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mibihar Friends of Bihar & Jharkhand in Michigan

Principal Office: 4037 Shadrock Dr, Troy, MI 48085 Phone (248) 835-2528 info@mibihar.com TAX ID – 45-4513209

MIBIHAR BYLAWS Bylaw I. Duties of Executive Committee: 1.

The President shall call and preside over all meetings of the EC and the General Body. He/She shall serve as official spokesperson of MIBIHAR.

2.

The Vice President shall be responsible for membership enrollment, development, and organizing programs and will also assume any other responsibilities assigned by the President.

3.

The Secretary shall serve as the coordinator of all activities of the EC and the General Body. He/She shall assume the responsibilities of maintaining records, minutes of meetings and all other documents of the association.

4.

The Treasurer shall be the official bookkeeper of MIBIHAR's finances related to operating funds and membership dues, and shall be responsible for collection of dues from the members. The Treasurer will provide a written report of all assets and liabilities and annual cash flow of MIBIHAR to the General Body at year-end.

5.

The Members-at-Large (Working Committee) shall assist in the operation of the Executive Committee's functions and assume responsibilities assigned by the President.

6.

Every year the President and the Treasurer will prepare an operating budget for the current year and projections for the next year and present it to the EC for review by March 1. If no changes are proposed, the budget would be adopted for implementation. Any deviations from the budget would require the review and approval of the EC.

7.

The President shall have the power to spend up to three hundred dollars ($300.00) during each year at his or her discretion of any activity or cause not provided for in the budget.

Bylaw II. Quorum: 1.

At any General Body meeting, the quorum shall consist of one-third of the enlisted membership.

2.

A quorum at the EC meeting shall consist of at least five members.

MIBIHAR Bylaws - Dated: May 10, 2013

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mibihar Friends of Bihar & Jharkhand in Michigan

Principal Office: 4037 Shadrock Dr, Troy, MI 48085 Phone (248) 835-2528 info@mibihar.com TAX ID – 45-4513209

Bylaw III. Conflict of Interest: 1.

No person shall serve in two EC positions at the same time.

2.

No EC member shall talk or write about MIBIHAR committee meetings, its proceedings and any other internal matters to outside group/person without the prior approval of the President.

Bylaw IV. Installation of MIBIHAR office bearers: The EC shall be installed by May 1.

Bylaw V. Nomination Procedure: 1.

Nominations for the President shall be made in writing on the Nomination Form obtainable from the Secretary of the EC. Nomination forms, complete in all respects, should be sent to the President of the EC and must be received by him or her by January 15.

2.

If more than one nomination is received, the President and other EC members would talk to all the candidates and through consensus reduce the list to only one person who would be elected by the outgoing EC. If no consensus is arrived at, election will be held as specified in Bylaw VI.

3.

If no nominations are received by January 15, the outgoing EC shall nominate the next President by February 15.

Bylaw VI. Election Procedure: 1.

Election shall be announced and ballots mailed to General Body by March 1. Elections shall be completed and results announced by April 15.

2.

Ballots shall be counted by a three member panel appointed by the EC. Candidates may, if they want, send their representative to the counting.

MIBIHAR Bylaws - Dated: May 10, 2013

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mibihar Friends of Bihar & Jharkhand in Michigan

Principal Office: 4037 Shadrock Dr, Troy, MI 48085 Phone (248) 835-2528 info@mibihar.com TAX ID – 45-4513209

Bylaw VII. Record Keeping: The Secretary shall maintain all records, past and present, in good order and prepare the minutes of the meetings. Bylaw VIII. Audit Committee: The President shall appoint an Audit Committee (minimum of two members), who shall conduct an internal audit prior to the presentation of financial statements to the General Body at the yearend. Bylaw IX. Annual Filings of Statements: The President shall be responsible for complying with all the local, State and Federal regulations. Bylaw X. Membership Fee: Life Membership $151.00 at one time Annual Family Membership – $25 per year Annual Single Membership – N/A at this time Annual Student Membership – N/A at this time a)

The Life Membership fees shall be deposited in a separate account, when two accounts have been created.

b)

If any amount is withdrawn from the life membership account, it shall be replenished in the same year.

c)

Revisions to the membership fees may be proposed by the EC and approved by a simple majority at the General Body meeting.

Bylaw XI. MIBIHAR Bylaws - Dated: May 10, 2013

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mibihar Friends of Bihar & Jharkhand in Michigan

Principal Office: 4037 Shadrock Dr, Troy, MI 48085 Phone (248) 835-2528 info@mibihar.com TAX ID – 45-4513209

Meetings: 1.

The EC shall meet no less than three times in a calendar year to conduct the business of the organization. A general body meeting will be held at least once a year.

2.

MIBIHAR Meetings will be conducted by the chair using parliamentary procedure, such as Robert’s Rules of Order.

Bylaw XII. Past President: The past President and members of the EC are valuable resources and are obligated to help the new EC with orderly transfer of records and bank accounts. The immediate past President shall attend the first meeting and may attend routine meetings, if specially requested by the current EC. The past President will, however, not be a voting member of the EC. Acknowledgment: This constitution and bylaws have been drawn with the help of the constitutions and bylaws of Telugu Association of Detroit and Uttar Pradesh Association of Detroit.

MIBIHAR Bylaws - Dated: May 10, 2013

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Mibihar bylaws