AB 506 Labor Mediation Proposal
ARTICLE 6. P E R S O N N E L R E C O R D S
6.1
Inspection Employees covered by this Memorandum of Understanding shall have the right to inspect and review the contents of their official personnel file in the Human Resources Department or duplicate file kept in the department at “reasonable intervals” and upon prior notice and approval of the employee’s immediate supervisor. This right shall not extend to letters of reference, preemployment matters, and reports concerning criminal investigations of the employee.
6.2
Review and Response Before Adverse Action The City will not take any adverse action based upon any documented incident or any document, unless the bargaining unit employee first receives a copy of the document and has an opportunity to respond in writing to that document. This requirement does not apply to supervisor’s anecdotal records which will be kept separate from the official personnel file or the departmental duplicate file. Such anecdotal records may be maintained for preparation of an evaluation or for notations related to potential discipline.
6.3
Request for Removal of Records An employee or an official representative of the Association upon written, dated, authorization by the individual employee may seek removal of any material placed into their official file according to the City’s Discipline Policy. This paragraph does not apply to records required by law to be kept, or as set forth in Article 0 above.
City of Stockton
Memorandum of Understanding (SCEA Master Agreement)
Page 101 of 790
16