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Off the Leash October 12, 2018

QAI #18129

Quorum architecture • interior design

COVER LETTER October 12, 2018 Clinard Construction Attn: Mark Clinard 615 N. Walton Blvd. Bentonville, AR 72712 RE: Request for Professional Consultant for Animal Shelter Architectural Services for the Off the Leash Project Mr. Clinard, We are pleased to submit our qualifications for Architectural Design Services for Design/Build for Off the Leash – Boarding Facility in Bentonville, Arkansas. Contained in this Request for Qualifications are several examples of our animal care experience. We are confident that our history of animal care design experience in combination with our genuine desire for animal welfare will be essential in ensuring that we meet Off the Leash’s mission of providing and encouraging responsible animal care and treatment while fostering a healthy and safe community for all. Several additional reasons that make us qualified for this project are: • Quorum has been involved in planning/construction for over 40 animal care design projects. • Mr. Duman and Ms. Dowdy have given presentations on planning and designing animal care facilities at Texas Unites for Animals and TML conferences. • Our commitment to animal welfare goes beyond our projects as we contribute to industry organizations, client fundraising efforts, various rescue groups, and non-profit organizations focused on training service dogs for veterans and health care purposes. • Quorum’s commitment to animal welfare is evidenced by our sponsorship and reimbursement to our employees who adopt from our client’s shelters. • Each of our key team members has extensive experience designing animal care facilities, including HVAC, wash down systems / drainage, as well as foundation requirements to allow for proper floor slopes needs in this type facility. It is critical that the client select a team in which all primary designers have animal care experience. Our clients have firsthand experience in working with Quorum and have seen our commitment to client service and how we listen and collaborate, then design for our client. We have worked closely with MEP and Structural engineers with equal experience in animal care design. With regard to our organization, personnel, and experience, Quorum offers not only experienced personnel but also provides that those specific individuals will be working on over 75% of the architectural work on your project. As indicated throughout our response, David Duman will be the principal-in-charge and Kim Dowdy will serve as the project manager, both of whom

ph 817 738 8095 | 707 W Vickery Blvd Suite 101 Fort Worth, TX |

COVER LETTER have worked on all of the animal care projects indicated in this response. Not only will we be performing the majority of the work but we will be directly supervising any work that is not performed by us. Quorum is unique in the fact that our structure is such that David and Kim focus on animal care facilities. Our focus remains on understanding the animal care design world while continuously learning, growing, and educating ourselves in this area. David and Kim will be the architectural representatives on site during construction, if the client desires this service. In our experience, working with contractors to construct facilities has helped the client achieve what is intended in our documents. We work closely with the Department of Zoonosis depending on the region in which our clients are located. This helps us understand the local State inspector’s specific and unique concerns for your facility. Quorum also work to ensure that all state & local codes are being incorporated into the design. It is important to note that although we boast of significant experience in this field, each of our facilities are custom designed specific to the desires and operational procedures for each client. We understand that there are many ways to achieve success in these facilities and although we offer advice and opinions, the final design and building is a result of us listening to the client and helping the client receive a building and design that they want. We appreciate the opportunity to submit our qualifications to you and look forward to hearing back from you.


_____________________________________ Primary Contact Kim Dowdy 707 W. Vickery Blvd, Suite 101 Fort Worth, Texas 76104 Direct Phone Number: 817-546-6325 Email:

ph 817 738 8095 | 707 W Vickery Blvd Suite 101 Fort Worth, TX |


David G. Duman, AIA Principal, Quorum

Direct Line: 817-546-6315 Email: Bachelor of Science, Architecture,1986 32 years experience Texas Architectural License #: 14305

City of Lewisville Gene Carey Animal Shelter & Adoption Center • Richardson Animal Shelter (plus 3 additions) • Seguin Animal Services • North Richland Hills Animal Adoption & Rescue Center • Carrollton Animal Shelter & Adoption Center • Tri-City Animal Services &Adoption Center • Farmers Branch Animal Adoption Facility • Prairie Paws Animal Shelter - Grand Prairie, TX • City of Fort Worth Chuck Silcox Animal Shelter (addition) • Fredericksburg Animal Shelter & Adoption Facility • San Marcos Regional Animal Shelter • League City Animal Shelter Needs Assessment • Mont Belvieu Animal Adoption Center Animal Shelter • Wichita Falls Animal Reclaim Facility • St. Francis Veterinary Clinic • Pflugerville Animal Welfare Services See pages 13 and 14 for a list of David’s similar projects.

