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Secretarial Duties / Tasks

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Word processing and proofreading Coordinate excess word processing with LDS department Provide LDS backup (holidays, weekends, LDS absenteeism) Draft various correspondence for attorneys Transcribe dictations, voicemails Print out emails / attachments and file Create working files Organize / update attorney “personal” filing Input and update Tokyo client database Create and update OUTLOOK contacts Maintain OUTLOOK calendar Handle travel arrangements Update attorneys’ travel whereabouts and forward to Tokyo Reception Prepare expense reports Handle restaurant reservations Process conflicts checks / new business memos / change memos Prepare engagement letters Keep track of counter-signed engagement letters and ensure transmission to NBC Maintain attorneys’ client / matter number list Enter, proof, close timenotes Proof and handle initial revision of DBRs Prepare billing cover letters Transfer emails to FileSurf Order attorney business cards Arrange video conferencing and conference calls Reserve conference rooms File MCLE attendance forms; update MCLE records on MoFo Portal Monitor MCLE status Process medical / dental insurance claim forms; follow-up on reimbursements Cursory translation work [Check attorneys office mailboxes; open, date-stamp and deliver mail to attorneys]


Secretarial_Duties_and_Tasks