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A GUIDE FOR FRONTLINE SERVICES


TABLE OF CONTENTS Table of Content Acknowledgement of Hon. Rasol Y. Mitmug, Jr. Foreword of Hon. Datu Roonie Q, Sinsuat CSC Approval of the Regional Assembly’s Citizen’s Charter Acknowledgement of Hon. DAtu Roonie Q. Sinsuat

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1 2 3 4

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CHAPTER I The Regional Assembly’s Citizen’s Charter Team: Office Order CHAPTER II Legal Basis, Mandate, Vision, Goals, Duties/Function, OPIF, Organizational Structure Legal Basis

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ARMM Official Seal

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Regional Assembly Seal

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Powers of the Regional Assembly

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Composition of the Regional Assembly

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Regional Assembly Standing Committees

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9-10

6 Regional Assembly, its Composition

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10-11

Laws mandated under the Organic Act

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Regional Assembly Organizational Structure

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Regional Assembly:-Mandate/ Vision/ Mission/ Philosophy, Goals, duties and functions

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Regional Assembly: - LOGFRAME Societal Goal, Sector Goal, Organization Outcome, Major Final Output, Program/Activities/Project (P/A/P), Performance Indicators, Performance Indicator Explained

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Process of Law – Making Regional Assembly, Its General Administrative Functions and Secretariat Support Services: Legislative Operations Services and its divisions Procedure of Preparation of Journal The Administrative and Finance Services and its divisions The Other Mandate of the Regional Assembly: The Regional Commission on Appointment, its legal basis, duties and structure and Committees

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16-17

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18-20 20 20-24

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25-26

Legislative Inquiry Legislative Measure Preparation Legislative Counseling Legislative Measure Research

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26 27 28 29

CHAPTER IV Performance Pledge Suggestion and Complaints Procedure and Redress Mechanism Customer/Clientele Feedback Form Reference and Research Division Request Forms No. 001 Reference and Research Division Request Forms No. 002 Reference and Research Division Request Forms No. 003 Reference and Research Division Request Forms No. 005 Reference and Research Division Request Forms No. 1-A

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30 31 32 33 34 35 36 37

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CHAPTER III FRONTLINE SERVICES

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REGIONAL LEGISLATIVE ASSEMBLY Autonomous Region in Muslim Mindanao Cotabato City

ACKNOWLEDGEMENT The 7th Regional Legislative Assembly, through this humble representation, Speaker of the 7th Regional Assembly, acknowledges the good practices in the past assembly, one of which is the molding of the Citizens’ Charter which pave the way for the approval and recognition by the Civil Service Commission – ARMM in its letter to the Assembly dated May 31, 2011. To the officials led by former Speaker Datu Roonie Q. Sinsuat and employees behind the crafting of the RLA’s Citizen’s Charter, my sincerest congratulations. This practice, is worthy of publication and information for all and sundry that they may know and understand the working of the Assembly, thus, I approve its formal publication in a bulletin form for information of our constituents. Again, my heartfelt congratulations….

ATTY. RASOL Y. MITMUG, JR. Speaker

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REGIONAL LEGISLATIVE ASSEMBLY Autonomous Region in Muslim Mindanao Cotabato City ________________________________________________________________

OFFICE OF THE SPEAKER

FOREWORD ASSALAMU ALAYKUM… The Regional Assembly, Autonomous Region in Muslim Mindanao Citizen’s Charter, aims to presents in the most simplest and modest manner a guide for our clientele in the Autonomous Region in Muslim Mindanao and others, an information on the legal basis for the existence of the Regional Assembly, as well as its mission, vision , and function. It further aims to provide a guide for the clientele for the frontline services it provides as well as the duties and functions of the different offices and divisions within the Regional Assembly, of their works to facilitate the smooth flow of transaction. With your assistance, we aim to further improve the quality of service we provide. Thank you. WASSALAM….

(SGD) DATU ROONIE Q. SINSUAT Speaker

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REGIONAL LEGISLATIVE ASSEMBLY Autonomous Region in Muslim Mindanao Cotabato City OFFICE OF THE SPEAKER

ACKNOWLEDGEMENT

The present administration through its Speaker, Honorable Datu Roonie Quesada Sinsuat, acknowledges with deep gratitude the research works, meetings and the pains taking compilation and setting up of the form on how the Regional Assembly’s Citizen’s Charter will come out to conform with the requirement of the Civil Service Commission, dedication to work inspite of all odds, with one aim in mind of coming up with the long overdue Citizen’s Charter. Kudos to the group lead by our Acting Director for Administrative and Finance Services, Mr. Jose R. Mojado, and cooperation of Atty. Israhayda Sinsuat, Reference and Research Division Chief Aladdin Ambia, Human Resource Management Division Chief Haritah Ala Biruar, computer operators Herminigildo Vilo and Julius Mondrano, bookbinding services provided by Gerardo Pelingon and other staffers who in one way or the other contributed for the completion of this work. From the deepest bottom of my heart, thank you… May 23, 2011, Cotabato City.

(SGD) DATU ROONIE Q. SINSUAT Speaker

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REGIONAL LEGISLATIVE ASSEMBLY Autonomous Region in Muslim Mindanao Cotabato City

OFFICE ORDER No. _______ Series of 2009

AN ORDER MANDATING FOR THE ESTABLISHMENT OF A CITIZEN’S CHARTER FOR THE REGIONAL ASSEMBLY, INSTITUTING AND MOBILIZING THE EXECUTIVE AGENDA TEAM (EAT) AND TASK FORCE FOR THE CITIZEN’S CHARTER

WHEREAS, Republic Act No. 9485 or the Anti-Red Tape Act of 2007 mandates government offices to prepare a Citizen’s Charter. This mandate was made clear by Administrative Order No. 241 and Civil Service Commission Circular No. 14,s. 2008 that directed service standard, or pledge that communicates information on the service provided by the government; step-by-step procedure for availing a particular service; WHEREAS, the Citizen’s Charter is a document designed to empower the citizenry by promoting transparency and accountability in the delivery of services; WHEREAS, the Citizen’s Charter process requires a team that will take charge in writing and packaging the Citizen’s Charter and conduct various preparatory, consultative and technical activities in order to come up with good quality and acceptable outputs that will serve as guide on the frontline services offered by the Assembly; NOW, THEREFORE, I, REJIE M. SAHALI – GENERALE, Speaker of the Regional Legislative Assembly, by virtue of the power vested in me by law, do hereby identify and mobilized the following, to wit: Section 1. COMPOSITION The Executive Agenda Team (EAT) shall be composed of the following Datu Mama M. Ampatuan Samier A. Mustapha Siddique S. Mali Rebecca A. Ampatuan

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Chairman Co – Chairman Member Member

The Task Force shall be composed of the following division chiefs: Atty. Israhayda S. Balamo Jose R. Mojado Royo Gampong Jaime Ayub Alladin Usi Julia Ramirez Aladdin Ambia Nasrullah Kenis Fernando Agnes Samson Peralta Micahel Sampulna Ayunan Diocolano Haritah A. Biruar Edith Y. Gepte

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Head Deputy Head Member Member Member Member Member Member Member Member Member Member Member Member

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Section 2. FUNCTION AND DUTIES OF THE TEAM/ TASK FORCE THE TEAM: Acts as advisory council in the overall direction and supervision of the Citizen’s Charter initiative’s implementation Assist the Task Force in setting the goals and objectives of the initiative and in the review and refinement of the Citizen’s Charter before its approval in the final form Entire Assembly’s organization shall be oriented on the Citizen’s Charter initiative so that they may b e informed of its basis, nature and intent; Orient a core group of key officials and stakeholders about this initiative Review of service procedures Lead in advocating and lobbying for the institutionalization of the Citizen’s Charter to the Assembly through an appropriate ordinance TASK FORCE ü Writing and packaging the Citizen’s Charter in its published form, as well as in the necessary preparatory works; ü Identification of the Assembly’s frontline services; ü Setting of Service standards; ü Obtainment of performance pledges; ü Gather and review available plans and other secondary data source; ü Plan, Coordinate and facilitate the conduct of various multi-stockholder consultation/validation workshop; ü Prepare presentation materials; ü Performs such other functions as may be required by the local Chief Executive. Section 3. RELATIONSHIP WITH OTHER UNITS The Task Force shall work closely with the Executive Agenda Team as soon as reconstituted and shall act as the reference group for the Citizen’s Charter and shall participate actively , in all stages of the charter process. Section 4. SUPPORT REQUIREMENTS The Committee may call upon the assistance of the CSC on their technical expertise when needed during the various preparatory activities. Everyone is enjoined to participate in the various activities of the Citizen’s Charter. Section 5. EFFECTIVITY The Committee herein created shall exercise their function and duties effective immediately. Done at the Regional Assembly, Autonomous Region in Muslim Mindanao, Cotabato City this 9th day of September, 2009.