Mr. Duman is a principal of Quorum Architects, Inc. He has served as Principal-in-Charge / Project Manager on over 40 animal shelter and related projects. Over his 30 years of municipal architectural experience, Mr. Duman has become proficient in animal care design and is sought after by animal shelters and city personnel to advise them on their facility needs. His animal shelter knowledge is being sought by clients not only in the D/FW Metroplex and surrounding areas but throughout the state. Mr. Duman is the primary liaison between the client, Quorum, the public, and various regulatory agencies. He is responsible for the direction and scheduling of the team as well as keeping the project within the authorized budget. Mr. Duman also assists the client in developing public awareness for the new facility.

Seguin Animal Services Seguin, TX

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Kim Dowdy Project Manager, Quorum Director of Animal Care Design

Direct Line: 817-546-6325 Email: Bachelor of Science, Architecture, 1995 22 years of experience

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City of Fort Worth Chuck Silcox Animal Shelter Seguin Animal Shelter Fredericksburg Animal Shelter & Adoption Facility North Richland Hills Animal Adoption & Rescue Center City of Lewisville Gene Carey Animal Shelter & Adoption Center P.E.T.S. Spay/Neuter Clinic Patriot Paws Service Dogs Carrollton Animal Shelter & Adoption Center The Bridge - Homeless Shelter Benbrook Animal Shelter Tri-City Animal Services & Adoption Center Prairie Paws Animal Shelter & Adoption Center (addition) Rockwall Animal Adoption Facility St. Francis Veterinary Clinic Baytown Animal Control & Adoption Center Humane Tomorrow See pages 13 and 14 for a complete list of Kim’s projects

Since joining Quorum Architect, Inc. in 2006, Ms. Dowdy’s work has focused primarily on animal care design projects. She is a trusted advisor in this industry, consulting with clients, vendors, organizations and veterinarians. Kim has successfully served in the role of Project Manager in all animal care design projects since joining Quorum. As a Project Manager, Kim works closely with our clients from programming and budget needs throughout design, construction and beyond. Kim understands the importance of listening to our clients ideas so that the team can work together in providing an efficient floor plan to meet the shelter’s current needs as well as thinking forward to a functional facility 20 plus years from now with room to expand.

North Richland Hills Animal Adoption & Rescue Center North Richland Hills, TX Page 5

PREVIOUS ANIMAL CARE EXPERIENCE Our team’s extensive animal care facility design experience is evident when you see how many successful projects we have completed. Farmers Branch Animal Adoption Center - New Construction - Master Planning (Expansion) Tri-City Animal Shelter & Adoption Center - Needs Assessment/Master Planning - New Construction - Addition of Sally Port City of Lewisville Gene Carey Animal Shelter & Adoption Center - Needs Assessment / Master Plan - New Construction Carrollton Animal Shelter & Adoption Center - New Construction Rockwall Animal Shelter - New Construction Burleson Animal Shelter - New Construction Apollo Support & Rescue - Master Planning / Concept Design Haltom City Animal Shelter - Evaluation Hickory Creek Animal Shelter - New Construction All Dogs Unleashed - Consultation

Richardson Animal Shelter - New Construcion - Get-to-know Rooms - Cat Rooms - Work Room / Clinic - Expansion - Feasibility Study - Kennels Murphy Animal Shelter - Needs Assessment / Master Plan - New Construction Wichita Falls Animal Shelter - New Construction Paws 4 People Service Dogs - Master Planning/Concept Design Mrs. Doolittle’s Pet Stay n Play - Concept Design Belton Small Animal Clinic - Concept Design P.E.T.S. Spay Neuter Clinic - Needs Assessment / Master Plan - Conceptual Plans Pearland Animal Adoption Facility - Needs Assessment - Conceptual Plans

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PREVIOUS ANIMAL CARE EXPERIENCE Animal Care Projects Prairie Paws Animal Shelter & Adoption Center - Master Planning - Expansion & Renovation North Richland Hills Animal Adoption & Rescue Center - New Construction City of Fort Worth North Sevice Center - Animal Care Facility Fort Worth Chuck Silcox Animal Shelter - Master Plan - Expansion & Renovation Humane Tomorrow - Master Planning/Concept Design - New Construction Benbrook Animal Shelter - New Construction Patriot Paws Service Dogs - New Construction & Renovation St. Francis Veterinary Clinic - New Construction The Bridge - Homeless Shelter - Design/Build Kennel & Play Yard Renovation Fredericksburg Animal Adoption Facility - Needs Assessment - Concept Planning - New Construction

