPENSION TEMPORARY MEMBERS TEMPORARY NON-PLAYING MEMBERS TEMPORARY PLAYING MEMBERS TIED VOTES TRUSTEES
11 4 4 20 4 6 6&9 11 1 18 2 4 11 4 15 14 & 15 3 10 13 14 4 16 16 7 5
ROYAL BIRKDALE GOLF CLUB RULES OF THE CLUB
NAME OF THE CLUB
The name of the Club shall, by Royal Command, be The Royal Birkdale Golf Club (“the Club”). 2.
OBJECTS OF THE CLUB
(a) The objects of the Club shall be to provide for the members a golf links and clubhouse and buildings incidental thereto and to supply all things incidental to and associated with the playing of golf and the Club shall be a members club. (b)
The Club shall be non-profit making.
(c) The Club shall not distribute any profits or surpluses it makes other than to a nonprofit making body, or to the members on dissolution of the Club. 3.
RULES OF THE GAME
The rules under which the game shall be played shall be those adopted from time to time by the Royal and Ancient Golf Club of St. Andrews except in so far as they may be modified by local rules of the Club. 4.
The membership of the Club shall consist of the following categories of members as hereinafter defined: (a) (b) (c) (d) (e) (f) (g) (h) (i) (j)
Full Members Five Day Members Country Members (60-120 miles) Country Members (Over 120 miles) House Members Junior Members Honorary Life Members Honorary Members International Members Overseas Members
Professional Members Temporary Members
Council may limit the number of members in any of the above categories. (a) FULL MEMBERS: Members who may be elected by Council other than Five Day Members, Country Members, House Members, Junior Members, Honorary Members, International Members, Overseas Members, Professional Members and Temporary Members. Such members are entitled to vote on any matter affecting the Club and may enjoy all amenities of the Club. (b) FIVE DAY MEMBERS: Members who may be elected by Council on terms that they are only allowed to play on the golf links on Mondays to Fridays inclusive (except Public Holidays). Such members are not entitled to vote at any General Meeting of the Club as defined by Rule 10 and may not enter Club Competitions, other than specific weekday competitions as approved by the Handicap Committee evening mixed foursomes which are played on weekdays but otherwise are entitled to enjoy all amenities of the Club. (c) COUNTRY MEMBERS (60-120 miles): Members who may be elected by Council and whose permanent address is in the United Kingdom or the Isle of Man and who reside between a distance (as the crow flies) of 60 and 120 miles from the Club. Such members are not entitled to vote at any General Meeting of the Club as defined by Rule 10 but may otherwise enjoy all amenities of the Club. (d) COUNTRY MEMBERS (Over 120 miles): Members who may be elected by Council and whose permanent address is in the United Kingdom or the Channel Islands and who reside outside a distance (as the crow flies) of 120 miles from the Club. Such members are not entitled to vote at any General Meeting of the Club as defined by Rule 10 but may otherwise enjoy all amenities of the Club. (e)
HOUSE MEMBERS: (i) Any Full Members who have been either Full Members or Lady Members under the Rules dated 25 March 1995 for 20 consecutive years may upon application be so elected by Council. (ii) Any member who has been a Full Member and/or Lady Member under the Rules dated 25 March 1995 for 10 years and has been a member for 25 consecutive years in total (excluding any period of membership as a Junior Member) may upon application be so elected by Council.
(iii) Other members may upon application be so elected by Council if in Council's opinion such member is no longer able to play golf regularly by reason of age or infirmity. (iv) Such members are only allowed to play on the golf links on Mondays to Fridays inclusive (except Public Holidays) and on no more than two occasions in any one calendar year. They are not entitled to vote at any General Meeting of the Club as defined by Rule 10 and may not enter any Club Competitions but otherwise are entitled to enjoy all amenities of the Club. (f)
JUNIOR MEMBERS: (i) Category aged 12-17 (inclusive). The Council may elect Junior Members between the ages of 12 and 17 inclusive. (ii) Category aged 8-11 years (inclusive). The Council may also elect Junior Members between the ages of 8 and 11 inclusive but this category is restricted to the sons, daughters, grandsons and granddaughters of Members. Junior Members between the ages of 8 and 11 will only be permitted to play on the golf links when accompanied by an adult Member. (iii) The playing rights for Junior Members are contained in the Bye-Laws of the Club which are printed in the members’ handbook. (iiiv) Subject to such conditions as the Council may prescribe, Junior Members shall be allowed to make use of the Clubhouse. (iv) Junior Members attaining the age of 18 may on application to and at the discretion of the Council be approved for transfer to a Full Member or any other appropriate category and shall pay the appropriate entrance fee and annual subscription pro rata for the year. (vi) Junior Members on attaining the age of 18 years who do not exercise this option or who are not approved for transfer shall cease to be members of the Club at the end of the year in which they shall have attained that age. (vii) No Junior Member may vote at any General Meeting of the Club as defined by Rule 10.