(SGD) REJIE M. SAHALI – GENERALE Speaker

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INTRODUCTION ARMM and RLA LEGAL BASIS: ü ü ü ü ü ü ü

1976 Tripoli Agreement of December 23, 1976; Section 15 – 21, Article X, 1987 Philippine Constitution Republic Act No. 6734 (August6 1, 1989) Regional Act No. 4, Series of 1991 (February 26, 1991) Executive Order No. 463 (May 31, 1991) GRP – MNLF Peace Accord (September 2, 1996); and Republic Act No. 9054 which lapsed into law on March 31, 2001.

The Autonomous Region in Muslim Mindanao (ARMM) is governed by the Regional Government1. The Autonomous Region shall be governed and administered in accordance with the laws enacted by the Regional Assembly and by the Organic Act.2 The legislative power of the autonomous government is vested in the regional assembly to the extent that it is reserved to the people by provision on initiative and referendum as provided by law3. ARMM OFFICIAL SEAL

The Regional Assembly (RA) on April 23, 1990, adopted the official seal of the Autonomous Region in Muslim Mindanao (ARMM) under Muslim Mindanao Autonomy Act No. 1 (MMA Act No. 1), explaining that “ARMM is a distinct and separate political entity within the territorial integrity and sovereignty of the Republic of the Philippines and that the seal shall be used for authentication and other purposes as may be necessary in its official acts, reflective and descriptive of the peculiar heritage , dreams and aspirations of its people which likewise serve as a common bond and unifying spirit if the constituents thereat”. MMA Act No. 1 was amended on January 7, 2002 by MMA Act No. 138 to add a fifth star representing the province of Basilan which joined the ARMM in a plebiscite conducted in September, 2001. The Official Seal –its description: The official seal shall be circular in design with the word “AUTONOMOUS REGION IN MUSLIM MINDANAO” clearly printed or engraved immediately around its outer portion and the term “Official Seal” shall be inscribed at the lower portion between the words “Autonomous” and “Mindanao”. At the center of the seal is the handle of the Kris, slightly drawn, with five small stars at its left side and one big star at its right side, and the Crescent should partially engulf the stars and the handle of the Kris. The crescent and the stars shall be yellow in color, the handle of the kris shall be white, and the background together with the words inscribed therein shall be in green: Provided, That all the features embellished within the seal shall be interpreted as follows: a) The handle of the Kris is the common symbol of authority used by the major tribes in the area. White in color as it stands for purity; and slightly drawn as it is for peace; b) The Crescent symbolizes the predominance of its Muslim populace. It’s yellow color typifies the social class structure of its major tribes; c) The five small stars represent the component provinces, namely: Lanao del Sur, Maguindanao, Sulu, Tawi-tawi and Basilan. The big star represents the Republic of the Philippines; and d) The background is green to show its fertile soil, rich vegetation and animal life, and abundant natural resources.

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THE REGIONAL ASSEMBLY SEAL

Resolution No, 16 was sponsored by the Honorable Abdel S. Anni, Second District of Sulu, was adopted by the Assembly on December 3, 2009. It was resolved by the Regional Assembly to adopt an Official Seal of the Regional Assembly of the Autonomous Region in Muslim Mindanao, described and interpreted as follows: 1. Description of the Seal. – The Official Seal shall be circular design with the words “Regional Assembly” clearly printed or engraved immediately around its upper outer portion and the acronym “ARMM”, for Autonomous Region in Muslim Mindanao, shall be inscribed at the lower outer portion. Just below the words “Regional” and “Assembly” are written the numbers “19” and “90”, respectively, to indicate the year the Assembly was established. At the center of the Seal is a white inverted bell with a gravel drawn inside a small circle located in the middle of the bell. Drawn standing at the back of the bell is a mace while eight yellow stars surround the bell, four each on the right and left sides. The background of the outer portion of the circle shall be yellow while the inner portion shall be green. All letters and numbers shall be in heavy black. 2. Interpretation of the Symbols. – The features, items and figures drawn in the circular Seal shall be interpreted as follows: The inverted white bell is divided into six cells. The cells represent the major ethnic groups in the region with their respective major product/industry. Cash crops such as coconut, banana and rice for Maguindanaons; free ports for the Iranons; electric power for Maranaos; rubber for the Yakan; fishery for the Tausogs; and seaweeds for the Samals. The gravel and the mace symbolizes authority in modern – time legislation. The mace is displayed upright when the Assembly is in session. The stars around the inverted bell represents the original eight legislative districts comprising the region after the ratification of the expanded Autonomous Region in Muslim Mindanao The green color represents the predominantly agriculture economy of the region and the yellow color symbolizes royalty and nobility, a proud tradition of the region’s people and history. POWERS OF THE REGIONAL ASSEMBLY The Organic Act is the shore of legislative authority, against which the waves legislative enactment may dash, but over which they cannot leap.4 The Regional Assembly has a plenary law-making power over all subjects, whether pertaining to persons or things, within its territorial jurisdiction, either to introduce new laws or repeal the old, unless prohibited expressly or by implication by the Philippine Constitution or limited or restrained by its Organic Act. The Regional Assembly may exercise legislative power in the autonomous region for the benefit of the people and for the development of the region except on the matter of:

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v v v v v v v v v v v v

foreign affairs national defense and security postal service coinage and fiscal monetary policies administrative of justice 6 quarantine, customs and tariff citizenship, naturalization, immigration and deportation general auditing national elections maritime, land and air transportation and communications 7 patents, trademarks, trade name, and copyrights foreign trade

Notwithstanding the limitation, it may enact laws that promote the general welfare of the people of the autonomous region.9 COMPOSITION OF THE REGIONAL ASSEMBLY: The Regional Assembly is composed of members elected by popular vote, with three (3) members elected from each of the legislative districts.10 There are eight (8) legislative districts in the Autonomous Region in Muslim Mindanao. The provinces of Lanao del Sur including Marawi City, Maguindanao and Sulu have two (2) legislative district each, while Basilan and Tawi-tawi has one (1) legislative district each. These translate into twenty – four (24) assemblymen. The Members of the Assembly, having been elected and qualified into office, shall elect from among themselves the officers of the Assembly, composed of the Speaker, Speaker Pro-Tempore, Majority Floor Leader, Assistant Majority Floor Leader, and Minority Floor leader. Each term of the Members of the Regional Assembly, including the sectoral representatives, begin at noon on the 30th day of September next following the day of the election and ends at noon of the same date three (3) years thereafter. Other officers from the Regional Assembly are likewise elected into office, such as the Regional Legislative Secretary and the Sergeant –a t- arms. REGIONAL ASSEMBLY STANDING COMMITTEES The Regional Assembly has twenty – nine (29) Standing Committees to address issues and concerns to each sector in the society. The committees created are namely : Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø Ø

Committee on Games and Amusement Committee on Rules Committee on Information Committee on Education, Arts, Culture and Sports Development Committee on Amendments, Revision and Codification of Laws Committee on Trade and Industry Committee on Local Government Committee on Labor and Employment Committee on Good Government and Civil Service Committee on Public Works and Highways Committee on Finance and Appropriations Committee on Ways and Means Committee on Accounts Committee on Economic Affairs Committee on Justice and Human Rights Committee on Public Order and Security Committee on Accountability of Public Officers and Investigation (Blue Ribbon Committee) Ø Committee on Power and Energy

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Ø Ø Ø Ø Ø Ø Ø Ø Ø

Committee on Agrarian Reform Committee on Natural Resources and Ecology Committee on Transportation and Communication Committee on Tourism Committee on Ethics and Privileges Committee on Science and Technology Committee on Tribal Communities Committee on Health and Social Services Committee on Women, Youth and Family Relations.

