Assistant Site Manager
Full time
2 year fixed term contract
Extensive individual support enables pupils to...develop a breadth of knowledge and enthusiasm for scholarship. This is a significant strength of the school.
ISI Inspection - 2025
“ ”Leaders maintain a school culture that actively promotes inclusion and mutual respect highly successfully. This is a significant strength of the school.
ISI Inspection - 2025
Thank you for your interest in a position at the Royal Grammar School Guildford.
The RGS boasts a diverse, vibrant community of individuals in both teaching and support roles and we take pride in the success of our School.
The latest ISI inspection report identified two significant strengths within our School; "mutual respect" and "scholarship". We are incredibly proud of this achievement. Not only does it recognise the consistently high efforts by staff across the School, but the award of not just one, but two significant strengths by the ISI is extremely rare.
The academic standards in the School are excellent and are enriched by an extensive extra-curricular programme in which all academic staff are expected to participate; sports and the arts are important elements in School life.
This brochure will give you a flavour of our School, but the benefits of working here go beyond those listed in the job description. If you accept an offer of employment, you would be joining a staff body that collaborates professionally and socially across all departments.
The RGS is an exciting place in which to be a member of staff; I look forward to receiving an application from you.
Dr Jon Cox, Headmaster
- 2025 “ “
The school is an inclusive and welcoming environment where pupils succeed academically and make the most of the extensive range of opportunities.
ISI
Inspection
Job Title: Assistant Site Manager
Responsible to: Senior Site Manager
Responsible for: General Assistants
Job Purpose
The role of the Assistant Site Manager is to work closely with the Senior Site Manager, Head of Estates and Deputy Estates Manager to provide strategic and hands on management of the site to include statutory compliance, lettings, events, and the effective day to day operation of the Royal Grammar School. This will be delivered through routine, scheduled, preventative and reactive maintenance of buildings, equipment and premises along with the General Assistants and wider Estates Team.
The Role
• Assistance with the daily operation and maintenance of the fleet.
• Ensure the maintenance and operation of the security, fire, access control, CCTV, heating, water and other on-site systems covering both in house responsibilities and utilising external contractors where necessary.
• Ensuring that the outside of the School and the School grounds are kept clean and free of litter.
• Ensuring that the buildings and fixtures and fittings are serviceable at all times, rectifying and reporting faults as necessary.
• The general security of the School. In the absence of the Senior Site Manager this will include opening and closing the School daily as well as checking the security of the School outside normal working hours (after the last daily activity). In addition, be responsible for securing the School and setting the Security Alarm in the evenings.
• The Assistant Site Manager will be the first point of call for fire and security alarm call out of normal school hours in the absence of the Senior Site Manager.
• To line manage and develop the General Assistants through identifying training and developmental requirements. Supervising the work of the day cleaner and cleaning team. Ensure during periods of team leave/absence appropriate cover is in place including relevant handovers.
• To provide cover across other sites if required.
• Managing the helpdesk system as first point of contact, including the mobile phone bookings. Assessing and directing job requests, repairs and maintenance. Ensuring rectified through the in house team or to call in appropriate contractors where needed.
• Receipt of supplies and management of the ‘Goods In’ Function.
• Take a key role in Health and Safety, how it is observed and adhered to across all sites. This includes the management of asbestos, water awareness and fire safety. In the event of the Fire Alarm sounding, checking the Control Panel and, as necessary, checking the area where the fire is shown and taking the appropriate action
• Recording and monitoring Gas, Electricity and Water Meter readings.
• Carry out and record appropriate risk assessments.
• Ensuring school events and lettings are effectively planned, set and dismantled. This includes arranging cover/security where applicable
• Maintaining stores and ensuring that they are kept clear, stocked and tidy at all times.
• Responsibility and management of contracts and external contractors.
• Maintaining relevant documentation including building, site plans & weekly site reports.
• Provide weekend cover in the absence of the Site Manager (up to ten weekends).
• Perform other task as directed by the Senior Site Manager, Head of Estates, the Deputy Estates Manager or anyone acting on their behalf.
Knowledge, Skills & Experience
• Demonstrable experience.