(g) HONORARY LIFE MEMBERS: The Club at a General Meeting may elect any members as Honorary Life Members. Such members shall have all the privileges of Full Members but shall not be required to pay an annual subscription. (h) HONORARY MEMBERS: The Club at a General Meeting may elect any persons as Honorary Members. Such members shall have all the privileges of Full Members except that they are not entitled to vote at any General Meeting of the Club as defined by Rule 10 unless holding office under Rule 6 (b) and they shall not be required to pay an annual subscription. (i) INTERNATIONAL MEMBERS: PersonsMembers who may be elected by Council who have no permanent residence in the United Kingdom, the Isle of Man or the Channel Islands. and who as a result of an association or confidential recommendation Council resolves to elect as members. Such members are not entitled to vote at any General Meeting of the Club as defined by Rule 10 but otherwise are entitled to enjoy all amenities of the Club. (j) OVERSEAS MEMBERS: Members who cease to have a permanent residence in the United Kingdom, the Isle of Man or the Channel Islands for more than one calendar year. Such members are not entitled to vote at any General Meeting of the Club as defined by Rule 10 but otherwise are entitled to enjoy all amenities of the Club. (k)
PROFESSIONAL MEMBERS: (i) Members, other than Honorary Life Members or Honorary Members, who do not have amateur status. Such members are not entitled to play in any Club Competition unless approved by the Handicap Committee, nor entitled to vote at any General Meeting of the Club as defined by Rule 10, nor entitled to stand for election to Council nor propose anyone else to do so. (ii) The annual subscription and the playing rights of a Professional Member (subject to Rule 4(k)(i)) shall be equal to that of a Full Member unless Council, in its discretion applies an alternative Member Category annual subscription and/or reduced playing rights for that Professional Member
(l) TEMPORARY MEMBERS: Persons introduced or admitted to the Clubhouse and golf links in accordance with pursuant to Rule 16
TRUSTEES a) The property of the Club shall be vested in the Trustees (who shall be Full Members or Honorary Life Members and whose number shall not exceed four) and shall be dealt with by them as the Council of the Club shall from time to time approve by resolution (of which an entry in the Minutes of the Council meeting Book shall be conclusive evidence). b) The Trustees, provided they shall act in good faith, shall be indemnified against risk and expense out of the Club property. c) AThe Trustees shall hold office for no more than 15 years or until (i) earlier retirement death or resignation or until the Annual General Meeting following their 70th birthday or until (ii) ceasing to be a Full Members or Honorary Life Member or (iii) until removed from office by a resolution of the Full Members and Honorary Life Members at a General Meeting specially called for the purpose and who may, for any reason which seems sufficient to a majority of those present and voting at such Meeting, remove any Trustee or Trustees from the office of Trustee. d) If by reason of any of the circumstances arising in (c) abovesuch death, resignation, cesser of full membership, or removal, it is necessary that a new Trustee or Trustees should be appointed, the Nomination Committee will nominate a candidate or candidates continuing trustees shall nominate the person or persons to be appointed the new Ttrustee or Ttrustees with prior consultation with the remaining Trustees for approval by the Council and subject thereto such nomination shall be effective if confirmed by a resolution of a majority of the Full Members and Honorary Life Members present and voting at a General Meeting. For the purposes of giving effect to such nomination, the Chairman of the General Meeting at which such nomination is approved confirmed, is thereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustee Act, 1925, and he shall by deed duly appoint the person or persons so nominated as aforesaid as the new Trustee or Trustees and the provisions of the Trustee Act, 1925, shall apply to any such appointment. Any statement of fact in any such Deed of Appointment shall in favour of a person dealing bona fide and for value with the Club or the Council be conclusive evidence of the fact so stated.