6th REGIONAL ASSEMBLY, ITS COMPOSITION: The sixth Regional Assembly are composed of the following:

MAGUINDANAO PROVINCE: 1ST District

2nd District

1. Hon. Datu Roonie Q. Sinsuat

1. Hon. Datu Umbrah A. Datumanong (Dec.)

2. Hon. Cahar P. Ibay

2. Hon. Datu Khadafeh G. Mangudadatu

3. Hon. Abdulradzak D. Tomawis

3. Hon. Datu Pike T. Mentang LANAO DEL SUR

1ST District

2nd District

1.Hon. Ziaur –Rahman A. Adiong

1. Hon. Rasmia U.R. Salic

2.Hon. Samer M.U. Salic

2. Hon. Yasser A. Balindong

3.Hon. Suhaylah R.P.M. Salic

3. Hon. Alexander B.M. Menor

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SULU District

2nd District

1. Hon. Nivocadnezar T. Tulawie

1. Hon. Benshar S. Estino

2. Hon. Rizal A. Tingkahan, Jr.

2. Hon. Nashruper T. Daud

3. Hon. Nahil H.H. Maldisa

3. Hon. Abdel S. Anni

TAWI-TAWI Lone District

BASILAN Lone Disrict

1. Hon. Rejie M. Sahali – Generale

1. Hon. Rajam M. Akbar

2. Hon. Mustapha J. Omar

2. Hon. Nasswer A. Asarul

3. Hon. Nur – Mahadil KI. Ahaja

3. Hon. Juhan S. Hataman

Elected as Officials of the 6th Regional Assembly are the following: Hon. Rejie M. Sahali – Generale Speaker (November 4, 2009 to Present) Hon. Datu Pike T. Mentang Speaker (Oct. 1, 2008 to November 4, 2009)

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HON. DATU UMBRAH A. DATUMANONG (Deceased) (January , 2007 to November 3, 2009)

HON. DATU ROONIE Q. SINSUAT (November 2009 to present) Speaker Pro – Tempore

HON. RAJAM M. AKBAR Majority Floor Leader

HON. ZIAUR RAHMAN A. ADIONG Assistant Majority Floor Leader

HON. YASSER A. BALINDONG Minority Floor Leader

DATU MAMA M. AMPATUAN Regional Legislative Secretary

MICHAEL SAMPULNA Sergeant –at- Arms

LAWS MANDATED UNDER THE ORGANIC ACT: The Organic Act ha mandated the passage of a number of laws. These may be grouped into eight clusters as follows: a. agriculture, industry, investments, trade and tourism; b. environment, natural resources and agrarian reform; c. labor and employment; d. education, science and technology; e. transportation, communications, public works and highways; f. health and social welfare and development; g. security and administration of justice, and h. regional administration and local government.

REGIONAL ASSEMBLY ORGANIZATIONAL STRUCTURE To ensure for the smooth, efficient and effective delivery of services, as well proper delineation of duties, responsibilities, the Regional Assembly, like other organization has its own structure. In the succeeding page, marked Annex “B” is the organizational structure, defining the linkages within the Regional Assembly of the different offices and staff support.

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Regional Governor ARMM

Sharia Court

Regional Legislative Assembly Regional Commission On Appointment

STANDING Office Of The Rla Secretary

Appointment Confirmation Committees

Office of the Speaker Office of the Sgt-At-Arms

Office of the Chairman

Legal Affairs Division

Office of the Appointment Confirmation Secretary

Plenary Committee Division

Office of the Director Administrative & Finance Services

General Administrative Division

Budget Division

General Services Section

Cashiering Section

Mgt & Audit Division

Supply Section

Office of the Sgt-At-Arms

Appointment Review & Investigation Division

Office of the Director Legislative Operations Services

Accounting Division

Human Resource Mgt Division

Human Resource Section

Records Section

Plenary Affairs Division

Editorial & Publication Division

Reference & Research Division

Committee Affairs Division

REGIONAL ASSEMBLY- MANDATE/VISION/MISSION/ PHILOSOPHY and GOALS MANDATE The Regional Assembly, being the legislative arm of the Autonomous Region is mandated to formulate plans and policies thru legislative measures that ensure effective governance and socio-economic processes, development of the region. Corollary to this is its oversight function thru the power to conduct public hearing and investigation in aid of legislation. RLA VISION Towards the attainment of a genuine and meaningful Autonomous Region in Muslim Mindanao, we the officers and employees envision the Regional Assembly as a team of God fearing, enlightened and dedicated people who are committed to the aspiration, promotion and attainment of the region’s sustainable peace and order, growth and development and freedom to pursue the ARMM’s destiny through active participation and supportive collaboration of an empowered citizenry in the legislative process in order to evolve an efficient, transparent and accountable regional government. RLA MISSION We, the officers and employees, commit to transform the Regional Assembly’s vision into reality by providing quality and responsive legislation to promote the development of sustainable peace and order, socio – economic development, financial autonomy, maintenance and preservation of socio – cultural heritage, upliftment of health and education, housing, electricity and other social amenities, strengthen of political institutions, ecological balanced environment and ensuring efficient and effective government through administration initiatives and the confirmation process.

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RLA PHILOSOPY We, the officers and employees of the Regional Assembly, commit to the vision and mission to uphold a friendly legislative atmosphere meaningful and responsive to the needs of the constituents, to attain the ultimate degree of human dignity. Further, we believe in moral uprightness, honesty, integrity, dedication and competence in the delivery of public service under the guidance of the Divine Providence. RLA GOALS In order to attain the declared goals, the Regional Assembly stands firm as faithful public office to: • Strengthen the institutional capability of the Regional Assembly; • Maximize the passage of quality and responsive legislation; • Promote sustainable peace and development in the Region; • Encourage people participation in regional policy6 formulation and development; • Empower the regional government in the delivery of basic social services and other concern; • Institutionalize the system of check and balance through responsive, speedy and effective confirmation process; • Uphold the integrity of person(s) in the exercise of the power to conduct public hearing and investigation; and • Ensure effectiveness and efficiency in the Regional Government through transparency and accountability. DUTIES AND FUNCTIONS The Regional Assembly, as the legislative arm of government in the Autonomous Region in Muslim Mindanao, has the following roles and responsibilities pursuant to Republic Act No. 9054, to wit: Ø Enact Regional Administrative Code or Regional Local Government Code consistent with the Constitution. (Par. 2, Sec. 1, Art. IV); Ø Enact priority legislation to define rights to initiate measures for passage, amend or repeal of regional or local legislation, to be consulted on matters affecting their environment, to call for a referendum on important issues affecting the lives of the constituents of the ARMM and to recall regional or local officials as provide for by R.A. 7160. (Sec. 14, Art. IV ) Ø Create, divide, merge, abolish or substantially later boundaries of any municipality or barangay subjected to plebiscite. (Sec. 19, Art. VI) Ø Approved the budget of the Autonomous Region. (Sec. 20, Art. VI and Sec. 21, Art. VII) Ø Empowered to pass a law adopting an official regional emblem, seal and hymn. (Sec. 1, Art. XVI) Ø Power to initiate proposal for amendment or revision of Organic Act. (Sec. 2, Art. XVII) Ø May request the presence of the regional cabinet member(s) or their deputy (ies) for questioning on matters falling within the scope of their responsibilities. (Sec. 13, Art. VI) Ø Other powers of the Assembly consist of the following: v May initiate the removal of the Regional Governor or Regional Vice – Governor. (Par. 2, Sec. 13, Art. VII) v Shall have the authority to grant franchise and concessions. (Par. (d) Sec. 5, Art. XII) v Promote procedure and system for recall of Regional Governor and Vice – Governor and Members of the Assembly. (Sec. 14, Art. VII) v Define the composition and jurisdiction of tribal courts in accordance with the constitution, existing laws and Organic Act. (Par. 2, Sec. 19, Art. VII) v Enact an Agrarian Reform Law suitable to the special circumstances prevailing in the Autonomous Region.(Sec. 8, Art. X)

