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Small Business Email Archiving With the expectation that the market for enterprise email archiving will expand in 2013 by over double the market just four years ago, with continued expansion in following years, the urgency for small business email archiving, just to remain competitive, will also grow. However, small business represents challenges that may not be answered adequately by providers such as IBM Domino (now incorporated into IBM Notes) and Microsoft Exchange that are geared for large enterprise installations. Email archiving is a separate application that is integrated with email servers such as those mentioned above, but there are other providers of servers and client email archive applications geared to the needs and budgets of small business. The providers of small business email archiving still offer real time access to archived files and security measures that will protect the archive from unqualified access or manipulation. There are several reasons why an email archive application makes sense for even the smallest of businesses with just a few employees who use business email. As noted above, there is protection of the data that goes above and beyond the simple storage of historic data on the company's main operational server(s). If that data is corrupted by innocent or malicious invasion, the data may be useless with potentially dire consequences. The sheer volume of data in the archive will only increase over time, even with the use of data deduplication, which eliminates redundant data. Without a separate client-server to archive email data, the drain on the main server(s) with ever-increasing email data will slow the efficiency of every other real-time operation creating load on the server(s). For purposes of regulatory and legal considerations, a non-corruptible data archive is essential to protect the integrity of the archive. Ordinary storage on the main server(s) may still allow the modification of email data, thereby destroying the chain of evidence necessary for acceptance by regulation or litigation demands. There are basically three available small business solutions for data archiving. The simplest is either an onsite or offsite solution still managed internally by the small business. If this option is chosen, for purposes of contingency planning for a possible natural or man-made disaster, offsite archiving may be the best choice for all data backup and storage, not just email data. Another option is to employ a third party to manage the responsibility of email archiving. This functions much like an internal but offsite solution and has all the benefits of an offsite solution without the hassle of managing the archive by internal resources. A third solution is a cloud-based option, that is, an internet service provider (ISP) who will manage the storage and retrieval to and from the email archive, allowing access to specified company employees by login. Compared to the other two solutions, this may be the most economical to engage. Regardless of which of the three basic options are utilized, they share common benefits to small business. They are less expensive than the cost of loss of efficiency, the implementation and ongoing use is more efficient, and scalability as the business grows is easy and efficient. For more information, please visit: small business email archiving


Small business email archiving