(a) The Management of the Club shall (subject to the provisions of Rule 5) be vested in a Council (‘Council’) consisting of the Captain, the Immediate Ex Captain, the President, the Lady Captain, the Chair of Council, the Honorary Treasurer, the Chair of the Course Committee, a Trustee (agreed nominated by a majority of the Trustees annually), and six members to be elected as provided by Rule 6(fe). Also the Chair of the Championship Committee who may be co-opted by Council for a period of not less than two years before a major Championship to be held by the Club and such additional members not exceeding two four in number as may be co-opted by the Council in exceptional circumstances to serve until the next Annual General Meeting (one of whom shall be the Chairman of the Championship Committee, one of whom shall be the Chairman of the Planning Committee and one of whom shall be the Chairman of the Green Committee unless any of them shall already be an elected member of the Council). (b) The Captain, the Lady Captain, the President, the Chair of Council, the Chair of the Course Committee and the Honorary Treasurer (all being Full, Honorary Life or Honorary Members) shall be elected for one year by the Full Members attending the Annual General Meeting. The manner of nomination and election of such officers of the Club shall be the same as is provided in Rule 6(fe). (c) The President and Lady President shall be appointed for one year by a resolution at the Annual General Meeting (each candidate shall be an Honorary Life Member, a Full Member or a Five Day Member at the time of appointment) (dc) Council may appoint a Managing Secretary at such remuneration and on such terms as they think fit. Council may, at their discretion, resolve that the Managing Secretary shall be an ex-officio member of the Club, without payment of any entrance fee or annual subscription, and thereupon he shall have all the privileges of a Full Member, but he shall not be entitled to nominate for membership nor to vote on any matter affecting the Club, and the privilege may be withdrawn at any time by the Council. (de) As many members as there are vacancies shall be elected annually to serve on Council for three years. No such member shall be eligible for re-election for one year after the term of office has expired. (ef)
The mode of election for membership of Council shall be as follows: (i) Any two Full or Honorary Life Members of the Club (having both been Full or Honorary Life Members for at least three consecutive years) may nominate another Full or Honorary Life Member for election to Council in any year by sending written notice of such nomination to the Managing Secretary on or before
the second Saturday in January in each year. Any such member nominated must have been a Full or Honorary Life Member for four consecutive years as at the date of the Annual General Meeting at which their nomination is to be considered. Additionally, tThe holder of any office under Rule 6(b) may also nominate his successor for election to the Council but without the requirement of a seconder. (ii) A list of candidate names with those of their respective proposer and seconder shall be posted in the Clubhouse and on the Club’s digital platforms. The year in which each candidate was first elected a member of the Club shall be shown on the list. (iii) A Member entitled to vote shall cast as many votes as there are vacancies but must not give more than one vote for any candidate. (iv) The election of members to office. When Full Members and Honorary Life Members are unable to attend the Annual General Meeting they may vote in any such election by recording their vote by electronic means (via the Clubs digital platforms) or in writing with the Managing Secretary on voting papers obtained from his office and lodged with him before the time appointed for the start of the Meeting. (v) The result of the election shall be declared at the Annual General Meeting. 7.
(a) Council meetings shall be held at least once in every calendar month. The Managing Secretary shall seven days before the Annual General Meeting post on the Club Notice Board, a list showing the number of meetings held during the year and the number of attendances of each member of the Council. (b) A quorum at Council Meetings shall consist of five members excluding co-opted members, except as provided for in Rules 12(c) and 14(a). (c) OnlyOnly elected members of Council, and the Trustee on Council, shall be entitled to vote on any matter at a Council Meeting (d) In the case of a tied vote whether at a meeting of Council or at a meeting of the members (including a tied vote under Rule 6(e)) the Captain Chair of Council or whoever takes the Chair in his or her absence shall have a casting vote. (e) Any decision made by Council in accordance with these Rules or any bye-laws made thereunder shall be binding on the members until such Rule is overturned by a resolution of
the Full Members and Honorary Life Members in General Meeting or such byelaw overturned by Council. 8.
DUTIES OF HONORARY TREASURER
The Honorary Treasurer shall cause to be paid into such bank or banks as the Council may direct, to the credit of the Club, the monies which he may have received. He shall keep a correct account of the financial affairs of the Club and shall prepare in sufficient time to be sent out with the notice convening the Annual General Meeting a statement of such affairs duly certified by an Accountant or Accountants appointed by the Members at the previous Annual General Meeting. Any debts owing to the Club shall be considered as owing to the Honorary Treasurer and shall be recoverable by him at law. 9.