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v Affix the salaries, prerequisites and privileges of the chair and the commissioners of the Regional Human Rights Commission at a level not lower than that fixed for the chair and members of the National Labor Commission. (Par. 3, Sec. 16, Art. X) v Provide for the establishment of the Shari’ah Court. (Sec. 5, Art. VIII) v Give priority consideration to the organization of the Office of the Jurisconsult in Islamic Law. (Sec. 20, Art. VII0 v Provdie for the codification of indigenous laws and compilation of customary laws of the Muslim and Indigenous Cultural Communities. (Sec. 21, Art.VIII) v Formulate ARMM economic and financial programs. (Sec. 4, Art. IX) v Enact laws for the issuance of treasury bills, bonds, promissory notes and other debt papers or documents.(Sec. 10, Art. IX) v Enact system of economic agreement and trade compact to generate block grants for regional investment and improvement of regional economic structure. (Sec. 10, Art. IX) v Authorize the Regional Governor to contract foreign loans.(Sec. 14, Art. IX) v Authorize the disposal of ancestral domain titled to or owned by an indigenous cultural community to non-member(s). (Sec. 6, Art. IX) v Enact laws related to Science and Technology. (Sec. 16, Art. XIV) v Create the bureau of cultural heritage.(Sec. 27, Art. XIV) v Enact measure to provide and promote social services. (Sec. 2 (a), (b), (c), (d) and (e), Art. XIV) v Enact measures embodying re – integration of programs responsive to the needs of former rebel who return to the folds of law. (Sec. 4, Art. XVI) v Create the Office of the Youth Affairs and define its powers, functions and composition. (Par. 2, Sec. 7, Art. V & XVI) v Enact Regional Tax Code. (Sec. 3, Art. IX) v Authorize grant derived from economic grant, such as donation, endowment, foreign assistance and other forms of aids subject to pertinent provisions of the constitution. (Par. (f), Sec. 8, Art. IX) v Grant exemption from regional taxes by an absolute vote of majority of all its members. (Sec. 13, Art. IX) v Conduct consultation with cultural community concerned for the issuance of permit, license, franchise or concessions on natural resources within the boundaries of an ancestral deomain. (Par. C., Sec. 5, Art. XII0 v Enact laws for the benefit and welfare of the inhabitants injured, harmed or adversely affected by the harnessing of natural abd mineral resources in ARMM. (Sec. 13, Art. VII) v Grant incentives including tax rebates and holidays for investors in business that contribute to the development of ARMM. (Sec. 17, Art. XII) v Create pioneering firms,, promote and support business act6ivities to boost economic development in the ARMM. (Sec. 20, Art. XII)

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REGIONAL ASSEMBLY - LOGFRAME SOCIETAL GOAL The Regional Assembly along with the Office of the Regional Governor of the Autonomous Region in Muslim Mindanao, aspires to provide the constituents of the ARMM an improved quality of life through the passage of bills and resolutions geared towards the attainment of responsive and good governance that will contribute to peaceful, developed and progressive communities through improved participation and consultation of the ARMM constituents in the formulation of legislative plans and programs for regional development. SECTORAL GOAL It is aimed to make responsible and good administrators who shall be effective, efficient, transparent and accountable officials, to run the affairs of the ARMM from the local level to the regional level, thereby promoting peace, development and progressive communities in the ARMM. This will be achieved through the check and balance system in our governance; more specifically through the process of confirming nominees to regional cabinet positions, were the Regional Assembly’s Regional Commission on Appointment ensures that only those qualified nominees will be appointed to the position. ORGANIZATION OUTCOME To ensure that the legislative acts are acceptable to the constituents, the Regional Assembly sees to it that a region wide participation of its constituents is solicited through public hearing or consultation, especially with those who will be affected by a proposed legislative action. MAJOR FINAL OUTPUT The Regional Assembly, being a law – making body of the ARMM, has identified its major final output as – Legislative Formulation and Development Services, referred to in the Organizational Performance Indicator Framework as MFO No. 8 in the ARMM’s OPIF. The action plan for the attainment of this output is through the preparation of legislative proposals, processing of bills, resolution and other legislative documents, constituency – servicing through the conduct of public hearing and inquiries in aid of legislation to address the Region’s major concerns. PROGRAM/ACTIVITIES/PROJECT(P/A/P) The Regional Assembly’s program/activity/project (P/A/P) is the Regional Legislative Services, which reflects the mandated function of the Regional Assembly – that is legislation.

PERFORMANCE INDICATORS For purposes of evaluating the major final output (MFO) of the Regional Assembly, the following indicators which summarizes the different activities of the Regional Assembly were identified and recommended for use. These are: No. of Regular Session Held No. of Bills Approved No. of Resolutions Adopted No. of Journals Published

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PERFORMANCE INDICATORS – Explained The Regional Assembly Members serve for a term of three (3) years, with maximum of three (3) consecutive terms. The three years period is divided into three regular sessions, namely: First (1st), Second (2nd) and Third (3rd) regular sessions. The activities of the RLA are governed by its Charter, Republic Act No. 9054, otherwise known as “An Act to strengthen and expand the Organic Act for the Autonomous Region in Muslim Mindanao, amending for the purpose Republic Act No. 6734, Entitled “An Act providing for the Autonomous Region in Muslim Mindanao” as amended. As such, the accomplishment of the Regional Assembly can be gauged on a periodic basis as to what had been done for a given period. However, the quality of the legislative act made by the Assembly can only be gauge after a long period of time. To set an example le is the enacted Public Works Act of 2009. The infrastructure projects mentioned therein aims to pave the way for the entry of commerce and industries so as to attain socio – economic progress and development with the end goal of improving the way of life of the constituents of the area affected by the program of infrastructure. Since we are gauging the Regional Assembly in the number of bills it has approved in a given period, in this situation : - one (1) year, the effect of the introduction of the infra infrastructure structure can not be readily felt in one (1) year period. Other factors, such as peace and order, investor’s willingness to set up industries, market climate will have to be considered. Hence, to gauge the Regional Assembly on the basis of one year period would not provide the clear information aimed to be achieve …as to what has the Regional Assembly achieved. PROCESS OF LAW – MAKING To provide a glimpse of the major activity of the Regional Assembly, which is legislation, a flow chart is herewith presented for reference. In brief, the legislative process on how a bill becomes a law is presented as follows...

Members of the Assembly

Plenary Affairs Division

Reference and Research Division ivision

Committee Affairs Division 1

1. Receive bill/resolution 2. Register/assign number 3. Reproduce

1. Draft bill and Resolution Submit proposed idea for Legislation

Include in Order of Business

2. Provide Research 3. Counselling Services

1st Reading 1 reading of title and number only 2 principal author may propose additional authors 3 committee referral

2 3 4

Conduct meetings/public hearings Study/Analyze Bill Consult studies and position papers Make recommendations Prepare COMMITTEE REPORTS

Include Committee Report in the Order Business

Engross/Print Bill for Third Reading

1. Include in Order of Business 2. Distribution copies of bill three days before third reading

2nd Reading 1. Sponsorship speech 2. Period of interpellation and debate 3. Period of amendments

3rd Reading Approval (no amendments allowed; Voting Only)

Transmit to the office of the Regional Governor in Enrolled Form

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For clarity of the presented chart, the law making process involves the following: Preliminary Procedures • Conceptualization Legislative ideas develop and originate from different sources: Members of the Assembly, special interest groups, constituents, executive branch (SORA). • Research Objective Completeness of data Need for expertise II. Plenary Proceedings • Research Substance: * Must be relevant to the prevailing socio – economic and political situation. *Must be responsive to people’s needs and demands. * Must be implementable and practicable. * Must be fair and just. • Legality: * Must not violate the Constitution or any existing jurisprudence on constitutional law. * Must not cover an existing statute on the same object. * Must not contravene existing national legislation. • Drafting of Bill: Choice of Words (Language) Form: * ACURACY: Must be expressed in concise, simple, easily understood Language * BREVITY: A good piece of legislation presents its essence in compact, tightly-knit form. * CLARITY: The provisions should be unambiguous and must allow a single interpretation. Part of a Bill • Filing of Bill * Indexing * Inclusion in the order of Business III. Legislative Measure Process • First Reading - Title and author of bill is read on the floor - The bill is referred to appropriate committee • Committee Level - Committee/Public hearing are scheduled to discuss the bills referred. - Submission of Committee Reports • Second Reading - Adoption of Committee Report - Sponsorship by Committee Chairman - Debate and Interpellation - Amendments and Approval thereof. • Third Reading - Voting on Final Form IV. Approval • Submission of enrolled/approved bill to the Regional Governor approval/signature.