Mont Belvieu Animal Adoption Center - New Construction Deer Park Animal Adoption - New Construction WAG Rescue - Master Planning/Concept Design Pflugerville Animal Shelter - Needs Assessment / Concept Design - Master Planning - New Construction & Renovation League City Animal Shelter - Needs Assessment / Concept Design Sugarland Animal Shelter - Needs Assessment / Concept Design San Marcos Regional Animal Shelter - Needs Assessment / Master Plan - Concept Design Midland Animal Adoption Center - Needs Assessment / Concept Design - New Construction Baytown Animal Control & Adoption Center - Needs Assessment - New Construction / Renovation Seguin Animal Services Facility - Needs Assessment - Concept Planning & Design


This concept design integrates a new shelter and adoption facility overlooking a pecan orchard and golf course along a main street in Seguin. By separating the public parking and entrance from the enclosed sallyport and back-of-house functions, this concept provides an efficient intake and processing flow with separate rooms for adoptable, stray/impound, quarantine, and isolation of both dogs and cats. Each room is washed in natural daylight and provided with a unique HVAC system that provides numerous air exchanges to control and reduce airborne viruses as well as aide in reducing odors. Additionally, the design and layout of the facility provides a much more efficient cleaning operation than the city is accustomed to. The meeting and training room is used not only for training but also educating small community groups, scouts, and children, as well as the new pet owners, on care of their pets. Initial Budget: $3.1 Million Total Project Cost: $3.2 Million Date of Bid: 2016 Scheduled Completion Date: 2017 Actual Completion Date: 9/2017

“After interviewing numerous firms, we decided to go with Quorum because of their compassion for animals and the strength of their overall team. After working with them, it was apparent that we made the right choice. Their expertise and knowledge are going to provide us with an outstanding facility.” -Wade G. Goolsby, City of Seguin

Owner’s Representative: Mr. Bruce Ure Police Deputy Chief (830) 401-2367

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The City staff requested that Quorum design a state of the art facility that was rustic, warm and inviting for its local residents. North Richland Hills features a highly visible Get-To-Know Courtyard with a covered porch. Adjacent to the courtyard is a large public plaza which offers opportunities for adoption events, parties, as well as school and community events. Inside the facility, Quorum has created a relaxing environment to ensure a comfortable experience for the animals, staff and visitors which includes natural day lighting, music, soothing colors and durable finishes throughout. Initial Budget: $3.7 Million Total Project Cost: $3.7 Million Date of Bid: 2014 Scheduled Completion Date: 2015 Actual Completion Date: 2015

“If there was one benchmark of Quorum’s service that everyone highlighted, it was the value they add. They have experience with very tight and limited budgets, and the talent and experience to seek and explore creative ways to leverage and maximize a project program and fully utilize precious funds.” -Jimmy Perdue, City of North Richland Hills

Owner’s Representative: Mr. Keane Menefee Shelter Manager (817) 27-6574 Page 11


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After an extensive real estate search which included potential remodel projects, Dr. Jaramillo decided to build her new dream practice from the ground up. She chose a half acre lot for its surrounding neighborhoods and neighboring architecture that she envisioned for her building. The site was already being developed and had defined footprint limits which presented a challenge in the distribution of spaces. Dr. Jaramillo procured the services of Quorum to help create her vision within these constraints. Quorum’s experience in animal care facility design and similar types of construction was essential to the successful outcome of this design. “I still get compliments on my facility and it’s thanks to the animal care design professionals at Quorum Architects. They understood my vision to create welcoming and inviting spaces for a fear-free environment that is paramount to my mission and practice philosophy at St. Francis Veterinary Clinic.” - Cristina E. Jaramillo, DVM, Owner