DUTIES OF MANAGING SECRETARY
The Managing Secretary shall keep Minutes of all General Meetings, Council and Committee Meetings to be produced as required. He shall summon all meetings of the members, Council and Committees and shall enrol members, and give all notices required by the Rules. He shall keep the accounts of the Club under the direction of the Honorary Treasurer and be responsible to Council for all general management. He shall maintain written terms of reference for each Committee approved by the Council. 10.
(a) The Annual General Meeting of the Club for the passing of the accounts, electing officers and such other business as may lawfully be transacted at an Annual General Meeting shall be held in Southport or Birkdale as Council may determine, and shall be held not earlier than the fourth Saturday in January and not later than the last Saturday in February in each year. Save as provided by Rule 10(cd) seven days’ notice of the Annual General Meeting specifying the business to be transacted thereat shall be sent to every Full Member and Honorary Life Member resident in the United Kingdom. (b) Special General Meetings shall be called (a) when found necessary by Council or (b) within six weeks of receipt by the Managing Secretary of a requisition in writing stating the object or objects for which it is proposed that the Meeting shall be convened and signed by not less than thirty Full Members. Such Meetings may be held in Southport or Birkdale as Council may determine. Save as provided by Rule10(cd) fourteen days’ notice of a Special General Meeting shall be given to every Full Member and Honorary Life Member resident in
the United Kingdom stating the business to be transacted and no other business shall be transacted at such Meeting. (c) The Annual General Meeting and all Special General Meetings shall be chaired by the Captain and, in his or her absence, the Lady Captain. (dc) Where the business of a General Meeting is to consider a motion to make, alter or rescind any rule of the Club, six weeks’ notice of such Meeting shall be given to every Full Member and Honorary Life Member resident in the United Kingdom setting out the terms of the motion to be considered and no other business shall be transacted at such Meeting. (e) Any proposed amendment or amendments to such motion must be received by the Managing Secretary in writing, duly proposed and seconded, at least three weeks before the date of the Meeting. (i)
Particulars of such amendment or amendments shall be sent to every each Full Member and Honorary Life Member resident in the United Kingdom at least ten days before the date of the Meeting.
Any such motion, or amendment or amendments brought forward by Council shall be considered as duly proposed and seconded.
Any such motion, or amendment or amendments received by the Managing Secretary shall forthwith be posted in the Clubhouse and on the Club’s digital platforms.
(df) A motion laid before a General Meeting shall be passed if supported by a simple majority of those members present and voting, or voting electronically in accordance with Rule 18(d) and Rule 18(e) save for: (i)
(i) a motion or amendment to make vary alter or amend any Rule of the Club which shall only be passed if supported by two- thirds of the Full Members and Honorary Life Members present and voting or voting electronically in accordance with Rule 18(d) and Rule 18(e). save the alteration of Rule 2 or of this Rule 10(df)(i) or the making of any rule relating to the dissolution of the Club or the distribution of its assets which shall only be passed if supported by nine tenths of the Full Members and Honorary Life Members present and voting. and fForvoting. For this purpose the quorum at that Meeting shall be two -thirds of the Full Members and Honorary Life Members of the Club at the date of that Meeting.
(ii) the election of members to office. When Full Members are unable to attend the Annual General Meeting they may vote in any such election by recording their vote in writing with the Managing Secretary on voting papers obtained from his office and lodged with him before the time appointed for the start of the Meeting.
(ge) Save as specified in Rule 10(df)(i) the quorum at a General Meeting shall be 21 Full Members and Honorary Life Members. 11.