for

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REGIONAL ASSEMBLY, ITS GENERAL ADMINISTRATIVE FUNCTIONS AND SECRETARIAT- SUPPORT SERVICES The Speaker is the Chief Executive Officer of the Regional Assembly. The Regional Legislative Secretary, also referred to as the Secretary General of the Regional Legislative Assembly, elected by the Assembly, is the Chief Executive Administrator of the Secretariat of the Assembly, in addition to the powers and functions vested in him in the Rules of the Assembly. He supervises the elected officers of the Assembly and coordinates the operations of the Secretariat in providing legislative operations support and administrative and finance services. As earlier presented, in support to the Assembly, there are two support secretariat, these are: (1) Legislative Operations Services (LOS), whose function is to provided direct secretarial support to the Assembly and (2) the Administrative and Finance Services, whose function is purely administrative and financial in nature, supportive to the needs of the Assembly and the other officers and employees thereof. LEGISLATIVE OPERATIONS SERVICES: The Legislative Operations Services (LOS) is supervised by the Director III. The following divisions compose the LOS, to wit: 1) Reference and Research Division 2) Plenary Affairs Division 3) Committee Affairs Division, and 4) Editorial and Publication Division. Each division is headed by an Autonomous Region Legislative Staff Officer VI.(ARMM – ARLSO6). In respect of the organizational structure, all activities shall emanate from the Office of the Director III for Legislative Operations Services and are farmed – out to the various divisions comprising the LOS. The result of any assignment, requested from the LOS Director, farmed – out to the division, shall be returned back to the LOS Director, who in return transmit the result of the work assignment to the party requesting the work out put. The observance of protocol is of necessity to keep the LOS Director informed of the LOS activities, as well maintain the supervisory relation within his service office. In a capsule, the following task of the Legislative Operations Services (LOS) were considered activities supportive in the attainment of the major goal of legislation, to wit: Reference and Research Division ü Bill drafting ü Resolution drafting ü Conduct of Research ü Library and Archiving services Plenary Affairs Division ü Regular/Special Session Secretariat ü Monitoring/Record keeping of bills filed and approved ü Monitoring/Record keeping of resolutions filed and adopted Committee Affairs Division ü Monitoring /Secretariat services for bills/ resolution referred to the Committee (s) ü Secretariat services for committee/public hearings Editorial and Publication Division ü Preparation of Journals ü Editing for approval of Journals ü Publication of approved journals

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LEGISLATIVE OPERATIONS SERVICES DUTIES AND FUNCTION BY DIVISION: Reference and Research Division The Reference and Research Division is primarily task to conduct research work on proposed legislative actions and submit there findings thereon for guidance and information of the proponent assemblyman through the Director III for Legislative Operations Services. It is also task to draft bills and resolutions upon directive from the LOS Director III, in coordination with the staff of proponent member of the assembly and the assemblyman itself. In addition thereto, the Reference and Research Division is task to keep and maintain an compilation of all laws (MMA acts) approved and resolutions adopted by the Assembly. It serves as a library or archive of all officials legislative documents. It will likewise perform task which will be assigned to them, through the LOS Director III, from time to time in the exigency of service. Plenary Affairs Division The Plenary Affairs Division is task as the direct secretariat to the Assembly when in session, both regular and special. It keeps stenographic record of all deliberation of the Assembly while in session. It monitors, keeps and maintain record of bills filed and approved as well as resolutions filed and adopted. As such, is mandated to be always present in the session conducted by the Assembly, except in the case of executive session. It is likewise task to prepare the monthly/quarterly report on number of sessions held, number of bills approved and the number of resolutions adopted, for report to the Department of Budget and Management. Committee Affairs Division The Committee Affairs Division is task to act as the Secretariat of the Assembly whenever the Assembly holds committee hearings and/or public hearings. It monitors and provide secretariat services for bills and/or resolutions referred to the committee (s). Editorial and Publication Division The Editorial and Publication Division shall have the following functions: 1)

It shall prepare the daily journal of the proceedings of the plenary session of the Regional Assembly;

2)

It shall edit the manuscripts (verbatim records) of the daily journal, drafts of proceedings, committee and RLA, including the index, for printing and publication within the prescribed period as provided in the Rules of the Assembly;

3)

It shall revise the speeches of the Members of the Assembly in style and form prior to their publication;

4)

It shall review galley proofs or page proofs against copies;

5)

It shall organize and conduct press and media conference and prepare information releases;

6)

It shall monitor comments, criticisms, suggestions ad recommendations of the various sectors for the maintenance of proper relations and good image of the office;

7)

It shall be responsible for the operation and maintenance of the office mimeographing and varifax copy machine;

8)

It shall insure efficient and effective service in the reproduction of paper/office documents;

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9)

It shall be responsible for the maintenance and binding of books and publications; and

10)

It shall perform other related functions as may be required.

Procedure of Preparation of Journal.- The Plenary Affairs Division (PAD) records, transcribes in verbatim, prints out the proceedings of the plenary session of the Assembly including the speeches of the assemblymen and transmits copies of transcripts thereof to the Editorial and Publication Division (EDP) immediately after the session. Upon receipt thereof, the EDP- chief assigns the same to his/her staff who prepares the Journal on the basis thereof within three (3) days from receipt. The EDP chief finally edits the Journal. Thereafter, the Journal is reproduced for distribution and approved by the Members of the Assembly in the plenary session. The following shall be inserted in full into the Journal: (a) The proclamation issued by the Regional Governor to convene the Assembly; (b) The title of bills and resolutions presented by any member of the assembly; (c) The objection to the legislative measure vetoed by the Regional Governor together with the ayes and nays of the assemblymen on each vetoed measure; (d) All nominal voting. The following however, shall be inserted into the Journal in condensed form: (a) (b) (c) (d)

Message of the Regional Governor; Petitions; Communications, and Memorials.

The Journal shall also include the list of Members of the Assembly who responded to the roll call, those who arrived at the session hall after the roll call, and those who are on official business/mission authorized by the Speaker. Those who are absent shall likewise be recorded. The EDP shall from time to time print and publish the Journal of the Assembly under the direction of the Regional Legislative Secretary otherwise known as the Secretary General of the Regional Assembly. Its distribution and the number of copies to be printed shall be determined by the Assembly in a resolution to that effect. ADMINISTRATIVE AND FINANCE SERVICES (AFS) The other secretariat support staff of the Regional Assembly is the Administrative and Finance Services, headed by a Director III. The Administrative and Finance Services is task to provide (1) administrative support – such as Human Resource and Management, General Administrative and support – such as supply management, cashiering services, medical services and general services – janitorial and security services. (2) Financial support – such as Accounting, budgeting, management and audit services. The following are the different functions of each division in the Administrative and Finance Services. Director III – Administrative and Finance Services The Director III for Administrative and Finance Services exercises direct administrative supervision, coordination and control over the Human Resource Management Division with the Records Section; Management and Audit Division, Budget Division and the Administrative Services Division with its Cash Section, Supply Section, Medical Services Section and the General Services Section.

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FUNCTIONS AND DUTIES OF THE DIFFERENT ADMINISTRATIVE AND FINANCE SERVICES:

DIVISIONS

OF

THE

BUDGET DIVISION: The Budget Division is guided by the budgetary cycle of operation, which is composed of the following: BUDGET PREPARATION: 1) Adopts and maintain approved budgetary methods and procedures; 2) Provides, subject to budgetary ceiling. Fund estimates in support of the agency’s operations, plans and programs; 3) Prepares budgetary proposal, for approval of the Speaker, using the prescribed forms and in accordance with the guidelines for the budget preparation through issuances of the Department of Budget and Management (DBM) otherwise known as the Budget Call; 4) Assist management in the presentation of the agency’s budgetary estimates before administrative and legislative bodies. BUGET EXECUTION: 1) Prepares in coordination with the Reference and Research Divison of the Legislative Operations Services the Physical and Financial Plan (BED 1) for approval of the RLA Speaker for submission to the DBM – Manila; 2) Prepares the Regional Assembly’s Month Cash Program (BED 2) base on the approved budget and guidelines of the DBM; 3) Maintains liaison with the central planning agency, DBM and other appropriate economic or planning bodies; 4) Provides technical assistance and coordination with other divisions of the Assembly in the interpretation, application and utilization of approved budget; 5) Coordinates with the DBM on the Monthly fund releases and other budgetary releases, advising management of it receipt and furnishing copy thereof to the Office of the Speaker, Chief Accountant, Cashier and the Auditor, for information and guidance. BUDGET ACCOUNTABILITY: 1) Prepares in coordination with the Cash Section and the Accounting Division, the Monthly Report of Disbursement (BAR- 5), pursuant to National Budget Circular No. 507 and 507 –A dated January 31, 2007; 2) Prepares in coordination with the Plenary Affairs Division, Editorial and Publication Division and the Reference and Research Division of the Legislative Operations Services the Quarterly Physical Report of Operations (BAR 1); 3) Prepares the Monthly Statement of Allotment. Obligations and Balances (BAR 1); 4) Prepares the Quarterly Financial Report of Operations (BAR 2) for submission to DBM – Manila; 5) Prepares and submits to the Commission on Audit Resident Auditor and COA – Accountancy Office in Quezon City the following Quarterly Reports: 5.a) Annex – A- Monthly Statement of Allotment. Obligations and Balances; 5.b) Annex –B – Detailed Statement of Cumulative Expenditures/ Obligations incurred/obligations liquidated/disbursement and \ unliquidated; and 5.c) Annex – C – Result of expended appropriations.

