Notes
To what extents does the institution have plans for payments of long-term liabilities and obligations, including debt, health benefits, insurance costs, building maintenance costs, etc.? Under the umbrella of LAUSD, various departments exist such as Health and Benefits, Facilities Maintenance, and Real Estate, which provide services to the DACE, schools and employees. For example, qualified employees receive assistance and support from the Benefits Administration to cover medical and retirement programs. Through the Division of Risk Management, LAUSD provides liability insurance for its facilities that promotes a safe, healthy, and secure learning environment. At the Division level, the school is supported by Fiscal Services to ensure that each school has available funds to cover financial obligations for employee benefits, site expenditures, service contracts and other purchases made at the school site. Expenses for Alterations and Improvements for existing and new facilities are supported by the Facilities department of the Division to promote safe and secure learning environments. At the school level, large expenses are paid using a Purchase Order, once the financial manager verifies funds are available using the accounting programs Integrated Financial Services (IFS) and the Financial Reporting Data Base (FRDB). Funds are then encumbered to cover professional services, copier contracts, supplies, and other instructional materials. The site administrator approves the purchase order, and the financial manager forwards the paperwork to Fiscal Services for processing. The school also uses a Procurement card (P-card) to make smaller purchases from the District warehouse or outside vendors. All purchases are reconciled on a weekly basis by the cardholder and on a monthly basis by the principal. Supply requisitions are approved by the principal first before purchases can be made.
8.4
The institution provides facilities that are clean, safe, and wellmaintained in order to provide for an effective learning environment. To what extent does the institution annually review needs for improved or additional facilities with a focus on student learning? The school works with Office of Environmental Health and Safety (OEHS) which inspects the school once a year for asbestos, cleanliness, tripping hazards, and requires safety drills, such as earthquake preparedness exercises. Furthermore, OEHS conducts comprehensive health inspections on a regular basis. The Plant Manager complies with guidelines and policies on a daily basis to ensure that the school is a safe and healthy learning environment. The Plant Manager requests all repairs as needed at each campus.
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