Owner’s Representative: Dr. Christina Jaramillo Veterinarian (682) 703-2239

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Quorum was selected to prepare a Needs Assessment & Preliminary Conceptual Design for the expansion of the San Marcos Regional Animal Shelter. San Marcos, Buda, Kyle, and Hays County have partnered to make up the shelter. We helped the City identify potential problems, develop a detailed building program, created a preliminary conceptual design, and provided a detailed cost estimate for the expansion and renovation of their current animal shelter. This master plan will consist of four phases to include a dog park. Total Cost Estimate: $3.78 Million (Phase 1 & 2) Concept Design Completed in 2014

Owner’s Representative: Ms. Kara Montiel Animal Services Manager (512) 805-2651 Page 15


Quorum successfully incorporated a number of spaces that contributed to the unique features this client requested. The Carrollton Animal Shelter and Adoption Facility wanted to distinguish their facility from traditional animal shelters by focusing on increasing visitors, and providing a healthy and warm environment for the animals, which ultimately increased adoptions. We met those desires by implementing spaces to view the adoptable animals from a quiet, conditioned space and providing areas for interaction which included clean and comfortable housing. Initial Budget: $2.4 Million Total Project Cost: $2.4 Million Date of Bid: 2010 Scheduled Completion Date: 2010 Actual Completion Date: 2010 “Based on the number of Animal Shelters you (Quorum) have designed, we were able to avoid many of the challenges other facilities faced with new construction. We continue to benefit from the efficiency gained through your design. It is obvious we made the right decision selecting your firm to design our new shelter.” -Carl Shooter, City of Carrollton

Owner’s Representative: Mr. Carl Shooter Animal Shelter Manager (972) 466-3421

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Tri-City Animal Shelter & Adoption Center is a regional shelter made up of Cedar Hill, DeSoto, and Duncanville. Tri-City Animal Shelter and Adoption Center houses 31 adoptable kennels and 24 small dog/puppy cages with a separate public viewing corridor. The Get-to-Know courtyard has outdoor dog runs and includes easy to maintain “Field-Turf” grass. There are also 21 stray/impound kennels and six (6) quarantine kennels, cat isolation and cat intake/quarantine, cat play and Get-to-Know room located off the Lobby. The 1,437 sf heated and vented Sallyport addition to the existing Tri-City Animal Shelter provides a much needed secured area for animal drop-offs while also providing ample storage space filled with natural light from the high south-facing windows. The drive-thru function of the sallyport with its large overhead doors provides convenience and protection from the elements for its workers and animals. In addition to the sallyport, an adjacent covered Outdoor Run with (5) dog kennels were also added with direct access to the sallyport, as well as a covered Break Room Patio Area on the west side of the existing animal shelter. Initial Budget: $2.2 Million Total Project Cost: $2.2 Million Date of Bid: 2008 Scheduled Completion Date: 2009 Actual Completion Date: 2009 Quorum gave us an eye catching design, a facility that is easy to function within, easy on upkeep, and also because they give us all the support we need to keep it running at premier level. We are very grateful to this lifesaving gift! - Tammy Miller, Shelter Manager

Owner’s Representative: Tammy Miller Shelter Manager (972) 291-5335

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This 14,000 square foot animal shelter and adoption center features a ‘State of the Art’ facility. This facility is located in a high traffic area adjacent to recreational sport fields and lake with walking trails. During the design phase, staff requested that Quorum design something to be much more than just an animal shelter. They wanted this space to be a destination place for families and volunteers to feel invited to use the space to spend time with the animals. This was accomplished by having entry plaza lead its visitors into a large multi-use lobby, large meeting/training room, multiple Get To Know Court yards and indoor play rooms. Separation of animals were taken in to consideration during the design, in relation to healthy adoptable animals leaving out the front door vs animals being dropped off by citizen that could be sick or aggressive, as well as housing of Adoptable, Stray, Isolation and Quarantine animals. Initial Budget: $3.8 Million Total Project Cost: $3.8 Million Date of Bid: 2011 Scheduled Completion Date: 2012 Actual Completion Date: 2012 “We are very pleased and proud of this project. David Duman and his team did an excellent job in planning, designing, and consulting throughout construction on our great facility.” -Eric Ferris, City of Lewisville

Owner’s Representative: Mr. Eric Ferris Director of Community Services (972) 219-3461 Page 18