• Experience of management of buildings, grounds and sports facilities.
• Proactive, self-motivated individual with ability to manage own workload and that of others.
• Strong IT skills and knowledge.
• Hold a full UK driving license with a willingness to undertake D1 training (funded by the School) in order to drive and manage the school fleet.
• Budget management
• Hold good management skills and to have formed part of a successful team.
• To be able to work under pressure and meet deadlines.
• Excellent understanding of and commitment to Health & Safety. Including that relating to fire, water and asbestos.
• To have a high level of communication skills both written and verbal in order to deal with a wide variety of people.
• To have a flexible approach to the tasks within their role and indeed the requirements of the School.
Part of the Assistant Site Manager’s role is to be responsible for setting up of events and be on duty for key events such as the Summer Fete and Christmas Fair; Entrance Examinations and Open Day.
Attendance at events and lettings will qualify for time to be taken in lieu or overtime payment at the standard rate as approved by the Head of Estates.
Out of hours working will occasionally be required be this due to School events or emergencies. This would be taken as time in lieu or paid as overtime at the Head of Estates discretion.
The hours of work are on a rota basis spread over the course of the week at the discretion of the Senior Site Manager, Deputy Estates Manager or Head of Estates:
Monday to Sunday (45 hours per week) on a shift pattern with a 60 minute break for lunch and two 15 minute breaks, one in the morning and one in the afternoon, each day: 07.00 to 16.00; 08.00 to 17.00; 10.00 to 19.00.
Your career at the RGS begins with a warm welcome and comprehensive induction. You will be introduced to department colleagues, key people within the School and fellow new starters from across the departments.
Opportunities to get involved in wider school activities are many and varied; sporting fixtures, theatre productions and field trips to name just a few. Then there are the social groups set up by and for colleagues which include a running group, book club, theatre trips, football and a wind band. However you choose to get involved, you are guaranteed to find yourself among like-minded individuals.
Matthew
General Assistant, joined 2023
What's the best thing about working at the RGS?
The positivity from the staff and students.
If you could choose any other career, what would it be?
Being a music producer full time or working on sound production for films
Head of Lower School, Head of PSHME, joined 2010
What’s the best thing about the RGS?
The enthusiastic, positive pupils who have a real desire to learn.
If you could give one bit of advice to your younger self what would it be? Do what you enjoy, not what you feel you should do.
Lucy Development
and Alumni Administrator, joined 2022
What’s the best thing about the RGS?
The students! They are exceptional. We are lucky enough to hear their music practice and performances from our office all the time.
What do you enjoy doing in your spare time?
Running - particularly a Parkrun!
In addition to joining a successful and sociable staff body you will also receive the following benefits:
Hours of work
Remuneration
Fee reduction
Annual Leave
Private healthcare
Pension
Commuting Loan
Gym
Dining
Employee Assistance Programme
Full time
£28K - £32K per annum dependent on experience
Fee reduction for son(s) of staff is available (after a qualifying period and subject to success at the entrance examination).
28 days leave plus bank holidays to be taken during school holidays.
Private medical cover is available for all staff. This is paid for by the School, but is a taxable benefit so there is an indirect cost to the individual.
All support staff are automatically enrolled into the company pension scheme. The level of contribution by the individual is 5% the School will contribute 10%.
Interest-free loans are available for rail season ticket holders.
Use of on-site gym at certain times of the day.
A choice of hot lunches, a delicious salad bar and range of desserts are provided daily in the staff dining room during term time.
A free, confidential counselling & wellbeing support service that can support you, your partner or spouse, and dependent children over 16 still living at home.
The RGS is a kind, inclusive, tolerant community where diverse opportunity, personal development, high achievement and collaborative partnership define who we are.
Our values of inclusivity, scholarship, integrity, respect, courage and collaboration underpin all we do.
Boys come to the RGS from around 140 different schools in Surrey and the neighbouring home counties and this number is growing each year. We regularly receive four applications for every place.