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HUMAN RESOURCE MANAGEMENT DIVISION: The Human Resource Management Division shall have the following duties, functions and responsibilities, to wit: a) Recruitment/Placement; b) Payroll Preparation c) Manpower training and evaluation; and d) Personnel Audit and Reporting. In detail, the duties, function and responsibilities under the Human Resource Management Division are defined as follows: 1) Advises management on personnel policy and administration; 2) Develop and administer a sound personnel program which shall include selection and placement, classification and pay, career and employment development, performance setting, evaluation and rating, employee relations and welfare services; 3) Acts on matters concerning attendance, leaves of absences, appointments, promotion, transfer and other personnel actions; 4) Evaluate and conducts training needs of the agency; 5) Formulates/recommends and implement recruitment, selection and promotion process based on merits and fitness; 6) Formulate and recommend standard of evaluation, selection of personnel for appointment, performance evaluation, training, seminar and study grants for local and abroad; 7) Ensure the application and implementation of all personnel benefits and welfare are considered in every management action and decision – making to avoid demoralization and conflict; 8) Prepare the Plantilla of the Agency; 9) Prepare the appointment of personnel in accordance with established Civil Service rules and regulations; 10) Issues certificate of employment/service record of officials and employees of the agency; 11) Performs advisory/recommendatory function relative to personnel and records matters; 12) Formulate and recommend progressive policies, staff development/trainings, efficient records management and data banking system (MIS); 13) Interprets and implement Civil Service laws, rules and regulations, policies and memoranda; 14) Prepares and recommends notice of salary adjustment/step increment in accordance with existing rules and other related laws issued; 15) Prepares and signs the certification of leave earned of the application for leave of absence of officials and employees; 16) Maintains a record of all appointment and record of all officials and employees to include their personal actions (leaves, promotion, reassignment, detail, step/salary increases and others); 17) Prepares payroll, salary voucher and other personnel benefit claims and review the same for propriety, accuracy and completeness of supporting documents; 18) Acts as secretary of the Personnel Selection Board (PSB), preparing the preliminary line – ups of candidates/applicants for final screening of the PSB and prepares report on the evaluation of applicants, prepares and maintain minutes of the meeting of the PSB; 19) Advises and recommends to superior issues affecting the selection, assignment, promotion, detail or transfer of personnel and the conduct of discipline in the agency; 20) Coordinates with the Civil Service Commission on matters affecting personnel actions; 21) Conducts and recommends inventory/documentation of inactive personnel records and other records for transfer to permanent storage or disposal; 22) Assist Civil Service Commission in the conduct of Performance Audit of officials and employees of the agency; 23) Prepares and submit reports required by the CSC; 24) Prepare, develop and recommend sports (physical fitness), cultural and recreational and welfare program for the officials and employees of the agency;

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25) Prepares staggered schedule of force leave of absence in coordination with the officials and employees concerned; 26) Prepares monthly report on personnel strength and movements, absence, undertimes; 27) Receive and maintain record of all loans and other salary deductions for purpose of control in the preparation of payroll and issuance of clearance and other purposes; 28) Prepares administrative clearance certificate (Clearance from money and property accountabilities) for the officials and employees of the agency; 29) Maintains a sound system of records keeping; 30) Serves notice of Memorandum, Office Order and other documents; 31) Certify to the correctness of duplicate/photocopied officials documents reproduced from file; 32) Establishes a record disposition program for the agency; 33) Provide and coordinate messengerial/mail distribution system; 34) Maintains personnel records and statistics; 35) Maintain a keeps record of time records (Daily Time Record) of all personnel submitted to them; 36) Records Section shall receive statement of account/bill for submission to Accounting Division; 37) Receives all documents, mails for distribution to appropriate office/division concerned; 38) Provides guide in the evaluation of performance of employees under the division (OPES-PMS) for submission to HRM; 39) Performs other duties as may be assigned to by higher authorities from time to time. ACCOUNTING DIVISION: The Accounting Division (AD) performs the following duties, functions and responsibilities, to wit: 1) Advices management on financial matters; 2) Process requisition slip, claim vouchers, and payroll ensuring completeness and legality of the supporting documents, legality/propriety of claim in conformity with the requirements under existing budget, accounting and auditing rules and regulations; 3) Prepares and submits financial reports to management and other government departments and agencies authorized to received such reports; 4) Maintains basic subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations and by management; 5) Certify to the availability of funds; 6) Prepares and submit remittance vouchers for all trust liabilities withheld from payroll and other sources for remittance to appropriate agencies maintaining records thereof; 7) Certifies as to correctness of remittances made; 8) Prepares statement of remittance for officials and employees; 9) Maintains record of all incoming funds, both General, Local Fund and other source; 10) Keeps and maintain an index of salary card of officials and employees and other creditors for the purpose of preparing the year end income tax withheld and other purposes; 11) Signs daily time record of the employee/staff assigned with the Division for submission to the Human Resource Management Division; 12) Confirms loan granted by the Government Service Insurance System; 13) Performs other functions as may be assigned to by higher authorities.

MANAGEMENT AND AUDIT DIVISION: The Management and Audit Division (MAD) performs the following duties, function and responsibilities, to wit: 1) Recommend, document and evaluate internal control system;

25


2) Develop, recommend and install the install the internal control structure of the agency to include the control environment, accounting system and control procedure; 3) Maintain the internal control environment in order to safeguard assets, produce reliable accounting data and promote efficiency and effectiveness; 4) Develop a system of evaluation and to implement appropriate corrective action; 5) Develop plan, program and objectives relative to the management improvement in the agency; 6) Examine the administrative organization of the agency and recommends in writing improvement thereof; 7) Maintain and update the agency’s organization and other manuals; 8) Undertake regular management surveys of organizational structure, manpower and operations; 9) Study special problems as assigned to, review existing methods, procedures and system and recommend improvement thereof; 10) Develop new and improve management internal control system; 11) Exercise staff supervision over the implementation of such improvement and provide training in the use of the system; 12) Develop staff standard and manpower requirement for the agency; 13) Review internal control system for safeguarding money and property to ascertain weakness and deficiencies requiring correction; 14) Review prepared payroll, checking the same for its accuracy in computation and the names of the claimant/employee(s), and that the claim is legal and authorized; 15) Review claim vouchers and paid vouchers as to the completeness of support documents prior to issuance of check/or approval of the speaker and prior to the submission to the office of the auditor, requesting claimant for the submission of the necessary documents thereto if necessary; 16) Signs clearance from Money and Property Accountabilities of officials and employees; 17) Exercises control and supervision over the staff of the Management Audit Division, signing their daily time record of the staff; 18) Performs other functions as may be assigned to from time to time by higher authorities. GENERAL ADMINISTRATIVE AND SUPPORT SERVICES DIVISION(GASS): The General Administrative and Support Services (GASS) provides logistical, maintenance and utility services of the Assembly. Under this are the following Sections: a) Supply Section b)

Cash Section

c)

Medical Section, and

d)

General Services.

