A Complete Guide to Wedding This bride had an extreme case where the cake that arrived wasn’t acceptable to display. Usually the situation will be much less drastic (the sugar flowers are pink instead of orange). The best thing you can do is relax. Yes, you’ll notice the difference, but focus on all the other details that went off without a hitch. You’ll probably be so wrapped up in the spending time with your new husband, friends and family that it won’t even make an impact on your day. Remember that if you have a signed contract that clearly states what you’ve ordered, you’ll be okay; you can either get reimbursed or dispute a charge with your credit card company if you paid by credit.
1. Choose your cake baker carefully. If you want to ensure that the catering hall's ballroom will be available, write that into the contract. Don't be afraid to alter the stock contract that the vendor or manager offers. If your request is reasonable -- for example, you want the supplier to be liable for potential negligence or willful misconduct -- and the vendor won't agree, look elsewhere. Every contract should include a refund policy that discusses what refund you will receive if you cancel and what penalty the vendor will pay if they cancel. For bands and DJs, you might want to include a "Macarena Clause": If they play something on your written "Do Not Play" list, they must deduct a small amount from the bill. 2. Double and triple check your contract. This goes without saying for every vendor you book. Until you put down a deposit, there is no contract, and you have no guarantees. Read everything in
your contracts and receipts, and be sure to document every single wedding arrangement you make. The contract should include the name and number of the person the vendor should call if anything goes wrong or gets delayed. Also don’t forget to include the terms for set-up and delivery times and locations. 3. Plan for the conditions. When discussing your cake with your baker make sure to talk about the time of year, whether the cake will be displayed indoors and outdoors and the timing of the cake cutting. For a summer wedding outside, opt for a heartier frosting like fondant. Another tip: Make sure your cake isn’t displayed too early. When the weather is warm, a cake shouldn’t be left out for more than two hours. Keep it in an air-conditioned room until it’s time for the cake cutting. 4. Have someone on hand to take care of last-minute problems Whether this is a day-of-coordinator or a friend or family member you trust to get things done, you’ll want someone on duty to quickly identify a situation and take care of it calmly so you can relax and enjoy your day. Give them everything they’ll need beforehand (like the baker’s contact info and a schedule of the events), so they’ll be equipped to take care of something if an issue comes up. If the cake shows up and it’s not up to snuff, then they’re the person you want to run to a bakery and pick up an assortment of cupcakes and a cake stand to fill out the dessert table.