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Objectives Of Email Archiving Email archiving is an organized way of saving and protecting emails and the information, or data, contained within them so they can be accessed at a later date if need be. Previously, companies simply relied on each individual employee to maintain their own individual email accounts and archive their older files. The IT department would back up company files, including archived emails, but this did not make those individual emails easily searchable. If a specific email needed to be found, it could take weeks to locate it. With today's new mandatory compliance legislation and rules about legal discovery, it became imperative for many companies to take over the archiving of all company email so specific messages can be found in hours or minutes, not days or weeks. Email archives are stored on various media devices, magnetic tape, disks, and, more recently, in the cloud. No matter how it is stored or where those files are kept, archived emails are indexed to speed up searches. In addition to emails, other items that need to be archived are email attachments, metadata, calendars, notes, contact lists, even instant messages. There are some compelling motives for businesses to invest in or discover and implement an email archiving system. Data Preservation As businesses grow they become more and more reliant on email as a means of communication. This means that the data contained within them, business plans and strategy, blue prints, even tax information, is increasingly valuable and must be protected. Regulatory Compliance It is now mandatory that businesses of certain sizes archive, manage, and backup emails should they be needed by law. Litigation and Legal Discovery Should a business become involved in a lawsuit, it's possible that company emails will be subpoenaed by a court and this information will need to be turned over promptly, thus the need to search and find a set of emails quickly. Archiving applications include index and search abilities and can provide an electronic trail should a judge request company logs. Email Backup and Disaster Recovery If a major computer or server should fail, all company emails, and the vital information they contain, could potentially be lost. A backup and recovery plan is vital. Monitoring of Internal and External Email Content Businesses are victims of spam as much as individuals. Archiving and backup of files allows for these emails to be deleted while saving important internal emails. Storage Optimization In order to save space on the servers, companies need to set policies for deleting old, unnecessary emails. Records Management Archiving and deleting unnecessary emails and files allows for better records management. Individuals - Personal Use

For home users, emails can also be valuable. Think of the amount of data and important files, pictures, even sentimental family correspondence can be lost if not properly archived and backed up somewhere other than on the main computer. Of course this can be done yourself by using a DVD, a cloud device, on line storage options, or a USB device, commonly known as a flash drive. There are also email archiving systems you can purchase that will automatically back up your files and their attachments, indexing them for a quick search. I hope you will find the following online resources more interesting: exchange email archiving

Objectives of email archiving  
Objectives of email archiving  

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