26


OTHER MANDATE OF REGIONAL ASSEMBLY: THE REGIONAL COMMISSION ON APPOINTMENTS As provided for under Paragraph 3, Section 2, Article VII of Republic Act No. 9054, “The Regional Governor shall appoint the members of the cabinet subject to CONFIRMATION BY THE REGIONAL ASSEMBLY”. Thus, the creation of the Regional Commission on Appointment by the Department of Budget and Management in 1991 to respond to this adjunct function, with the Members of the Assembly seating en banc, with the following officials:

Hon. Datu Roonie Quesada Sinsuat Chairman Hon. Cahar P. Ibay Vice-Chairman Hon. Suhaylah R.P.M. Salic Majority Floor Leader Hon. Benshar S. Estino Assistant Majority Floor Leader Hon. Abdel S. Anni Minority Floor Leader MEMBERS: MAGUINDANAO PROVINCE: 1ST District 1. Hon. Datu Roonie Q. Sinsuat 2. Hon. Cahar P. Ibay 3. Hon. Abdulradzak D. Tomawis

2nd District 1. Hon. Datu Umbrah A. Datumanong (Dec.) 2. Hon. Datu Khadafeh G. Mangudadatu 3. Hon. Datu Pike T. Mentang LANAO DEL SUR

1ST District 1.Hon. Ziaur –Rahman A. Adiong 2.Hon. Samer M.U. Salic 3.Hon. Suhaylah R.P.M. Salic 1ST District 1. Hon. Nivocadnezar T. Tulawie 2. Hon. Rizal A. Tingkahan, Jr. 3. Hon. Nahil H.H. Maldisa TAWI-TAWI Lone District 1. Hon. Rejie M. Sahali- Generale 2. Hon. Mustapha J. Omar 3. Hon. Nur – Mahadil KI. Ahaja

2nd District 1. Hon. Rasmia U.R. Salic 2. Hon. Yasser A. Balindong 3. Hon. Alexander B.M. Menor SULU 2nd District 1. Hon. Benshar S. Estino 2. Hon. Nashruper T. Daud 3. Hon. Abdel S. Anni BASILAN Lone District 1. Hon. Rajam M. Akbar 2. Hon. Nasswer A. Asarul 3. Hon. Juhan S. Hataman

SAMIER A. MUSTAPHA Regional Commission on Appointment Secretary DATU NASRULLAH KENIS Regional Commission on Appointment Sergeant – at – Arms

27


To further respond to the various sectoral needs and to ensure that qualified and physical fit Regional Cabinet Secretaries, the Regional Commission on Appointment has created nineteen (19) Standing Committees, to wit: Ø Committee on Public Order and Security Ø Committee on Budget and Finance Ø Committee on Justice and Human Rights Ø Committee on Agriculture and Food Ø Committee on Public Works and Highways Ø Committee on Education, Arts, Culture and Sports Development Ø Committee on Labor, Employment and Human Resource Development Ø Committee on Health and Social Services Ø Committee on Commerce, Trade and Industry Ø Committee on Tourism Ø Committee on Natural Resources and Ecology Ø Committee on Science and Technology Ø Committee on Local Government Ø Committee on Transportation and Communication Ø Committee on Agrarian Reform Ø Committee on Economic Affairs, Urban and Rural Planning and Development, Housing and Resettlement Ø Committee on Women, Youth and Family Relations. Ø Committee on Tribal Communities

RLA FRONTLINE SERVICES The Regional Assembly, as the legislative arm of the Autonomous Region in Muslim Mindanao is primarily mandated under Republic Act No. 9054, the Organic Act for ARMM, to legislate laws for the Autonomous Region in Muslim Mindanao. As such the major frontline services of the Regional Assembly is in line with the legislative activities. These are now translated as follows: For those who whish to inquire on the legislative bills and other legislative acts:

ACTIVITY: LEGISLATIVE INQUIRY ON BILLS/ LEGISLATIVE ACTS OF THE ASSEMBLY STEP No.

1.

2. 3. 4.

5.

WHO PERFORMS

PROCEDURE/STEPS

Requesting Files up and submits requestParty/ NGO & Reference and Research others Division Form 004 (RRD Form No. 004) Clerk III Refer receipted RRD Form No. 4 to LSO VI Assigns request to available Librarian Conduct research, prepares and submits a report thereof to . LSO VI Directs Clerk III to record and release of document to

PERSON ASSIGNED

RRD Clerk III

WORK OUTPUT TIME FRAME 1 minute

LSO VI

1 minute

Librarian

1 minute 1 to 2 days

LSO VI Requesting 1 minute party/ NGO & others 28


FOR THOSE WHO WISH TO PROPOSE LEGISLATIVE ACTS: ACTIVITY: LEGISLATIVE MEASURE PREPARATION: STEP No.

WHO PERFORMS

1.

2.

Staff of the Assembly/ NGO & other proponent RRD Clerk II

3.

LSO VI

4.

5.

6.

PROCEDURE/STEPS

Files up and submits Reference and Research Division Form 001 (RRD Form No. 001) Received form RRD 001 Submits to Assigns the request to

PERSON ASSIGNED

WORK OUTPUT TIME FRAME

RRD Clerk III

1 minute

LSO VI

1 minute

Any LSO III, 1 minute IV or V available Assigned Determines legislative 5 to 10 LSO III, IV or purpose and completeness of minutes LSO VI V required documents, ____________ ____________ _____________________ if sufficient and complete, proceeds in the conduct of 2 to 3 days research and prepares a draft Assigned bill or resolution and forward LSO the same to----------------LSO VI Review substance and form LSO VI 20 minutes of bill or resolution ________________________ ____________ ____________ If the drafted bill/resolution, is ok, forwards to----------1 minute Clerk III Clerk III Records the drafted Office of the bill/resolution for release to Member of the 1 minute the proponent Member of the Assembly/ Assembly‌ NGO & other proponent

IF SOME OF THE STATUTORY DOCUMENTARY REQUIREMENTS ARE LACKING 7. Assigned LSO Advises the LSO IV of the III, IV or V lacking requirements to 1 minute inform the proponent of the required documents, LSO V 8. LSO VI Directs Clerk III to record in the Record Book for release Clerk III 1 minute of the information to the proponent 9. Clerk III Releases to proponent the Office of the action paper Member of the 1 minute Assembly/ NGO & other proponent

29


For those who wish to be advise on the preparation of a legislative act ACTIVITY: LEGISLATIVE COUNSELING STEP No.

1.

2.

WHO PERFORMS

Staff of the Assembly/ NGO & other proponent Clerk III

3.

LSO VI

4.

LSO VI

5.

LSO VI, LSO assigned, Member of the Assembly, Staff of the Member of the Assembly

6.

Assigned LSO

7.

LSO VI

8.

Assigned LSO

9

. LSO VI

PROCEDURE/STEPS

Files up and submits requestReference and Research Division Form 002 (RRD Form No. 002) Refer receipted RRD Form No. 2 to Assigns request to available

PERSON ASSIGNED

RRD Clerk III

WORK OUTPUT TIME FRAME 1 minute

LSO VI 1 minute Assigned LSO 1 minute III, IV OR V

Advices requesting Member of the Assembly date, time and venue of counseling conference Counseling conference consideration: 1.) relevance, feasibility, viability of prospective legislative measure; 2) conduct scope and manner of preliminary research and consultation necessary; 3) fiscal, technical, logistic and other requirements; 4)manner of approaching the presentation to the Assembly; 5) other matters which the parties may deem necessary to include in the discussion Documents and render report on the conference, including the LSO VI recommendation thereto to the LSO VI Advises assigned LSO of any Assigned LSO enhancement and/or corrections Adopts advise and retransmit to LSO VI

1 minute

1 to 2 hours Dependent the progress of discussion

1 hour

1minute 1 minute

Directs Clerk III to record and Office of the release of document to Member of the 1 minute Assembly/ NGO & other proponent

For those who wish to conduct legislative researches: 30


ACTIVITY: LEGISLATIVE MEASURE RESEARCH STEP No.

1.

WHO PERFORMS

PROCEDURE/STEPS

3.

Staff of the Files up and submits requestAssembly/ NGO Reference and Research Division & other Form 003 (RRD Form No. 003) proponent Clerk III Refer receipted RRD Form No. 3 to LSO VI Assigns request to available

4.

Assigned LSO

2.

5. 6. 7.