COMMITTEES AND BYE-LAWS
(a) Council may make, alter and rescind local rules bye-laws and regulations consistent with these Rules. (b) Council shall, in each year at its first meeting after the Annual General Meeting, appoint: (i) (i) a Business and Strategy Committee which shall consist of the Chair of Council, the Honorary Treasurer, the Chair of the Course Committee and three other members. Theone of whom shall be Chair of the Committee shall be an elected member of Council. (ii) a Course Committee which shall consist of the Chair of Course as the Chair of the Committee, the Course Manager and not less than four nor more than six members., two of whom should be elected members of Council. (iii) a House Committee which shall consist of not less than five nor more than seven members, one of whom shall be Chair of the Committee. (iv) and a Handicap Committee, each of which shall consist of not less than five three nor more than seven six Mmembers, two of whom should be elected members of the Council, one of whom shall be Chairman of the Committee. (ii) a Finance Committee which shall consist of the Honorary Treasurer as Chairman, the Immediate Ex-Captain, one of the Trustees, the Chairman of the Green Committee, the Chairman of the Championship Committee, the Chairman of the House Committee and the Chairman of the Planning Committee. (iii) a Green Committee which shall consist of a Chairman, and not more than three Members of Council (iv)(v) a Membership Committee which shall consist of not less than three nor more than five members of Council, one of whom shall be thea Trustee currently on Council
of the Club who shall be Chairman of the Committee and may also include the Immediate Past Captain and the Lady Vice-Captain. (v) (vi) a Championship Committee, which shall consist of the Chairman of the Championship as Chair of the Committee, the Chairman of the Course Green Committee, the Chairman of the House Committee and at the discretion of Council such other members as may be required from time to time to deal with the Club’s Championship commitments such number not to exceed twenty members. (vi) (vii) Aa Nominations Planning Committee which shall consist of a Chairman, the Immediate Ex Captain the Honorary Treasurer Past Captain, a Past Lady Captain and not less than three four other members one of whom shall be Chair of the Committee.. (c) Council shall have the power to appoint such other committees as it may direct and any such committee shall report to Council. (d) Any committee appointed under Rule 11(c) will be a non-executive committee which will advise and report to Council (ed) Council shall have power to co-opt a member or members of the Club to serve on any Committee specified in Rule 11(b) or appointed under Rule 11(c). Any Ssuch co-opted members shall if appropriate be reappointed each year but in respect of any member serving on a Committee specified under Rule 11(b) or 11(c) shall not serve for longer than five years consecutively. (fe) The Captain, the Lady Captain, the Chair of Council and the Honorary Treasurer shall be ex-officio members of all Committees. 12.
ELECTION OF MEMBERS
(a) The election of all categories of members, other than Honorary and Honorary Life Members, shall be in the hands of Council. The name and address of every candidate for admission to any category of membership of the Club must be completed filled up in the form prescribed by Council, and proposed and seconded by two Full Members of at least three years standing. or Honorary Life Members.and to whom h He or she must have been known personally for at least three years and who hasve no business or professional connections, or close family relationship with the proposer and secondercandidate,. Neither proposer or seconder can be and are not a members of Council or a Trustee. In the absence of a proposer or a seconder or both the application can proceed if marked
“approved by Council”. No candidate (other than a Junior Member) shall be eligible for election as a member until he has attained the age of 18 years. (b) The name of each candidate shall, after approval by the Council, be posted together with those of his proposer and seconder in the Clubhouse for at least seven days before the meeting of the Council at which they come up for election. (c) Candidates shall be elected by ballot at the next Council Meeting after such posting and unless there are two or more votes to exclude shall be so elected. No election shall take place unless eight or more Council Members are present and vote. (d) On the election of any candidate the Managing Secretary shall at once give him notice thereof furnishing him with a copy of the Rules and the bye-laws of the Club to which he shall be bound to submit but such candidate shall not be entitled to the privileges of membership until he shall have accepted the terms thereof by paying his entrance fee and subscription or the first instalments thereof as may be agreed by Council 13.