The RGS curriculum aims to combine breadth with balance. In the first three years all boys study a broad range of subjects, choosing options at the end of their third year which sees them sitting ten GCSE subjects including English Language, English Literature, a Modern Foreign Language, Mathematics, three separate sciences and a humanities subject. From the Third Form, a Tutor Period is introduced during which boys study Information Technology, Problem Solving, First Aid, Health Education and Study Skills. It is also during this time that initial careers and higher education guidance is given which then continues throughout the boys’ time at the School.
The RGS boasts a thriving Sixth Form with all boys studying four subjects in the Lower Sixth and then continuing with three or four subjects to A Level in the Upper Sixth. This is complemented by a range of General Studies courses which are co-educational, organised jointly with Guildford High School.
All boys are encouraged to engage in independent research and activities throughout their time in the School via our Scholarship for all programme. Whilst not curricular, there is an expectation that staff will support this provision as their experience and expertise enables.
All members of the teaching staff help with co- and extra-curricular activities, of which there is an impressively wide range. Music, Art and Drama all flourish with performances, exhibitions and workshops. There is a well-equipped auditorium, a large Art School and a purpose built Music Department. We have a very active clubs and societies programme that takes place before, during and after school each day. All the Third Form take part in our curricular, weekly expedition and adventure programme, EXAD. We have five Field Days per year and also offer overseas expeditions, a large Duke of Edinburgh’s Award Programme and numerous sports tours. Staff are invited to attend and support all of these events.
Guildford is a vibrant and exciting place in which to live. Rich in history, it is a welcoming town with a flourishing and varied cultural life. Entertainment is diverse with a number of lively and nationally renowned venues including G Live, the Yvonne Arnaud theatre and the eclectic Electric Theatre. There are outstanding sport and leisure facilities which include the state-of-the-art training venues and sports complexes of Surrey Sports Park and Guildford Spectrum. Guildford offers one of the south east’s best shopping experiences with the iconic High Street combining exclusive and popular national chains as well as a number of independent retailers. Dining options cater for every taste and budget with local traditional and gastro pubs in nearby Surrey villages drawing customers from a wide area.
Educationally, Guildford is thriving. RGS Guildford and Guildford High School are regularly ranked in the top ten single-sex schools in the country. RGS also enjoys close links with other girls’ schools, Tormead School and St Catherine’s, Bramley. The University of Surrey was awarded ‘University of the Year for Graduate Employment’ by The Times and The Sunday Times Good University Guide 2022.
Guildford has the advantage of being very accessible and enjoys excellent transport links. London is just over a 30-mile drive via the A3 and well served by trains (just 29 minutes to Clapham Junction and 39 minutes to London Waterloo). International airports London Gatwick and London Heathrow are only 30 minutes from the town.
Areas of Outstanding Natural Beauty are close by; the Surrey Hills and North Downs are on the School's doorstep and provide opportunities to enjoy the stunning countryside; the south coast is approximately one hour by car.
William Cobbett “
The town of Guildford, which I, who have seen so many, many towns, think is the prettiest, and…most happylooking, that I ever saw in my life.
The setting:
The Surrey Hills
North Downs
South Downs
Picturesque villages
The south coast
Travel by rail:
Clapham Junction 29 minutes
London Waterloo 39 minutes
Portsmouth Harbour 60 minutes
Gatwick Airport 45 minutes
Travel by road:
London 32 miles via the A3; Heathrow 22 miles; Gatwick 34 miles via A3 and M25; Portsmouth 44 miles; Brighton 59 miles
North Downs
The Royal Grammar School Guildford meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. All applicants who are offered employment will be subject to an enhanced criminal record check from the DBS before the appointment is confirmed. This will include details of cautions, reprimands or final warnings, as well as convictions. It is of fundamental importance to The Royal Grammar School to ensure, so far as possible, that those who take up appointments do not pose a risk to the children in its care.
We are proactively committed to creating a diverse staff body, which reflects the community that we teach. At RGS we value diversity and inclusion; we want to attract the best people for the roles available. This is regardless of age, ethnicity, sexual orientation, gender, disability, socioeconomic status or religious beliefs.
Please note: applications will be considered on receipt and we reserve the right to close applications early.