LSO VI Assigned LSO LSO VI

Conduct research, prepares and submits a report thereof Advises assigned LSO of any enhancement and/or corrections Adopts advise and retransmit to Directs Clerk III to record and release of document to

PERSON ASSIGNED

WORK OUTPUT TIME FRAME

RRD Clerk III

1 minute

LSO VI

1 minute

Assigned LSO III, IV OR V

1 minute 2 to 3 days

LSO VI Assigned LSO 1 minute LSO VI 3 minutes Office of the 1 minute Member of the Assembly/ NGO & other proponent

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PERFORMANCE PLEDGE We, the officials and employees of the Regional Assembly, Autonomous Region in Muslim Mindanao pledge and commit to: Lead in serving you with a prompt, efficient, effective and courteous service from Mondays to Fridays, by our client friendly personnel; Institute measures to continuously improve our delivery of basic services; Proactively respond to your complaint about our services and take the necessary steps in a fast, efficient and fair manner through our personnel manning our complaint and public assistance desk. Address the concern of our constituents/clients, especially the less fortunate, differently abled, pregnant women, senior citizens by providing them with a comfortable waiting area, comfort room and other needs and Ensure that every client is equally attended to, regardless of political affiliation, sex, tribe and religious belief. Likewise, we can be accessed through our hotlines : Office of the Speaker -(064) 552-10-92 or Office of the Director for Admin. and Finance – (064) 390-13-86 We pledge to you, because your are the Boss…the reason for our being here…to be of service to you.

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SUGGESTIONS AND COMPLAINTS PROCEDURE AND REDRESS MECHANISM Because you are our BOSS and our partner in progress and development, we ask you for your continued support in looking for ways and means to support and improve our performance level in the delivery of our services to our valued constituents, like you, whom we really want to serve even better from what you have experienced during your last visit with this Assembly by giving us a feedback using our Client’s feedback form or through any of the following mode, to wit: § Text Messaging/Voice Calling to Officials or Telephone calls § Client’s Feeds Form § Letter of complaint We wish to inform you that we may be contacted directly through our telephone lines: Office of the Hon. Speaker Datu Roonie Q. Sinsuat – (064) 552-10-41 (former Speaker) Office of the Hon. Speaker Rasol Y. Mitmug, Jr. – (064) 552-01-92 (Present Speaker, effective May 17, 2012 to date) Office of the Acting Director for Administrative and Finance Services - (064) 390-13-86 Your are valuable to us, that we have provided a ready Fax machine to receive your fax message through the following lines…(064) 421-19-83. Rest assured that any information you will share with us will be treated not only with strict confidentiality but with utmost care of attention in determining the satisfaction level of our clients to assist us in the Assembly in making decisions about the extent of our service and the level improvement thereon to the satisfaction of our client----- our Boss. Boss, Thank you for your comment and suggestion.

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CLIENT’S FEEDBACK FORM Thank you for paying a visit at the Regional Assembly. In our desire to provide a better service to you and other clients, may we please request you to answer the questions relevant to your visit: 1. Name :____________________________________________ 2. Address:____________________________________________ 3. Department/Office visited:______________________________ 4. Service availed :______________________________________ 5. Person visited :______________________________________ 6. Time and date of visit:_________________________________ Our Office: 1. Is the Office easy to be located? 2. Is the Office clean and orderly? 3. Did you feel comfortable? 4. Was there a long waiting time of clients? 5. Was there an appropriate signage of direction? Our Frontliners: 6. Is the employee –in charge available? 7. Is the employee –in charge knowledgeable? 8. Is the employee –n charge accommodating? 9. Were you received properly? 10. Were you made to wait a long time? 11. Were your needs attended promptly? 12. Were your directed to proper office? 13. Were you extended proper courtesy? Requirements: 14. Were you made aware of the requirements? 15. Were there so many requirements? 16. Were you given proper information on how to get the requirements? 17. Were you made aware of the fees to pay, if any? Our Officers: 18. Were the authorized official(s) available? 19. Did it take him/them long to sign the document? 20. Nagpa – importante be? 21. Was the official arrogant? And disrespectful? Our Information: 22. Is the document needed available? 23. Is the document well organized? 24. Is the date complete? 25. Is the date relevant to your request? 26. Are the instructions clear, brief and concise? Other comments/suggestions:

_______________________________________________________________________. Thank you very much. Please drop your comment/suggestion in our suggestion box or mail to: Office of the Speaker Regional Legislative Assembly Autonomous Region in Muslim Mindanao Cotabato City Or Email us to: rla arm@yahoo,com. Form RRD1

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Form RRD1

REQUEST FOR RESEARCH, BILL/RESOLUTION, LEGISLATIVE COUNSELING DATE: ___________

THIS WILL REQUEST THE RRD TO (CONDUCT RESEARCH, LEGISLATIVE COUNSELING, DRAFT BILL/RESOLUTION) ON ____________________________________. (TOPIC / SHORT TITLE)

PURPOSE

:

___________________________________________ ___________________________________________ ___________________________________________

WHAT TO BE EXPECTED: (CONTENT)

___________________________________________ ___________________________________________ ___________________________________________ ___________________________________________ ___________________________________________

________________________ Signature over Printed Name of Requesting Party

Date Received: _______________ Received By

: _______________

Remarks

: _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________

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Form RRD1 Form RRD2

FORMAT OF A BILL

Republic of the Philippines Autonomous Region in Muslim Mindanao REGIONAL LEGISLATIVE ASSEMBLY Cotabato City

) RLA BILL NO. _(No.)_ ) _(No.)_ LEGISLATIVE ASSEMBLY ) _(No.)_ REGULAR SESSION

INTRODUCED BY ASSEMBLYMAN (NAME) AN ACT ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________. Be it enacted by the Regional Legislative Assembly in session assembled: Section 1. ____________________________________________________________ ______________________________________________________________________________ Sec. 2. _________________________________________________________________ ______________________________________________________________________________ Sec.3. _________________________________________________________________ ______________________________________________________________________________ Sec. n. ________________________________________________________________ ______________________________________________________________________________

APPROVED __(DATE)__

AUTHORS:

HON. _______________________ Assemblyman ____ District, Province

Form RRD1

Hon. _________________________ Assemblyman ____ District, Province


Form RRD3

FORMAT OF A RESOLUTION _(No.)_ LEGISLATIVE ASSEMBLY _(No.)_ Regular Session

RESOLUTION No. __ RESOLUTION _____________( Title)____________________________________________ ________________________________________________________________________ WHEREAS, ____________________________________________________________ _____________________________________________________________________________ WHEREAS, ____________________________________________________________ _____________________________________________________________________________ WHEREAS, ____________________________________________________________ _____________________________________________________________________________ WHEREAS, ____________________________________________________________ _____________________________________________________________________________ NOW, THEREFORE, be it RESOLVED, by the Regional Legislative Assembly, as it is hereby resolved, To _____________________________________________________________________________ _____________________________________________________________________________ RESOLVED, FURTHER, To ____________(If necessary)______________________ _____________________________________________________________________________ RESOLVED, Finally, to __________________________________________________ _____________________________________________________________________________ Adopted, ______(Date)_______ AUTHORS: HON. _______________________ _________________________ Assemblyman ____ District, Province

Hon. Assemblyman ____ District, Province

Form RRD1 Form RRD5

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REQUEST FORM DATE: _________________________

ITEM REQUESTED: __________________________________________________________

NUMBER OF COPIES: ______________________________________________________

PURPOSE: __________________________________________________________________ __________________________________________________________________ __________________________________________________________________

TO BE AUTHENTICATED:

YES ( ) NO (

)

__________________________ Signature over Printed Name (Requesting Party)

RECEIVED BY:

__________________________ Signature over Printed Name DATE: ___________ FEE: P___________

Form RRD1-A

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Form RRD1

Republic of the Philippines Autonomous Region in Muslim Mindanao

REGIONAL ASSEMBLY Cotabato City

RECORDS AND ARCHIVES SERVICE Request for Documents

Date: _________________ Name of Requesting Party: _______________________________________________________ Address & Telephone No.: _______________________________________________________ _____________________________________________________________________________ (Offices of Assemblymen/other RA Offices) Subject Matter of Request: _______________________________________________________ _____________________________________________________________________________ Purpose of Request: ____________________________________________________________ FOR LIBRARIAN /ARCHIVIST’S USE ONLY: Materials Available: ____________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Nature of Materials: ( ) Not Confidential ( ) For the Deputy Secretary’s Approval

Nature of Request ( ) For Reproduction ( ) For Certified True Copy

No. of Pages: ____________ ( ) For Payment (Amount): ___ ( ) For Paper Replacement

Signature of Requesting Party: ____________________________________________________ Verified Correct and Available: ________________________________ Librarian/Legislative Officer In-Charge Approved: ALADDIN M. AMBIA Legislative Staff Officer VI

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RLA Citizen's Charter