ENTRANCE FEES AND SUBSCRIPTIONS
(a) The entrance fees and annual subscriptions shall be as fixed in accordance with Rules 13 (f) and 13 (g). (b) The annual subscriptions of new members shall begin from the month of their election and the proportionate amount to the end of the current year together with the entrance fee must be paid within one month thereof or the election shall be void. Council have the power of holding the proposer and seconder of any candidate jointly and severally liable for his entrance fee and his first annual subscription. (c) Annual subscriptions shall become due and payable in advance on the 1st day of January in each year. Annual subscriptions if so desired may be paid by instalments upon such terms and subject to such conditions as Council may determine from time to time. Such terms and conditions shall be published on or before the 1st of December in each year. If a member who has elected to pay his annual subscription by instalments dies before an instalment or instalments has become payable the unpaid instalment or instalments shall be remitted but if he ceases otherwise than by death to be a member before the instalment or instalments have become payable that instalment or instalments shall unless the Council otherwise direct become payable forthwith. (d) Council may make arrangements for the payment of the entrance fee by instalments over a period at their discretion. If a member dies before the entrance fee has been paid in full any unpaid portion shall be remitted but if he ceases otherwise than by death to be a
member before the full entrance fee has been paid then unless Council otherwise direct the balance due becomes payable forthwith. (e) Entrance fees and annual subscriptions are to be paid to the Club or the credit of the Club at the branch of to such Bank as Council may from time to time decide nominate. (f) Subject to Rule 13(g) the entrance fees and annual subscriptions payable each year shall be as fixed at a General Meeting held in the previous year. (g) Council may only increase the entrance fee or annual subscription payable in any year by no more than 10% or 32% in excess of the increase in the Retail Prices Index / Consumer Prices Index over the previous twelve months whichever is the less without recourse to the members in General Meeting. (h) Any member who fails to pay his annual subscription on or before the 31st January in any year or enters into a satisfactory arrangement with the Managing Secretary for the payment of his annual subscription shall pay a penalty of 2% of his annual subscription for each month or part month thereafter until payment is made and if the amount due from such member together with such interest shall remain unpaid after the 31st March in such year he shall cease to be a member of the Club but he shall remain liable to the Club for any monies due from him immediately before he ceases to be a member. (i) Council may in their discretion reinstate any person who has ceased to be a member under the foregoing provisions of this clause on payment of all arrears together with interest and on such other terms and conditions as they shall think fit. (j) A member whose annual subscription is outstanding after the 31st January in any year shall be ineligible to compete in any Club competitions until the subscription together with interest is paid. (k) Any member who ceases to qualify to be a member of a category and/or who wishes to become a member of another category may do so only at the discretion of Council. (l) (i) Any such member transferring to another category shall forthwith be liable to pay an amount equal to any increase in the entrance fee and annual subscription current and applicable to his new category of membership at the date when he ceases to be a member of his previous category less such sums if any as have previously been paid by him as an entrance fee and annual subscription.
(ii) Any such member transferring to another category of membership of which he was previously a member shall not be required to pay any additional entrance fee 14. CONDUCT OF MEMBERS AND EXPULSION (a) If Council is of the opinion that there has been a breach by a member of the Club of any of these Rules or conduct on the part of any member of the Club, either in the Clubhouse or elsewhere, such as might endanger the reputation, character, interest or good order of the Club or might offend its other members, or if the conduct of any member of the Club is the subject of a written complaint to the Managing Secretary signed by ten or more members of the Club, it shall be the duty of Council to furnish the member concerned with a statement of the facts or complaint and to invite him to answer it, either in person or by written statement, at a meeting of a Disciplinary Committee appointed by Council to enquire into the member’s conduct. Such Disciplinary Committee shall consist of no fewer than 3 Members, the majority of whom shall be elected members of Council and all of whom shall be members of Council or a Trustee or a past Captain or a past Lady Captain. After due enquiry at such meeting, the Disciplinary Committee shall be empowered, to caution the member or suspend him from membership for a period not exceeding twelve months or require him to resign his membership or expel him. (b) Any such decision shall have immediate effect and shall be communicated immediately to the member concerned in writing or in person followed as soon as possible by confirmation in writing. (c) If a member of the Club is suspended from membership for a period, he shall during that period cease to enjoy any of the rights and privileges of membership but if the Council so decide he shall remain liable to pay his subscription. (d) If a member of the Club is required to resign, he shall within fourteen days of receipt by him of written notice from the Managing Secretary informing him of Council’s decision submit to the Managing Secretary his written resignation. In default he shall, without further decision, be expelled from the Club. (e) A member of the Club who is cautioned, suspended, required to resign or expelled may within 7 days lodge an appeal setting out the grounds of the appeal in writing to the Managing Secretary. Any such appeal shall be considered by a meeting of an Appeal Committee appointed by Council at which the member may attend in person. Such Appeal Committee shall consist of no fewer than 5 Members the majority of whom shall be elected members of Council and all of whom shall be members of Council or a Trustee or a past Captain or a past Lady Captain. A member who has served on the Disciplinary Committee shall not sit on the Appeal Committee in relation to the same matter. The Appeal
Committee may confirm, vary or rescind the findings and/or the decision of the Disciplinary Committee and it may increase or reduce the sanction imposed as it decides fair and reasonable. Any such decision shall have immediate effect and shall be communicated immediately to the member concerned in writing or in person followed as soon as possible by confirmation in writing. 15.
