Issuu on Google+

ROTARACT CLUB OF THE UNIVERSITY OF THE WEST INDIES, MONA BOARD OF DIRECTORS MEETING MINUTES 9th JUNE, 2013

LOCATION: Gazebos by Mona School of Business TIME: 2:00 pm

ATTENDEES: President Chadwick Thomas

Dir. Mikhail Russell

VP Odile Blake

Dir. Lemar James

IPP Shana Thelwell

Dir. Anna-Kaye Campbell

Secretary Kamillah Ffrench

OPENING o

Call to Order

Meeting was called to order by President Chadwick at 2:03pm

o

Welcome and apologies

President Chadwick welcomed all to the meeting and tendered the apologies for the possible lateness of Treasurer Lhacya and the absence of Directors Kemar Gordon and Anna Thomas. VP. Odile Blake tendered an apology of lateness for Anna-Kaye Campbell. Dir. Lemar James tendered an apology of lateness for IPP Shana and the absence of Mani Grant.

Fellowship Through Service


BUSINESS MATTERS o

Members of the Rotaract Club of UWI (RCOU) attended the Relay for Life 2013 that was held on June 7 & 8th. They include President Chadwick, IPP Shana and Rotaractors Lauren and JeanPaul.

o

PRO Mikhail suggested that we make better effort at maintaining membership. The board of directors should inform the members of the club of the financial status as well as other business related matters. It was suggested that social media should be used more.

o

It was mentioned that persons who have visited the website did not receive adequate information about RCOU or its activities from it and so the website should be updated.

o

A review of the various roles of the directors and the protocols of RCOU was done. This information is included in the RCOU manual which will be sent to the Board Directors by President Chadwick.

o

The involvement of RCOU with Maxfield Park Children’s home has been put into question as visits to the home has not been frequent within the past year.

o

The President has reminded persons that before members publish any sort of information regarding the club, that the information and grammar posted on social media sites be correct. Members have been notified that if anyone fails to correctly publish information on social media websites, then in the future, notifications will have to be approved by the PRO Mikhail Russell before it is published.

o

Sec’y Kamillah is reminded to send Rotaractor Laura Bailey’s father a thank you letter for allowing RCOU to borrow his tent during Relay for Life 2013.

o

Regarding the End Polio campaign put on by Rotary International, President Chadwick is suggesting that we plan a campaign/event for End Polio for the upcoming year.

o

Board Members were advised to thoroughly learn and revise the protocols and guidelines of RCOU.

o

Members are being encouraged by President Chadwick to attend Rotary meeting put on by St. Andrew North who meets on Mondays at 6/6:30 pm located at the Ruthven Road.

o

President Chadwick proposed that membership cards be created and distributed.

o

It has been suggested that we do a book drive for the schools located near/around the UWI campus, in particular, the Basic School located across from UWI Hospital.

o

An Earth/Green project should be planned for this upcoming year.

Fellowship Through Service


o

A Breast cancer project should be planned for this October.

o

Dir. Lemar is reminded to collect reports from the Interact Clubs that RCOU supports throughout the year.

o

President Chadwick has proposed the purchasing of a jersey to be worn at future events for example run/walk marathons.

o

The Faculty Advisor is Rotarian Clive McClean (Deputy Bursar) Contact Number is 381-3985.

o

PRO Mikhail was asked by IPP Shana to oversee the purchasing of the pins.

o

The acquisition of the feather flag is to be looked into.

o

The Rotary theme for the year is “Future Vision”. It is proposed that eye testing and the fitting of glasses will be given to children up to 12 years old. Dir. Anna-Kaye is in charge of planning an event regarding “Future Vision”. PRO Mikhail is asked by IPP Shana to contact IQ Optical, Courts Jamaica and Fish (located in Papine) as possible sponsors.

o

President Chadwick also reminded person not to be tardy for meetings.

o

Board members are reminded that Proposals are due on June 20, 2013.

o

VP Odile Blake has been nominated Orator of the club. Additionally, VP Odile is in charge of Student Awards which should be held at the end of the April. President Chadwick is to sign off on who VP Odile has proposed as her Student Awards nominees.

o

A Board of Directors club retreat has been suggested for the weekend of 9 th or 16th of August in Montego Bay. It has not yet been finalized.

NOMINATIONS Rotaractor Jean-Paul Martin was nominated by the board of directors as the Director of Professional Service 2013/14.

CLOSING Meeting was adjourned at 5:24pm

Fellowship Through Service


Minutes june 9, 2013