Prairie Paws Animal Shelter was originally constructed in 2003. Quorum Architects, Inc began working with Grand Prairie in 2014 on a master plan for increasing the facility from 15, 000 square feet to approximately 29,000 square feet. Phase 1 construction is currently under way to improve the overall efficiency of the facility, as well as increasing their dog and cat capacity. A new larger spay/neuter clinic will allow the facility to expedite the spaying and neutering of their increasing number of adoptions. This phase will give the users a much needed outdoor Get To Know courtyard, as well as many outdoor runs to allow kennel cleaning to be more efficient. A new HVAC system has been designed and now be constructed to meet the state health recommendations in order to house healthier animals and provide the proper air exchanges to control and reduce airborne viruses and reducing odors. Initial Budget: $5.1 Million Owner’s Representative: Total Project Cost:$5.1 Million Andy Henning Date of Bid:2/2017 Project Manager Scheduled Completion Date:6/2018 (972) 237-8274 Actual Completion Date: TBD Page 19


This 12,000 sf facility houses a total of 46 kennels (36 reclaim/adoption, 10 quarantine) with a future expansion capability of 18 more. Other interior spaces include Cat Display and Play Areas, Exotics viewing, “Get-to-Know” Room, Surgery Suite, Isolation/Quarantine, offices, break room, and storage. An integral Sallyport provides security of transfer for animals as well as comfort during in-climate weather. Interior display spaces include full height storefront designs for ease of viewing. Outdoor amenities include the “Get-to-Know” Courtyard with “Field-Turf” grass and Livestock holding pens. Initial Budget: $3.7 Million Total Project Cost: $3.5 Million Date of Bid: 2009 Scheduled Completion Date: 2010 Actual Completion Date: 2010 Owner’s Representative: Mr. Lou Kreidler Wichita Falls County Public Health (940) 761-7804 Page 20


Quorum understood the challenges that the City of Mont Belvieu Animal Adoption Center faced and the desire to plan ahead for expanded needs and services over the next 30 years while also tying the existing public works building to the animal shelter facility. Our combined experience on over 25 municipal Public Works Service Centers and 40 animal shelters proved beneficial to this unique design which incorporates a new animal shelter and updated facade for the City’s Public Works facility. Initial Budget: $2 Million Total Project Cost: $2 Million Date of Bid: 2016 Scheduled Completion Date: 2017 Actual Completion Date: 2017 “Although this area and specifically the bayou immediately adjacent to the building was one of the worst areas impacted by Hurricane Harvey, not a drop of water entered the building. We survived a 500 year storm event” -Mr Bill Thompson

Owner’s Representative: Mr. Bill Thompson Senior Designer, Project Manager (281) 576-2213 x211 Page 21


This 5600 sf, $2.1 mil facility includes 18 indoor outdoor kennels and a large canopy to keep the animals out of much of the direct sun while still enjoying fresh air. The facility is also designed for up to 12 air exchanges per hour utilizing 100% fresh air. There are also rooms for small dogs, dog isolation, cat play, cat display rooms, a large check in facility and a large work room. Additionally, there is a large outdoor courtyard with synthetic turf for disinfecting when needed. Initial Budget: $2 Million Total Project Cost: $2.1 Million Owner’s Representative: Date of Bid: 2016 Mr. Kent Myers Scheduled Completion Date: 9/2017 City Manager Actual Completion Date: 9/2017 (830) 997-7521 Page 22

REFERENCES For more project-related references, please go to the cover letter located on page 2. •

Seguin Animal Services Facility Mr. Bruce Ure, Police Deputy Chief (830) 401-2367 Email:

• Richardson Animal Shelter Mr. Dennis Wooten, Director of Health / Animal Services (972) 744-4480 Email: • Tri-City Animal Services and Adoption Center Ms. Tammy Miller, Shelter Manager (972) 291-5335 Email: • Carrollton Animal Shelter & Adoption Center Mr. Carl Shooter, Animal Shelter Manager (972) 466-3421 Email: •

Humane Tomorrow Ms. Michele Langenberg (214) 529-3795 Email:

• Prairie Paws Animal Shelter & Adoption Center Mr. Andy Henning, Sr. Building and Construction Project Manager (972) 237-8578 Email: •

St. Francis Veterinarian Facility Owner’s Representative: Dr. Christina Jaramillo, Veterinarian (682) 703-2239

North Richland Hills Animal Adoption and Rescue Center (AARC) Mr. Keane Menefee, Shelter Manager (817) 427-6574 Email: Page 23

Off the Leash SOQ  
Off the Leash SOQ