RESIGNATION AND REJOINING
(a) A member desiring to resign his membership may give notice in writing to that effect to the Managing Secretary at any time not later than the 15th of December in any calendar year and if he does so he shall cease to be a member at the end of that year. A member who does not in any year give notice of resignation in accordance with this Rule shall unless Council otherwise determine be liable to pay the annual subscription for the next following year whether he has or has not played on the links or made use of the Clubhouse in that next year. (b) An ex-member who has withdrawn from and wishes to rejoin the Club shall be proposed and seconded and his name shall be submitted for election as provided for in these Rules; but an ex-member shall not be required to pay any entrance fee on re-election unless the entrance fee at the date of his re-election shall be greater than the amount of the entrance fee payable at the date of his withdrawal in which case he shall pay the difference only. 16.
TEMPORARY PLAYING AND NON PLAYING MEMBERS
(a) Any member may personally introduce guests to the use of the links upon such terms and subject to such conditions as Council shall from time to time decide provided such Member shall play with the guest or guests introduced and provided that no such guest may be so introduced more than six times in any calendar year. (b) Any member may personally introduce guests to the use of the Clubhouse upon such terms and subject to such conditions as Council shall from time to time decide provided that such guest or guests shall be accompanied by such Member while in the Clubhouse. and intoxicating liquor may be sold to them by or on behalf of the Club for consumption on the Club premises. (c) Persons other than members and their guests may with the approval of Council be admitted to the Clubhouse and links on such terms and subject to such conditions as the Council may from time to time decide. and intoxicating liquor may be sold to them by or on behalf of the Club for consumption on the Club premises.
No person shall be admitted to the Clubhouse, or links (i) (ii) (iii)
who has been rejected as a member, or (i) who has ceased to be a member in accordance with Rule 14 or (ii) who is currently suspended from membership
unless authorised by Council in exceptional circumstances. 17.
Prizes may be offered by the Club or by the members of the Club subject to such conditions as may be approved by Council and shall be competed for on certain days called Competition Days to be fixed by the Council and of which notice shall be placed on the Notice Board and/or the Club’s digital platforms.
NOTICES AND VOTING
(a) All notices under these Rules shall be deemed to be duly given if sent to members at their respective postal or email addresses in the Club Register and the fact that such notice may not have been received by any member or members shall not invalidate the proceedings of any meeting. It is the duty of every member to inform the Managing Secretary in writing of any change of address or email address. (b) Notice of any decisions made by Council under the provisions of Rule 11(a) and Rule 16(a), (b) and (c) shall be posted on the Club Notice Board and digital platforms shall come into effect on the eighth day after being so posted. (c) Where a notice or requisition is to be given by a member in writing under these Rules it shall include a notice or requisition by email properly addressed to the Managing Secretary at the Managing Secretary’s email address current at the time and if required to be signed shall include any form of digital signature acceptable and authorised by Council from time to time (d) Where a motion or resolution under these Rules requires attendance and voting in person at a General Meeting it shall be deemed acceptable for such attendance and such voting to take place virtually and by electronic means if authorised by Council in such circumstances and by such means as may be necessary and required from time to time
(e) When a Full Member or Honorary Life Member is unable to attend a General Meeting, they may vote in any such election by recording their vote by electronic means (via the Club’s digital platforms) or in writing on voting papers obtained from his office and lodged with the Managing Secretary by such time authorised by Council from time to time before the start of the Meeting. 19.
All complaints must be made in writing signed and delivered to the Managing Secretary who shall submit them to Council or the appropriate Committee. 20.
INTERPRETATION OF RULES
(a) Council shall be the sole authority for the interpretation of these Rules and the byelaws and the local rules made thereunder and the decision of the Council upon any question of interpretation or upon any matter affecting the Club and not provided for by these Rules or the bye-laws or the local rules shall be final and binding on the members. (b) In these Rules words importing the masculine gender include the feminine and vice versa. (c)
In these Rules words importing the singular include the plural and vice versa.
(d) The headings to these Rules are for ease of reference only and shall not be taken into account in their interpretation. (e) These Rules or any amendments thereto shall not come into force until the conclusion of the Meeting at which they are passed.