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Working on projects at UNSWIL

Ruth Laxton Project Management / Educational Design Consultant

Workshop objectives This workshop aims to help you to ƒ identify the knowledge and skills required for project work ƒ become familiar with the specific processes and procedures involved ƒ consider the challenges of working in project teams ƒ enjoy working on your next UNSWIL project!


What’s the difference between teaching and project work? Autonomy / teamwork 1. 2. 3. 4. 5. 6. 7.


Communications (meetings, status reporting, emails) Giving and receiving feedback Complying with project processes and procedures Lack of individual ownership of product Externally imposed deadlines / time management Externally imposed quality standards Conflict resolution

What’s the difference between teaching and project work? Physical difference 1. 2.

Sitting vs moving around Different kind of tiredness / mental fatigue

Computer work 1. 2.


Managing Word documents File management

Project organisation ƒ ƒ ƒ ƒ ƒ ƒ ƒ


Project specification (objectives, scope, deliverables, stakeholders, roles & responsibilities, quality standards) Project roles (sponsor, manager, reference group, writers, reviewers, elearning support, ....) Project schedule Project meetings Project progress tracking Progress reports to sponsor Project review

IT skills for working on projects Essential


Saving Word documents

Applying styles

Save as new file name

Understanding formatting marks

Copy & paste Using Track Changes Using tables Moving files to Archive


File naming protocol we use Meaningful name agreed by team UEEC 10 Student Course Book Unit 3 Listening to Lectures

UEEC 10 SCB U3 LL RL200212.docx

Initials and date Ruth Laxton 20 Feb 2012 Change this every time you make a change WHY? Archive the old file – do NOT delete WHY?


Word styles



Don’t use your own formatting – we use styles


If you’re not sure about applying styles, don’t waste time on it – it can be done later.

A valuable project team member ... 9 9 9 9 9 9 9 9 9 9 9


views their work as part of a team product recognises that everyone has different strengths and weaknesses takes an interest in other team members’ work asks for help when they need it monitors and responds to project emails promptly follows file naming and version control protocols lets the project manager know of any problems EARLY invites and accepts feedback on their work provides constructive feedback to other team members contributes to conflict resolution in the team looks after their own physical and mental health at work.

Project readiness questionnaire Can I .... [Yes / No, I need some help] 1. 2. 3. 4. 5. 6. 7.

8. 9. 10.


work to deadlines? manage my time over periods longer than a day? give constructive feedback to my colleagues? accept and respond to feedback from my colleagues? prioritise a team goal over an individual goal? identify conflict quickly and follow an appropriate and constructive resolution strategy? do the following tasks in Word: à copy and paste? à create and manipulate tables? à use Track Changes (track changes, accept changes, reject changes) ? à apply styles? name files and save as new file names? take appropriate breaks when sitting at a computer all day? comply with project team processes and procedures such as progress diaries, following agendas at team meetings, checking and replying to emails regularly?

Working on projects at UNSWIL  

This is a introduction to working on projects at UNSW Institute of Langauges.

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