Tender Writing - The basics

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ď ą Every year, local, state and federal governments and agencies and private companies invite businesses to submit their best bid for the supply of goods and services. ď ą What follows is the basics needed to prepare a competitive tender.

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Register your interest ď ą Follow the tender document instructions to the letter, to register your interest in tendering. ď ą This is important as it will keep you up to date with tender information sessions.

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Attend tender information sessions ď ą Attend any information sessions offered. These are important opportunities to make contact with the tenderer and ask questions. ď ą You may also have a chance to meet potential subcontractors.

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Develop your tender response strategy Thoroughly plan your tender response and consider the tender requirements and resources involved. Ask yourself:  How much is involved to prepare the tender response?  What information do I need to put together?  Can my current fulfil the contract?  Can I manage the tender project?  Who is my competition and what are my chances of winning?

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Review recent awarded contracts ď ą If you are not sure about any or the tender requirements, Review previously awarded contracts. Research the tenderer. ď ą What type of companies won tenders with them in the past? What do they look for? What can you do to meet their requirements and expectations?

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Write a compelling bid ď ą Preparing your tender proposal includes carefully planning, drafting and refining it. Ensure that you use any response forms provided and address all questions. ď ą Stick to all word and/or page limits set, and do not go altering fonts and font sizes unless expressly permitted.

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ď ą Be very clear about your proposal structure. Select some key propositions you will use to set your tender apart. ď ą Review the tender evaluation criteria to secure a better understanding of what the tenderer is looking for and how you will be evaluated.

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Understand the payment terms  When creating your tender response, make sure you thoroughly understand the payment schedule that the tenderer has specified.  Government payment schedules vary between agencies and vary between tenders.  If you require payment of goods or services differently to that specified in the tender documents, you should address this in your offer.

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Find referees  Provide reliable referees in your tender proposal who know your business and can testify to your work.  Ensure you make your referees clear on what the tender request is about, so they know what points to stress in their reference.  If you have supplied goods or services in the past to a government agency, be sure to ask them for a reference.

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Check and submit your bid ď ą Make sure you read, re-read and check the finer details of your tender proposal thoroughly before submitting it. ď ą Use the checklist if provided in the tender documents or create your own checklist to make sure your bid addresses and meets all the requirements.

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Get help  If you are not a strong writer or it seems a daunting task, think about engaging a professional tender writer.  A professional tender writer brings a wealth of experience to the table and can work with you to produce a contract winning tender proposal. Red Tape Busters has an experienced team of professional tender writers.  Tender writer Brisbane, Tender writer Melbourne or tender writing anywhere in between or Australia wide, Red Tape Busters’ team are waiting to help you now.

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Thank You!!

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